HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 5/11/2015
15-00630
Requesting Department: Office of the City Clerk
Commission Meeting Date: 6/11/2015 District Impacted: Citywide
Type: ® Resolution ❑ Ordinance (i Emergency Ordinance n Discussion Item
❑ Other
Law Department
Matter ID No.
15-1092
Subject: Bid waiver resolution to approve City Manager's findings pursuant to City Code Section 18-85
to approve a "System License and Maintenance and Support Agreement" with VR Systems, Inc.
Purpose of Item:
To request approval of the attached resolution, by a 4/5ths affirmative vote, adopting the City
Manager's findings, waiving competitive bidding methods of Section 18-85 of the Miami City Code,
and to authorize the City Manager to execute a "System License and Maintenance and Support
Agreement" with VR Systems, Inc., for the acquisition of online candidate financial reporting
services, in an amount not to exceed $5,000, with future renewals of the service on an annual basis to
be allocated from the various sources of funds from the City Clerk's Office.
Background Information:
VR Systems Inc., a Tallahassee based company providing state-of-the-art elections software since
1992 provides services to sixty-four (64) of Florida's sixty-seven (67) counties, including the Florida
Division of Elections. An online electronic filing system will allow for automatic auditing of
campaign finance reports, afford complete paperless registration and reporting capabilities, offer
internet web -based search capability for the public, media, candidates, PCs, and ECOs, in addition to
many other services. The City Manager has found it most advantageous for the City to waive
competitive sealed bidding methods for this service, which will allow for the immediate
implementation of online candidate financial reporting services for the current election cycle.
Budget Impact Analysis
NO Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below..
General Account No: 534000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost: aa r
z> £Xc c cr.x_i - iz rY 1► �` �i ear kyc yr (
Total Fiscal Impact: � • �
Final Approvals
(SIGN AND DATE
CIP Sri r,"1 t :; k". ' i Budge
If using or receiving capital funds
Grants Risk Management
Purchasing Dept. Director
Chief City Manager