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Back-Up Documents - MDC Contract
CONTRACT AWARD SHEET Internal Services Department Procurement Management Services DIVISION BID NO.: 5515-3/15-3 TITLE: AUTO GLASS/WINDOW REGULATORS (FUR/INST) CURRENT CONTRACT PERIOD: 01/01/2015 through 12/31/2015 Total # of OTRs: 3 Bid No, 5515-3/15-3 Award Sheet PREVIOUS BID NO.: MODIFICATION HISTORY Bid No. 5515-3/15-3 Award Sheet DPM Notes APPLICABLE ORDINANCES LIVING WAGE: No UAP: Yes IG: No OTHER APPLICABLE ORDINANCES: CONTRACT AWARD INFORMATION: No Local Preference No Micro Enterprise No Full Federal Funding No Performance Bond No Small Business Enterprise (SBE) No PTP Funds No Partial Federal Funding yes Insurance ° Miscellaneous: REQUISITION NO,: PROCUREMENT AGENT: FARLEY, LOURDES PHONE: 305 375-3045 FAX: EMAIL: FARLEY@MIAMIDADE.GOV DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 1 of 3 Bid No. 5515-3/15-3 Award Sheet VENDOR NAME: AFFORDABLE AUTO & TRUCK GLASS INC DBA: AFFORDABLE AUTO GLASS FEIN: 650955753 SUFFIX: 01 STREET: 16171 NW 57 AVE CITY:MIAMI FOB_TERMS: DEST-P PAYMENT TERMS: NET30 33014 ST: FL ZIP: DELIVERY: TOLL PIIONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Micro Ent. Set Aside Selection Factor Bid Pref Goal Other: Vendor Record Verified? AAA kkAA**k***kA**k*A**** A AA A***A**AAA.AA**A *AA A**: A AA A ***A ***AA*A**A'*AA Vendor Contacts: Name Phonel Phone2 Fax Email Address SUSAN M MORIN 305-534-7365 - 305-623-2886 PSMORIN@CS.COM ITEMS AWARDED Section: Details: Item # Description Qtv Unit Price End of ITEMS AWARDED Section BCC Award: BCC Date: AWARD INFORMATION Section DPM Award: No DPM Date: 10/20/2014 Contract Amount: $ 144,000.00 Additional Items Allowed: Special Conditions: Agenda Item No.: DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 2 of 3 Bid No. 5515-3/15-3 Award Sheet i3P0 INFORMATION Section; 1 ABCW1500132 Commodity ID '- Commodity Name 060-57 GLASS, AUTOMOTIVE: DOOR, WINDSHIELD, Department Department Allocation AV $8,000.00 FR $6,000.00 ID02**** $110,500.00 PR $8,450.00 PW $1,250.00 SP $600.00 WS $9,200.00 End of BPO Information Section DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 3 of 3 AFFORDABLE AUTO & TRUCK GLASS, NC. Vendor Contact: Susan Morin Vendor Contact Phone Number: 305-534-7365 / 786-236-8814 Vendor Contact Email: psmorin@cs.com Vendor Contact Fax Number: 305-623-2886 / 305-823-0798 Item Description Discount % off NAGS weighted average of 252.06 Cost of Service CaII [Flat fee] 1 Discount % off Nags top 100 weighted average price list 33% $0.00 $0.00 Item 2 Description Discount % ott Mitchel On Demand 5 Catalogue weighted average retail price of $250.00 Discount % off Mitchel weighted average $250.00 30% Cost of Service Call [Flat fee] $0.00 Item Description Cost per unit 100 inches 3 Laminated Safety Glass cost per 100 square inches furnished based on an average installation of 1200 square inches on the Landfill or off road. $124.99 $0.00 Item Description Flat Fee 4 Hat service charge tor service to perform work on any vehicle at any County shop 35,00 5 Hat service charge tor service to perform work at landfill or ott road 75.00 A Item Description Cost per hour 6 Four hour response time cost (per hour, per person, number of persons required to be approved by Fire Rescue) 25.00 AWARD SHEET ADDENDUM NO. 1 TO: All Departments DATE: February 22, 2012 FROM: Martha Garofolo BID NO.: 5515-3/15 Procurement Contracting Officer TITLE: Furnish and Install Auto Glass, Electric and Manual Window Regulators This Addendum is and does become a part of the above mentioned contract. This addendum is issued to modify the subject contract as follows: The following vendor has been terminated for non-performance from the referenced contract in accordance with Section 1.0, Paragraph 1.23 of the referenced contract: Vendor Terminated: Gator Auto Glass of South Florida, Inc. Items4.1 to4.6 The following vendor is now the primary vendor as follows: Vendor Awarded as Primary: Affordable Auto Truck Glass, Inc. Items 4.1 to 4.6 AU terms, covenants and conditions of the original contract and any addenda issued thereto shall remain in full force and effect, except to the extent herein amended. AWARD SHEET ADDENDUM Rev. 11/23/10 MIAMI-DADE COUNTY BID NO.: 6515.3/15 SECTION 4 BID SUBMITTAL FORM Submit Bid To: CLERK OF THE BOARD Stephen P. Clark Center 111 NW 1" Street 17th Floor, Suite 202 Miami, Florida 33128-1983 OPENING: 2:00 P.M. Wednesday pototer-x November 2, 201107 . ,.. M IAM I•DADE MiT PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS TAXES, DELIVERED IN MIAMI-DADE COUNTY, FLORIDA NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued ISD Date issued: This Bid Submittal Consists of by: M.G. Purchasing Division d. ,10/20/11 Pages 17 through 22, plus _... { Formatted: NotHjghIIght affidavits Formatted: Font; Bold Seated bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. Furnish and Install Auto Glass, Electric and Manual Window Regulators A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract by the successful bidder and Miami -Dade County. DO NOT WRITE IN THIS SPACE ACCEPTED HIGHER THAN LOW NON -RESPONSIVE NON -RESPONSIBLE DATE B.C.C. NO BID ITEM NOS. ACCEPTED COMMODITY CODE ti60 57 FIRM NAME t .., f)p s- Martha Garofalo Procurement Contracting Officer RETURN ONE OR GINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS. THE- 1DD,r-itfLAY—, AT BIDDER'S OP-TION,ALS0 PP0VIDE4HE EXCEL F-ILE CONTAINING TIE INFORMATION -ON THE-VE "'rrm�OR-PRICING-DOCUM T-ON-GAD- I?'$l( TO BE-PIDED4 7^— =�-BE-DOWNLOADED- -T _._.