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Memo - Manager's Approval
CITY OF MIAMI, FLORIDA TO Daniel J. Alfonso City Manager FROM: Todd B. Harmon City Clerk INTER -OFFICE EMORANDUM DATE: SUBJECT : REFERENCES ENCLOSURES: May 12, 2015 FILE : Approval of finding to waive com- petitive sealed bidding methods for online campaign finance reporting. (2) This memorandum seeks your approval, and City Commission adoption by Resolution, of the below described issue and findings justifying the waiver of competitive sealed bidding procurement procedures for the utilization of an electronic campaign finance reporting service provided by VR Systems Inc. ISSUE City of Miami candidates, political committees (PCs) and electioneering communication organizations (ECOs) currently file campaign finance reports, with the Office of the City Clerk in paper format, either in person, or by U.S. mail. Upon receipt, all documents are scanned and made publically available via the Internet in PDF format. Report auditing for completeness and timeliness is manual. Campaign data is not stored in a database, thus querying both paper copies and/or electronic copies of the filed reports is difficult and time-consuming. Candidates, PCs, and ECOs, filing with Miami -Dade County and the State of Florida, are required to file campaign reports electronically. Goals of an electronic filing system include more complete and rapid on-line access to reports on file, reduced paper filing and manual processing, and more efficient and cost- effective methods of operation for filers and the filing officer. A typical electronic campaign finance report filing system, in lieu of a manual filing system, would provide for: • Automatic auditing of campaign finance reports for completeness and timeliness; • Availability of all campaign finance forms required by Florida Statutes for filing; • Complete paperless registration and reporting capability; • The use of e-mail notifications; • Direct data entry or capability of uploading data from 3rd party vendor software; • Internet web -based search capability for the public, media, candidates, PCs, and ECOs regarding reported campaign finance data; Electronic referrals to Florida Elections Commission by filing officers; and Migration of campaign finance data from prior years. CC15-001 In Spring of 2013, the Florida Legislature required the Florida Department of State, Division of Elections to submit a proposal back to the Legislature by December 1, 2013 for a statewide electronic filing system (EFS) for all state and local campaign filings required by Florida Statutes, s. 106.07, s. 106.0703, or s. 106.29. The Division of Elections, researched systems used by other states, estimated the costs associated with an EFS developed in-house, and released a Request For Information for a vendor -developed EFS. The Division presented their findings to the President of the Florida Senate and the Speaker of the Florida House of Representatives on November 27, 2013. The Division reported that only a few states appear to have statewide EFSs that included local jurisdictions, but none involving the magnitude and scope of potential filers that exist in Florida. They estimated that an in-house development would take a minimum of 3 years to develop, with costs around $534,416 for development and $145,000 annual recurring costs. And from the vendor responses, a vendor -developed EFS would approach an estimated $1,000,000 for development, maintenance and licensing fees, and would take close to 18 months for development/implementation with additional time for vendor selection. On May 7, 2015 the Division of Elections informed our office that they are still awaiting direction from the Legislature. Given the scope and complexity of this initiative, the Division of Elections has anticipated that, after they are given direction by the Legislature, it would take up to three years to develop, design, test, provide training, and implement a statewide EFS. FINDINGS Currently Miami -Dade County utilizes services provided by VR Systems Inc. VR Systems Inc. is a Tallahassee based company that has, since 1992, provided state-of-the- art elections software throughout Florida and now nationally. VRS understands Florida statutes and rules governing campaign contribution and expenditure reporting. Their software and web tools are compliant with Florida statutes and rules. Sixty-four of Florida Counties and the Florida Division of Elections utilize some or all of the company's key products which include, Voter Focus, Web Focus, ELM System and Electronic Voter Identification (EViD). (See Attachment A for vendor description) These services include everything from voter registration, voter identification at the polls, and a large array of web -based services, of which the campaign finance report EFS is a small subset. Page CC15-001 5/12/2015 The City of Doral and the City of Miami Lakes each have also recently signed agreements with VR Systems to utilize only this subset for their own candidates, PCs, and ECOs. Florida Statues 106.07(2)(a) allows municipalities to require electronic filing for its officers and candidates, and states that expenditure of public funds •for this purpose is deemed to be for a valid public purpose. The initial fee, implementation and training of VR System Inc.'s EFS would cost $4,248, with annual renewal -of -service fees of $2,820 per year for maintenance, updates and help -desk support. (See Attachment B for the complete agreement) These costs were based on the number of candidates/PCs/ECOs that filed documents with the City of Miami in past elections. Because there is an annual renewal fee and because it is unknown just how long the State will take to implement a mandatory statewide EFS, the City's Director of Procurement has suggested obtaining a waiver of the competitive procurement procedures under Section 18-85 of the Miami City Code. A waiver of the competitive procurement procedures would allow the City of Miami to immediately implement the EFS, giving 2015 candidates/PCs/ECOs the opportunity to voluntarily "test-drive" the application, then for the City Commission to require mandatory electronic filing for the 2017 citywide General Election. Using VR System Inc.'s EFS would allow the City to utilize a system that is shared by other localities and large number of Florida Counties, enhancing a supportive user and knowledge base and ensuring integration with, and