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HomeMy WebLinkAboutBack-Up Document - MDC ContractCONTRACT AWARD SHEET Internal Services Department Procurement Management Services DIVISION BID NO.: 9013-1/19-1 TITLE: OFFICE TRAILERS - PREQUALIFICATION CURRENT CONTRACT PERIOD: 07/01/2014 through 06/30/2019 Total # of OTRs: 1 Bid No. 9013-1/19-1 Award Sheet PREVIOUS BID NO.: MODIFICATION HISTORY Bid No. 9013-1/19-1 Award Sheet DPM Notes APPLICABLE ORDINANCES LIVING WAGE: No UAP: Yes IG: No OTHER APPLICABLE ORDINANCES: CONTRACT AWARD INFORMATION: No Local Preference No Micro Enterprise Full Federal Funding No Performance Bond Small Business Enterprise (SBE) PTP Funds Partial Federal Funding No Insurance Miscellaneous: REQUISITION NO.: PROCUREMENT AGENT: LOURDES BETANCOURT PHONE: 305 375-4121 FAX: 305 375-5688 EMAIL: L112i nMIAMIDADE.GOV DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 1 of 4 Bid No. 9013-1/19-1 Award Sheet VENDOR NAME: MODULAR SPACE CORPORATION DBA: MODSPACE FEIN: 541375284 SUFFIX: 02 19312 STREET: 1200 SWEDESFORD ROAD CITY: BERWYN ST: PA ZIP: FOB_TERMS: DEST-P DELIVERY: PAYMENT TERMS: NET30 TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Set Aside Bid Pref. Micro Ent. Selection Factor Goal Other: Vendor Record Verged? Vendor Contacts: Name Phonel Phone2 Fax Email Address JUAN BROCHE 305-592-7998 - 305-477-0662 JUAN.BROCHE@MODSPACE.COM VENDOR NAME: ADVANCED DBA: FEIN: 651092574 STREET: 1911 NW 15 STREET FOB_TERMS: DEST-P PAYMENT TERMS: NET30 MODULAR STRUCTURES INC SUFFIX : 01 33069-1 CITY: POMPANO BEACH ST: FL ZIP: DELIVERY: TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Set Aside Bid Pref. Micro Ent. Selection Factor Goal Other: Vendor Record Verified? **A*************A**** A A* A****AA********AAA* A AA* A**** A AA A**AA*****AA*A Vendor Contacts: Name Phonel Phone2 Fax Email Address GARY M WILLIS 954-960-1550 - 954-960-0747 BUILDINGS@ADVANCEDMODULAR.0 DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 2 of 4 Bid No, 9013-1/19-1 Award Sheet VENDOR NAME: MCGRATI-I RENT CORP DBA: MOBILE MODULAR MANAGED FEIN: 942579843 SUFFIX : 01 STREET: 1100 STATE HWY 559 FOB_TERMS: DEST-P PAYMENT TERMS: NET30 33823 CITY:AUBURNDALE ST: FL ZIP: DELIVERY: TOLL PHONE: 305-8073465 VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Micro Ent. Set Aside Selection Factor Bid Pref. Goal Other: Vendor Record Verified? A** *A A* A A A***AAA *it AA***AA***********AA AAA A*****A ***A***A A'****** A Ail *AA Vendor Contacts: Name Phonel Phone2 Fax Email Address Alex de Urbizu 800-9443442 305-8073465 - alex.deurbizu@rnobilemodularrents.com ITEMS AWARDED Section: Details: Item # Description Q Unit Price End of ITEMS AWARDED Section BCC Award: BCC Date: AWARD INFORMATION Section DPM Award: No DPM Date: 05/15/2014 Contract Amount: $ 4,499,982.00 Additional Items Allowed: Agenda Item No.: 9A2 (131079 Special Conditions: This is a pool of pre -qualified vendors invited to participate in future spot market competitions. DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 3 of 4 Bid No. 9013-1/19-1 Award Sheet BPO INFORMATION Section; 1 ABCW1400783 Commodity ID Commodity Name 155-50 OFFICE BUILDINGS, MODULAR AND PORTABLE Department Department Allocation CO $3,000,000,00 FR $300,000.00 PW $76,982.00 WS $1,023,000.00 End ofBPO Information Section DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 4 of 4 ROADMAP AND AWARD SUMMARY Contract No.: 9013-1/19-1 Contract Title: Office Trailers - Prequalification How to Use the Contract: This pool contract is used to purchase and lease with option to purchase office trailers which may include many types of modular structures such as shelters, fire stations, classrooms, restrooms, mobile offices, etc. using prequalification and subsequent spot market quotations. The User Department should send an Invitation to Quote (use latest ITQ shell) to the awarded Bidders who are prequalified in the table below to purchase modular trailers and are currently active in the Blanket Purchase Order. Include in the ITQ information regarding whether local, veteran's preference, and SBE measures will apply. There are any doubts as to which awarded Bidders are prequalified, please refer to the table below, or contact ISD's Procurement Management for guidance. The award must be made to the Bidder offering the lowest price. The County may add or delete Bidders at any time; User Departments should ensure that they are using the most recent version of the Roadmap and Award Summary which can be found at: https://www.miam idade.gov/DPMww/SearchAwardSheetAttachments.aspx?Contractld=9013- 1/19-1 Modular Space Corporation Advanced Modular Structures Inc. 541375284 02 651092574 01 McGrath Rent Corp 942579843 01 Prior to Award Prior to making an award under this pool, departments are reminded to: • Obtain a signed Collusion Affidavit from the awarded Bidder to be recommended for award. • Check that the recommended awarded Bidder is responsible, including checking the Pre- Award Vendor Website at http://intra.miamidade.00v/procurement/vendor-compliance.asp Department may want to include a check of the vendor's performance history in BTS. (Go to Vendors Home Page, click on Registered Vendors, locate the vendor, in that vendor's profile, click on the Non.Perf.Hist, button.) • In your notice to participants of the quote results, copy the Clerk of the Board (clerkbcc@miamidade.gov) and include language advising the Bidders that the Cone of Silence is lifted. (sample language - In accordance with the referenced solicitation, and Section 2-8.4 of the Code of Miami -Dade County, you are hereby notified that the department, recommends award of this quote to: . Our provision of this notice also serves to confirm the lifting of the Cone of Silence from this procurement action as dictated by Section 2-11.1(t) of the County Code.) • Allow a three business day protest period, beginning the day after the award recommendation is posted with the Clerk. TALLY SHE Solicitation Number: 9013-1119 Summary Description: PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INTALLATION OF OFFICE TRAILERS Solicitation Opening/ Cfosm • ._ - + 009 @ 2:00 P.M. Prepared by: DerekTiflm r- -ram + Verified by. Vearnetta Rive r i. liar., IP . Note: Not Appiicibal to this bid Vendor Name: Is the bid responsive (if no, state reason below): Indicate SBD certification: Registered vendor (yes/ no): incumbent vendor (yes/no): Local Preference Affirmed (yes/no): Items being procured per current solicitation ( Reference f Summarized Requirement Paragraph 4.1 Paragraph 4.1 a Paragraph 4.2 Paragraph 4.3 Paragraph 2.6.D Paragraph 4.3 Vendor(s) must currently be engaged in the sales, furnishing and delivery of various types andtor sizes of office trailers and related items for a minimum of three (3) years. Vendor(s) shall provide a copy of their Articles of Incorporation indicating that the company bas been in business fora minimum of three (3) years. If the vendor is not incorporated, the names; addresces and contact details of three (3) references shall provided who can verify that the vendors) business has been in operation for a minimum of three (3) years. Vendor(s) shall maintain an office within the geographic boundaries if Miami Dada, Broward, Monroe, Palm Beach or Collier County, Florida This facility shall be staffed by representative's who can be contacted Monday thru Friday from 7:30 am to 4:00 PM for quotations,A copy of the Tax Certificate shall be submitted as proof of office location. Advanced Modular Structures, Inc. Yes No Yes --Si ZWI No Yes Check As Completed Articles of Incorporton: P01000027351 Mobile Modular No No Yes— trj lq jzc No No Check As Completed Articles of lncorportion: A489842 Modular Space Corporation Yes No Yes— jz--) 2.:€ No Yes Check As Completed Articles of Incorportion: 8602180049 Date: 3/13/2001 Tax Certificate #: 379-0012685 Broward County, FL Date: 04/16/1997 Tax Certificate #: 2009-15861 Palm Beach County Date: 8/6/1986 Tax Certificate #: 23-8013987192-5 Dade County, FL Expiration Date: 9/30/2009 Expiration Date: 09/30/09 Expiration Date: 12/31/09 Vendor(s) shall be equipped with modem office equipment, especially a dedicated facsimile (FAX) machine and an e-mail address. Both resources must be available twenty-four (24) hours a day to provide immediate support and expedite quotations. This facility shall be staffed by representative's who can be contacted Monday thru Friday from 7:30 am to 6:00 PM for quotations. Phone# 954-960-1550 Phone #: 863-965-3700 Phone it 305-592-7998 Fax# 954-960-0747 Fax #: 863-965-7814 Fax* 305-477-0662 E-mail: amsmod@bellsouth.net E-mail: twagoner@mgrc com E-mail: juan_broche@modspace_com The County may schedule site visit to verify inventory prior to award of the Request for Quote (RFQ). Vendor(s) must supply a list detailing their current inventory (items and value). Provided Provided Provided Vendor(s) must provide a ietterfrom manufacturer(s) represented stating that the company is either a reseller or distributor. Provided Provided Provided Identify Non -responsive vendors and reason: THIS TALLY SHEET IS AN INDICATION OF PRICES ONLY AND IS NOT A DETERMINATION OF THE LOWEST RESPONSIVE!RESPONS1BLE BIDDER(S1 BID NO.: 9013-1/19 I OPENING: 2:00 P.M. Wednesday April 29, 2009 MIAMI-DADE COUNTY, FLORIDA INVITATION TO BID TITLE: PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE OF OFFICE TRAILERS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:. CERTIFICATE OF COMPETENCY• Section 2, Paragraph 2.14 INDEMNIFICATION/INSURANCE• Section 2, Paragraph 2.11 SMALL BUSINESS ENTERPRISE MEASURE• Section 2, Paragraph 2.2 SITE VISIT/AFFIDAVIT: Section 2, Paragraph2.27 USER ACCESS PROGRAM: Section 2, Paragraph 2.21 WRITTEN WARRANTY: Section 2, Paragraph 2.19 FOR INFORMATION CONTACT: Vearnetta Rivers at 305-375-4424, or at matchv@miamidade.gov IMPORTANT NOTICE TO VENDOR(S): MIAMI-DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT PURCHASING DIVISION FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON PAGE 4 OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE FAILURE TO SIGN PAGE 21 OF SECTION 4, BID SUBMITTAL FORM WILL RENDER YOUR BID NON -RESPONSIVE MIAMI DACDE COUNTS MIAMI-DADE COUNTY, FLORIDA INVITATION TO BID Bid Number: 9013-1/19 Title: PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE OF OFFICE TRAILERS Contracting Agent: Vearnetta Rivers Bids will be accepted until 2:00 p.m. on Wednesday, April 29, 2009 Bids will be publicly opened. The County provides equal access and does not discriminate on the basis of disability in its programs or services. It is our policy to make all communication available to the public, including those who may be visually or hearing impaired. If you require information in a non-traditional format please call 305-375-5278. Instructions: The Clerk of the Board business hours are 8:00am to 4:30pm, Monday through Friday. Additionally, the Clerk of the Board is closed on holidays observed by the County. Each Bid submitted to the Clerk of the Board shall have the following information clearly marked on the face of the envelope: the Vendor(s) name, return address, Bid number, opening date of the Bid and the title of the Bid. Included in the envelope shall be an original and two copies of the Bid Submittal, plus attachments if applicable. The Vendor(s) may, at