„la�a�a-�C1s 3�X FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON THE PAGE OF SEA ION -4, BID SUBMITTAL FORM IN SECTION 4 SHALL RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE --16-- Field Cade Changed • I MIAMI-DADE COUNTY BID NO.: 56/54115 SECTION 4 BID SUBMITTAL FORM FAILURE TO SIGN PAGE THE BID SUBMITTAL FORM IN SECTION 4 WILL RENDER YOUR BID NON -RESPONSIVE --19-- MIAMI-DADE COUNTY BID NO.: 5515-3!15 SECTION 4 BID SUBMITTAL FOR: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & (� ('+ MANUAL WINDOW REGULATORS LATTORS FIRM NAME;___F t"� f do\ l �iL. d • 2.6.1 Vendors shall provide a copy of their Articles of Incorporation indicating that the company has been. in business for a minimum of two ((2)) years. Articles of Incorporation Number: i c)�� 4 ((3 OR If the provided Company Title: Company Title: Company Title: vendor is not incorporated, the names, addresses and contact details of three (3) references shall be who can verify that the vendors business has been in operation for a minimum of two (2) years. REFERENCES Reference 1: Name (Client): Customer Contact Person: Phone Number: Reference 2: Name (Client); Customer Contact Person: Phone Number: Reference 3: Name (Client): Customer Contact Person: Phone Number:_ 2.6.2 Vendor(s) shall be equipped with modern office equipment, especially a dedicated facsimile (FAX) machine and an e-mail address. Fax N um b e kitiS IDS7g Li E-mail address:i7S(tf'1Or11(\ coin 2,6.3 Vendor(s) shall have no less than $25,000 of parts inventory. 2.6.4 Vendor(s) shall own or lease a fully equipped office/warehouse, within the geographic boundaries of Miami -Dade and/or Broward. Vendor(s) shall provide a copy of their Local Business Tax Certificate as proof. - 20 - MIAMI-DADE COUNTY BID NO.: 5515-3115 SECTION 4 BID SUBMITTAL FOR: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & MANUAL WINDOW REGULATORS FIRM NAME: PAR-CYPQU'e. Al4C3 ±—cta& e_t-s t C. 2.6.5 Vendor(s) shall have at a minimum three (3) service trucks registered in the vendor(s) name at the time of bid submittal. Submit a copy of the vehicle's registration in the company name with your bid. DISCOUNT FOR PARTS ONLY (NAGS) Estimated Dollar Value Discount % Item for Off NAGS All Cost Per Each evaluation • purposes only Description Parts Winter Weighted Average of Extended Prices Service Call $252.06 4.1 $125,000 • Discount % off Nags Top 100 Weighted Average Price List TiiN0 .0% -4-64vvek • , $-)5..(0. $ --0-- Schedule Spring Benchmark Calculator 2012 INT FOR PARTS ONLY (MITCHELL ON DEMAND 5 Item Estimated Dollar Value for Discount % Off Mitchell On Demand 5 evaluation Description Catalogue Extended Cost Per Each purposes only Weighted Average Retail Prices Service Call Price of $250.00 Discount % Off Mitchell 4.2 $125,000 On Demand 5 Catalogue Weighted ) C% $ / '''c,ip—% 0--- Average Retail Price of $250,00 MIAMI-DADE COUNTY SECTION 4 BID SUBMITTAL FOR: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & MANUAL WINDOW REGULATORS BID NO.: 5515-3/15 FIRM NAME:14(40(AaUse- PSCA-krY4T. LACZS&( -tr\C-- • ni F ROAD item Est, Qty: Description Cost for each Extended Prices I 4.3 1200 Flat -Laminated Safety Glass cost per 100 square inches furnished based on an average installation the Landfill oth r off sack. $ iticrte0 per 100 square inches of 1200 square inches on or road -si-te, as per Section 3, paragraph 3.3 VICE. ANY VEHICLE ANY SHOP Item Est Qty: Description Flat Fee 14.4 525 Flat service charge for service to perform work on any vehicle at any County shop F FOR 1 ARCM 1-40.4(414-RA-T-E-FOR SERVICE. LANDFILL OR OFF ROAD-SWE Item Est. Q : Description Flat Fee 14.5 525 Flat service charge for service to perform work at landfill or off road cito 1 DADF FIRE RECUE ONLY FOUR (4 R RESPONSE ..., ..... .... Item _ . . __ Description Cost per hour 4.6 Four hour response time cost (per hour, per person, ots er per $=ZS hour --- number of persons required to be approved by Fire Rescue) - Total Item 4,1 thruA-6 $ ngS, S-0 - 22 - CFormatteth Indent: Left; lr, First itne; MIAMI-DADE COUNTY BID NO.: 5516-3115 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART If, WHICHEVER APPLIES PART h LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART 1I: L14 NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE:: DATE: LL PRINT NAMEiU \ Moir 1 U\ TITLE OF OFFICER:e-� * - 23 - MIAMI-DADE COUNTY BID NO.: 5515-3/15 ID $UBMfl1AL FORM Bid Titre; Furnish and Install Auto Glass, Electric and Manual Window Regulatare By signing this Bid Submittal Form the Bidder certifies that it satiatles all leget requirements (as an entity). to do business with the County, including all Conflict of Interest and Code of Ethics provisions In Section 2-11 of the Miami -Dada County Code, Any County employee or member of his or her Immediate family seeking to contract with the County shall seek a conflict of Interest opinion hum the Miami -Dada County Ethics Commission prior to submittal of a Bid response or application of any typo to contract with the County by the employee or his or her tmmed'late family and file a nopy of that request for opinion and any opinion or waiver from the Board of County Cnmmiseloners with the Cleric at the Board. The affected employee shall file with the Clerk of the Board a statement In a form sa8sfaololy to the Clark disclosing the employee's interest or the Interest of his or her Immediate family in the proposed contact and the nature of the intended contract at the same tile as or before submitting a Bid, response, or application of any type to contract with Wm County. A)so a copy of therequest for a conflict of Interest opinion from the Ethics Commission and eny carrespondtne opinion, or any waiver issued by the Board of County Commiseioners, must be submitted with the response to the solicitation. In accordance wire Sec. 2-1t1(s) of the County Code as amended, prior to conducting any lobbying (Egardino this solid-rtatlon. the. Bidder must file the appropriate form with the Clerk of the Board elating that a parttoular.tobbvist Is authorized to represent the Bidder. Failure to file the appropriate form In relation to each solicitation may be considered as evidence that the Bidderis not a responsible contraolor. The Bidder confirms that this bid Is made without prior understanding, agreement, or connection with any Corporation, firm, or person submitting a Bid for the seine gnarls and/or services and In all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges that award of a contract is contingent upon vendor registratlen. Failure to register as a vendor within the specified time may result in your firm not being considered for award. Pursuant to Mlamt-Dade County Ordinance 04-34, any Individual, corporation, pafilerehip, joint Y®Rlure or other legal entity having an officer, director, or executive Who has been convicted of a felony during the past ten (10) years shah disclose !hie Information prior to entering into a contract with or receiving funding from the County. 