data migration to, any future statewide EFS. Approved: Danielanager TBH:DSD Date: Page 3 CC15-001 5/12/2015 ATTAC ENT A EIUESTFI' AP VAL 0 F FIN I IN T AIVE C PETITIVE SEAL H; 1 t I IN ET ODS FO NLINE CA PAIGN FINANC H; ' P 0 TING MAY 12, 2015 ATTACHIMENT A 111 444 olionoviv111)))))),Illupluitrp tvo 414111111111111 111111111111111 11111111111111 11,y, 1,1,1,1,1,1,11111111111111111),1,1,41.1441„141,11911,114.1411,1:111,111:11:11111 0 44 11111111111111111111111111111111111111111111111111111111111111 III 111111111 111111 1111111111[, Public trust in the elections process is the foundation of democracy. VR Systems provides software and hardware for elections officials that promotes the public trust. SYSTEMS At VR Systems, we share our custorners' commitment to getting it all right. We are committed to helping our customers succeed, election after election. Dedicated to Providing S Successful Elections utions for VR Systems is the leading vendor of electronic poll books, voter registration and elections management software, and web products in Florida with growing markets in other states including North Carolina, California, Indiana, and Virginia. We provide software and hardware that enables elections administrators to conduct efficient, transparent, and successful elections. Respectei a d Establish d in the lecti ns Co it unity Throughout our more than 20-year history, we have maintained an unparalleled reputation for product reliability and customer service. 4,4*, Election officials choose our products because of our experience, knowledge, and dedication to providing quality software and hardware that helps them manage every stage of the electoral cycle. A Employee-•wned ESOP Company Employee ownership promotes a culture of staff commitment and loyalty. Our people have a long-term understanding of the challenges facing election officials and a deep appreciation for the essential work you do. Over time, our staff 's dedication has helped to create a relationship of trust and confidence between our customers and ourselves. When you succeed, we succeed. A-1 ATTACHMENT A C stomer-F c Partnering With Us Means... sed Product Dev Our EViD electronic pollbook system, elections management software, and web products arc led by a, strong group of Product Managers with sound knowledge and experience in elections. Thcy understand that you have evolving needs and work closely with our customers, the elections community, and our Customer Service and Sales teams to adapt to changes. Our teams continually review and prioritize product features arid enhancements to provide the most up-to-date and effective solutions. Every feature and product change is carefully considered and coded so that when we deliver new features and updates, they are meaningful, helpful, and complete. Elections staff need the right tools for running well -organized elections. Legislators, the media, and the public demand an efficient process, good record keeping and transparent voting statistics with ftill accountability. Pr ducts Th,t eep Pace th egisl tive a d Tech °logical Change We keep our systems up to date through close attention to legislative changes, constant monitoring of the latest technologies, and involvement in election officials' conferences. We listen to your input and offer products and services that meet your growing and ever -changing needs. We're proud to say our integrity and responsiveness help customers get it right. Not only are our people passionate, cooperative, and knowledgeable; we truly enjoy being partners with the elections community. More Than Just Technical S pport It's C stomer Service When you have a question or problem with our hardware or software, you don't just get technical support; you get personal customer service. As a partner to each county we serve, our Customer Service Representatives are committed to working with you to ensure that you know how our products work with webinars, quarterly newsletters, email alerts, election task reminders, and customized training. When you need technical support or just have a question, you will receive quick, friendly service and be treated with courtesy and respect. And we'll be there when you need us most --with extended hours during election season. A-2 MINNIVOIMMIVAINM OMMAMMAMMIlh MAMIIMINNUMMAIMM SYS T E AND MOVE ACT INFORMATION SERVICES 5 ATTACHMENT A January 21, 2015 A-3 Gadsden Leon ty Wakuh Sumte Hernando Pasco Hillsborough, 0 January 21, 2015 08/20 4 Your complete voter registration and elections management solution. c.usT • 4•*, ;;•,, " • • •, 1,101•%0I'm ONE SUITE OF TOOLS For elections management, candidate requests, voter registration, mai ballot management, poll worker management, and street and precinct maintenance. , : ,,. ,, • ,' • ,,,341,,,ilri"; ,, , „ ,,, ' , , ,',US;!i'40,,, ', : •",: ,,•;,,?•,,Or ,•• ; 11 : "„,:i#' '„ ' • , • ,"„0,1",,i, . "4,44k,•„ " , , '14,0,•',;'," ,',"" 7N:// /.,/, WO: • •'', • 00fi ' '',.0i;iPt'; ; " '",' • ,," : ' '''' , g0J'' 'fi'9,1•'•'''';'''''''P-No'15,0SH''''''•''''''':''''': •';';;P:dfil'far'''',,•4, •••'•'•",, "'„'• ,,•• • - , • ,,,',,,,',; •,, , , - : ER $UPORTR IHEN VOU NEED (1)1,1„f ii.'..1.1`6(1)1111.er oII oram assistarIci:" ItcnekH holtTs s'ttypo.n.rmg ierittrn TE al4f, o E TE U THE B Onemunalret, t':dvt-rs the erotrc \lori't rewtis '7,:upport packstg-e int:Inttirtg cost itiner suppod:, sord\-dre rirdin- lenancc, [raining ;Ipd. tipdates 111(;(1 incnts in federal and. sime isIauon. N.:()nr annnal ',Aso covers niaj(ir s\fisteurii releases every' 1.1,,,p f";,, 211(1 \\7(4-tinars1 n kcp you ahrte,;ist or citantt,es 62 FLO I DA. COUN 1 5S CA.NT BE WRONG Systerits ..JA;:ts }teen in tittsint.:-..ss ittr mort'. ItKtrt 20 y-eat's and nUr products arc used by 62 1.1titrit:Li CUUfl.I n Bureau of Nrriot.:T R.ettt.st„radod tic Dct:'''-`1Linem A-5 Milin•Ugh VR Systems Inc. 850-668-2838 www.yrsystems.corn Electronic V s Y ter iDen ti Jefferson 10 won Lafayette We are proud to provide the following counties with EViD ALACHUA COUNTY BAKER COUNTY BAY COUNTY BRADFORD COUNTY BREVARD COUNTY BROWARD COUNTY CALHOUN COUNTY CLAY COUNTY CHARLOTTE COUNTY CITRUS COUNTY COLLIER COUNTY COLUMBIA COUNTY DIXIE COUNTY DUVAL COUNTY ESCAMBIA COUNTY FLAGLER COUNTY FRANKLIN COUNTY GADSDEN COUNTY GILCHRIST COUNTY HAMILTON COUNTY HARDEE COUNTY HERNANDO COUNTY HENDRY COUNTY HIGHLANDS COUNTY HILLSBOROUGH COUNTY HOLMES COUNTY INDIAN RIVER COUNTY JACKSON COUNTY LEON COUNTY LEVY COUNTY LIBERTY COUNTY MANATEE COUNTY MADISON COUNTY MARION COUNTY MARTIN COUNTY MIAMI-DADE COUNTY MONROE COUNTY NASSAU COUNTY OKALOOSA COUNTY OKEECHOBEE COUNTY OSCEOLA COUNTY PASCO COUNTY PINELLAS COUNTY PUTNAM COUNTY ST. JOHNS COUNTY ST. LUCIE COUNTY SANTA ROSA COUNTY SUMTER COUNTY SUWANNEE COUNTY TAYLOR COUNTY VOLUSIA COUNTY WAKULLA COUNTY WALTON COANTY WASHINGTON COUNTY M S Bradt RII Pas ATTACHMENT A IncPan River Palm Beach ATTACHMNT A We 0000 ,100, 100000° from VR Systems has yo covered. VR Systems' Web Pr d cits are for Election Administrators who want a great web site that isn't a headache. 