HomeMy WebLinkAboutExhibitHomeless Trust
111 N.W, 1st Street • 27th Floor Suite 310
Miami, Florida3312B-1930
T 305-375-1 490 F 305-375-2722
miamidade,gov
April 8, 2015
Mr. Daniel Alfonso, City Manager
c/o Mr. Sergio Torres, Program Administrator
The City of Miami
444 SW 2nd Avenue
Miami, EL 33136
RE: 2014-15 Memorandum of Agreement (MOA)Program
Grant Number: PC-1.415-MOA
Dear Mx. Alfonso:
Enclosed, please find for your review, the Amendment .#5 of the Agreement between. Miami -Dade County, through the
Miami Dade County Homeless Trust and The City of Miami for the abovementioned program, Please review the Agreement
thoroughly, as well as the attachments and become :familiar with the amended contract language, In addition, please include
an updated Attachment 13, Budget for the untended amount for the 2014-2015 contract year.
Please sign and coiraplete all three (3) copies of the Contract Agreement and return it to our office, attention Mrs, Terrell'L
Ellis, Contract Monitoring and Management Supervisor as saar1 as possible. One fully executed Contract Agreement will be
returned to your agency for your files.
Miami -Dade County requires that the President/Chairman of the Board execute the Agreement on behalf of the agency,
However, the Executive Director may execute the Agreement if approved by a resolution of the agency's Board. A copy of
the applicable Board resolution(s) must be submittedwith the Agreement. In addition, the corporate seal must be affixedto
the signature page of the document.
The Miami -Dade County Homeless Trust looks forward to continuing work with your agency in implementing this project..
If you have any questions, please contact me or Terrell T. Ellis, Contract Monitoring an.d. Management Supervisor at (305)
375e 1490.
Scerely,
ea,)
ihtj9ria L. Maliette
E c'cutive Director
Enclosures
I have received the Agreements for the abovementioned grant.
Signature of Authorized Agency Representative Date
Printed Name of Agency Representative
EXTENSION AND AMENDMENT #5 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI — MEMORANDUM OF AGREEMENT (MOA) PROGRAM
CONTRACT#: PC-1415-MOA
THIS AMENDMENT OF AGREEMENT #5 (the "Agreement Amendment") is made as of
by and between Miami -Dade County, through the Miami -Dade County
Homeless Trust (the "County") and The. City of Miami, a recipient of grant funds to seive
homeless individuals, hereinafter referred to as the "Provider",
WITNESSETH:
WHEREAS, On February 1, 2010, the County and the Provider entered into a Grant
Agreement ("Agreement") which provides funding for the provision of housing and services
to homeless individuals and families in Miami -Dade County.
WHEREAS, On January 8, 2011, February 22, 2012, January 22, 2013 and February 18,
2014, said Agreement was amended and extended for one (1) year; and
WHEREAS, this Agreement provides for certain rights and responsibilities of the County;
and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of
the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1)
additional year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the .mutual agreements
between the County and the •Provider, which are set forth in this Arnendment of the
Agreement #5, the receipt and sufficiency of which are acknowledged, the County and the
Provider amend: this Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the
Agreement #5.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
The City of Miami -Memorandum of Agreement Program
Contract Number: PC-1415-MOA
ARTICLE III — Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under
this contract shall not exceed:
Memorandum of Agreement (MOA) Program $340,000.00
Both parties agree that should available County funding be reduced, the amount
payable under this Contract may be proportionately reduced at the sole discretion and
option of the County.
All services undertaken by the Provider before the County's execution of this Contract
shall be at the Provider's risk and expense.
it is the responsibility of the Provider to maintain sufficient financial resources to meet
the expenses incurred during the period between the provision of services and payment
by the County.
The County, at its sole discretion, may allow Provider an advance of N/A
once the Provider has submitted an appropriate request and submitted an invoice in the
form required by the County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2014-2015 Scope of
Services incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment
A in a manner deemed satisfactory to the County. Any modification or amendment to
the Scope of Services shall not be effective until approved by the County and Provider
in writing.
Tb.e City of Mitoxii-Memorandtun of Agreement Program
Contract Number: PC-1415-MOA
Article 4 is replaced as follows:
ARTICLE 4„ BUDGET SUMMARY
The Provider agrees that ail expenditures or costs shall be made in accordance
with the 2014-2015 Budget, which is attached hereto and incorporated herein as
Attachment B.