17 Mee a check mark here only if bidder has such conviction to disclose to aompiy with this r equfremenL By exenuling this proposal through a duly authorized representative,the proposer certifies that the proposer Is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes, In the event that the proposer is unable to provide such certification but still seeks to be speeetIn such event, the proposer shall furnish together with its proposal a duly executed written explanation of (fro facts supporting any aonsid rd of this solicitation, the proposer shall execute the proposal through a duly authorized representative and shall also initiat this �. ekcepton to the requirement for certtficatien that it claims under Section 287.1as of the Florida Statutes, The proposer agrees to cooperatefully with the County In any investigation undertaken by the County to determine whether the olaimed exception Would be applicable, The Courtly shalt have the right to terminate any contract resulting from this solicitation for default if the proposer le found to have submitted a false oerdfication er to have peen ptamed on the Scrutinized Companies for Activities In Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Usc LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a 'local business' Is a business located within the limits of Miami -Dade County (or BroWard County in accordance with the Inledocaf Agreement between the two counties) that conforms with the provisions of Section 1.10 of the General Torras and Conditions of this solicitation and contributes to the economic development of the community In a verifiable and measurable way. This may Include, but not be Ini o, the retention and expansion of employment opportunities and the support and increase in the Caunlys lax base. Placa a check mark here only if affirming blddor meets requirements for Local Preference: Failure to complete this certification at this time (by checking the box above) shall render the vendor ineligible for Local Preference. LOCAL CERTIFIED SERVICE-PISABLEO VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Service -Disabled Veteran Business Enterprise is a firm that Is (a) atom' business pursuant to Section 2-8.5 of the Code of Mlam Dade County and (b) peer to bid submission is certiaed by the State of Florida Department of Management Sen ices as a aervice-disabled veteran business enterprise pursuant to Section 295.187 of the Florida Sbfutes. 0 Place a oheek mark here only if affirming bidder Is a Local Certified Seruloe.Disabled Veteran Business Enterprise. A copy of the certifieet:on must be eubatltled with this proposal. COUNTY USER ACCESS PROGRAM (UAP); Joint purchase and entity revenue sharing program For the Countya information, the bidder Is requested to indicate, at 'A' and 'B' below, its general Interest in participating in the Joint Purchase Program of the County User Access Program (UAP) described fn Section 2.21 of this aonbact solicitation, if that section Is present 1a this solicitation document Vender participation in Itte Joint Purchase portion of the UAP is voluntary and the bidder's expression of general interest at 'A' and'B' below Is far the Countys Information only and shall not be bindloe on the bidder. A. If awarded this County contract, would you be interest in participating in the Joint Purchase potion of the UAP with respect to other governmental, quasi - governmental or not -for -profit entities lecetetl,)vft/y-rrHPErgeogrephlcal boundaries of Mfsmt-Dade County? Yes V No B. If awarded this Courtly contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other governmental, quasi overnmgntal or notfar-• ra • titles located outside the geographical boundaries of Mlonil-Dade County? No Finn Name: Street Addres Malting Addres Telephone No. Email Address: flr�,/��, Prompt Payment Terms: [ 3/4.3tit days netq' days ""By signing this document Fire hld greed to all Temis. and Cundfrions of Otto Solicitation and the resulting Contract"' (Please see paragraph 1,3 H of General re m nt Conditions) rllo Ark at „"rt_. _ ''. "_T' FEIN No Signature• (Signaatrr�taW., authorized agent) Print. Name: r.�- f ""l( (` t teN Title• far 1L-c'�;? C. e%•6. 4. TftE 0ECOT10N OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSt3t TO BE BOUND BY THE TERMS OF ITS PROPOSAL PAILURET0516N T-eta SOLICITATION WI leREINOICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHAM. FUND ER THE PROPOSAL NON -RESPONSIVE- THE COUNTY MAY, HOWEVER, 101155DLE DIS0REFI011, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEgUIV leatus BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. - 24 ADDENDUM NO. October 21, 2011 TO: All Bidders SUBJECT: BID NO.: 5515-3/15 TITLE: AUTO GLASS/ELECTRIC & MANUAL WINDOW REGULATORS BID OPENING DATE: November 2, 2011 This Addendum is and does become a part of the above mentioned bid. Please note the following change(s): a (PDF formatted bid dated October 21, 2011) has replaced 5515-3/15.doc. All addenda's must be acknowledged in order for bids to be responsive as per Section 4, bid submittal acknowledgement of addenda page No. 21. All terms, covenants and conditions of the subject solicitation and any addenda issued thereto shall