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HomeMy WebLinkAboutPre-LegislationCity of Miami Legislation Resolution: R-14-0427 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14-01015 Final Action Date: 11/20/2014 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "BJA FISCAL YEAR 2013 SMART POLICING INITIATIVE," CONSISTING OFA GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE, IN THE AMOUNT OF $605,394.00, TO PROVIDE FUNDING FOR TECHNOLOGY ACQUISITION, TRAINING, PERSONNEL, AND OTHER ASSOCIATED COSTS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ANY OTHER NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF SAID GRANT AWARD. WHEREAS, the City of Miami ("City") has been awarded a grant in the amount of $605,394,00, by the Department of Justice, Office of Justice Programs, to purchase a predictive modeling software workbench and hire an experienced statistical analyst who is capable of building and interpreting predictive models as well as a researcher who will conduct evaluations of data; and WHEREAS, the predictive modeling software will be capable of providing crime forecasting and criminal behavior analytics in conjunction with, or overlaid against, the existing hot spot technology; and WHEREAS, this will improve the ability of the City's Department of Police to make force deployment decisions and increase crime clearance rates, specifically for auto -thefts and robberies; and WHEREAS, this award does not require any match from the City; and WHEREAS, said grant is awarded for a period of three (3) years, beginning October 1, 2014, through September 30, 2017; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriate as described below: FUND TITLE: BJA Fiscal Year 2013 Smart Policing Initiative RESOURCES: Department of Justice/Office of Justice Programs, $605,394.00 Bureau of Justice Assistance City of Miami Page 1 of 2 File Id: 14-01015 (Version: 1) Printed On: 4/14/2015 File Number:: 14-01015 Enactment Number: R-14-0427 APPROPRIATION: To provide funding for technology acquisition, training, $605,394.00 personnel, and other associated costs Section 3. The City Manager is authorized{1} to execute the Grant Agreement, in substantially the attached form, and any other necessary documents, in a form acceptable to the City Attorney, in order to implement the acceptance and administration of said grant award. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} Footnotes: {1} The herein authorization is further subject to compliance with all requirements that may be Imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission, City of Miami Page 2 of 2 File Id: 14-01015 (Version: 1) Printed On: 4/14/2015 Department of Justice Office of Justice Programs Office of the Assistant Attorney General H'ashington, D.C. 20531 September 29, 2014 Mr. Daniel Alfonso City of Miami 3500 Pan American Drive Miami, FL 33133 Dear Mr, Alfonso: On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 13 Smart Policing Initiative - Full Proposal in the amount of $605,394 for City of Miami, Enclosed you will find the Grant Award and Special Conditions documents, This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand, Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate, If you have questions regarding this award, please contact: - Program Questions, Melanie Davis, Program Manager at (202) 305-7944; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov, Congratulations, and we look forward to working with you, Sincerely, .. Karol Virginia Mason Assistant Attorney General Enclosures OFFICE FOR CIVIL RIGHTS Office of Justice Programs Department of Justice 810 7th Street, NW Washington, DC 20531 Tel: (202) 307-0690 TTY: (202) 307-2027 E-mail: askOCR©usdoj.gov Website: www.ojp.usdoj.gov/ocr September 29, 2014 Mr. Daniel Alfonso City of Miami 3500.Pan American Drive Miami, FL 33133 Dear Mr, Alfonso: Congratulations on your recept award. In establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office ofJustice Programs (0JP), U.S, Department ofJustice (D0J) is responsible for ensuring that recipients of financial assistance from the OW, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are available to help you and your organization meet the civil rights requirements that come with DOJ funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013, The statute amends the Violence Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity, The new nondiscrimination grant condition applies to certain programs funded after October 1, 2013, The OCR and the OVW have developed answers to some frequently asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions are available at http://ojp.gov/about/ocr/vawafags.htm. Enforcing Civil Rights Laws All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to prohibitions against unlawful discrimination, Accordingly, the OCR investigates recipients that are the subject -of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal opportunity standards. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U,S,C, § 2000d, recipients of federal financial assistande must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002), For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website http://www.lep.gov. Ensuring Equal Treatment for Faith -Based Organizations The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to treat faith -based organizations the same as any other applicant or recipient, The regulation prohibits SAAs from making awards or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly) religious activities, While faith -based organizations can engage in non -funded inherently religious activities, they must hold them separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at h ttp://www.oj p, usdoj.gov/abo utJocr/equai_fbo. h tm, SAAs and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, 42 U.S.C, § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S,C, § 