111110'ill11111totho 111oll,111,11001000000 „ ,11111111,1111,1,1,1* fe. 0 000oolood((0000000000 000 11 oloolool'plli"00t1110 0 El ul 111111111111R momono 1111 o " 111:1 11,11111,,y,o m ' mo, M111 oP11111,11,11,1,1,11,1,1,11,1,111,1„1,11111 11 III ,1„ 1 IM 1 „, 11,1,111 1 11,11,111111 111,1111,111,1,111,11,1111111,11,1,1,1,1,1111,1,1,1,1,11111111111 1111 1,11,11 ,11,11 11,111,1,1,1,1111,1,1,1,1,1,1,1,1,1,1,1,1,11111111 m 1 '1111111' I II II 1 " I11 1111111"' ootoon111 1111 111111111111111111111111111 1 11111111111111111 III 11 1 1 1111 11111111111111111 1111111 m0011111111111111111111111 111 „11111111111111 111111 1111111111 100 00 0;00Ni 000000 100 111111111111111111 00001 000 01 000011110101 00000000o 0000 000 011 0110000 11111010 1111111111111111111111111111111111111 111 11,1,1,1,1,1,1,1,1111,111 'VI 1111111111111111111 111111111111111111 11 001,01 11111 111,1,11111111111 1! 00 000111 11u11111111111 11111111111111111111111111 01100000111111 0000' Easy-t o-Maintain With just a hit of training, anyone in the elections office can make updatcs...right away! Custom Design For a friendly, accessibly look that's right for your jurisdiction... not some cookie -cutter, generic design. mtli Value One ittaatal tee covers cverytliiitg...no extra expenses for design and liosiing...budget once and you're done. Scalable Ti meet the ever-expanding expectations of all your constituencies: voters...ctindidates...parties...the press. ,v,v,1,11,1110 01011;111 0 T0140,4„ , 2 P L L 0 LL 1/ ; / ' t° a °''' 000 ( 1 ,„, 10,.....00 10000006„ 00, i , , 0 , , ; 11)1, : „ „ ' 0 0 , 0 0 ' 00; IP! 1 !1011101111i. 0 A ' , d( 1' ,Ild H ''' : "'" h""',,,,,,,,,,,„ 101 "Exactly. We need a solution that makes com- munications easy and effective... 101 —without consum- ing more scarce resources." eaL,MiLe 1000110ol000l0000loolooloolomooloy111.1,10001111111111111111111 ;11,11,1111000100 0000000001p 11111oll0000000ll, lolim0000 0000000loomol0000h 11111 0a0111111111111 11111100'111111111'11111,11io , .00,100000000000000000000000 1000.111100100 11000_ 111111111i11111111111111111111111;11111111111111111111111111111111111111111111111111111111111116: 11111111111111111111111 11111111 111100ooll0000000ll!0,11 11111111 10000000000000000000.011.010000, 11111111111111111111111111111111111111w11111111111111111111111111111111111111,10010 , . 11111111"111111111111111111111111111111111111111.111111111 11111111111111000000000000100M001IIIIIII0000000000000010100i00000000010 1111111111111 111111111111111111110. —„„ 0111111111,0111111111111111111110.111100000,0,0000.00000,,1000.00,0000000111010000000.000000100001001000000 ,01,010001111 LL 1111111111111111111111111111111110,111111111Yi 111111i1151 VA1111::u1:::1:::::::::::::::,11111111111111111V:11111111111111111 1,11,000000000000000000000000000 ,110 101101110010000, 11.11.11000 010010 110000000000000000oodoo000000000t.„00 l'1,111'1,111'1,11,,,,00001,000000,:00001000 ,0000000(000 110010000 0000000000000000000000m000,00 olod000poolool 000000000000 J000g 000000 0000100! 00000000000000000011.00100000000,,,,01,00, „001, 00000,000000111111100000„000.0.11111'11111'1111111'11111'11111'11111'111,1'111,11,1111,11,1 CA GRAPHIC DESIGN SERVICES Create a look and feel that's unique to your jurisdiction and meets your voters' needs. 1B T Easily provide absentee voter lists and other reports requested by ca didates by posting to their account on your vsichsite. AN DY FEATURES Eicilitaot; cwo-nottlicwitm iff-w pablic and du, press: Newsroom (links to press release's by year Citkiiidar (biworii"mg dkn n n ,CVn rus) PLE IE SE VICE ,11 pii(„:1“,tge: Ail Web Pr duds reit:tures ierci otiti purehas. A n 13 uat rsk n d no lOck-in a lool.:; Con LraCL, our YouTu ovV011111111111,11:12inun1111 rJ 7m44,14 4 • y?„ 44e "r ; 4 4 01.y.,1,,Yokto „ , OttalatatalaWWWWW Abseotte/Maiti Ballot Request Fom NOW, Wawattat 00'46 Oh OW kt%th 0,4004% hhthaa* aWhataa katatht that it, 0 hathhthataah MOW tta atiaataath Watt, &Ma athatth pawmung% rxImutVAVVWW, tattarativat awahata aaataha tata Whaatata Wahl WOW, antahataha taathw (1, latattan 1,10 Req uvster InfQrmation 51Y,,COYIVY'MA'R IrY,G.4„ONO, 96r fa, flv 5P0 VOUteS Inortkr ISLIM ' " ftt Mtrrt.t,,, ttmt,,,,Atttytomptrtvivtortrpt:priV,r7e7ottifttWO ATIETICS GE Ct Graphs and pic charts show current local voting activity by party and by voting note thodssemail„ early provisional„ and election day. Statistics are pulled automatically from your tatitymataa" datab aS C. All you do is drop Ypo .yildxyytW the service onto a webpage„ VOTERS -ON -THE -GO Mobile -enabled version of your website offering essential services such as change of address, voter status, and mail -ballot request. tr4t, rtytttz,,,) PtItz , ,z4 , .40,WAIMIUM014/001,41MON.MAIKOWW1gatak thetaaha WA** ',Nab Page, thwittatt haattaohy MOWN Omuta tattatthat hwth are wattabla lava What It, Pk, ,ftilfrge qt,M4r,„ „,,,' Wyem Op WPW b ROM SWths7 If 00 ww,,kt waveto atra tti latt with rata, phatwa Wak tam y 7zz'rp t/ip r%,,t tlef /pm , ATTACHME 1 A Quickly post election results as they come in from polling places, 1"' EE REQUEST Voters can rept est ballots online and requests flow into your systetn„ No :need to rekey lthe rep:test data when putting, on a request. L . " 'Ittreefen,,fL',?10 lipiptipet 4, twa atathatwoh ,,,prt7t-t'F;itti;t7t.stttiiil" , hha tonp4 Roy,x,entA Lit) lt,V1 c".“"0,14,4 , row, 11 W40 ,Waa P,,,tto4ft lam • Waa alt.t tahant , Arn eltttt., RELIABLE HOSTING SERVICES on our robust cluster of servers. We host your website on a secure server with your current domain name. SECURE: Automatic security updates and firewall protection front hackers. You control who has permission to alter POWERFUL: Our bandwidth increases to rtieet your Election Day detziatids. ATTACHMENT A I. Have a look at Election Ads istrators websites designed and hosted by VR Systems' Web sitispCCiiditeI444' O'0„»irn 446, / rf32,0,100,00.29,,,, 044:4,4** 4,,,t,„t4I44, 4".22`,..