apply, except to the extent herein amended. Martha Garofalo, Procurement Contracting Officer Internal Services Department. Cc File Vendor Assistance Unit Clerk of the Court AWARD SHEET ADDENDOM Rev, 11/29/41 M1AMI-DADE COUNTY, FLORIDA INVITATION TO BID BID NO.: 5515-3/15 i OPENING: 2:00 P.M. WEDNESDAY November 2, 2011 TITLE: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & MANUAL WINDOW REGULATORS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW: SMALL BUSINESS ENTERPRISE MEASURE: Section 2, Paragraph 2.2 INDEMNIFICATION/INSURANCE: Section 2, Paragraph 2.11 USER ACCESS PROGRAM: Section 2, Paragraph 2.21 FOR INFORMATION CONTACT: Martha Garofolo at 305-375-4265, or at marthag@miamidade.gov IMPORTANT NOTICE TO BIDDERS: n/a MIAMI-DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE IN SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE FAILURE TO SIGN SECTION 4, BID SUBMITTAL FORM, WILL RENDER YOUR BID NON -RESPONSIVE REVISED BID - OCTOBER 21, 2011 MIAMI-DADE COUNTY, FLORIDA INVITATION TO BID Bid Number: 5515-3/15 Title: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & MANUAL WINDOW REGULATORS Procurement Contracting Officer: Martha Garofolo Bids will be accepted until 2:00 p.m. on November 2, 2011 Bidswill be publicly opened. The County provides equal access and does not discriminate on the basis of disability in its programs or services. It is our policy to make all 'communication available to the public, including those who may be visually or hearing impaired. If you require information in a non-traditional format please call 305-375-5278. Instructions: The Clerk of the Board business hours are 8:O0am to 4:30pm, Monday through Friday. Additionally, the Clerk of the Board is closed on holidays observed by the County. Each Bid submitted to the Clerk of the Board shall have the following information clearly marked on the face of the envelope: the Bidders name, return address, Bid number, opening date of the Bid and the title of the Bid. Included in the envelope shall be an original and two copies of the Bid Submittal, plus attachments if applicable. All Bids received time and date stamped by the Clerk of the Board prior to the bid submittal deadline shall be accepted as timely submitted. The circumstances surrounding all bids received and time stamped by the Clerk of the Board after the bid submittal deadline will be evaluated by the procuring department, in consultation with the County Attorney's Office, to determine whether the bid will be accepted as timely. NOTICE TO ALL BIDDERS: • FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID NON- RESPONSIVE. • THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS THAT REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING TO THIS SOLICITATION REVISED BID — OCTOBER 21, 2011 MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 1 GENERAL TERMS AND CONDITIONS 1.1. DEFINITIONS gld - shrill refer to any offer(s) submitted in response to this solicitation. Bidder -- shall refer to anyone submitting a Bid in response to 1111s eoficitatlon, F Id $ollaltatton - shall moan this solicitation documentation, Including any and all addenda. Bid Subtnittal Form - defines the requirement of Items to be purchased, and must be completed and submitted with Did. The Bidder should indicate Its name In the appropriate space on each page. County-- shall refer 10 Miami -bade County, Florida DPM --shall refer to Miami -Dada County's Department of Procurement Management. Enrolled Vendor - shall refer to a firm that has completed the necessary docurnontation in order to receive 81d notifications tram the County, Registered Vendor - shall refer to a firm that has completed the Mlaml,Dade County Business Entity Registration Application and has satinlied all requirements to enter Into business agreements with the County. The Vendor Registration Package - shall refer to the Business Entity Registration Application. For additional Information about on-line vendor enrantnenl or vendor reglotratlon contact the Vendor Assistance Unit at 111 N,W. 1°1 Street, 13tr' Floor, Miami, FL 33120, Phone 308475-5773. Vendors ten enroll online and obtain. fortes to register by visiting our web alto at,tyww.m(gr t stetio.00vklptn 1.2. INSTRUCTIONS TO BIDDERS A. Bidder Ottalitication It Is the poitoy of the County to encourage full and open competition among all available qualified vendors. All vendors regularly engaged in the typo 01 work specified In the Bid Solicitation are encouraged to submit Bids. Vendors may enroll with the County to be Included on a notilloatlon Ilst for selected oafegorles of goods and services, To be eligible for award of a contract (Including small porches° orders), Bidders must become a Registered Vendor. Only Registered Vendors can he awardod County contracts. Vendors aro requiredto register with the County by contaoting the Vendor Assistance Unit, The County endeavors to obtain the parftolpation of all qualified smell business enterprises. For Information and to apply for certlftcatton, contact the Department of Small Business Development at 111 N,W.1 Street, 1 r8"' Floor, Miami, FL 33128-1900, or telephone at 005.378-0111. County employees and board members wishing to do business with . the County aro referred to Section 2.11.1 of the Miami -Dade County Code relating to Conflict of Interest and Code of Ethics, 13. Vendor Registration To be r000rnmended for award the County requires that vendors complete a Miami -Dade County Vendor Registration Paokage, Effective June 1, 2008, a now Vendor Registration Paokage, including a Uniform Affidavit Paoket (Affidavit form), must be coinpteted by vendors and returned to the Department of Procurement Management (DPM), Vendor Assistance Unit, within fourteen (14) days of notification of the intent to recommend tor award. In iho event the Vendor Registration Package is not properly completed and returned within the specified