The parties agree that the Provider may, with the County's prior written approval;
revise the schedule of payments in Article 17 of the contract or the line item budget
(Attachment B), and such revision shall not require an amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 6. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2014 and terminate at the close of business on September 30, 2015.
Article 22 (b) is replaced as follows:
b) Miami -Dade County.Code, Chapter 11A, including but not limited to Articles III
and V. All Providers and subcontractors performing work in connection with this
Contract shall provide equal opportunity for employment and services without regard
to race, creed, religion, color, sex, familial status, marital status, sexual orientation,
pregnancy, age, ancestry, gender identity, gender expression, source of income,
national origin or handicap. The aforesaid provision shall include, but not be limited
to, the following: employment, upgrading, demotion or transfer, recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Provider agrees to post in a
conspicuous place available for employees and applicants for employment, such
notices as may be required by the Dade County Equal Opportunity Board or other
authority having jurisdiction over the work setting forth the provisions of the
nondiscrimination law.
All other language in Article 22 remains the same.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
The City of Miami -Memorandum of Agreement Program
Contract Number: PC-14 15-MOA
IN WITNESS WHEREOF, •the parties have caused this four (4) page Amendment #5 of the
Agreement to be executed by their respective and duly authorized officers the• day and year
first above written.
WITNESSES:
ENTITY: CITY OF MAIM, FLORIDA
A municipal corporation of
The State of Merida
By: By:
TODD B. HANNON DANIEL J. ALFONSO
CITY CLERK CITY MANAGER
Approved as to Form and Correctness: Approved as to Insurance Requirements:
By: By:
VICTORIA MENDEZ
CITY ATTORNEY
ANN-MARIE SHARPE
RISK MANAGEMENT
Affix
Incorporation SEAL
here
ATTEST: Mianai-Dade County, a political subdivision of
The State of Florida
HARVEY JUNIN, CLERK
BY:
DEPUTY CLERK CARLOS A. GIMENEZ
MAYOR
(DATE)
4
1
174On. t ;r;; 8111,YI•L.1i
The Provider will provM.c Memoranda of Agreement ("MOA") services as speoifled
below. ",C1a•e MOA participating' i.iaties exc Mzarut,-Dade County Department of
Corrections and Rehabilitation The Florida Dsparirrzont of C 'rectlans, The •Florida •
Department of Children aid Parr l•'tes, The ,State of Florida 11th ;lirclicial Ciroult, 3aokscx.
Memorial Haspital/Pufalio Health Trost, Ow Tads, tmd Mental Health
Facilities ("MOA Br titioa ",
The following servlcss will be provldd:
Homeless• outreach. services from 5:00 pra, 'to 8 0 ail. Monday through Friday and 24
hour 11ornesleas outroach ort Sattrrtlags and glarndlsya Co•G 7.tyyw.don Ontreaoh, servxoos will
int ludo etaiR ag the Floxr.eless du bg these hours and. accepting Bails from MOA
par icipating eixtitie desc bed abava and as oa:t'liued irtthe MOA dot
(Attattoment,Arl):
Est"abiish, a team of woe (3) Housing Specialists, (dedicated staff wl7.o ivzt1 develop
handbag recent,) iced to the Homeless l elplxia, who tvtll acoept referrals and gerve
as ..appropriat within avaalabli 'rescrurccs, homeless individuals or those at risk. of
homelessness, Tronr 41 of the other parties involved in this Agreement, These speolallsts
. may he located at stratogio locations (e.g, The. 3"a.stioe Centex) or other silos to be
cletezpined by the Homeless '1 iL and will socept referrals *ore MOA e: titles in need. of
sezvzoes for indivihals and fanulies .t risk of homelessness who are %t ag'ikleir
syystem&
. olastog Specialists shall assist those clients with ho zsitg seaxclz and placement hat
ordable hotxsig .and ox appropriate bomelesslo'Iher pro'am5,
ei Ragging ing S,peolaliss shall dmplop/idenntxty au haveirtory of appropriate hotrsiztg aid
servioes for individuals refex,rodiby tba MOA Bnities.