• 7:15,:';`:4RWORT:44, iststmpoppo*Porr",e 41q44 MOO, els14 ...„ 46tri 1.1e111411C10 COQ ray Duval County " .44s 14t 4,44..4* *144, 'fro#f0,0,2/,2,7,"4 9/20 4 ,vi,7036A,Hpywqmponvymmypitpo IN, ^A, 1'3n,r 033. 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WO OWN' .441,11 Oh, No401,11,,,o4 mIN111411, N133,1,31o,,,ory Urd.333,,A mmm,,,,;,/gorPr/g,m2V1,05/r AS14(1 "h1Nihillif ,334.44 3011 " A „,:4**44444,4444,44.444,4 44444''''""'" ;4„„,„4443,3334y41,4*,11113„4„,41,34443311414:41,444.." 444 44 3 ,4 VR Systems Inc. 850-668-2838 wwwyrsystems.com A-1 0 V ter checks all the b es In,1111111111111111111 11111111111111 000nfol111111111111111rowaol 1;1111i000000000000000111,,,,,,P, ,!1.1p.11111111111111 ire„„ 111111 loi111111111111111011111.111.1111111111,111111111111111111111111111111111011)111,1,0.011111 "1111111 1111111!!! 1111111,111)),111111111111 1111111111 111[11[1,11 11111or II „„„1111111111111111 1111111 001100110000110 111,1111111111,11 111111111 111111111)11(1', '[11111111) 1V1111111111111111111111111111P111111111111111111111111100 1111,11111°°110001 111111111111111111111111111111110 11111111111111111111111111111emovenrom1 ArtAc 6/ec..,e;c--)"? f1,„:14 fr) iv( ( „11111111111111111 1(1 Manage Elections attize the (-ntill. SrilOOttiiy c.ecton cyclt, from toil 1.)alicit styles to book ° closing from precinct regi, ster getiet.,Atirfii to votitig Ilistr) r , ihoolooll0000000011111111111000000i0 'I 1 illulumvol1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111VIIIIIIIIIIIIIIIIIIIIIIIIIII °°°°°°M°°°° , , 'III' 101111111 1111111111111111111111111111111111111111111111111111111V Voter Focus from VR Systems 11 piele voter egistration „ter elections numagement solution. mli� l„�„"QII�I�II "'BuM�uhi4111MuV9!�iill '.ixtens1V nr t11;t 4!I a'ii 11 �Idp'Ip vpplll;p'p ru 'I r II6 + at d dat,+ II '11iiiiliw' I lilallf�tiil Ote II „° $1„ ter has the tools t help „ succeed, ' dilyMllMI wnz r ect ►ns Management & Vo ting History • Ifaces ,securely with EVi.I) electronic l ol1 hpok 4' exchan, -' ink voter updates rind '�oti g 'Define', each' each'elect ' voting 'precincts (allot styles.) •I'C eneratc and ct'registers s'uplale rents;;' t: itl in-house or for �!. 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II 'I l end an elc tiot"t's l if, c>t °.ev er " �l s uid sch dole them feat 14411141444, atntenance.. ) ,V...,.„,.,1 I titer rolls rc,c;,car. ations flow from l' ti gat''; sy�sten Geographic Versification ly define''street gents and assi incts t© them, 7ted 'voters trios and precinc lit l �efcir4 ratttti��� o produCtio • (~� S o o �S,y St Where c � eln." ;rfa'��, c lilte " a�l� � tc'o vote. c - s au'a�1 � vitl additional * T want to updat interface fee, address online. Poll Workers & Voting Sites *, Assign workers' to s, invite workµ" nd keep track o attended. locations': inven contacts, addres. ATTACH 1 '111111111 ' “10001,11111111111111,, 11111111111111111111111 Makes It Easy Electrook: Voter !ckn !f((1 fir Early Voting and Election Day Streamline Voter Verification & Check -in (i prii“cd 1Y)H L0),,,.k00 :tu por, Cw.„(ionv yoorr i0 '00 Mr Ci0WA0',0, „lnntdd 11y0p10.1y tHIN1. 1 U 1 Minimize Post -election Processing 1%,` \°0 ,,mwr ;i00,i"‘°ny orwa.0, (100,„0y,'0,00,0., vocts drc voTEI vvc,,rdcd 0 01 11 1 S",,,,Vhr 100 00dc-1,iinikes onunonououuulooloolll opooloolou oloonoluoilIVIVIVIVIVIVIVIVonnolo ,1111111111111111111111111111111111111 , 1111111111111111111111111AI), '11111111111111111110 EVi'Ds can be deployed to any polling site during Early Voting and on Election Day. 'they are not pre-set for a specific precinct. Data is loaded prior to the start of .voting, so every EViD has a record for every voter. 11 find the voter's record, the poll worker swipes their driver license, ---or types their name and. birth date on ElVin's ea.sv-to-use onscreen keyboard, LIWMlflfl tthNY, N'ArfHl. 1,0,4 WO ; 1144oite ,V44,14 1,1,11Votor voter signs sig pad so the poll worker can verify their signature matches their ID. (The signature is recorded as part of the voter's vot- ing history') A positive verification checks in the voter and [allies precinct -level cheek -ins. Check -in history Can be made available to candidates instantly. 1 0111111111111111111111111111 „„..,„„„,,,„:,„,„:„„„,,,,,„„41601156.111.1L„„ unc„,iiiii;11111,111,111,111,0000100.4 .,What. if .,'0 1,i0.'ti4.,:::isii't,::'.01itibit.,:.. ,.,',':......,...,::.,.":",'::::,,,,Lt.;,1 ,.. ....-"...,..,........... ......,........ .,..,....„ .,,, . :,.....,..;.: .., t04*..Jf.,..cOmnriluihic3tions . between ..„ 7'''.': 1):,,:,i.i5:..(,..(,;i,,,ia.'ii*ilL.,':',f;ii'..';i;ii.(4'...i.'H.6iiii;.f',1',,'iiiii.i'.';'. ....„ . „ .EViDs...Ond,...the'tnnnty. systern,..f4411Z...:1:.......'..'..,'..;...,,,..,:,...... ',,!,,......y!,.';'.7....$.i:..,:iii..''ii,14...:.4pi,J't.'9"iii"i4i,ii,:4'.0'ciii.,,'''''4';4i.'''.,lifY.::''ii''',:,""'''' ' ' ' ' F'ViDs can continue to Cheekin“,...:.;.,,,.H?,...,..,, A11*.,„the::),00et, 0n..0tCO.,00,4'..6)..,*41.1,;.'!,,.,,,,,!:.'.,...............,2:',.....:.'....r,""1''','',',',...:',.:,i'.',','.;.',',.,:........',,,,, . . voters,. ,Niotin: histor , is lutomitticalty.transtn. ., . •..,.......,..,,..,..„,...... 1pvoter to tite''''t-trk'''''fc r''''''erli r e),,y1tett. cOnnnittiieat.iCtrr:S' theirclIkibilli...':Y.,:....:,,,,,.,',..',,'''.....'.'.-..'.-.1-1''''-'''''''; ' ' are'. reSto !?vt((..,,g;,.ti....,,:..,,,,t;;,!t!.'1,,ht'',''.tttctttptt,rl to (7,1terj('...' ' ''''''8. ''' '''''''''''' '''' „ ,, ......,.,,. .,... ,... .,. ,...,, ... ........ . ' tioIL .., ..... ....,„ .. . ...,..,.. ..„ . .. . . . TTACHMENT A A voter can check in at any EViD. There's no need to queue by precinct or last name as with printed poll books. If the :EViD station is connected to a ballot printer, EViD sends ballot specifics to the printer. The voter's ballot prints automatically upon check -in. ATTACHMENT A The voter proceeds to the voting booth. Meanwhile... EYID And 'from the county office hack to the EViDs. On Election Day this information goes to EViDs at. precincts where the voter might come in to vote. During Early °Voting, the check -in record flows to all EViDs .00,0100,0000 .1'"""""""'000'11 onummIll"r11111111111111L 11111,1,1,1,1,11111,, ()Iii..'ratitig at Early V(ititig ,..0.000000,00 000 0000 h I 11111111111111111111111h 1111111,1111 4111111:11111111111111111111111111111111111111111111111111111 Ihhhh1111111, "11'1'1'1111111,111111 1111 hat if 1111 11 a voter tries. D • to v e ‘ro - ga E\ri willIcY v(-)t, )1 ' 111,1 g'j ; - havin \,(yte 1*4ili to a p.icy\ri. t() 141,,7*tli ,00:00..01101,10:11'.1101000'.0::::'.'0000.00,00.00,:0'00.0,00,0100000010:0.00,00.1:1:11.:,, A record of the voter's check -in is transmitted to the county's voter registration database at the county Supervisor's office. 