Vendor(s)'s option, also provide the Excel file containing the information on the Vendor Pricing document on CD or Diskette. The file to be provided is to be downloaded at HTTP://SERVICES.MIAMIDADE.GOV/DPM/SOLICITATIONLIST.ASPX. Failure to comply with this requirement may result in your Bid not being considered for award. All Bids received time and date stamped by the Clerk of the Board prior to the bid submittal deadline shall be accepted as timely submitted. The circumstances surrounding all bids received and time stamped by the Clerk of the Board after the bid submittal deadline will be evaluated by the procuring department, in consultation with the County Attorney's Office, to determine whether the bid will be accepted as timely. NOTICE TO ALL VENDOR(S): • FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID NON- RESPONSIVE.. • THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS THAT REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING TO THIS SOLICITATION MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 1 GENERAL TERMS AND CONDITIONS 1.1, DEFINITIONS Bid — shall refer to any offer(s) submitted in response to this solicitation. Bidder — shall refer to anyone submitting a Bid in response to this solicitation. Bid Solicitation _ shall mean this solicitation documentation, including any and all addenda. Bid Submittal Form — defines the requitement of items to be purchased, and must be completed and submitted with Bid. The Bidder should indicate its name in the appropriate space on each page. County — shall refer to Miami -Dade County, Florida DPM — shall refer to Miami -Dade County's Department of Procurement Management. Enrolled Vendor — shall refer to a firm that has completed the necessary documentation in order to receive Bid notifications from the County. Registered Vendor — shall refer to a firm that has completed the Miami -Dade County Business Entity Registration Application and has satisfied all requirements to enter into business agreements with the County. The Vendor Registration Package— shall refer to fhe Business Entity Registration Application. For additional Information about online vendor enrollment or vendor registration contact the Vendor Assistance Unit at 111 N.W. 1" Street, 1311' Floor, Miami, FL 33128, Phone 306-375.5773. Vendors can enroll online and obtain forms to register by visiting our web site at www.mlainldade.govldpm 1.2. INSTRUCTIONS TO BIDDERS A. Bidder qualification It is the policy of the County to encourage full and open competition among at available qualified vendors. All vendors regularly engaged in the type of work specified in the Bid Solicitation are encouraged to submit Bids. Vendors may enroll with the County to be included on a notification list for selected categories of goods and services. To be eligible for award of a contract (including small purchase orders), Bidders must become a Registered Vendor. Only Registered Vendors can be awarded County contracts. Vendors are required to register with the County by contacting the Vendor Assistance Unit. The County endeavors to obtain the participation of all qualified small business enterprises. For information and to apply for certification, contact the Department of Small Business Development at 111 N.W. 1 Street, le Floor, Miami, FL 33128-1900, or telephone at 305-375-3111. County employees and board members wishing to do business with the County are referred to Section 2-11.1 of the Miaml-Dade County Code relating to Conflict er interest and Code of Ethics. B. Vendor Registration To be recommended for award the County requires that vendors complete a Miami -Dade County Vendor Registration Package. Effective June 1, 2008, a new Vendor Registration Package, including a Uniform Affidavit Packet (Affidavit form), must be completed by vendors and returned to the Department of Procurement Management (DPM), Vendor Assistance Unit, within fourteen (14) days of notification of the Intent to recommend for award. In the event the Vendor Registration Package Is not properly completed and returned within the specified time, the County may in its sole discretion, award to the next lowest responsive, responsible Bidder, The Bidder is responsible for obtaining the Vendor Registration Package, including all affidavits by downloading front the DPM website at Www.miamidade.gov or from the Vendor Assistance Unit at 111 N.W. 1m Street, 13"' Floor, Miami, FL 33128. Bidders are required to affirm that all information submitted with the Vendor Registration Package is current, complete and accurate, at the time they submit a response to a Bid Solicitation, by completing the provided Affirmation of Vendor Affidavit form. In becoming a Registered Vendor with Miami -Dade County, the vendor confirms its knowledge of and commitment to comply with the following: -I- 1. Miami -Dade County Ownership Disclosure Affidavit (Sec. 2-8,1 of the County Code) 2. Miaml-Dade County Employment Disclosure Affidavit (County Ordinance No. 90-133, amending Section 2.8-1(d)(2) of the County Code) 3. Miami -Dade Employment Drug -free Workplace Certification (Section 2-8.1.2(b) of the County Codo) 4. Miami -Dade Disability and Nondiscrimination Affidavit (Article 1, Section 2.8.1.5 Resolution R182-00 Amending R-385-95) 5. Miami -Dade County Debarment Disclosure Affidavit (Section 10,38 of the County Code) 6. Miami -Dade County Vendor Obligation to County Affidavit (Section 2-8.1 of the County Code) 7. Miami -Dade County Code of Business Ethics Affidavit (Article 1, Section 2-8:1(i) and 2-11(b)(1) of the County Code through (6) and (9) of the County Code and County Ordinance No 00-1 amending Section 2-11.1(c) of the County Code) 8. Miami -Dade County Family Leave Affidavit (Article V of Chapter 11 of the County Code) 9, Miami -Dade County Living Wage Affidavit (Section 2-8.9 of the County Code) 10, Miami -Dade County Domestic Leave and Reporting Affidavit (Article 8, Section 11A-6011A-07 of the County Code) 11. Subcontracting Practices (Ordinance 97-35) 12. Subcontractor/Supplier Listing (Ordinance 97-104) 13. Environrnentaily Acceptab/e Packaging Resolution (R-738-92) 14. W-9 and 8109 Forms The vendor must furnish these forts as required by the Internal Revenue Service. 15. Social Security Number In order to establish a file for your firm, you must provide your firm's Federal Employer identification Number (FEIN). If no FEIN exists, the Social Security Number of the owner or Individual must be provided. This number becomes your "County Vendor Number". To comply with Section 119,071(5) of the Florida Statutes relating to the coiloction of an individual's Social Security Nurnber, be aware that DPM requests the Social Security Number for the following purposes: » Identification of individual account records M To make payments to indivrduativendor for goods and services provided to Miami -Dade County • Tax reporting purposes • To provide a unique Identifier in the vendor database that may be used for searching and sorting departmental records 16. Office of the Inspector General Pursuant to Section 2-1076 of the County Code. 17. Small Business Enterprises The County endeavors to obtain the participation of all small business enterprises pursuant to Sections 2.8.2, 2.8,2.3 and 2-8,2.4 of the County Code and Title 49 of the Code of Federal Regulations, 18. Antitrust Laws By acceptance of any contract, the vendor agrees to comply with all antitrust laws of the United States and the State of Florida. Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 1 GENERAL TERMS AND CONDITIONS C. PUBLIC ENTITY CRIMES To be etlglbte for award of a contract, firms wishing to do business with the County must comply with the following: Pursuant to Section 287.133(2)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a pubtic entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. D. Request for Additional Information 1. Pursuant to Section 2-11.1(t) of the County Code, all Bid Solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, except for clarification of process or procedure already contained in the solicitation, are to be made In writing to the attention of the Procurement Agent identified on the front page of the solicitation, Such Inquiries or request for information shall be submitted to the procurement agent in writing and shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request should also include a cover shoot with Bidder's facsimile number, The requester must else file a copy of this written request with the Clerk of the Board, 111 NW 1s` Street, 17"' Floor, suite 202, Miami, Florida 33128-1963 or email clerkbcc@miarnldade Cleo. 2, The Department of Procurement Management may issue an addendum In response to any inquiry received, prior to Bid opening, which changes, adds to or clarifies the terms, provisions or requirements of the solicitation. The Bidder should not rely on any representation, statement or explanation whether written or verbal, other than those made In this Bid Solicitation document or in any addenda issued. Where there appears to be a conflict between this Bid Solicitation and any addenda, the last addendum issued shall prevail. 3. It Is the Bidder's responsibility to ensure receipt of all addenda, and any accompanying documentation, The Bidder is required to submit with Its Bid a signed "Achnowtedgment of Addenda" form, when any addenda have been issued. B Contents of Bid Solicitation and Bidders' Responsibilities It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Pleas of ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the 1• Bidder. A. 2. In the event a Bidder wishes to protest any part of the General Conditions, Special Conditions and/or Technical Specifications contained in the Bid Solicitation it must file a notice of protest in writing with the Issuing deparbnent no Later than 48 hours prior to B. the Old opening date and hour specified In the solicitation. Failure to file a timely notice of protest will constitute a waiver of proceedings. 3. This solicitation is subject to all legal requiroments contained in C. the applicable County Ordinances, Administrative Orders, and Resolutions, as well as all applicable State and Federat Statutes. Where conflict exists between this Bid Solicitation and these legal D. requirements, the authority shall prevail in the following order: Federal, State and local. 4. It Is the responsibility of the Bidder/Proposer, prior to conducting R . any lobbying regarding this solicitation to file the appropriate form with the Clerk of the Board stating that a particular Iobbyiat is authorized tp represent the bidder/Proposer. The Bidder/Proposer shall also file a form with the Clerk of the Board at the point In time at which a lobbyist is no longer authorized to F. represent said Bidder/ Proposer. Failure of a Bidder/Proposer to rite the appropriate form required, in relation to each solicitation, G. may be considered as evidence that the Bidder/Proposer is not a responsible contractor. F. 1. 2. G. H. 1. 