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Home My WebLink AboutExhibitMiami.Dacle lire Rescue Department Office of the Fire Chief. 9300 NAN, 411st Street Doral, Florida 33178-.2414 r 786-331-5000 F 786-331-5101 miamiciacle.gov January 13, 2016' Maurice L. Kemp, Fire Chief City of Miami Fire Rescue 1151 NW. 7 Street, 341 Floor Mimi, Florida 33136 Dear Chief Kemp: The application for the Emergency Medical Services (EMS) County Grant #C3013 for FY 2014- 15 has been approved by the Miami -Dade County Board of County Commissioners and the Florida Department of Health -Bureau of EMS. A new grant revenue amount of $33,239.00 has been approved for your 2014-15 work plan projects, per payment received from the State. Miami -Dade Fire Rescue will disburse tho now funds designated for -your grant work plan- - projects directly to your municipality, The Letter of Understanding/Agreement that provides the basis for this disbursement is enclosed, Please obtain the appropriate signatures and return the signed letter to: Miami -Dade County Fire Rescue Department Grants Management Bureau, Office 248-A Attention: Lieset Elliott 9300 N.IN, 41 Street Doral, Florida 33118-2414 enclosed for your information and future reference are copies of the EMS State Award Letter with the CSFA number, the completed grant applioation with approved County Resolution (#R- 984-14) and the distribution of new revenue schedule with your municipality's expenditure and work plans, Sincerely, C Dave Downey Fire Chief DD/khb Enclosures FY 201446 EMS COUNTY GRANT C3013 LETTER OF UNDERSTANDING/AGREEMENT PER PAYMENT FROM TFIE STATE The Florida Department of Health is authorized by chapter 401, Part II, Florida Statutes to provide grants to boards of county commissioners for the purpose of improving and expanding pre - hospital emergency medical services, County grants are awarded only to boards of county commissioners, but may subsequently be distributed to municipalities and other agencies or organizations involved in the provision of EMS pre -hospital care. The enclosed grant application, incorporating projects submitted by your organization, has been approved by the Miami -Dade County Board of County Commissioners and the State of Florida Department of Health, Bureau or Emergency Medical Services (EMS), Disbursements will be made to the participating organizations in accordance with the approved grant work plan, upon receipt of new grant funds from the Florida Department of Health, Bureau of EMS and submission of this approved document to Miami -Dade County Fire Rescue Department, Grants Management Bureau, Office 248-A, located at 9300 N.W. 41 Street, Doral, Florida 33178-2414. Your signature below acknowledges and ensures that you have read, understood and will comply fully with your agency's grant application work plan and/or approved change requests as well as the terms and conditions outlined in the December 2014 EMS County -Grant Program Application Packet. You also agree to assume all compliance and reporting responsibilities for your grant projects and to provide timely Expenditure and Activity Reports to Miami -Dade County Fire Rescue Grants Management Bureau for submission to the State of Florida as required under the approved grant. N.pme and address qt EMS Agency: Maurice L. Kemp, Fire. Chief City of Miami Fire -Rescue Dept. 1151 NW 7T}1 Street, 3rd Floor, Miami, FL 33136 Authorized Contact Person - Person designated authority and responsibility to provide Miami - Dade County Fire Rescue with reports and documentation on all expenditures and activities that involve this grant: Name Maurice L. Kew) •'" - /'� me Fire Chief Alternate Joseph Zahralban Telephone (305) 416-5400 Signatory Official City Manager Signature Attachments z Title aepu'ty FlItChief Fax (305) 416-5444 Telephone OFFIC2.4,FILE COPY gyp.}, �1 yCLL . i F BOARD, ,�, �N I Date: To: From: Subject: November 5, 2014 Memoran um Honorable Chairwoman Rebeca Sosa and Members, Boardiznty Co ��'ssioners Carlos A. Cr en Mayor ' -f Resolution Authorizing the bounty Mayor or County Mayor's designee to apply for and receive $144, 9.00 in grant funds from the State of Florida Department of Health Emergency Medical Services to improve and expand pre -hospital emergency mecieal services for the State's fiscal year 2014-15, to expend $89,310.00 of these funds, to distribute the balance to municipal fire departments as outlined in this memorandum, and to apply for, receive and expend additional grant funds under this program, Agenda. Item No. 14(A)(8) Resolution No. R-964-14 • RECOMMENDATION It is recommended that the Board of County Commissioners approve the attached Resolution authorizing the County Mayor or County Mayor's designee to: (1) apply for and receive $144,679,00 in grant funds from the Florida Department of Health Emergency Medical Services Grant during the State's Fiscal Year 2014-15, commencing July 1, 2014 and ending June 30, 2015; (2) to expend $89,310,00 of those funds; (3) to distribute the balance of those funds to municipal fire departments as outlined in this memorandum; and (4) to apply for, receive and expend additional funds should they become available under this program. The State application deadline is December 15, 2014 and requires a resolution from the Board of. County Commissioners, If approved, the