HomeMy WebLinkAboutSummary FormAGENDA ITEIve SUMMARY FORM
FILE ID: 15-00656
Date: 4/29/2015
Commission Meeting Date: 06/25/2015
Requesting Department: Fire -Rescue
District Impacted: All
Type: // Resolution n Ordinance ❑ Emergency Ordinance ❑ Discussion Item
fl Other
Subject: Maintenance and Repair ofFerno Emergency Ambulance Cots, Sole Source No. 14-15-023
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to authorize a resolution of the Miami City Commission by a. four -fifths
(4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as
amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's
finding of a sole source; waiving the requirements for competitive sealed bidding procedures and
approving the procurement of Maintenance and Repair Services of Ferno Emergency Ambulance Cots
for the Department of Fire -Rescue, from ERLA, Inc. d/b/a Equipment Management Service and
Repair (EMSAR) Florida, on an as needed basis, for an initial one-year term, with the option to renew
for two (2) additional one-year periods, at a first year cost not -to -exceed $22,000 with optional annual
increases not -to -exceed 5%, allocating funds for the first year from the Department of Fire -Rescue
General Fund Accounts Code No. 00001.184010.546000.0000.00000, with future years funding
subject to availability of funds and budgetary approval at the time of need.
Background Information:
SEE ATTACHED.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.184010.546000.0000.00000
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: $22,000 (First Year)
Total Fiscal Impact: $66,000
Final Approvals
(SIGN AND DATE)
CIP N/A Budge
N/A Risk Management N/A
If using or receiving capital funds
Grants
Purchasin iP
lf` Dept. Director
Chief City Manager,
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AGENDA ITEM SUMMARY FORM (CONTINUED...)
Subject: Maintenance and Repair of Ferno Emergency Ambulance Cots, Sole Source No. 14-15-023
Background Information:
The Department of Fire -Rescue ("Department") has been exclusively using Ferno brand ambulance cots
since the year 2000. The Department's entire fleet of Advanced Life Support ("ALS") Transport Units
utilizes said stretchers to transport patients from the incident scene to the hospital. These devices are
used under intense operating conditions which make it necessary for them to receive ongoing
maintenance and repair. The maintenance, as requested herein, has been previously approved by the City
as a sole source, pursuant to Resolution Nos. 00-207, 03-299, 06-0152, 09-0087, and 12-0268.
Ferno, the manufacturer of the ambulance cots, has contracted with EMSAR, and as such, is the only
manufacturer authorized service provider. In the South Florida area, ERLA, Inc., d/b/a EMSAR Florida
is the only authorized agent and the only company to provide comprehensive service and support for the
complete Ferno product line. EMSAR has two locally headquartered technicians providing service and
support for all Ferno Ambulance Cots and Stair Chair customers in the South Florida area.
With the above in mind, issuing a competitive solicitation for this procurement wouldn't be practical for
the City. In accordance with Section 18-92 (a) (1) and (3) of the City of Miami Procurement Ordinance,
"sole -source awards may be made [...] Where the compatibility of equipment, accessories, or
replacement parts permits one reasonable source of supply," and "Where the unique and specialized
expertise of one source of services is unlikely to be obtained from any other source.
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