10604(e); the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L, No, 113-4, sec, 3(b)(4), 127 Stat. 54, 61-62 (to be codified at 42 U.S,C, § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by - case basis to permit some faith -based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment. Using Arrest and Conviction Records in Making Employment Decisions The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions, See Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj,gov//about/ocr/pdfs/UseofConviction Advisory,pdf. Recipients should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below). Complying with the Safe Streets Act An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt, 42, subpt. E) and (2) submittingto the OCR findings of discrimination (see 28 C,F,R. §§ 42.204(c), .205(c)(5)), Meeting the EEOP Requirement If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the ESOP requirement. To claim the exemption, your organization must complete and submit Section A of the Certification Form, which is available online at http://www,ojmusdoj.gov/about/ocr/pdfs/cert,pdf. if your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review, Instead, your organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to the OCR. The Certification Forrn is available at http://www.oj p.usdoj,gov/about/ocr/pdfs/cert.pdf If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an ESOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter, For assistance in developing a Utilization Report, please consult the OCR's website at http://www,ojp.usdoj,gov/about/ocr/eeop,htm. In addition, your organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojmusdoj.gov/about/ocr/pdfs/cert.pdf. `To comply with the EEOP requirements, you may request technical assistance from an ESOP specialist at the OCR by telephone at (202) 307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov. Meeting the Requirement to Submit Findings of Discrimination if in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race, color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative agency, your organization must send a copy of the finding to the OCR. Ensuring the Compliance of Subrecipients SAAs must have standard assurances to notify subrecipients of theircivil rights obligations, written procedures to address discrimination complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of subrecipients. For more information on the MOA requirement, see http://www,ojp.usdoj.gov/funding/other_requirements.htm. If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial assistance, please contact us. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst ,v,F,r,-ro;,.`� Department of Justice f4:; Office ofJustice Programs �;y .-� x. . Bureau of Justice Assistance 1t .100.... Grant PAGE 1 OF 5 I, RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Miami 3500 Pan American Drive Miami, FL 33133 4, AWARD NUMBER; 2014-WY-BX-0002 5. PROJECT PERIOD: FROM 10/01/2014 TO 09/30/2017 BUDGET PERIOD: FROM 10/01/2014 TO 09/30/2017 6. AWARD DATE 09/29/2014 7, ACTION Initial IA. GRANTEE IRS/VENDOR NO. 596000407 8. SUPPLEMENT NUMBER 00 9, PREVIOUS AWARD AMOUNT $ 0 3, PROJECT TITLE Predictive Crime Modeling Project 10, AMOUNT OF THIS AWARD $ 605,394 11, TOTAL AWARD $ 605,394 12. SPECIAL CONDITIONS THE. ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S), 13, STATUTORY AUTHORITY FOR GRANT This project is supported under FY 14(BJA - Smart Policing) Pub. L. No, 113-76, 128 Stat. 5, 61 15, METHOD OF PAYMENT GPRS + r ,•,,.w , , AGENCY APPROVAL a7. `* }, _ ,1 c _) 7 GRANTEE ACCEPTANCE 16, TYPED NAME AND TITLE OF APPROVING OFFICIAL Karol Virginia Mason Assistant Attorney General 18, TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Daniel Alfonso City Manager 17, SIGNATURE OF APPROVING OFFICIAL I' / -"�°�`" r_'D. ! �t9�-,Q.�`�._..?rz4 19, SIGNATURE OF AUTH•' ZED RECIPIENT OFFICIAL i �B1 'T �"« la 19A. DATE �! p 1 USE ONLY .c' r ,0' i y '. „.. ,-,...1„,,,,. ,.,.'_. , ,, s4..;$ ... .;, ....r{ -, 1.., , . .rv.7. AGENCY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD, DIV. YEAR CODE ACT, OFC. REG. SUB. POMS AMOUNT X B WY 80 00 00 605394 21, NWYUGT0875 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE, GJP FORM 4000/2 (REV, 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 2 OF 5 PROIECT NUMBER 2014-WY-BX-0002 AWARD DATE 09/29/2014 SPECIAL CONDITIONS 1, The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3, The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-1 33 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OIP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal; modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5, The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds, This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W, Room 4706 Washington, DC 20530 e-mail: oig,hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www,usdoj.gov/oig, 6, Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7, The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F,R, parts 66, 70, OJP FORM 4000/2 (REV, 4.88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 3 OF 5 PROJECT NUMBER 2014-WY-BX-0002 AWARD DATE 09/29/2014 SPECIAL CONDITIONS 8, The recipient agrees to comply with applicable requirements regarding registration with the System for Award Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP), The recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number, The details of recipient obligations are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/sam,htm (Award condition: Registration with the System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e„ unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg, 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where•applicable) governing the use offederal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events, Information on pertinent laws, regulations, policies, and guidance is available in the OJP Financial Guide Conference Cost Chapter. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at http://www,ojp.usdoj.gov/funding/ojptrainingguidingprinciples,htm, 12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly notify, in writing, the grant manager for this OJP award, and, if so requested by OSP, seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding, 13, The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds, or of the parents or legal guardians of such students. 14. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities, 15. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds, Such data will be submitted to the FFATA Subaward Reporting. System (FSRS), The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http://www,ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e,, unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 0JP FORM 4000/2 (REV, 4-88) Department ofJustice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 4 OF 5 PROJECT NUMBER 2014-WY-BX-0002 AWARD DATE 09/29/2014 SPECIAL CONDITIONS 16. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications, reports, or any other written materials that will be published, including web -based materials and web site content, through funds from this grant at least thirty (30) working days prior to the targeted dissemination date, Any written, visual, or audio publications, with the exception of press releases, whether published at the grantee's or govemment's expense, shall contain the following statements: "This project was supported by Grant No. 2014-WY-BX-0002 awarded by the Bureau of Justice Assistance. The Bureau ofJustice Assistance is a component of the Office of Justice Programs, which also includes the Bureau ofJustice Statistics, the National Institute ofJustice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U,S. Department ofJustice." The current edition of the ON Financial Guide provides guidance on allowable printing and publication activities. 17. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 18. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day, A detailed justification must be submitted to and approved by the Office ofJustice Programs (OJP) program office prior to obligation or expenditure of such funds, 19. With respect to thisaward, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year, (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made, 20. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at www.whitehouse,gov/omb/grants/standard_forms/ff report.pdf), not later than 30 days after the end of each calendar quarter, The final report shall be submitted not later than 90 days following the end, of the award period. 21. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants,ojp,usdoj,gov/, 22, Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address, If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 23. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF-425) and semi-annual performance reports through GMS (https://grants.ojp.usdoj,gov), and that it must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools,org), For more detailed information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by established deadlines may result in the freezing of grant funds and High Risk designation. OW FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 5 OF 5 PROJECT NUMBER 2014-WY-BX-0002 AWARD DATE 09/29/2014 SPECIAL CONDITJONS 24, The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held by BJA or its designees, upon BJA's request. 25, The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO))-on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits, The recipient agrees to provide to OJP all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award, Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOS High Risk grantee; or termination of an award(s). 26, The recipient is authorized to incur obligations, expend, and draw down funds in an amount not to exceed $150,000 for the sole purpose of developing an SPI Action Plan, The grantee is not authorized to incur any additional obligations, or make any additional expenditures or draw -downs until BJA has reviewed and approved the recipient's SPI Action Plan, and a Grant Adjustment Notice (GAN) has been issued to remove this Special Condition. ' 27, The recipient may not obligate, expend or draw down funds until the Office of the Chief Financial Officer (OCFO) has approved the budget and budget narrative and a Grant Adjustment Notice (GAN) has been issued to remove this special condition. 28. The recipient may not obligate, expend, or draw down any award funds until: (I) it has provided to the grant manager for this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed instructions in the program solicitation, (2) 0JP has completed its review of the information provided and of any supplemental information it may request, (3) the recipient has made any adjustments to the award that 01P may require to prevent or eliminate any inappropriate duplication of funding (e.g,, budget modification, project scope adjustment), (4) if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and (5) a Grant Adjustment Notice has been issued removing this special condition. • 29. The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the grant manager for this OSP award information regarding research and evaluation independence and integrity in accordance with the detailed instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any supplemental information it may request, (3) the recipient has made (or agreed to) any adjustments to the award (including as to amount) that OJP may require to prevent, eliminate, mitigate, or otherwise adequately address any actual or apparent personal or financial conflict of interest on the part of the investigators or other staff/consultants engaged in the research/evaluation or organizational conflict of interest on the part of the recipient entity, and (4) a Grant Adjustment Notice has been issued removing this special condition. The recipient understands and agrees that if it does not provide an adequate research and evaluation independence and integrity submission (as determined by OJP), or if it fails to implement (as determined by OJP) any safeguard included in its submission or required by OJP, a discretionary award will be terminated (without right of appeal), upon thirty (30) calendar days advance written notice by OJP, 30. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received and approved the required application attachment(s) and has issued a Grant Adjustment Notice (GAN) releasing this special condition, OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Categorical Exclusion for City of Miami The National Initiative: Smart Policing: Evidence -Based Law Enforcement Initiative helps improve criminal justice systems and provides national programs and efforts, such as training and technical assistance, to address the needs of state and local justice systems and communities, Awards under this program will be used to develop national demonstration, training, and technical assistance programs, None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third party action; (1) New construction. (2) Renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic PIaces or (b) located within a 100-year flood plain, (3) A renovation which will change the basic prior use of a facility or significantly change its size.. (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment. (5) Implementation of a program involving the use of chemicals. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations. Additionally, the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet the criteria for a categorical exclusion. w orJG Department of Justice F. . \. a Office ofJustice Programs O `ga t o a �.. c] Bureau ofJustice Assistance 1 no,a ,, ,, ., �: t� fl ..�;,,�.%�,.� Atcriciv x GRANT MANAGER'S MEMORANDUM, PT. 1: PROJECT SUMMARY Grant PROJECT NUMBER 2014-WY-BX-0002 PAGE 1 OF I This project is supported under FY14(BJA - Smart Policing) Pub. L. No, 1 13-76, 128 Slat, 5, 61 • 1. STAFF CONTACT (Name & telephone number) Melanie Davis (202) 305-7944 2, PROJECT DIRECTOR (Name, address & telephone number) Lillian Blonder Director, Grants Administration 444 S,W. 2nd Avenue 5th floor Miami, FL 33130-1910 (305) 416-1536 3a. TITLE OF THE PROGRAM BJA FY 13 Smart Policing Initiative - Full Proposal 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 4. TITLE OF PROJECT Predictive Crime Modeling Project 5. NAME & ADDRESS OF GRANTEE City of Miami 3500 Pan American Drive Miami, FL 33133 6. NAME & ADRESS OF SUBGRANTEE 7. PROGRAM PERIOD FROM: 10/01/2014 TO: 09/30/2017 8. BUDGET PERIOD FROM: 10/01/2014 TO: 09/30/2017 9. AMOUNT OF AWARD $ 605,394 10. DATE OF AWARD 09/29/2014 11. SECOND YEAR'S BUDGET 12. SECOND YEARS BUDGET AMOUNT 13. THIRD YEARS BUDGET PERIOD 14. THIRD YEARS BUDGET AMOUNT 15, SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Smart Policing Initiative seeks to build upon the concepts of offender -based and place -based policing and broaden the knowledge of effective policing strategies, The most convincing research demonstrates that place -based or hotspot policing reduces violent crime and neighborhood disorder. This initiative addresses the need for effective policing that requires a tightly focused, collaborative approach that is measurable, based on sound, detailed analysis and includes policies and procedures for accountability, This grant program seeks to build upon data -driven, evidence -based policing by encouraging state and local law enforcement agencies to develop effective, economical, and innovative responses to precipitous or extraordinary increases in crime, or in a type or types of crime within their jurisdictions. , The City of Miami, Miami Police Department (MPD) will utilize Smart Policing Initiative grant funds, in partnership with a research partner, to develop economical and efficient predictive analytics that will improve MPD's ability to make force deployment decisions and increase crime clearance rates, specifically auto -thefts OJP FORM 4000/2 (REV. 4-88) and robberies, The Miami Police Department selected these two areas of improvement due to the following challenges; 1) specific areas of vertical growth in the city have the largest increase in calls for service as compared to all other city neighborhoods that have remained relatively flat, 2) MPD's limited crime spot mapping capability, and 3) MPD's robbery and auto theft clearance rates are lower than the national average. The MPD will use funds to purchase a predictive modeling software workbench, hire an experienced statistical analyst, who is capable of building and interpreting predictive models, and hire a researcher to conduct an evaluation. The modeler will be capable of providing crime forecasting and criminal behavior analytics in conjunction with, or overlaid against, the existing hot spot technology, The MPD police command staff will use the predictive models to make force deployment or tactical decisions to address areas of concern. The research partner will then analyze and validate the validity of the models with input from experienced crime analysts, in order to quantify the results and to provide feedback on how the models should be adjusted to improve the results further, CA/NCF U.S. Department of Justice FY 13 Smart Policing Initiative $605,394 CITY OF MIAMI, a Florida Municipal Corporation Daniel J. A f o, 9ity Manager Attest: By: C Tod Harmon, City Clerk Approve to Form and.Correctness; Datea / f Date: j /—ca D Date: It ks-A Apprequirements: By• Date: e Shar • e, Director of Riageine t