new funds will be distributed to the following municipal fire departments for emergency medical service incidents that these agencies responded to in the calendar year 2013, as follows: Miami. -Dade County Fire Rescue Department $89,310,00. City of Miami Fire Rescue Department 33,239,00 City of Miami Beach Fire Rescue Department 7,050,00 City of Hialeah Fire Rescue Department 12,421.00 City of Coral Gables Fire Rescue Department 2,246.00 Village of Key Biscayne Fire Rescue Department 413,00 Total payment expected from the State $144,679.00 SCOPE The grant will provide county wide services. DELEGATION OF AUTHORITY The County Mayor or County Mayor's designee is seeking the authority to apply far, receive and expend additional grant funds. Honorable Chairwoman R.ebeca Sosa and Members, Board of County Commissioners Page 2 FISCAL IMPACT/FUNDING SOURCE This grant is anticipated to provide funding of $144,679.00 for the State of Florida Fiscal Year 2014-1.S, Mianxi-Dade Fire Rescue is expected to receive a xevexiuo allocation of $89,310,00, The grant does not require any matching local or in-ldnd funds. TRACK ItECOR.D/M ONXTOR The grant award will be monitored by Lisset Elliott, Grants Manager, with the Miami -Dade Fire Rescue Department, BACKGROUND Each year the Florida Department of Health, Office of Emergency Medical Services distributes grant fundsas authorized by Florida Statutes Chapter 401. These funds are made available to eligible county governments to improve and expand their pre -hospital emergency medical services, The funds are derived by the State from surcharges on. various traffic violations. Since 1987, Miarni-Dade Fire Rescue has been responsible for the application and distribution process of the State Emergency Medical Services County Grant, The grant stipulates that municipalities are to apply for and receive funds through their respective county government or county fire department. Members of the five municipal fire rescue departments, as well as Miami -Dade Fire Rescue, conduct an annual needs assessment to formulate the Miami -Dade County application. The Director of each respective fire rescue department reviews and approves the grant wail( and expenditure plans included in the final grant application package. In order to receive their respective allocation of the new grant revenues received frbixi the State, each of the five municipal fire rescue departments submit an approved agreement to Miami -Dade Fire Rescue, The distribution of grant fiends to each participating department is based on the percentage of combined total emergency medical services incidents the respective department responded to during calendar year 2013, Russell Benford. Deputy Mayor UM MEMO J. `I i (Revised) TO: Honorable Chairwoman Rebeca Sosa and Members, Board of County Commissioners a, to l {'ROM: R. A. Cuevas, Jr. County Attorney DATE: • November 5, 2014 SUBJECT: Agenda Item No. 14 (A) (8) • Pease note any items checked. "3-Day Rule" for con nxittees applicable if raised 6 weeks required between first reading and public hearing 4 weeks notification to municipal officials required prior to public hearing Decreases revenues or increases expenditures without balancing budget Budget required Statement of fiscal impact required Ordinance creating a new board requires detailed County Mayor's report for pubic healing No committee review Applicable legislation requires more than a majority vote (Le, 2/3's 3/5's , unanimous ) to approve Current information regarding funding source, index code and available balance, and available capacity (if debt is contemplated.) required 9 Approved or Agenda Item No. 14 (A) (8) 11-5-14 Veto Override RESOLUTION NO. R-964-14 RESOLUTION AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO APPLY FOR AND RECEIVE $144,679.00 IN GRANT FUNDS FROM THE STATE OF FLORIDA DEPARTMENT OF HEALTH EMERGENCY MEDICAL SERVICES PROGRAM TO IMPROVE AND EXPAND PRE -HOSPITAL EMERGENCY MEDICAL SERVICES FOR THE STATE',S FISCAL YEAR 2014-15, EXPEND $89,310.00 OF THOSE FUNDS, DISTRIBUTE THE BALANCE OF THOSE FUNDS TO MUNICIPAL FIRE DEPARTMENTS, AND APPLY FOR, RECEIVE AND EXPEND ADDITIONAL FUNDS SHOULD THEY BECOME AVAILABLE UNDER THIS PROGRAM DURING THE STAI'E'S CURRENT FISCAL YEAR WHEREAS, this' Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DARE COUNTY, •FLORIDA, that this Board authorizes the County Mayor or County Mayor's designee to: (1) apply for and receive $144,679,00 in grant funds from. the State of Florida Department of Health Emergency Medical Services Program in order to improve pre -hospital emergency medical services for the State's fiscal year 2014-15; (2) expend $89,310.00 of those funds; (3) distribute the balance of those funds to municipal Eire departments as outlined in the accompanying memorandum; and. (4) apply for, receive and expend additional funds should they become available under this program during the State's current fiscal year. 1) Agenda Item No. 14 (A) (8 ) Page No. 2 The foregoing resolution was offered by Commissioner Dennis C. Moss who moved its adoption, The motion was secondedby Cornxnissioner and upon being put to a vote, the vote was as follows: Lyi a, Rebeca Sosa, Chairwoman aye Lynda Bell, Vice Chair aye Bruno A, Barreiro aye Esteban L. Bovo, fr. nay Jose "Pepe" Diaz aye Audrey M. Edmonson aye Sally