6 Idettify lading and. 5ervioea, within available resources, or 1:urat file development of
Crow xesa aces within "maggoty atd. legal lirxzltaticro, ;for, lomeless individu.al5 or those at.
risk of'hornelcssnes5 co led by ilto MOA Entitles.
Utilize the Homeless Trost Homeless Management inThrmation System ( M1) for client
• referral, •txaokingi and t ale mpnkgement purposes.
4' Work vvi;th tine vtizer' agencies under this Agroement to collect data on those .hichiduals
rokrre4, placed, and/or tillable to bo saved; to. idenlifY treads, high utilizers, =act
needs, a13,dbarium to p1acetaen;t:..
• ldent: y Chxntoally brill less kligla Utilizers of noltlplo systems of owe who will bo
referred. to to X-Sorxlele w Trust doordinated outreaob programs (operated by C.1 Y5 Healfb.
Network) to. facilitate referrals to low demand permanent supportive housing, or other
li,c]bsiitg; had services as available ad. appzapx5afo. • • • • , • • • ••• • • • • .
.• provide bans tokens to individuals in need of tr;ansportati•on assistoiaoe :rtrforred by the
MOA Entitles, .
• Pravitlo 3.0, 90, 180 and 365 day postwplacereout reporting via I M]S and -narrative data
on people placed through -this program,.
THE CITY OF MEAMI
MEMORANDUM OF A.GREEMENT (MOM PROGRAM
ATTACHMENT B-BUDGET
PC-1415-MOA
2014-2015 BUDGET
Supportive Services Expenses
13.0FTE (2-100% , 10-20%,1-60%)Community Outreach Specialist.
Total
Salary
FICA
Current Budget
126,571.20
117,576.88
8,994.53
2.0 FTE Housing Specialist
Total
Salary
FICA
.00 FIE 19% Program Clerk
Total
Salary
FICA
71,150.42
66,094.22
6,056,20
6,711,12
6,234.20
476.92
1.00 FTE Housing Specialist Supervisor
Total
Salary
FICA
48,693.26
45,232.94
3,460.32
2.00 FTE 20% Special Project Assistant.
Total
Salary
FICA
1,00 FTE 20% Case Manager Assistant
Total
Salary
FICA
1.00 FTB 54% Feeding Coordinator
Total
Salary
FICA
24,453.03
22,716,30
1 737.73
10,747.78
9,984.00
763.78
18,019.76
16,739.21
1,280.55
Page 1 of 2
Sub total
306,346.63
Supportive Services Expenses Cont
Budget
communication
4,500.00
Hotel / Motel (temporary emergency [lousing for families)
9,000.00
Rent of Equipment
990.00
Office space, utilities and maintenances cost
2,680.44
Transportation
9,000.00
Operating Supplies
3,182.93
Indirect Administrative Costs
4,300.00
Total
340,000.00
Page 2 of 2
ATTACHMENT F
Miami -Dade County Homeless Trust
Monthly Payment Request
NAME OF AGENCY: The Citv of Miami
SERVICE PERIOD:
NAME OF GRANT:
GRANT NTJMBER:
TOTAL AWARD AMOUNT:
AMOUNT OF FUNDS REQUESTED
THIS MONTH:
AMOUNT OF FUNDS RECEIVED TO DAT1:
TO
Memorandum of Agreement Program
PC-1415-MOA
$ 340,000.0o
BALANCE REMAINING ON GRANT: $ 340,900.00
(following payment of this request)
Signature of Agency Representative Date
Printed Name of Agency Representative
ATTACHMENT L
MJAMVIiIWDADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
CITY OF MIAMI HOMELESS ASSISTANCE PROGRAM
MEMORANDUM OF AGREEMENT (MO.A) PROGRAM — GRANT NUMBER PC-1415 MOA
OCTOBER 1, 2014 -- SEPTEMBER 30, 2015
Name of Agency:
Month of Services
OCTOBER 2014
NOVEMBER 2014
DECEM73ER 2014
JANUARY 2015
I+EBRUARY 2015
MARCH 2015
APRIL2015
JUNE 2015
JULY 2015
AUGUST 2015
SEPTEMBER 2015
Total Requested
Balance Remaining
Executive Director Signature
Executive Director -Printed Name
Signature Date
TAT CITY OF MIAMI
340,000.00
0.00
340,000.00