100000010s0000011101111111111111111111111111,111 After the polls close, there's no need for an exhausting effort to collect voting history... no poll book swiping parties. That's because voting history data collected at EViDs is already in the system. 11111111111111111111111 1 What if the voter's address has changed, or their name is different? Name and address changes can be entered on F:XiD. This inforination is transmitted to the county system where the voter's record is automatically updated. Alternatively address changes be phoned in to tile office and streamed down to the EVit)s. ATTACHMENT A oiti"11111111111i11111 lit„, ...... ...j„1,11l1111111111111111111111111,111,11111111111111101111111111111111111111111111 nut '10111i1111111111111111111111111111111111111111111111111111IIIIII1111111111111111111111111111111111111111111011III111111111 111111t1111111111111,111,1,1,1„„„„„,,„, " V111111 1111111111111l11111111111111111111111111111111111111111111111111111111111111111111.1,111,1,1,1 1111111111111111 11111111111111111111111111111t111111 rom VR Systems means ^ ,,,,,,I;i1110010111111111100111itillin sommunomommon 11111111111111111111111111111111111111111111ttttl11""" 'The Et/i0 systpdri protected by US. Potent 7,491e:I 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111,1111111111111111111111ii 'pd Ch xkI s P"Il ‘v"rker:' "iddY dleck .111 yultirs and on election ("lily, .11."AliDs can he cHorte(iect to hallo prirac"H for votiir -"specific hallos. „,„ l','!as a Operate „„itdeb,li -SC re ell hilil is at Loon.. -sized pnyelde 1'2'1i/it) the. poll enirkni" proce(Lin"s i,i.);;;Leenimi"inclille"",i voter ivvit,I1 no 111,111 yowl" itt "id,""Toi-tp", e for Print 1 P Bo pil fl1l s i"lik vo.u. ls oil Ole To clicell in a vik inthe [kill wrifki-it" ;1"11ir ID or1 eir informa- Lii,11 1 \ 1I erilies1 iirot.eyis Eliminates Post -Election Processing The voter's voting:history i transmitted immediately* to the county- database, eliminating the massive effort or post -elec- tion processing and concerns about multiple votes. histxffy is ti,"1<eil from ti.w EVia's L/S8 drive to the event: of an inter 0(2. t (On niOn icatio ns fog rt`b.t Y S T t M S VR Systems 850-668-2838 www,vrsystems.com 0972.0 .3 ATTACHMENT A ews v�0 U^�nease FOR IMMEDIATE RELEASE November 12.2O14 For more information, contact: Mindy Perkins, (850)668-2838or Maggie Lawrence, (850)338'339O IN, � EDITOR'S NOTE: Forphotos of VR Systems'EViD electronic pollbook, as well as additional product and company details, visit VR Systems'Media Press Kit. FLORIDA ELECTIONS SOFTWARE LEADER GOES NATIONAL BY ACQUIRING ELECTIONS MANAGEMENT DIVISION OF NORTH CAROU UNA COMPANY TALLAHA8SEE.Fla. --Onthe heels ofthe general election, Florida's premier elections technology company today announced a national expansion with the acquisition of a North Carolina company's elections management division. This move extends and strengthens the company's EViD electronic pnUbonk market and reaeUer nebwork, increasing access for elections administrators nationwide to innovations that support more efficient and transparent elections. Tallahassee -based VR Systems, whose elections software and hardware products operate in 62 of Florida's 67 counties, purchased the elections management assets of Decision Support, LLC, headquartered inMatthews, N.C. This acquisition aligns with a recent report from the Presidential Commission on Election Administration (PCEA) that recommended the increased use of electronic pollbooks by jurisdictions across the country to improve the accuracy and efficiency of local elections. "As elections administrators around the U.S. transition to electronic pollbooks or continue to refine their use of the technology, we're ensuring that VR Systems is in a position to meet their needs long-term," said Jane Watson, president and CEO ofVRSystems. "With this acquisition, elections administrators around the country can rely on us to offer a range of elections products and services, as well as the promise oflongevity and continued innovation.^ Electronic Dollbooks allow poll workers to locate a voter's information quickly, confirm a voter's registration status and process voters faster and more accurately, which is especially valuable at early voting sites and vote centers that must serve all precincts in ajuriadiction. VR Systems and Decision Support jointly developed EViD following a 2004 hurricane that disrupted elections in Southwest Florida. EViO streamlines voter verification and check -in by providing complete and improved access to voter registration data, thus maintaining accurate voter information and preventing double voting. "We are excited about the opportunity this provides to our ouetonena, omp|oyean, business partners and the election community across the country," said Mike Sibley, president ofDecision Guppnrt's Secure Elections Management division. Bycombining with Decision Support'smorkats in North Carolina, Virginia, Indiana, Illinois, California and several other states, VR Systems will now operate in 104 jurisdictions nationwide. The larger company ATTACHMENT A will support stronger services and a wide range of products that improve the administration of elections nationwide and will allow VR Systems to continue innovating for existing and future customers. For more information about VR Systems and the future of the electronic pollbook market, visit www.VRSystems.com. ### Based in Tallahassee, Florida, VR Systems has provided state-of-the-art elections software to Supervisor of Elections offices throughout Florida since 1992. Operating in 62 jurisdictions ranging from 1.2 million registered voters to 4,000 registered voters, the company's key products include Voter Focus, Web Focus, ELM System and Electronic Voter Identification (EViD). VR Systems' core mission is to enable elections officials to conduct elections in a professional, efficient and transparent manner. A-19 ATTAC ENT ' : I VEST F r VAL O F FIN r ING T O AIVE PETITIVE SEALS r r r IN ET O r S FI CA ' AIGN FINANCE ' T MAY 12, 2015 ATTACHMENT B \IR Syste Fin Si C 28540 Rerni n.gt on Eireen Talla.hassee FL 32308 (850) 668-.2838 Fax: B850) 