A. Heyman. nay • Barbara J. Jordan aye Jean Monestime absent Dennis C. Moss aye Sen. Javier D. Souto absent Xavier L. Suarez nay Juan C. Zapata nay The Chairperson thereupon declared the resolution duly passed and adopted this 5th day of November, 2014, This resolution shall become effective ten (10) days after the date of its adoption unless vetoed by the Mayor', and if vetoed, shall become effective only upon an override by this Board. MIAMI-DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS HAR.VEY RUVIt , CLE1X. By: Approved by County Attorney as to form and legal sufficiency. Daniel Prastai Chrissophe?Ar}'r ppa Deputy Clerk Mlss:fon« To protect, promote & Improve the health' of all people In Florida through Integrated state, county & coMnfuntty efforts, Vision: Tobethe Itealtltlest State In the Nation Rion $c tt Governor Jofui H. Armstrong, AC8 State Surgeon General & Secretary December 17, 2014 Russell Benford, Deputy Mayor Miami -Dade County Board of County Commissioners 111 Northwest 1 Street, Floor 29 Miami, Florida 33128 Dear Mr. Benford: .) it 6-'46;5 FIRE RESCUE C.ti»1"'ts.R VENT CHItF' FINANCIAL OFFICER SCCTT W. tyli Nt0ELsI3ERG am pleased to award the Emergency Medical Services (EMS) County Grant, iD Code C3013 in the amount of $144,670.00 to Miami -Dade County. You should receive the full amount in advance within 30 days, The purpose of this grant is to improve and expand pre -hospital EMS. Paragraph 401,113(2) (a), Florida Statutes, authorizes and requires this grant program, which is number 64.005 lathe Florida Catalog of State Financial Assistance.. The money is state funds from the Department of Health's EMS Trust Fund and there are no federal funds involved. Your signed grant application affirms you have read, understand, and will comply with the conditions and requirements in the "Florida EMS County Grant Program Application Packet, December 2008" You can obtain a copy from your identified contact person or at the following irternet location: http://www.fl-ems,corn/Farms/Forms.html, The grant begins the date of this letter and ends December 31,2015. Please note it is a requirement that you report grant activities and purchases quarterly by the following dates. May 22, 2015, September 18, 2015, and January 22, 2016, the final report, Thank you for your participation In the state EMS grant program. If you need assistance, you may contact Mr. Alan Van Lewen, Health Services and Facilities Consultant in the Bureau of Emergency Medical Oversight, Emergency Medical Services Section at (850) 245-4440, extension 2734 Sincerely, Cindy E, Dick, MBA, EFO Division Director Emergency Preparedness and Community CED/avl Enclosures. Expenditure Report Form and Reporting Information cc: Mr, Scott Mendeisberg, Assistant Director Florins Department of Health Divlston of Emergency Preparedness and Community Support 4052 t3aki Cypress Way, Bin A•22 'Tallahassee, FL 32399.1722 RHONE 850/2454440'.FM.850/921-8162 pport wrw w.flor daHealth.gov TWITTEr$:HOallhyPLA• FACEBOOK:FLDepartmentofHeaittr YOUTITBE: fldoh FLICKR: Heal hyFla PINTEREST: HealthyFla Department of Health EMS GRANT PROGRAM EXPENDITURE REPORT Name of Grantee: Grant ICE Code: Time Period Covered: Beginning Date: Ending Date: Earned Interest: Amount $ ; as of Day Month Year Final Report (Check one): EjYes E1No Major Line Items Approved Budget Expenditure by Major Line Item(s) TOTAL BUDGETED EXPENDITURES TOTAL Actual Expenditure to Date by Major Line Itern(s) TOTAL EXPENDITURES ' BALANCE (Budgeted Less' Actual Expenditures) $ include with the progress notes an explanation of how project personnel, equipment, and any problems pr barriers may impact on the • rant progress. I certify the above reports are true and correct. Expenditures were made only for items aifowed by • the above referenced grant. Snature of Authorized Official Date DH 1684A, December 2000 64J-1.016, F.A.C. 7 Florida Department of Health Emergency Medical Services, Grants Section Report Requirements for "County" Grants 401,113(2) (a), Florida Statutes REPORTS Each grantee shall submit two reports to the department. The due dates for the required reports shall be specified in the letter from the department notifying the grantee of the grant award. These reports shall include, at a minimum, a narrative of the activities completed or the progress of grant activities during the reporting period. A report shall be submitted by the due date whether or not any action or expenditures have occurred. FINAL REPORTS A final report shall be submitted to the department. The final report shall at a minimum contain a narrative describing the activities conducted including any bid or purchasing process and a copy of all Invoices, canceled checks relating to the purchase of any equipment and supplies. If the activity funded was for training, a list of all individuals receiving the training shall be submitted along with the dates, times and location of the training. If the grant was for training to be obtained by staff then a copy of all invoices and payment documents for the training shall also be submitted, In addition, please include your assessment of the impact of the project(s). Excerpted from Page 9, EMS County Grant Program Application Packet Incorporated by Reference In 64J-1 018 (6), Florida Administrative Code Revised December 2008