time, the County may In its sate discretion, award 1a the next lowest responsive, reaponsibla Bidder, The Bidder Is responsible for obtaining the Vendor Registration Package, Including all affidavits by downloading from the OPM w°bsite al www,mlamldade.gov Or from the Vondor Assistance Unit at 111 N.W. 1°' Street, 43u' Floor, Miami, FL 33128. Bidders are required to affirm that all information submitted with the Vendor Registration Package Is current, complete and 0eourate, at the time they submit a response to a 13td Solicitation, by completing the provided Affirmation of Vendor Affidavit form. In becoming a Roglstared Vendor with Mianil,Dada County, the vendor cautions its knowledge of and commitment to comply with the following: 1. M1amiDecte County Ownership Disclosure Affidavit (Sec. 2.8,1 of the County Code) -I- 2. Miami -Dade County Employment Disclosure Affidavit (Counly Ordinance No. 90.14 amending Section 2,8-1(d)(2) of the County Code) 3, Wand -Dade Employment Drug -free Workplace Certification (Section 2-8.1.2(h) of the County Code) 4. Mlatn!•Dado Disability and Nondiscrimination Affidavit (Article 1, Section 2-8,1.5 Resolution R182-00Arnendlno A.3115.0 i) 8. Miami -Dada County Debarment Disclosure Affidavit (Section 10.38 of the County Code) O. Mlaml-Dade County VondorObligation to County Affidavit (Section 2•t?; f of the County Code) 7. !Oland -Dade County Code of Ruslness Ethics Affidavit (Article 1, Section 2.8.1(1) and 2.11(b)(1) of the ,County Code through (0) and (9) of the County Code and County Ordinance No 00-1 amending Bolton 2.11. f(c) of tiro County Code) 0. Miami -Dade County Family Leave Affidavit (Arttole V of Chaplet 11 of the County Code) 9. Mlaml-Dade County L!ving Wage Affidavit (Section 2.8.9 of the County code) 10. Wand -Dade County Domestic Leave and Reporting Affidavit (Article 8, Section 11A-I5011k57 of the County Corte)' 11. Subaontraot!ng Practices (Ordinance 97-35) 12, Subcontractor/Supplier Listing (Ordinance 97-104) 13, Environmentally Acceptable Packaging Resolution (i?-738.92) 14. W-J and 8100 Forme The vendor most furnish those forms as required by the Internal Revenue Service. Social Security Number In order to eatabllsh a filo for your firm, you must provide your firm's Federal Employer Idontiflcallon Number (FEIN). It no FEIN exists, the Boole! Security Number of the owner or individual must be provided. This number becomes your "Counly Vendor Number". To ggrnply with Scotian 111).071(6) of the Florida Statutes relating to the collection of an individual's Social Security Number, be aware that OPM requests the Soelal Security Number for the following purposes: • ldenllfloatton of Individual account records • To make payments to Individual/vendor for goods and services provided to Mlarnt-Dade County • Tax reporting purposes • To provide a unique Identifier In the vendor database that may be used for searching and sorking departmental records l6. Office of the Inepooter General Pursuant to Section 2-1070 of the County Code, 17, Small Business Enterprises The County endeavors to obtain the parflcipatfon of all small business enterprises pursuant to Sections 2.8.2, 2.8.2.3 and 2.8,2.4 of the County Code and Tlde 49 of the Code of Pectoral Regulations. 18. Antitrust Laws By acceptance of any contract, the vendor agrees to comply with all antitrust laws of the United States and the State of Florida. C, PUBLIC ENTITY CRIMES To be eligible for award of a contradl, firms wishing to do business with the County must comply with the following: Revised 10/4/11 MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 1 GENERAL TERMS AND CONDITIONS Pursuant to Section 287,133(2)(a) of the Florida Statutes, a person or alllllete who has been placed on the oorwicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provida'any goods or seivicos to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public, building or public work, may not submit Bids on leases ol real property to a publlo entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity In excess of the threshold amount provided in Section 287.0t7 of the Florida Statutes, for CATEGORY TWO for a period of 35 months from the date of being placed on the convicted vendor list. D. Request for Additional Information 1. Pursuant to Section 2.11.1(t) of the County Code, all aid Solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, exoept for otariflcation ol process or procedure already contained In the solloliation, are to be made In writing to the attention of the Procurement Agent identified on the front page of the solicitation. Such inquiries or request for Information shall be submitted to the • procurement agent in witting and shall contain the requester's name, address, And telephone number, If transmitted by facsimile, the request should also include a cover sheet with Bidders facsimile number. The requester must also file a copy ol flap written request with the Clerk of the Board,111 MN 1' Street, 17" Floor, suite 202, Miamt, Florida 33122•1983 or email olerkbocOm lamtdade;nov. 2. The Department of Procurement Management may issue an addendum in response to any inquiry received, prior to Bid opening, whloh changes, adds to orclarifles the terms, provisions • or requirements of the solioitatlon, The Bidder should not rely on any representation, statement or explanation whether written or verbal, other than those made In this Bid Solicitation document or in any addenda issued, Where there appears to he a conflict between this Bid Solicitation and any addenda, the last addendum issued shall prevail. 3. 