668-3195 w w r syste s. co t Contact Persont ja.ne Sthesson. iwatson@vrsystems.com V Systems' Candidate Financial Reporting Service, License, ainte ance and Support Agreement Office of the City Cleric Todd B: Fro nnon :3500 Pan itch erica n: Drive htliarni It is 3)3133. Tel: 0305) 250-5.360 Jr rn ianligov.corn -"I of 9 - 5/11/2015 /1-1 ATTAC MEI1T B S YST EMS System License. VR Systems, Inc. ("VRS") hereby grants to the City of Miami, FL, Office of the City Clerk (the "Customer") , and Customer hereby accepts from VRS, subject to all the terms, covenants, conditions, and limitations set forth in this "System License and Maintenance and Support Agreement", its cover sheet, and all Exhibits attached hereto (collectively the " Agreement"), a non-exclusive, nontransferable, indivisible, revocable right and license (the "License") to use and access the VRS' online Candidate Financial Reporting developed and owned by VRS, including all releases, enhancements, customizations, and other changes thereto, (the "Service"). 1) Exhibits. Attached and made a part hereof for all purposes are the following Exhibits: Exhibit A Fee Schedule Exhibit B: Project Management Plan In the event of a conflict between the provisions of this Agreement and the provisions of any Exhibit, the provisions of this Agreement shall control. 2) Service Outline. The Service serves HTML web pages that provide a way for candidates and political committees to create and submit financial reports by entering their expenditures and expenses online. These reports can then be printed out for delivery by the candidate or political committee to the Customer or, if the city has opted for electronic filing, reports can be submitted to the Customer electronically. Submitted reports accepted by the Customer can be released for viewing by clerk's staff for members of the public who visit the Customer's website. The public may access the reports via a link on Customer's web site using a standard web browser. The Service is hosted by VRS on a secure site. The software that enables the candidates to create their financial reports, the software that allows the City to administer the reports and the software that allows the public to view and search the reports is a software product that is proprietary to VRS. The CFR system also suipports the optional inclusion of pdfs of prior financial reports submitted on paper, Jiographical data and a photo for each candidate/committee, which is displayed to the public along with online financial reports that have been filed with the Customer. VRS will keep the service compliant with Florida State statute and Rule changes without additional charge to the Customer. Local munici3a1 statutory requirements change from time to time and local municipal rule requirements may require custom -written software changes. Such changes will be effected depending on reaching mutual agreement on requirements and mutual agreement between Customer and VRS on customization fees. An V l'eseirch provided to the Customer by VRS for irregular activit-y, (tor example fraudulent entries onto the vveb site, are not part of the WWI lar service and may incur additional fees. Fees to be MU tually agreed upon before work commences. 3) Host Server. The Candidate Financial Reporting Service is hosted on a high availability server owned and managed by VRS. The site is comprised of redundant servers and disk so that the loss of a single component of the web site should not affect availability. VRS' Web Site is physically located on a secure Web Hosting Center run by a major telecommunications company and is well protected behind highly secure firewall technology. To ensure the highest availability possible, - 2 of 9 - 5/11/2015 A-2 ATTACHMENT S Y S T EMS uninterrupted power supply and redundant Internet connections are provided by the telecommunications company. 4) Administration of Host Server system. The Service includes VRS administration of the web site servers and network infrastructure. Server systems will be maintained up-to-date for security purposes. VRS may change the configuration of the web site servers and network infrastructure at its sole discretion. Administration will include close monitoring of the web site at peak periods to ensure critical services are maintained. During peak periods VRS will work directly with the customer to ensure the most critical information can be rapidly retrieved by the public. 5) Disk Space. Customer may use up to 2 GB (gigabytes) of disk space resources for the database on the Web Site hosted by VRS. If Customer uses over 2 GB Customer will have 15 days to either find another provider or will have to pay supplemental fees for additional disk storage space. Customer will be notified by e- mail. 6) Backup of the Host Web Site. The host web site will be backed up regularly such that the site could be restored in the event of a catastrophic disk failure. 7) Transition Services. Unless explicitly provided for in this agreement, VRS does not provide migration of existing Candidate Financial Reports data to the VRS hosted Web Site. 8) Documentation. Documentation will be provided to Customer in electronic format. 9) Training Services. VRS will provide documentation and 2 hours training by phone Customer's staff for setup. 10) Telephone Support. VRS will provide telephone support to members of Customer's staff for the administ-ration of the candidates' reports. No training or help will be provided to candidates. All inquiries and requests for support must come directly from members of the Customer's staff. 11) No Warranty. The Service is provided on an "as is available" basis. VRS gives no warranty, expressed or implied, for the Service, including without limitation, warranty of merchantability and warranty of fitness for a particular purpose. This 'no warranty' expressly includes any reimbursement for losses of income or damages due to disruption of Service by VRS or its providers beyond the fees paid by Customer to VRS for services. 