2. Change or Withdrawal of Rids Changes to Bid - Prior to the scheduled Bid opening a Bidder may change its Bid by submitting a new Bid, (as Indicated on the cover page) with a letter In writing on the fins letterhead, signed by an authorized agent stating that the new submittal replaces the original submittal. The new submittal shall contain the letter and all information as required for submitting the original Bid. No changes to a Bid will be accepted after the Bid has been opened. Withdrawal of Bid — A Bid shall be irrevocable unless the Bid is withdrawn as provided herein. Only a written letter received by DPM prior to the Bid opening date may withdraw a bid. A bld may also be withdrawn ninety (90) days after the Bid has been opened and prior to award, by submitting a letter to the contact person identified on the front cover of this Bid Solicitation, The withdrawal letter must be on company letterhead and signed by an authorized agent of the Bidder. Conflicts Within The Bid Solicitation Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, the Technical Specifications, the Bid Submittal Section, or any addendum issued, the order of preoedenoe shall be: the last addendum issued, the Bid Submittal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions. Prompt Payment Terms It is the policy of Miami -Dade County that payment for all purchases by County agencies and the Public Health Trust shall be made in a' timely manner and that interest payments be made on late payments. In accordance with Florida Statutes, Section 218.74 and Section 2-8,1.4 of the Miami-Dado County Code, the time at which payment shall be due from the County or the Public Health Trust shall be forty-five (45) days from receipt of a proper invoice. The time at which payment shall be due to small businesses shall be thirty (30) days from receipt of a proper invoice, All payments due from the County or the Public Health Trust, and not made within the time specified by this section, shall bear interest from thirty (30) days after the due date at the rate of one percent (1%) per month on the unpaid balance. Further, proceedings to resolve disputes for payment of obligations shall be concluded by final written decision of the County Manager, or his or her designee(s), not later than sixty (60) days after the date on which the proper invoice was received by the County or the Public Health Trust. The Bidder may offer cash discounts for prompt payments; however, such discounts will riot be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. 3. PREPARATION OF BIDS The Bid submittal farm defines requirements of items to be purchased, and must be completed and submitted with the Bid. Use of any other form will result in the rejection of the Bidder's offer. The Bid submittal form must be legible. Bidders shall use typewriter, computer or Ink. All changes must be crossed out and initialed in ink. Failure to comply with these requirements may cause the Bid to be rejected. Anauthorized agent of the Bidders firm must sign the B€d submittal form. FAILURE TO SIGN THE BID SUBMITTAL FORM SHALL ReNDER mg 131D NON-RESPOWIVE. The Bidder may he conaldered non -responsive if bids are conditioned to modifications, changes, or revisions to the tenns and conditions mitts solicitation. The Bidder may submit alternate Bld(s) for the same solicitation provided that such offer Is allowable under the terms and conditions. The alternate Bid must meet or exceed the minimum requirements and be submitted on a separate Bid submittal marked "Alternate Bid". When there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail An optional electronio submittal shall not be considered a part of tho bld if it differs in any respect from the required manual submittal in the original hard copy. Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 1 GENERAL TERMS AND CONDITIONS 1.4. CANCELLATION OF BID SOLICITATION Miami -Dada County reserves the right to cancel, In whole or in part, any invitation to Bid when it is in the best interest of the County. 1.5. AWARD OF BID SOLICITATION A. This Sid may be awarded to the responsible Bidder meeting all requirements es set forth in the solicitation. The County reserves the right to reject any and all tlids, to waive irregularities or technicalities and to re -advertise for all or any part of this Bid Solicitation as deemed in its best interest. The County shall be the sole judge of its best interest. B. When there are multiple fine items in a solicitation, the County reserves the right to award on an individual item basis, any combination of items, total low Bid or in whichever manner deemed in the best interest of the County. C. The County reserves the right to reject any and all Bids if it is determined that prices are excessive, best offers are determined to be unreasonable, or it is otherwise determined to be in the County's best interest to do so. D. The County reserves the right to negotiate prices with the low bidder, provided that the scope of work of this solicitation remains the same. E. Award of this Bid Solicitation will only be made to firms that have completed the Miami -Dade County Business Entity Registration Application and that satisfy ell necessary legal requirements to do business with Miami -Dade County. Finns domiciled in Miami - Dade County must present a copy of their Miami -Dade County issued Local fleetness Tax Receipt. P. Pursuant to County Code Section 2-8.1(g), the Bidder's performance as a prime contractor or subcontractor on previous County contracts shall be taken into account in evaluating the Bid received for this Bid Solicitation. O. To obtain a copy of the Bid tabulation, Bidder(s) shall enclose an appropriately sized self-addressed stamped envelope or make a request by e-mail. Bid results will not be given by telephone or facsimile. 11. The Bid Solicitation, any addenda and/or properly executed modifications, the purcheee order, and eny change order(s) shall constitute the contract. i. In accordance with Resolution R-1674-88, the Director of DPM will decide all tie Bids. J. Award of this Bid may be predicated on compliance with and submittal of all required documents as stipulated in the aid Solicitation. K. The County reserves the right to request and evaluate addittonat information regarding the responsibility of the bidder from any bidder after the submission deadline as the County deems necessary. 1.6. CONTRACT EXTENSION A. The County reserves the right to exercise its option to extend a contract for up to one hundred -eighty (180) calendar days beyond the current contract period and will notify the contractor in writing of the extension. B. This contract may be extended beyond the initial one hundred - eighty (180) day extension period upon mutual agreement between the County and the successful Bidder(s) upon approval hy the Board of County Commissioners. 1.7. WARRANTY All warranties express and implied, shall be rnade available to the County for goods and services covered by this aid Solicitation. All goods furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the County, the successful Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer's standard warranty, The Special Conditions of the tltd Solicitation may supersede the manufacturer's standard warranty. 1.8. ESTIMATED QUANTITIES Estimated quantities or dollars are for Bidder's guidance only: (a) estimates are based on the County's anticipated needs and/or usage during a previous contract period and; (b) the County may use these estimates to determine the tow Bidder. Estimated quantities do not contemplate or include possible additional quantities that may be ordered by other government, quasi -government or non-profit entities -ILI - utilizing this contract under the Joint Purchase portion of the County User Access Program (UAP) described in Section 2.21 of this contract solicitation and the resulting contract, if that section is present in this solicitation document. No guarantee is expressed or implies as to quantities or dollars that will be used during the contract period. The County Is not obligated to place any order for the given amount subsequent to the award of this Bid Solicitation. 1.9. NON -EXCLUSIVITY It is the Intent of the County to enter Into an agreement with the successful Bidder that will satisfy its needs as describe herein. However, the County reserves the right as deemed in its best Interest to perform, or cause to be performed, the work and services, or any portion thereof, herein described In any manner it seas fit, including but not limited to: award of other contracts, use of any contractor, or perform the work with its own employees. 1.10. LOCAL PREFERENCE The evaluation of competitive bids Is subject to Section 2-8.5 of the Miami -Dade County Code, which, exoept where contrary to federal and state law, or any other funding source requirements, provides that preference be given to local businesses. A local hustness shall be defined as: 1. a business that has a valid Local Business Tax Receipt, issued by Miami -[lade County at least one year prior to bid or proposal submission, that is appropriate for the goods, services or construction to be purchased; 2. a business that has physical business address Located within the limits of Miarni-Dade County from which tire vendor operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address; and 3. a business that contributes to the economic development and well-being of Miami -Dade County In a verifiable and measurable way. This may include but not be limited to the retention and expansion of employment opportunities and the support and inorease in the County's tax base. To satisfy this requirement. the vendor shall affirm in writing Its compliance with either of the following objective criteria as of the bid or proposal submission date stated in the solicitation: (a) vendor has at least ten (10) permanent full time employees, or part time employees equivalent to 10 i=TE ("full-time equivalent" employees working 40 hours per week) that live in Miami -Dade County, or at least 26% of its employees that live In Mlaml-Dade County, or (b) vendor contributes to the County's tax base by paying either real property taxes or tangible personal property taxes to Miami -Dade County, or (o) some other verifiable and measurable contribution to the economic development and well-being of Miami -Dade County. When there is a responsive bld from a Miami -Dade local business withlrf 10% of the lowest price submitted by a responsive non -local business, the local business and the non -local low bidder shall have the opportunity to submit a bast and final bid equal to or lower than the amount of the low bid previously submitted by the non -local business. At this time, there is an interim:al agreement in affect between Miami - Dade and Broward Counties until September 2009. Therefore, a vendor which meets the requirements of (1), (2) and (3) above for Broward County shall be considered a local business pursuant to this Section. 1.11, CONTINUATION OF WORK Any work that commences prior to and will extend beyond the expiration date of the current contract period shall, unless terminated by mutual written agreement between the County and the successful Bidder, continue until completion at the same prices, terms and conditions. Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 1 GENERAL TERMS AND CONDITIONS 1.12. BID PROTEST A. A recommendation for contract award or rejection of award may be protested by a Bidder in accordance with the procedures contained In Sections 2-8.3 and 2.8.4 of the County Code, as amended, and as established in Administrative Order No.3-21. B. A written Intent to protest shall be tiled with the Clerk of the Board and mailed to au participants in the competitive process and to the County Attorney within three (3) County work days of the filing of the County Managers recommendation. This three- day period begins on the County workday after the filing of the County Manager's recommendation. Such written intent to protest shall state the particular grounds on which it is based and shall be accompanied by a filing fee as detailed in Para C below. C. The written intent to protest shall be accompanied by a non- refundable filing fee, payable to the Clerk of the 13oard, in accordance with the schedule provided below: Award Amormt $25,0Q0-$250,000 $250,001 •$500,000 $500,001-$5 million Over $5 million Filing Fee $500 $1,000 $3,000 $5,000 The protester shall then file all pertinent documents and supporting evidence with the Clerk of the Board and mail copies to all participants in the competitive process and to the County Attorney within three (3) County workdays after the filing of a written intent to protest. D. For award recommendations greater then $250,000 the following shall apply: The County's recommendation to award or reject will be immediately communicated (via mail, fax or email) to all participants in the competitive process and filed with the Clerk of the Board. E. For award recommendations from $25,000 to $260,000 the fallowing shall apply: Each County workday, as appropriate, recommendations to award or reject will be posted in the lobby of the Stephen P. Ciarh Center, located at 111 N.W. 1e Street. Participants may also view recommendations to award on -fine at the DPIN website or call the contact person as identified an the cover page of the Bid Solicitation. 1.13. RULES, REGULATIONS AND LICENSES The successful Bidder shall comply with all laws and regulations applicable to provide the goods and/or services specified in this Bid Solicitation. The Bidder shall be familiar with all fedora), state and focal laws that may in affect the goods and/or services offered. 1,14. PACKAGING Unless otherwise specified in the Special Conditions or Technical Specifications, all containers shall be suitable for shipment and/or storage and comply with Resolution No. 738-•92. 1.15. SUBCONTRACTING Unless otherwise specified in tinis Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written consent of the Cooly. The ability to subcontract may be further limited by the Spacial Conditions. Subcontracting without the prior consent of the County may result in termination of the contract for default. When Subcontracting is allowed the Bidder shall comply with County Resolution No. 1034.93, Section 10.34 of the County Cede and County Ordinance No. 97-35. 1.16.ASSIGNMENT The successful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, including any rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the County. 1.17. DELIVERY Unless otherwise specified in the Bid Solicitation. prices quoted shall be F.O.B. Destination. Freight shall be included In the proposed price. - IV - 1.18. RESPONSIBILITY AS EMPLOYER The empioyee(s) of the successful Bidder shall be considered to be at all times Its employee(s), and not an employee(s) or egent(s) of the County or any of its departments. The successful Bidder shall provide competent and physically employee(s) capable of performing the work as required. The County may require the successful Bidder to remove any employee it deems unacceptable. Ail employees of the successful Bidder shall wear proper identification. 1.19. INDEMNIFICATION The successful Bidder shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or ire employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon, The suecossfui Bidder expressly understands and agrees that any Insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. 1.20. COLLUSION A contractor recommended for award as the result of a competitive solicitation for any County purchases of supplies, materials and services (Including professional services, other than professional architectural, engineering and other services subject to Sec. 2-10.4 and Sec, 287.055 Fla Stets.), purchase, lease, permit, concession or management agreement shall, within five (5) business days of the filing of such recommendation, submit an affidavit under the penalty of perjury, on a form provided by the County: staling either that the contractor 1$ not related to any of the other parties bidding in the competitive solicitation or Identifying all related parties, as defined in this Section, which bid in the solicitation; and attesting that the contractor's proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named, and that the contractor has not, directly or indirectly, induced or solicited any other proposer to put in a sham proposal, or any other person, firm, or corporation to refrain from proposing, and that the proposor has not in any manner sought by collusion to secure to the proposor an advantage over any other proposer. In the event 0 recommended contractor identifies related parties In the competitive solicitation its bid shall be presumed to be collusive and the recommended contractor shall be ineligible for award unless that presumption is rebutted in accordance with the provisions of Sec. 2-8.1.1. Any person or entity that fails to submit the required affidavit shall be ineligible for contract award, The Collusion Affidavit will bo included in all solicitations and will be requested from all bidders/proposers once bids/proposers are received and the bidders list is distributed. 1,21. MODIFICATION OF CONTRACT The contract maybe modified by mutual consent, in writing through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 1.22. TERMINATION FOR CONVENIENCE The County, at its sole discretion, reserves the right to terminate this contract without cause upon thirty (30) days written notice. Upon receipt of such notice, the successful Bidder shall not incur any additional costs under this contract, The Courtly shall be liable only for reasonable costs incurred by the successful Bidder prior to notice of termination. The County shall bo the sole judge of "reasonable costs." 1.23.TERMINA1'ION FOR DEFAULT The County reserves the right to terminate this contract, in part or in whole, or place the vendor on probation in the event the successful Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 1 GENERAL TERMS AND CONDITIONS Bidder fails to perform in accordance with the terms and conditions stated herein. The County further reserves the right to suspend or debar the successful Bidder in accordance with the appropriate County ordinances, resolutions and/or administrative orders. The vendor will be notified by letter of the County's intent to terminate, in the event of termination for default, the County may procure the required goods and/or services from any source and use any method deemed In its best interest. All re -procurement cost shall be borne by the successful Bidder. 1.24. FRAUD AND MISREPRESENTATION Pursuant to Section 2-8.4.1 of the Miami -Dade County Code, any individual, corporation or other entity that attempts to meet Its contractual obligations with the County through fraud, misrepresentation or material misstatement, may be debarred for up to five (6) years. The County as a further sanction may terminate or cancel any other contracts with such individual, corporation or entity. Stroh individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attornay's foes. 1.26. ACCESS TO RECORDS The County reserves the right to require the Contractor to submit to an audit by Audit and Management Services, the Commission Auditor, or other auditor of the County's choosing at the Contractor's expense. The Contractor shall provide access to all of fts records, which rotate directly or indirectly to this Agreement at its place of business during regular business hours. 'fie Contractor shall retain all records pertaining to title Agreement and upon request make them available to the County for throe years following expiration of the Agreement. The Contractor agrees to provide such assistance es may be necessary to facilitate the review or audit by the County to ensure compliance with applicable accounting and financial standards. 1.20 OFFICE OF THE INSPECTOR GENERAL Miami•Dade County has established the Office of the Inspector General, which is authorized and empowered to review past, present, arid proposed County and Public Health Trust programs, contracts, transactions, accounts, records and programs, The Inspector General (IG) has the power to subpoena wltnesases, administer oaths, require the production of records and monitor existing projects and programs. The Inspector General may, on a random basis, perform audits on all County contracts. The cost of random audits shall be incorporated Into the contract price of all contracts and shall be one quarter (1/4) of one (1) percent of the contract price, except as otherwise provided in Section 2-1076(c)(8) of the County Code. 1.27 PRE -AWARD INSPECTION The County may conduct a pre -award inspection of the bidder's site or hold a pre -award qualification hearing to determine if the bidder is capable of performing the requirements of this bid solicitation. 1.20 PROPRIETARY/CONFIDENTIAL INFORMATION Bidders are hereby notified that all information submitted as part of, or in support of bid submittals will be available for public inspection after opening of bids in compliance with Chapter 119 of the Florida Statutes; popularly know as the 'Public Record Law." The bidder shall not submit any information In response to this invitation, which the bidder considers to be a trade secret, proprietary or confidential. The submission of arty information to the County In connection with this Invitation shall ho deemed conclusively to be a waiver of any trede secret or other protection, which would otherwise be available to the bidder. In the event that the bidder submits Information to the County in violation of this restriction, either inadvertently or intentionally and clearly identifies that information In the bid as protected or confidential, the County shall endeavor to redact and return that information to the bidder as quickly as possible, and if appropriate, evaluate the balance of the bid. The redaction or return of Infomlation pursuant to this clause may render a bid nonresponsive. 1.29. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) Any person or entity that performs or assists Miami -Glade County with a function or activity involving the use or disclosure of "individually Identifiable health information (IIHI) and/or Protected Health Infnrmatinn (PHI) shalI cmmnly with the Health Insuranne Pnrtahllity - V - and Accountability Act (HIPAA) of 1996 and the Miamt-Dade County Privacy Standards Administrative Order. FIIPAA mandates for privacy, security and electronic transfer standards that include but are not limited to; 1. Use of information only for performing services required by the contract or as required by taw; 2. Use of appropriate safeguards to prevent non -permitted disclosures; 3. Reporting to Miami -Dade County of any non -permitted use or disclosure; 4. Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to the Bidder/Proposer and reasonable assurances that IIHI/PFII will be held confidential; 5. Making Protected Health information (PHI) available to the customer; 6. Making PHI available to the customer for review and amendment; and incorporating any amendments requested by the customer; 7. Making PHI available to Miami -Dade County for an accounting of disclosures; and 8- Making Internet practices, books and records related to PHI available to Miami -Dade County for compliance audits. PHI shall maintain its protected status regardless of the form and method of transmission (paper records, and/or electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its privacy information practices including specifically, a description of the types of uses and disclosures that would be made with protected health Information. 1.30. CHARTER COUNTY TRANSIT SYSTEM SALE SURTAX When proceeds from the Charter County Transit System Sales Surtax levied pursuant to Section 29.121 of the Code of Mlami•f)ade County are used to pay for all or some part of the cost of this contract, no award of a Blanket Purchase Order (BP0) for Transit/Public Works as part of a rnulti-department contract, nor an award of a contract solely for the use of Transit/Public Works shall be effective and thereby give rise to a contractual relationship with the County for Transit/Public Works purchases unless and until both the following have occurred: 1) the County Commission awards the contract, and such award becomes final (either by expiration of 10 days after such award without veto by the Mayor, or by Commission override of a veto); and, 2) either, i) the Citizens' Independent Transportation Trust (CITT) has approved inclusion of Transit/Public Works in this contract, or, II) in response to the CI1'Ts disapproval, the County Commission reaffirms Transit/Public Work's inclusion in the contract by two-thirds (2/3) vote of the Commission's membership and such reaffirmation becomes final, 1,31 LOBBYIST CONTINGENCY FEES A) In accordance with Section 2-11.1(s) of the Code of Miami -Dada County, after May, 16, 2003, no person may, in whole or in part, pay, give or agree to pay or give a contingency fee to another person. No peraon may, in whale or in part, receive or agree to receive a contingency fee. B) A contingency fee Is a fee, bonus, commission or non -monetary benefit as compensation which is dependant on or in any way contingent upon the passage, defeat, or modification of;, 1) any ordinance, resolution, action or decision of the County Commission; 2) any aofion, decision or recommendation of the County Manager or any County board or committee; or 3) any action, decision or recommendation of any County personnel during the time period of the entire decision -making process regarding such action, decision or recommendation which forseeably will be heard or reviewed by the County Commission or a County board or committee, 1.32 COMMISSION AUDITOR — ACCESS TO RECORDS Pursuant to ordinance No. 03-2, all vendors receiving an award of the contract resulting from this solicitation will grant access to the Commission Auditor to all financial and performance related records, property, and equipment purchased in whole or in part with government funds. Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS 2.1 PURPOSE: TO PRE -QUALIFY VENDOR(S) FOR THE PURCHASE & DELIVERY OF OFFICE TRAILERS (VARIOUS SIZES) The purpose of this solicitation is to pre -qualify vendor(s) for future pricing competition. This initial solicitation provides for the submission of documents and forms intended to verify that the vendor meets or exceeds the minimum criteria set forth elsewhere in this solicitation. All vendor(s) which meet or exceed the criteria established in this solicitation shall be placed on a Pre -Qualification List that may be accessed by County departments in order to obtain price quotations for the provision of the purchase of office trailers. 2.2 SMALL BUSINESS CONTRACT MEASURES FOR SOLICITATIONS GREATER THAN $50,000 (Bid Preference) A Small Business Enterprise (SBE) bid preference applies to this solicitation. A 10% percent bid preference shall apply to contracts $1 million or less and 5% percent on contracts greater than $1 million. A SBE/Micro Business Enterprise must be certified by the Department of Business Development (DBD) for the type of goods and/or services the Enterprise provides in accordance with the applicable Commodity Code(s) for this solicitation. For certification information, contact the Department of Business Development at 305-375-3111 or access www.miamidade.gov/dbd. The SBE/Micro Business Enterprise must be certified by bid submission deadline, at contract award and for the duration of the contract to remain eligible for the preference. 2.3 PRE -BID CONFERENCE: INTENTIONALLY OMITTED 2.4 TERM OF CONTRACT: FIVE (5) YEARS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's Department of Procurement Management, Purchasing Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for two (2) years and upon completion of the expressed and/or implied warranty periods. The contract shall expire on the last day of the five (5) year period. 2.5 OPTION TO RENEW : FIVE (5) ADDITIONAL YEARS Miami -Dade County shall have the option to renew this contract for an additional five (5) years consecutively. Continuation of the contract beyond the initial period is a County Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS prerogative, and not a right of the vendor(s). This prerogative may be exercised only when such continuation is clearly in the best interest of the County Should the vendor(s) decline the County's right to exercise the option period, the County will consider the vendor in default which decision shall affect that vendor's eligibility for future contracts. 2.6 METHOD OF AWARD USING PRE -QUALIFICATION AND SUBSEQUENT SPOT MARKET PROCEDURES Award of this contract will be made to all responsive, responsible vendor(s) who meet the minimum qualifications set forth in this solicitation. Those qualifications are as follows: A. Vendor(s) must currently be engaged in the sales, furnishing, delivery and installation of various types and/or sizes of office trailers and related items for a minimum of three (3) years. Vendor(s) shall provide a copy of their Articles of Incorporation indicating that the company has been in business for a minimum of three (3) years. If the vendor is not incorporated, the names, addresses, and contact details of three (3) references shall be provided who can verify that the vendor(s) business has been in operation for a minimum of three (3) years. B. Vendor(s) shall maintain an office within the geographic boundaries if Miami —Dade, Broward, Monroe, Palm Beach or Collier County, Florida. This facility shall be staffed by representative's who can be contacted Monday thru Friday from 7:30 am to 4:00 PM for quotations. A copy of the Tax Certificate shall be submitted as proof of office location. C. Vendor(s) shall be equipped with modern office equipment, especially a dedicated facsimile (FAX) machine and an e-mail address. Both resources must be available twenty-four (24) hours a day to provide immediate support and expedite quotations. This facility shall be staffed by representative's who can be contacted Monday thru Friday from 7:30 am to 6:00 PM for quotations. D. Vendor(s) must provide a letter from manufacture(s) represented stating that the company is either a reseller or distributor. These vendor(s) shall then be deemed to be pre -qualified to participate in subsequent spot market purchases as required by the County or on a as needed when needed basis. Spot market pricing procedures shall be initiated by the user departments or Department of Procurement Management. Revised 11/20/08 MIAMI-DADE COUNTY SECTION 2 SPECIAL CONDITIONS BID NO.: 9013-1/19 PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS When such spot market purchases are initiated, all pre -qualified vendor(s) shall be invited to offer a fixed pricing for item (s) listed on the request for proposal. It shall be the sole prerogative of the County as to the number of vendor(s) who will be initially included under this contract. During the term of this contract, the County reserves the right to add or delete vendor(s) as it deems necessary in its best interests. If the County elects to add vendor(s), they must meet the same minimum qualifications established for the original competition. 2.7 PRICES: INTENTIONALLY OMITTED 2.8 EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY EQUIPMENT: INTENTIONALLY OMITTED 2.9 EQUAL PRODUCT: INTENTIONALL OMITTED 2.10 LIQUIDATED DAMAGES: INTENTIONALLY OMITTED 2.11 INDEMNIFICATION AND INSURANCE: TYPE ONE (1) GENERAL SERVICE AND MAINTENANCE Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney' s fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The vendor shall furnish to the Vendor Assistance Section, Department of Procurement Management, Administration Division, 111 NW 1st Street, Suite 1300, Miami, Florida 33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker' s Compensation Insurance for all employees of the vendor as required by Florida Statute 440. Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS B. General Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Miami -Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, I published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. NOTE:DADE COUNTY SOLICITATION NUMBER AND TITLE OF SOLICITATION MUST APPEAR ON EACH CERTIFICATE. CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY 111 NW rt STREET SUITE 1300 MIAMI, FL 33128 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this solicitation, the vendor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the vendor fails to submit the required Revised 11/20/08 MIAMI-DADE COUNTY SECTION 2 SPECIAL CONDITIONS BID NO.: 9013-1/19 PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS insurance documents in the manner prescribed in this solicitation within twenty (20) calendar days after Board of Commission approval, the vendor shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the vendor may be prohibited from submitting future Proposal to the County in accordance with Section 1, paragraph 1.22 of the General Terms and Conditions. The vendor shall be responsible for assuring that the insurance certificate required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the vendor in accordance with Section 2.5 of this solicitation. If insurance certificates are scheduled to expire during the contractual period, the vendor shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the solicitation; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendars days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the vendor in accordance with Section 1, paragraph 1.22 of the General Terms and conditions of this solicitation. 