HomeMy WebLinkAboutSummary FormDate: 03/03/2015
AGENDA ITEM SUMMARY FORM
FILE ID: 15-00388
Requesting Department: Office of Grants Administration
Commission Meeting Date: 04/23/2015 District Impacted: All
Type: X Resolution n Ordinance n Emergency Ordinance n Discussion Item
II
Other
Law Department
Matter ID No.
Subject: Grants Research and Management System for the Office of Grants Administration
Purpose of Item:
By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida
("City"), as amended, after an advertised public hearing, ratifying, approving and confirming the City
Manager's finding ofa sole source; waiving the requirements for competitive sealed bidding procedures and
approving the purchase of a grants research and management system from eCivis, Inc., the sole source
provider, for the Office of Grants Administration; on a recurring annual subscription fee basis for an initial
three (3) year term with the option to renew for two (2) additional one (1) year periods, the estimated amount
for the initial three (3) years is $98,274.00 in the aggregate, if the City chooses to exercise the two (2)
additional options to renew the amount will be $155,790.25 in the aggregate for a total of five (5) years;
allocating funds from the Office of Grants Administration Memberships and Subscriptions Fund Account Code
No. 00001.371000.554000.0000.0000, subject to the availability of funds and budgetary approval at the time of
need; further authorizing the city manager to execute a master subscription and service agreement, in
substantially the attached form, and to negotiate and execute any necessary amendments, extensions, and
modifications, for said purpose.
Background Information:
At the present time, the City does not have a grants management system. See attached for additional
background information.
Budget Impact Analysis
NCE Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.371000.554000.0.0
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $98,274.00 for three (3) years if the City chooses to exercise the two (2)
additional options to renew the amount will be $155,790.25 in the aggregate for a total of five (5) years
Final Approvals
(SIGN AND DATE)
Budget
Grants tvl l ,, � Risk Management
Procurement Dept. Director
Chief �:: _ City Manager/
A.m. 1 ..f 1
CIP
tf using �.aeivtntg"ta itai fund
N/A