11 is the Bidders responsibility to ensure receipt of all addenda, and arty accompanying documentation, The Bidder is required to submit with Its Bid a signed 'Acknowledgement of Addenda" form, when any addenda have been issued. E. Contents of Bid Solicitation and Bidders' Responsibilities 1. It Is the responsibility of the Bidder to become thoroughly familiar with the Bld requirements, Jenne and conditions of this solicitation, Pleas al ignorance by the Bidder of oonditlons That exist or that may exist will not be accepted as a basis far varying the recuirotnonts of the County, or the compensation to be paid to the Bic der. 2, In the event a Bidder wishes to protest any part of the General Conditions, Special Conditions andtor Technical Specifications contained in the Bid Solicitation it must llle a notioe of protest in writing with the issuing department no later than 48 hours prior to the Bid opening date and hour specified in the solicitation. Failure to file a timely notice of protest will constitute a waiver of proceedings, 3, This solicitation is subject io all legal requirements contained in the applicable County Ordinances, Administrative Orders, and Resolutions, as well as all applicable State and Federal Statutes, Where oonllict exists between this Bid Solicitation and these legal requirements, the authority shall prevail in the following order: Federal, State and local. 4, It is the responsibility of the Bidder/Proposer, prior to conducting any lobbying regarding this solicitation to file the appropriate form with the Cleric of the Board stating that a portjoular lobbyist is authorized to represent the Bidder/Proposer. The Bidder/Proposer shall also file a form with the Cleric of the Board al the point in time at which a lobbyist is no longer authorized to represent said Bidder/ Proposer. Failure of a Bidder/Proposer to file the appropriate form required, In relation to each solicitation, may be oonsidered as evidence that the Bidder/Preposer is not a responsible contractor. F. Change or Withdrawal of Blds 1, Changes to Bid - Prior to the scheduled Bid opening a Bidder may change Its Bid by submitting a new Bid, (as indicated on the cover page) with a letter in writing on the firms letterhead, signed by an -II- authorized agent slating that the new submittal replaces the original submittal, The new submittal shall contain the letter and all Information as required for submitting the original Bid. No changes to a Bid will be accepted after the Bid has been opened. 2. Withdrawal of Bid — A Bid shall be irrevocable unless the Bid is withdrawn as provided herein, Only a written letter received by DPM prior to the Bid opening date may withdraw a bid, A bid may also be withdrawn ninety (90),days alter the Bid: has bean opened and prior to award, by submitting a letter to the conraot person identified on the front cover of this Bld Solicitation, The withdrawal fetter must be on company letterhead and signed by an authorized agent of the Bidder. Confllate Within The Bid Solfoltalton Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, the Technical Specifications, the Bid Submittal Soaton, or any addendum issued, the order of precedence. shall be: the last addendum issued, the. Bid Submittal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions. G. 14. 1. Prompt Payment Terms It is the policy of Miami -Dade County that payment for all purchases by County agencies and the Public Health Trust shall be made in a timely manner and that Interest payments be made en late payments, in accordance with Florida Statutes, Section 218.74 and Section 2.8,1,4 of the Miami -Dade County Code, the time at which payment shall be due from the County or the Public Health Trust shall be.forty-five (45) days from receipt of a proper invoice, The time at which payment shall be due to small businesses shall be thirty (30) days from receipt of a proper Invoice. Alt payments due from the County or the Public Health Trust, and not made Otto the erne specified by this seotion, shall bear interest Irom thirty (80) days after the due date at the rate of one percent (t%) per month on the unpaid balance. Further, proceedings to resolve disputes for payment of obligations shall be concluded by final written decision of the County Mayor, or his or her designee(s), not later than sixty (M0) days after the date on whfoh the proper invoice was received by the County or the Publio Health Truai. 2, The Bidder may offer cash discounts for prompt payments: however, such discounts will not be considered In determining the lowest price during bid evaiunlion. Bidders are requested to provide prompt payment terms in the space provided an the Bid submittal signature page of the selicitation, 1.3. PREPARATION OF BIDS The Bid submittal form defines requirements of items to be purchased, and must be completed and submitted with the Bid. Use of any other form will result in the rejection of the Bidder's offer. The Bid submittal form must be legible, Bidders shall use typewriter, computer or ink, All changes must be crossed out and initiated in irk, Failure to comply with These requirements may cause the Bid to be rejected. An authorized agent of the Bidder's firm must sign the Bid submittal form. FAILURE TO SIGN THE BID SUBMITTAL FORM SHALL RENDER THE BID NON•RESPONSIVI , D. The 'Bidder may be considered norm -'responsive if bids are conditioned to .modffloatlons, changes, or revisions to the terms and conditions of this solicitation, The Bidder may submit alternate Bld(a) for the seine solicitation provided that such offer is allowable under the terms and conditions. The alternate Bid must meet or exceed the minimum requirements and be submitted on a separate Bid submittal merited "Alternate Bid", When there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. An optional electronio submittal shall not be considered a part of the bid it It litters In any respect Irani the required manual submittal in the original hard odpy. 1.4. CANCELLATION OF BID SOLICITATION Miami -Dade County reserves the right to cancel, in whole or in pars, any Invitation to Bid when It is in the best Interest of the County, B. G. E. F, G. Revised 10/4/11 MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 1 GENERAL