2.12 BID GUARANTY: INTENTIONALL OMITTED 2.13 PERFORMANCE BOND: INTENTIONALLY OMITTED 2.14 CERTIFICATIONS In accordance with the Code of Miami -Dade County, Florida, Section 10-3 (B), any person, film, corporation and/or joint venture which submits an offer in response to this County solicitation shall, at the time of such offer, hold a valid Certificate of Competency for General Contractor or Building Contractor certified by the Construction Industry Licensing Board under Chapter 489 and /or General Contractor or Building Contractor licensed by Construction Trade Qualifying Board under Chapter 10 of the Code of Miami Dade County which is issued by the State or County Examining Board qualifying said person, firm, corporation or joint venture to perform the work proposed. If work for other trades is required in conjunction with this solicitation and will be performed by a subcontractor(s), an applicable Certificate of Competency issued to the subcontractor(s) shall be submitted with the prime vendor's offer; provided, however, that the County may at its option and in its best interest allow the vendor to supply the subcontractor(s) certificate to the County during the offer evaluation period. 2.15 METHOD OF PAYMENT The vendor(s) shall submit monthly invoices by the tenth (10th) calendar day of each month. These invoices shall be submitted to the County user department(s) that requested the service through a purchase order. The invoices shall reflect the type of service provided to the --10-- Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS County in the prior month. All invoices shall contain the following basic information: I. Vendor Information: • The name of the business organization as specified on the contract between Miami -Dade County and vendor • Date of invoice • Invoice number • Vendor's Federal Identification Number on file with Miami -Dade County II. County Information: • Miami -Dade County Release Purchase Order or Small Purchase Order Number III. Pricing Information: Unit price of the goods, services or property provided Extended total price of the goods, services or property Applicable discounts IV. Goods or Services Provided per Contract: Description Quantity V. Delivery Information: • Delivery terms set forth within the Miami -Dade County Release Purchase Order • Location and date of delivery of goods, services or property VI. Failure to Comply: Failure to submit invoices in the prescribed manner will delay payment. 2.16 SHIPPING TERMS All vendor(s) shall quote prices based on F.O.B. Destination and shall hold title to the goods --11-- Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS until such time as they are delivered to, and accepted by, an authorized County representative at Miami -Dade County. 2.17 DELIVERY The vendor shall make deliveries within the stated timeframe described in the purchase order from issuing departments. All deliveries shall be made in accordance with good commercial practice and all required delivery timeframes shall be adhered to by the vendor(s); except in such cases where the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of the vendor. In these cases, the vendor shall notify the County of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the County. Should the vendor(s) to whom the contract(s) is awarded fail to deliver or install in the number of days stated on the quote form, the County reserves the right to cancel the order on a default basis after any back order period that has been specified in this contract has lapsed. If the order is so terminated, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the incumbent vendor with any re - procurement costs. If the vendor fails to honor these re -procurement costs, the County may terminate the vendor for default. User department(s) will provide the vendors with a written list of authorized representative and/or periodically updated list as needed. This list shall identify county employees that are authorized to sign off on the delivery and installation of office trailers. The vendor shall maintain a copy of the authorization list. If the vendor(s) has any questions or concerns it is the sole responsibility of the vendor(s) to obtain clarification, vendor shall contact the appropriate user department(s) to confirm authorization. Final signature must be received upon completion of installation, and a final inspection has been conducted to insure of trailer(s) are fully operational according to specification outlined in the RFQ. 2.18 BACK ORDERS Vendor(s) not able to meet delivery and installation deadlines requested by user department(s) for solicited item(s) in accordance with the scheduled delivery date stated within the confines of the RFQ shall be deemed non -responsive unless the following reason are identified: due to a current existing backorder of the specific item(s) with the vendor's manufacturer or distributor. The vendor shall insure that such back orders are discussed with the Departments and a timeframe must be agreed upon mutually between both the user department(s) and vendor(s). The vendor(s) shall not invoice the County for back ordered items until such back orders are delivered and accepted by the County's authorized representative. It is understood and agreed that the County may, at its discretion, verbally - - 12 - - Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS cancel back orders after the grace period has lapsed, seek the items from another vendor, and charge the incumbent vendor under this contract for any directly associated re -procurement costs. If the vendor fails to honor these re -procurement costs, the County may terminate the contract for default. 2.19 WARRANTY A. Type of Warranty Coverage Required In addition to all other warranties that may be supplied by the vendor(s) and /or manufacture, the vendor(s) shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year bumper to bumper, after the date of acceptance delivery, installation, labor, materials and/or equipment by the County. A bumper to bumper warranty requirement shall remain in force for the full one (1) year period after date of acceptance; regardless of whether the vendor(s) is under contract with the County at the time of defect. The air conditioner / heating compressor shall carry a minimum warranty of five (5) year(s) or greater in accordance with manufacturer warranty. This warranty requirement shall remain in force for the full five (5) year (s) period; regardless of whether the vendor(s) is under contract with the County at the time of defect. Any payment(s) by the County on behalf of the goods or services received from the vendor(s) does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty The vendor(s) shall be responsible for promptly correcting any deficiency, at no cost to the County, within 15 calendar days after the County notifies the vendor(s) of such deficiency in writing. If the vendor(s) fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the County may, at its discretion, notify the vendor(s), in writing, that the vendor(s) may be debarred as a County vendor(s) and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the County within 30 calendar days of receipt of the notice. If the vendor(s) fails to satisfy the warranty within the period specified in the notice, the County may (a) place the vendor(s) in default of its contract, and/or (b) procure the products or services from another vendor and charge the vendor(s) for any additional costs that are incurred by the County for this work or items; either through a credit memorandum or through invoicing. C. Correcting Deficiencies Not Covered Under Warranty The vendor shall promptly correct all apparent and latent deficiencies and/or defects - - 13 - - Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS in work, and/or any work that fails to conform to the contract documents regardless of project completion status. All corrections shall be made within 15 calendar days after such rejected defects, deficiencies, and/or non -conformances are verbally reported to the vendor by the County's project administrator, who may confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the County may, at its discretion, notify the vendor, in writing, that the vendor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the County within 7 calendar days of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice, the County shall place the vendor in default, obtain the services of another vendor to correct the deficiencies, and charge the incumbent vendor for these costs; either through a deduction from the final payment owed to the vendor or through invoicing. If the vendor fails to honor this invoice or credit memo, the County may terminate the contract for default. 2.20 CONTACT PERSONS For any additional information regarding the terms and conditions of this solicitation and resultant contract, Contact: Vearnetta Rivers at (305) 375-4424 or at email address matchv@miamdade.gov.. 2.21 UAP User Access Fee Pursuant to Miami -Dade County Budget Ordinance No. 03-192, this contract is subject to a user access fee under the County User Access Program (UAP) in the amount of two percent (2%). All sales resulting from this contract, or any contract resulting from this solicitation and the utilization of the County contract price and the 'Willis and conditions identified herein, are subject to the two percent (2%) UAP. This fee applies to all contract usage whether by County Departments or by any other governmental, quasi -governmental or not - for -profit entity. The vendor providing goods or services under this contract shall invoice the contract price and shall accept as payment thereof the contract price less the 2% UAP as full and complete payment for the goods and/or services specified on the invoice. The County shall retain the 2% UAP for use by the County to help defray the cost of the procurement program. Vendor participation in this invoice reduction portion of the UAP is mandatory. Joint Purchase --14-- Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS Only those entities that have been approved by the County for participation in the County's Joint Purchase and Entity Revenue Sharing Agreement are eligible to utilize or receive Miami -Dade County contract pricing and terms and conditions. The County will provide to approved entities a UAP Participant Validation Number. The vendor must obtain the participation number from the entity prior to filling any order placed pursuant to this section. Vendor participation in this joint purchase portion of the UAP, however, is voluntary. The vendor shall notify the ordering entity, in writing, within 3 work days of receipt of an order, of a decision to decline the order. For all ordering entities located outside the geographical boundaries of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the ordering entity prior to shipping the goods. Miami -Dade County shall have no liability to the vendor for the cost of any purchase made by an ordering entity under the UAP and shall not be deemed to be a party thereto. All orders shall be placed directly by the ordering entity with the vendor and shall be paid by the ordering entity less the 2% UAP. Vendor Compliance If a vendor fails to comply with this section, that vendor may be considered in default by Miami -Dade County in accordance with Section 1, Paragraph 1.22 of this contract solicitation and the resulting contract. 