12) Confidentiality. All information regarding Customer's business operations, business systems, and related confidential matters furnished or disclosed to VRS in the course of the negotiation and implementation of this Agreement shall be held in confidence by VRS, unless such information was previously known by VRS free of any obligation to keep it confidential, or has been, or is subsequently, made public by Customer or a third party lawfully in possession of such information, or unless such information is in the public domain. VRS agrees and understands that candidates' financial data is confidential until submitted and VRS hereby agrees that these records will not be used for any other purpose than those specified in this Agreement and by the Customer. These records will not be copied nor will any person be allowed to extract any information from these records without the consent of the - 3 of 9 - 5/11/2015 A-3 ATTACHMENT S Y S T E M S Customer. Customer agrees to similarly treat any information provided to it by VRS and to instruct its employees who will work with the System about the restrictive covenants and conditions of this Agreement and about the safeguarding, security, and copying requirements hereinafter discussed. Notwithstanding any portion of this Agreement to the contrary, the provisions of State law, constitutional or statutory, pertaining to public records and open government ("government in the sunshine"), and any cases construing such law, shall prevail over the provisions of this Agreement. The parties believe that VRS is a private entity and not an agency, or acting as an agency, and its internal communications, documents, information and proprietary and trade secrets (collectively "proprietary information") are not public records. VRS shall, with respect to any public records it maintains in connection with this Agreement, comply with the provisions of Fla. Stat. 119.0701...VRS shall notify Customer of any public records reuuest it may receive and shall cooperate with Customer in the determination of which, if any, reuuested public records are exempt or confidential, and that must not be disclosed except as authorized by law. See also Section 22. 13) Limitation of Actions and Liability. The parties agree that no action may be instituted hereunder more than one (1) year after the cause of action occurred or should have been discovered by reasonable due diligence of Customer or VRS. THE LIABILITY OF VRS TO CUSTOMER FOR PERFORMANCE OF THE SYSTEM IS LIMITED TO THE ABOVE WARRANTY ON THE WEB HOSTING SERVICE AND WEB DESIGN PACKAGE PROVIDED BY VRS. In no event shall VRS be liable for any damages or remedies that might otherwise arise out of this Agreement or the use of the System, including, but not limited to: (a) general, special, indirect, incidental, foreseeable, normal, or consequential damages; (b) lost profits, loss of savings, loss of data or information, business interruption, finance charges, increased costs of doing business, reliance on any promise or premise; and (c) damages arising under any warranty, negligence, or breach of contract claims of customer against VRS. In any event, VRS' liability for damages under any theory or form of action shall not exceed the total amount paid by Customer under this Agreement to VRS as itemized in "Exhibit A" (exclusive of out-of-pocket reimbursements and the Annual Renewal Fee). 14) Term of Service. The Term of the Web Hosting Service is one year from Commencement Date, but only so long as Customer is not in breach of, or in default under this Agreement and any renewals thereof. The Commencement Date is the date the Customer is given access to Customer's initial VRS startup CFR web service. Annual renewal of the Service is automatic unless a written notice of cancellation is given by either party at least 4 weeks in advance of a renewal date. Upon completion or cancelation of the agreement, VRS shall provide all City data residing in its possession to the City in either hard copy or electronic readable format. 15) Use Restrictions. Customer is restricted to using the CFR Service exclusively for Candidate and Committee Financial Reporting in the customer's own jurisdiction. Customer may not use the System to process the data of another city or county or any other governmental entity nor for any commercial purpose. 16) Fee for Annual Renewal of Service. The renewal date is the one year anniversary of the Commencement Date or a subsequent renewal of the Service, whichever is later. Annual renewal fees shall be invoiced at least one month before the renewal date. Annual renewal fee must be paid by renewal date or the Service -40f9- AA 5/11/2015 ATTACHMENT 1E3 SYSTEMS may be interrupted and possibly terminated. Fee for first renewal of the Service is shown in Exhibit B. The fee in subsequent years may change. 17) Late Charges. Interest on any overdue payments owed by Customer under this Paragra-Dh, or under any other Paragraph of this Agreement, shall be charged and invoicec for as provided for in the Florida Prompt Payment Act, Sections 218.71-79, Florida Statutes, as amended. 18) Progress Reports/Meetings. VRS and Customer shall, within thirty (30) days of this Agreement signing, jointly develop a Project Management Plan, "Exhibit B", which shall be attached to this Agreement as "Exhibit B", detailing tasks to be performed, responsibility for the accomplishment of each task, and a deadline for each task. Customer and VRS will conduct meetings to review progress on a regular basis, with the schedule to be jointly determined. 19) Customization. In the event Customer requests consulting support or customization of the System which support or modifications are beyond the scope of VRS' obligations under this Agreement Customer shall notify VRS in writing of its needs for such support or customization. Should VRS agree to perform such consulting, support or customization, all such work requested by Customer will be provided by VRS at VRS' then current rates for these services. In addition, Customer shall reimburse VRS for all reasonable travel and living expenses incurred by consultants and employees of VRS in implementing such services at rates statutorily allowed within Florida law for State employees. 20) Data Protection. While VRS shall make every reasonable effort to protect data for Customer on a regular basis, VRS is not responsible for Customer's files residing on VRS' equipment. Customer is solely responsible for independent backup of data stored on VRS' server and network. 21) No infringement. Customer hereby agrees that any material submitted to Customer's web site and all domain names will not violate or infringe any copyright, trademark, patent, statutory, common law or proprietary rights of others, or contain anything libelous, harmful or unethical. Unethical materials and uses include, but are not limited to pornography, obscenity, nudity, violations of privacy, computer viruses, hacking, warez, MP3s and any harassing and harmful materials or uses. Any potentially illegal or unethical activity may be deactivated without warning by VRS. Customer hereby agrees to indemnify and hold harmless VRS for any claims resulting from the submission of illegal or unethical materials. 