2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY The product(s) to be provided hereunder shall be delivered to the County, and maintained if applicable to the contract, in full compliance with the specifications and requirements set forth in this contract. If a vendor -provided product is determined to not meet the specifications and requirements of this contract, either prior to acceptance or upon initial inspection, the item will be returned, at vendor expense, to the vendor. At the County's own option, the vendor shall either provide a direct replacement for the item, or provide a full credit for the returned item. The vendor shall not assess any additional charge(s) for any conforming action taken by the County under this clause. 2.23 ACCIDENT PREVENTION AND REGULATIONS Precautions shall be exercised at all times for the protection of persons and property. All vendor(s) performing services under this contract shall conform to all relevant OSHA, State - - 15 - - Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS and County regulations during the course of such effort. Any fines levied by the above mentioned authorities shall be borne solely by the responsible vendor. 2.24 COMPLIANCE WITH FEDERAL STANDARDS All items to be lease under this contract shall be in accordance with all governmental standards, to include, but not be limited to, those issued by the Occupational Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.25 DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED Upon receipt of proposals, vendor(s) may be required to demonstrate items specifically offered to County designated personnel, at no additional cost. A mutual time frame will be established by County designated personnel to schedule a site visitation and demonstration in order to determine a vendor(s) responsible and responsiveness. The purpose of this demonstration is to observe the item(s) offered in an operational environment and to verify its capability, suitability, and adaptability in conjunction with the performance requirements stipulated in this solicitation. If a demonstration is required, the County will notify the vendor of such in writing and specify the date, time and location of the demonstration. If the vendor fails to perform the demonstration on the specified date stipulated in the notice, the County may elect to reject that vendor(s) offer, or to re -schedule the demonstration, whichever action is determined to be in the best interests of the County. The County shall be the sole judge of the acceptability of the equipment in conformance with the specifications and its decision shall be final. The equipment used for the demonstration shall be the same as the manufacturer's model identified in the vendor's offer. Accordingly, the equipment used in the demonstration shall create an express warranty that the actual equipment to be provided by the vendor during the contract period shall conform to the equipment used in the demonstration. The vendor shall be required to provide adequate restitution to the County, in the manner prescribed by the County, if this warranty is violated during the term of the contract. 2.26 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, unless otherwise specified by the end user or. Department of Procurement Management, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the County by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract - - 16 - - Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 2 SPECIAL CONDITIONS PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS cancelled or (2) the County may require the vendor to replace the materials at the vendor's expense. 2.27 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEM(S) DURING DELIVERY Vendor(s) shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back- orders if applicable. - - 17 - - Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 3 TECHNICAL SPECIFICATION PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS 3.1 SCOPE Vendor(s) are required to furnish and install office trailers (various sizes) which are air conditioned, fully equipped for use as office facilities. Trailers shall meet all applicable requirements of Florida /DCA CODE inclusive of mechanical and electrical systems. 3.2 PRODUCT INFORMATION SHEETS Vendors are to provide with each RFQ the following documents to enable County to evaluate the products being offered: X : Products Information Sheets X : Product Labels All manufacturers offering products that meet specifications will be considered by the County in accordance with the RFQ. Bid submittals must be accompanied with two (2) complete sets of product information sheets (such as factory specifications, standard manufacturer information sheets, catalogues, and brochures, and if required, two (2) copies or performance test results of the unity offered. For product infottuation submittals, all supporting documentation submitted by the vendor must meet all requirements outlined in the confines of the solicitation and RFQ. 3.3 FURNISH AND SET IN PLACE REQUIREMENTS User department(s) shall indicate physical location of installation on RFQ(s) prior to award of RFQ. The vendor(s) shall be required to furnish and fully install the materials and/or products identified in the specifications of the RFQ(s) at the facility designated by the County. The vendor(s) shall also be required to provide adequate training to County personnel on the appropriate use of the materials or products if necessary. 3.4 OFFICE TRAILERS User department(s) shall indicate the make, model and size of the office trailer(s) within the confines of the RFQ. Any optional components which are required in accordance with the contract specifications shall be considered standard equipment for purposes of this solicitation. Display models will not be accepted unless agreed upon by user department(s) prior to actual delivery. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable OSHA, State, and Federal safety requirements. All components (whether primary or ancillary) of the delivered equipment are to be in accordance with current SAE standards and --18-- Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 3 TECHNICAL SPECIFICATION PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INSTALLATION OF OFFICE TRAILERS recommended practices. The engineering, materials, and workmanship associated with effort performed hereunder shall exhibit a high level of quality and appearance consistent with or exceeding industry standards. The County may schedule site visit to verify inventory prior to award of the Request for Quotes (RFQ) to insure availability of item(s) offered. Vendor(s) must supply a list detailing their current inventory (items and value) to further evaluate actual availability during site visit of location(s) of inventory - - 19 - - Revised 11/20/08 MIAMI-DADE COUNTY SECTION 4 BID SUBMITTAL FORM Submit Bid To: CLERK OF THE BOARD Stephen P. Clark Center 111 NW 1st Street 17th Floor, Suite 202 Miami, Florida 33128-1983 BID NO.: 9013-1/19 OPENING: 2:00 P.M. Wednesday April 29, 2009 PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS TAXES, DELIVERED INMIAMI-DADE COUNTY, FLORIDA NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: DPM Date Issued: 4/7/09 This Bid Submittal Consists of Vearnetta Purchasing Division Pages 21 through 22 Rivers Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. PRE -QUALIFICATION OF BIDDERS FOR THE PURCHASE AND INSTALLATION OF OFFICE TRAILERS A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract by the successful vendor(s) and Miami -Dade County DO NOT WRITE IN THIS SPACE ACCEPTED HIGHER THAN LOW NON -RESPONSIVE NON -RESPONSIBLE DATE B.C.C. NO BID ITEM NOS. ACCEPTED COMMODITY CODE: 070-59 Procurement Contracting Agent Vearnetta Rivers FIRM NAME: RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS. THE VENDOR(S) MAY, AT VENDOR'S OPTION, ALSO PROVIDE THE EXCEL FILE CONTAINING THE INFORMATION ON THE VENDOR PRICING DOCUMENT ON CD or DISKETTE. THE FILE TO BE PROVIDED IS TO BE DOWNLOADED AT http://services.miamidade.gov/DPM/SolicitationList.aspx FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON PAGE OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE FAILURE TO SIGN PAGE 21 OF SECTION 4, BID SUBMITTAL FORM, WILL RENDER YOUR BID NON- RESPONSIVE --20-- Revised 11/20/08 IAMI-DADE COUNTY BID NO.: 9013-1/19 BID SUBMITTAL FOR: PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE & INTALLATION OF OFFICE TRAILERS FIRM NAME: Reference: Summarized Requirement: Check As Completed: 4 0 PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE OF OFFICE TRAILERS Paragraph 4.1 Vendor(s) must currently be engaged in the sales, furnishing and delivery of various types and/or sizes of office trailers and related items for a minimum of three (3) years. Vendor(s) shall provide a copy of their Articles of Incorporation indicating that the company bas been in business for a minimum of three (3) years. If the vendor is not incorporated, the names, addresses and contact details of three (3) references shall provided who can verify that the vendor(s) business has been in operation for a minimum of three (3) years. Paragraph 4,2 Vendor(s) shall maintain an office within the geographic boundaries if Miami Dade, Broward, Monroe, Palm Beach or Collier County, Florida. This facility shall be staffed by representative's who can be contacted Monday thru Friday from 7:30 am to 4:00 PM for quotations. A copy of the Tax Certificate shall be submitted as proof of office location. Paragraph 4.3 Vendor(s) shall be equipped with modern office equipment, especially a dedicated facsimile (FAX) machine and an e-mail address. Both resources must be available twenty-four (24) hours a day to provide immediate support and expedite quotations. This facility shall be staffed by representative's who can be contacted Monday thru Friday from 7:30 am to 6:00 PM for quotations. Fax No. E-mail: Paragraph 2.6.D The County may schedule site visit to verify inventory prior to award of the Request for Quote (RFQ). Vendor(s) must supply a list detailing their current inventory (items and value). Paragraph 4.3 Vendor(s) must provide a letter from manufacture(s) represented stating that the company is either a reseller or distributor. - - 21 - - Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 SECTION 4 BID SUBMITTAL FOR: PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE OF OFFICE TRAILERS ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum#2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II: n NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: DATE: TITLE OF OFFICER: - 22 - Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 BID SUBMITTAL FORM Bid Title: PRE -QUALIFICATION OF VENDORS FOR THE PURCHASE AND INSTALLATION OF OFNICE TRAILERS By signing this Bid Submittal Form the Vendor(s) certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami -Dade County Code. Any County employee or member of his or her immediate family seeking to contract with the County shall seek a conflict of interest opinion from the Miami -Dade County Ethics Commission prior to submittal of a Bid response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County Commissioners, must be submitted with the response to the solicitation. In accordance with Sec. 2-11.