22) No Liability for Privacy of Information. Due to the public nature of the Internet, all information should be considered -ublicly accessible, and important or private information should be treated carefuLy by Customer. VRS is not liable for protection or privacy of information tTansferred through the Internet or any other network provider that customers may utilize. 23) Changes in Terms and Conditions. VRS may change the terms and conditions of this Agreement. Customer will be notified in writing of the changes to the agreement 120 days before the Renewal Date. Payment of the Renewal Fee will be construed as acceptance of the changes to the Agreement. 24) Arbitration/Mediation. If a dispute arises out of or relates to this Agreement, or the breach thereof, and if said dispute cannot be settled through direct discussions, the parties agree to first endeavor to settle the dispute in an amicable manner by - 5 of 9 - 5/11/2015 -5 ATTACHMENT B SYSTEMS mediation administered by the American Arbitration Association under its Commercial Mediation Rules, before resorting to arbitration. Thereafter, any unresolved controversy or claim arising out of or relating to this Agreement, or breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules, and judgment upon the Award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. Mediation and arbitration shall be sought in Customer's County. In such cases the parties shall evenly split the cost of any mediator(s) or arbitrator(s) used in such proceedings. The decision of the arbitrator shall be binding. Any settlement entered into outside a court of competent jurisdiction shall be committed to writing and signed by both parties. 25) Taxes and Duties. Customer is currently a tax-exempt entity and is not liable for any sales, service, use, excise, lease, or similar taxes. However, should this status change Customer agrees that it and not VRS will be liable for and promptly pay any such taxes or duties that may become due as a consequence of this Agreement. 26) Use of Customer's Name. Customer agrees that VRS may include Customer's name in any complete or partial listing of VRS Customers, for VRS' own marketing efforts, at VRS' sole discretion. 27) Force Majeure. Neither party shall be responsible to the other for nonperformance due to acts of God, fire, flood, hurricane, epidemic, acts of government, wars, riots, civil unrest, strikes, accidents in transportation, or other causes beyond the control of the parties. 28) Section and Paragraph Heading. Section and paragraph headings used throughout this Agreement are for reference and convenience and in no way define, limit, or describe the scope or intent of this Agreement or affect its provisions. 29) Multiple Copies or Counterparts of Agreement. The original and one or more copies of this Agreement may be executed by one or more of the parties hereto. In such event, all of such executed copies shall have the same force and effect as the executed original, and all of such counterparts, taken together, shall have the effect of a fully executed original. 30) Non -appropriation of funds. All funds for payment by Customer under this Agreement are subject to the availability of an annual appropriation for this purpose by Customer. In the event of non -appropriation of such funds by the Customer for the services provided under this Agreement, Customer shall terminate the Agreement, without termination charge or other liability, on the last day of the then - current fiscal year or when the appropriation made for the then -current year for the services covered by this Agreement is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by VRS with thirty (30) days prior written notice, but failure to give such notice shall be of no effect and Customer shall not be obligated under this Agreement beyond the date of termination. - 6 of 9 - 5/11/2015 A-6 ATTACHMENT B S T EMS IN WITNESS WHEREOF, the parties hereto have executed this Agreement in manner and form sufficient to bind them as of the date signed by the last party to sign this Agreement as indicated below. City of Miami By: Date: Daniel J. Alfonso, City Manager VR Systems, Inc. By: Date: Jane M. Watson, President ATTEST: By: Date: Todd B. Hannon, City Clerk ATTEST: By: Date: Print Name: Title: APPROVED AS TO LEGAL FORM AND CORRECTNESS: By: Date: Victoria Mendez, City Attorney APPROVED AS TO INSURANCE REQUIREMENTS: By: Date: Ann -Marie Sharpe, Risk Management Director - 7 of 9 - 5/11/2015 A-7 ATTACHMENT 1111111111;„ S Y S T EMS For City of Miami, FL, Office of City Clerk Exhibit A - Fee Schedule for Candidate Financial Reporting Service Candidate Financial Reporting Service initial fee, implementation and training Training (2 hours) First Annual Renewal of Service Fee Prices in effect until 06/30/2015 4,248 $ 2,820 Annual Renewal of Service Fee is due on the one year anniversary of the Commencement Date or a subsequent renewal of the Service, whichever is later. (The Commencement Date is the date the Customer is given access to Customer's initial VR Systems' startup Candidate Financial Reporting Service.) Payment Terms: 50% due upon execution of final Agreement and 50% of the Payment is due upon completion of installation. By: Date: Todd B. Hannon, City Clerk By: Date: Jane M. Watson, President - 8 of 9 - 5/11/2015 A-8 ATTACHMENT B SYSTEMS Exhibit B Project Management Plan Progress Reports/Meetings. VRS and Customer shall, within thirty 30) days of this Agreement signing, each appoint a project manager and jointly develop a Project Management Plan, "Exhibit B", which shall be attached to this Agreement as "Exhibit B", detailing tasks to be performed, responsibility for the accomplishment of each task, and a deadline for each task. Customer and VRS will conduct meetings to review progress on a regular basis, with the schedule to be jointly determined. 1. Questionnaire delivered for Supervisor of Elections staff to itemize requirements 2. Timeline of implementation to be agreed upon 3 Date of training to be agreed upon 4. Starter service available to Customer. - 9 of 9 - 5/11/2015 A-9