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Vendor(s) must file the appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Vendor(s). Failure to file the appropriate form in relation to each solicitation may be considered as evidence that the Vendor(s) is not a responsible contractor. The Vendor(s) confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same goods and/or services and in all respects is without collusion, and that the Vendor(s) will accept any resultant award. Further, the undersigned acknowledges that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being considered for award. Pursuant to Miami -Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County. ❑ Place a check mark here only if vendor(s) has such conviction to disclose to comply with this requirement. COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program For the County's information, the vendor(s) is requested to indicate, at 'A' and 'B' below, its general interest in participating in the Joint Purchase Program of the County User Access Program (UAP) described in Section 2.21 of this contract solicitation, if that section is present in this solicitation document. Vendor participation in the Joint Purchase portion of the UAP is voluntary, and the vendor(s)'s expression of general interest at 'A' and `B' below is for the County's information only and shall not be binding on the vendor(s). A. If awarded this County contract, would you be interest in participating in the Joint Purchase portion of the UAP with respect to other governmental, quasi -governmental or not -for -profit entities located within the geographical boundaries of Miami -Dade County? Yes No and B, If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other governmental, quasi -governmental or not -for -profit entities located outside the geographical boundaries of Miami -Dade County? Yes No LOCAL PREFERENCE CERTIFICATION: The responding vendor hereby attests, by checking one of the following blocks, that it is ❑, or is not 0, a local business. For the purpose of this certification, a "local business" is a business located within the limits of Miami -Dade County (or Broward County in accordance with the Interlocal Agreement between the two counties) that conforms with the provisions of Section 1.10 of the General Terms and Conditions of this solicitation and contributes to the economic development of the community in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities and the support and increase to the County's tax base. Failure to complete this certification at this time (by checking the appropriate box above) shall render the vendor ineligible for Local Preference. Firm Name: Street Address: Mailing Address (if different): Telephone No. Fax No. Email Address: FEIN No. _/_ _/._/ / / / / Prompt Payment Terms: % days net days *"By signing this document the vendor(s) agrees to all Terms (Please see paragraph 1.2 H of General Terms and Conditions) and Conditions of this Solicitation and the resulting Contract" Signature: (Signature of authorized agent) Print Name: Title: Failure to sign this page shall render your Bid non -responsive. - 23 - Revised 11/20/08 MIA COUNTY APPENDIX AFFIDAVITS FORMAL BIDS MIAMI-DADE COUNTY Wtetto. -*A MIAMIDAD ES I Miami -Dodo county Department of Procurement Management Affirmation of Vendor Affidavits BID NO.: 9013-1/19 In accordance with Ordinance 07-143 amending Section 2-8.1 of the Code of Miami -Dade County, effective June 1, 2008, vendors are required to complete a new Vendor Registration Package, including a Uniform Affidavit Packet (Vendor Affidavits Form), before being awarded a new contract. The undersigned affirms that the Vendor Affidavits Form submitted with the Vendor Registration Package is current complete and accurate for each affidavit listed below. 1. 2. 3. 4. Contract No. : Contract Title: Federal Employer Identification Number (FEIN): Affidavits and Legislation/ Governing Body Miami -Dade County Ownership Disclosure Sec. 2-8.1 of the County Code Miami -Dade County Employment Disclosure County Ordinance No. 90-133, amending Section 2,8-1(d)(2) of the Comfy Code Miami -Dade County Employment Drug -free Workplace Certification Section 2-8,1,2(b) f the County Code Miami -Dade Courtly Disability Non -Discrimination Article 1, Section 2-8.1.5 Resolution R182-00 amending R-385-95 Miami -Dade County Debarment Disclosure Section 10.38 of the County Code Printed Name of Affiant 6. 7. 8, 9. to. Miami -Dade County Vendor Obligation to County Section 2-8. 1 of the County Code Miami -Dade County Code of Business Ethics Article 1, Section 2-8.1(i) and 2-11(b)(1) of the County Code through (6) and (9) of the County Code and County Ordinance No 00-1 amending Section 2-1),1(c) of the County Code Miami -Dade County Family Leave Article V of Chapter II of the County Code Miami -Dade County Living Wage Section 2-8.9 of the County Code Miami -Dade County Domestic Leave and Reporting Article 8, Section 1 IA-60 11A-67 of the County Code Printed Title of Aftlant Signature of Affiant Name of Finn Address of Plan Notary Public - State of Subscribed and sworn to (or affirmed) before me this by Type of Identification produced Signature of Notary Public Date State ZIP Code. Notary Public information County of day of, 20 He or she Is personally known to the ..•••••••••4 • or has produced Identification I - Print or Stamp of Notary Public Expiration Date Page 1 of 5 Serial Number Notary Public Seal Revised 11/20/08 FAIR SUBCONTRACTING PRACTICES (Ordinance 97-35) In compliance with Miami -Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a detailed statement of its policies and procedures (use separate sheet if necessary) for awarding subcontractors in accordance with Section 1, Paragraph 1.15 NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT Signature Date Page 2 of 5 Revised 11/20/08 MIAMI-DADE COUNTY SUBCONTRACTOR/SUPPLIER LISTING (Ordinance 97-104) Firm Name of Prime Contractor/Respondent: Bid No.: Title: BID NO.: 9013-1/19 This forms, or a comparable listing meeting the requirements of Ordinance No. 97-104 on County contracts for purchases of supplies, materials or services, including professional bidders and respondents on County or Public Health" Trust construction contracts which is awarded the contract shall not change or substitute first tier subcontractors or materials to be supplied from those identified, except upon written approval of the County. This form, or a comparable listing meeting the requirements of Ordinance No. 97-104, proposer will not utilize subcontractors or suppliers or the contract. The bidder or sub form 100 in those instances where no subcontractors or suppliers will be used on the MUST be completed, signed and submitted by all bidders services which involve expenditures of $100,000 involve expenditures of $100,000 or more. A bidder direct suppliers or the portions of the contract work MUST be completed, signed and submitted even and respondents or more, and all or respondent who to be performed or though the bidder or heading of proposer should enter the word "NONE" under the appropriate contract. Business Name and Address of First Tier Subcontractor/Subconsultant Principal Owner Scope of Work to be Performed by Subcontractor/Subconsultant (Principal Owner) Gender Race Business Name and Address of Direct Supplier Principal Owner Supplies/Materials/Services to be Provided by Supplier (Prineipa Gender Owner) Race ,, a.,. S..,nt nr *Iry 4e ,nnivindoo truSand accurate I certify that the representations contained nt thls Subcontractor/Suppuer Lnstmg are t Prime Contractor/Respondent's Signature Print Name (Duplicate if additional space is needed) Page 3 of 5 Print Title Date FORM 100 Revised 11/20/08 MIAMI-DADE COUNTY +� CERTIFICATION OF RECYCLED 9 41, ENVIRONMENTALLY ACCEPTABLE PACKAGING PRODUCT CONTENT RESOLUTION (R-738-92) MINIMUM CERTIFIED CONTENT Bid Item Number RECYCLED PRODUCTS RECOVERED MATERIALS RECYCABLE PRODUCTS % Composition Type of Material % Composition Type of Material % Composition Type of Material DEFINITIONS "Recycled Material" shall be defined as any waste material or by-products that. have been recovered or diverted frotn solid waste. "Recycled Product" shall be defined as any product which is in whole or In part composed of recovered materials. "Recyclable Product" shall be defined as the ability of a product and its packaging to be reused, reconditioned for use, or recycled through existing recycling collection programs. "Waste Reducing Product" shall be defined as any product which will result in Tess waste generated due to its use rather than another product designed to serve the same function with a greater waste generation rate. This shall include, but not limited to those products that can be reused, refilled or have a longer life expectancy and contain a lesser amount of toxic constituents. I have the knowledge to certify and do so by certify that the Minimum Materials Content in our product(s) are as specified on this form and conform with the definitions as shown above, NAME ADDRESS CITY STATE ZIP SIGNATURE TITLE Page 4 of 5 Revised 11/20/08 MIAMI-DADE COUNTY BID NO.: 9013-1/19 Note: This affidavit will be requested from all vendor(s) once bids are received and evaluated. COLLUSION AFFIDAVIT (Code of Miami -Dade County Section 2-8.1.1 and 1O-33.1) (Ordinance No. 08-113) BEFORE ME, A NOTARY PUBLIC, personally appeared who being duly sworn states: (insert name of affiant) I am over 18 years of age, have personal knowledge of the facts stated in this affidavit and I am an owner, officer, director, principal shareholder and/or I am otherwise authorized to bind the vendor(s) of this contract. I state that the vendor(s) of this contract: �] is not related to any of the other parties bidding in the competitive solicitation, and that the contractor's proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named, and that the contractor has not, directly or indirectly, induced or solicited any other proposer to put in a sham proposal, or any other person, firm, or corporation to refrain from proposing, and that the proposer has not in any manner sought by collusion to secure to the proposer an advantage over any other proposer. OR fj is related to the following parties who bid in the solicitation which are identified and listed below: Note:Any person or entity that fails to submit this executed affidavit shall be ineligible for contract award. In the event a recommended contractor identifies related parties in the competitive solicitation its bid shall be presumed to be collusive and the recommended contractor shall be ineligible for award unless that presumption is rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties shall mean vendor(s) or proposers or the principals, corporate officers, and managers thereof which have a direct or indirect ownership interest in another vendor(s) or proposer for the same agreement or in which a parent company or the principals thereof of one (1) vendor(s) or proposer have a direct or indirect ownership interest in another vendor(s) or proposer for the same agreement. Bids or proposals found to be collusive shall be rejected. By: 20 Signature of Affiant Date / - / / / / / / / Printed Name of Affiant and Title Federal Employer Identification Number Printed Name of Firm Address of Firm SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20 He/She is personally known to me or has presented as identification. Type of identification Signature of Notary Serial Number Print or Stamp Name of Notary Expiration Date Notary Public — State of Notary Seal Page 5 of 5 Revised 11/20/08