TERMS AND CONDITIONS 1.5. AWARD OF SID SOLICITATION A, , This Bid may be awarded to the responsible Bidder meeting ail requirements as eel forth In the solicitation, The County reserves the right to reject any and all Btds, to Waive irregularities or teohnloalittes and to re•adverllee for all or any part of this Bid Sotloitetien ae deemed In its best Interest. The County shall be the sole judge of its beatlntereet. F3. When there are multiple line items in a solicitation, the County reserves the right to award on an Individual Item basis, any combination of Items, total low Bid or in whichever manner deemed In the best interest of the County. G, The County reserves the right to reject any and all Blds If 11 Is determined that prices are excessive, best offers are determined to be unreasonable, or it Is otherwise determined to be In the County's beet Interest to do so. D, The County reserves the right to negotiate prices with the low bidder, provided that the scope of work of this solicitation remains the same. E. Award of title Hid 5otloitation will only be made to firms that have completed the Miami -Dade County Business Entity Reglatratlon Application and that satisfy all necessary legal requirements to do business with Mlami•Dade County, Firms domiolled In Miami. Dade County must present a Dopy of their Mlaml•Dade County Issued Local Business Tax Receipt. F. Pursuant to Courtly Code Seotion 2-8.1(g), the Bidder's performance as a prime contractor or subooniraotor on previous County contracts shall be taken into account In evaluating the Bid received for this 131d Solicitation, G. To obtain a oopy of the Bid tabulation, Bidder(s) shall enclose an appropriately sized self•addressed stamped envelope or make a request by e•mall, Bid results will not be given by telephone or faaslmlte. H. The 131d Sollthatton, any addenda and/or properly exeouted modifications, the purchase order, and any change order(s) shall constitute the contract. I, In accordance with Resolution R-1674.83, the Director of DPM will decide all tie Olds. J, Award of this Bid may be predicated on oornpllenoe with and submittal of all required documents as stipulated In the Bid Solicitation. K. The County reserves the right to request and evaluate additional Information Iron any bidder after the submission deadline as the County deems necessary. 1.6. CONTRACT EXTENSION A, The County reserves the right to exercise its option to extend a contract for up to one hundred•eighty (180) oalendar days beyond the current oontraot period and will notify the contractor In writing of the extension. B. This contract may be extended beyond the initial one hundred. eighty (1e0) day extension period upon mutual agreement between the County and the sucoeesful Bldder(s) upon approval by the Board of County Commissioners. 1.7. WARRANTY All warranties express and implied, shall be made available to the County for goods and services covered by this Bid Solicitation, All goods furnished shall be fully guaranteed by the successful Bidder against taolory defects and workmanship, At no expense to the County, the successful Bidder shallcorrect any and all apparent and latent defer% that may occur within the manufacturer's standard warranty. The Special Conditions of the Bid Solicitation may supersede the manufacturer's standard warranty. 1.8. ESTIMATED QUANTITIES Estimated quantities or dollars am for Bidder's guidance only: (a) estimates are based on the County's anticipated needs and/or usage during a previous oontraot period and; (b) the County may use these estimates to determine the low bidder, Estimated quantities do not contemplate or Include possible additional quantities that may be ordered by other government, quasl-government or non-profit entfltes utilizing this contract under the Joint Purchase portion of the County User Access Program (UAP) described In SectIon 2.21 of this contract solicitation and the resulting contraoi, it that section Is present In this soltoltalton document. No guarantee is expressed or Implies as to quantities or dollars that wilt be used during the contract period. The County Is not obligated to place any order for the given amount subsequent to the award of this Old Solicitation. 1.9. NON -EXCLUSIVITY it is the intent of tno County to enter into an agreement with the successful Bidder that will satlsty Its needs as describe herein. However, the County reserves the right as deemed in its best interest to perform, or cause to be performed, the work and services, or any • portion thereof, herein described In any manner It Sees tli, including but not limited to: award of other contracts, use of any contractor, or perform fhe work with its own employees. 1.10. LOCAL PREFERENCE. The evaluation of oompelllive bkls is subject to Section 241.6 of the Mlami.Dade Courtly Code, which, except where contrary to federal and state law, or any other funding source requirements, provides that preference be given to looal businesses. A local business alien be defined as: -III- 1. a business that has a valid Local Business Tax Receipt, issued by Mlaml•Dade County al least one year prior to bid or proposal submission, that to appropriate for the goods, services or construction to be purohaeed; • 2. a business that has physioal business address located within the limits of Miami -Dade County from whloh the Vendor operates or performs buatness. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing 'said physical address; and 3. a business that contributes to the economic development and well-being of Mlami•Dade County in a verifiable and measurable way. Thls may include but not be limited to the retention and expansion of employment opportunities and the support and Increase in the County's tax base. To satisfythis requtrement, the vendor ehall affirm In writing Its compliance with either of the following objective criteria as of the bid or proposal submission date stated In the solioitatlon: (a) (b) (0) vendor has at least ten (10) permanent foil time employees, or part time employees equivalent to 10 FTE ("full time equivalent" employees Working 40 hours per week) that Ilve In MlamfhDade County, or al least 28% of Its employees that live In Miami -Dade County, or vendor contributes to the County's tax base by paying either real property taxes or tangible personal property taxes to Miami -Dade County, or some other verifiable and measurable contribution to the eoonamic development and well-being of Mlaml•Dade County, . When there Is a responsive bid from a Mlaml•Dade local business within 1014 of the Lowest price submitted by a responsive non-tooai business, the local business and the ncn-local low bidder shall have the opportunity to submit a best and final bld equal to or lower than the amount of the low bld previouslysubtnttted by the non•looal business. At this time, there Is an interlooal agreement In °fleet between Merril.. Pads and Broward Counties until September 2011. Therefore, a vendor which meets the requirements of (1), (2) and (3) above for Froward County shall be considered a tooal business pursuant to this. Seotion. 1.11,CONTINUATION OF WORK Any work that commences prior 10 and wilt extend beyond the expiration date of the current contract period ehell, unless terminated by mutual written agreement between the County and the suooessfut Bidder, continue until completion at the same pipes, terms and condlttons, 1.12, BID PROTEST A recommendation for contraol award or rejection of award may be protested by a Bidder in accordance with the procedures contained In Seattons 2.8.3 and 2.8.4 of the County Code, as amended, and as established In Administrative Order No.S-21. Revised 10/4/11 MIAMI-DADE COUNTY BiD NO.: 5515-3/15 SECTION 1 GENERAL TERM$ ANP CONDITIONS 1.13, LAWS AND REGULATIONS The auceessfut Bidder shall comply with all laws and reputations apptioeble to provide the goods and/or servloos spoolfled In this Bid Solicitation. The Bidder shall comply with all federal, state and looal laws that may affect the goods and/or services offered. 1.14..I.IQENSES, PERMITS AND FEES The awarded bidder(s) shall hold all licenses and/or corllftceltons, obtain and pay for all permits and/or inspections, and comply with all laws, ordinances, regulations and buildlne code requirements appllceble to the work required herein, Damages, penalties, and/or fines Unposed on the' County or an awarded bidder for failure to obtain and maintain required itoansos, oaritticattons, permits and/or inspeotions shall be barns by weld awarded bidder. 1.15. SUBCONTRACTING Unless ethehelse specified In this Bid Solicitation, the successful r3lddor shall not subcontract any portion of the Work without the prior written consent of the County. The ability to auboeniraot may be further limited by the Special Condltloes, Suboantracling without the default, Whenor °anklet the Subcontracting Sub ontracting Is allowed the termination shalloontraot for complywith County•Roeolullon No. 1834.93, Section 10.04 of the County Code and County Ordinance No, 97.36, 1,16.ASSIGNMENT The 'sucoessful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, Inoluding any rights, title or Interest therein, or. Its power to execute suoh contract to any person, company ar eorporatlon without the prior written meant of the County, 1.17.PELIVERY Unless otherwiso specified In the Bid Soltoltalion, prices quoted shall be F.O,B, Destination. Freight shall lee included In tho proposed price. 1.18.RESPONSIBILiTYAS EMPLOYER Tho employee(e) of the successful Bidder shall be considered to be at all ernes tie employse(s), and not an employ/0(s) or agent(s) of the County ar any of Its departments. The successful Blddor shall provide competent and physloally employee(s) oapable of performing the work as. required. The County may require the successful Bidder to remove any employee It deems unecaoptable. Alt employees of the successful Bidder' shall wear proper Identification. 1.19. INDEMNIFICATION The successful Bidder shall indemnity and hold harmless the County and Ils;ciifeore, employees, agents and Inafrumsntalltles from any and all (lability, losses or damages, Moludine attorney's fees and costs of defense, which the County or Its of taws, employees, agents or Instrumentalities may inour as a resell Of otahna, demands, sults, causes of goilone or proceedings of any kind or nature arising out of, relating .to or resuttlne from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, prtnelpale or subcontractors. Tho successful Bidder shall pay all oialms and bases in connection therewith, and shall investigate and defend all claims, suits or actions of any hind or nature In the name of the County, where applicable, Inoluding appellate proceedings, and shall pay all oasts, judgments, and attorney's fees which may bo Incurred thereon. The successful Bidder expressly understands and agrees that any insurance proteollon required by this Agreement or otherwise provided by the successful Bidder shalt In no way limit the responeibiflly to Indemnify, keep and save harmless and defend the County or Its offteore, employees, agents and Instrumentalities as heroin provided. 1:20i COLLUSION A contractor recommended for award as the result of a competitive solicitation for any County purchases of supplies, .materials and services (Including prolssslonel services, other than professional architectural, engineering and other services subjeol to Sec, 2.10,4 • and Sec. 287.066 Fla Stata,), purchase, teese, permit, eonceeslon or management agreement shall, within five (6) business days of the filing of suoh recommendation, submit an affidavit under the penalty of perjury, on a form provided by the County: slating Dither that the contractor is not related to any of the other parties bidding In the IV competitive solicitation or ldontlfying all related parties, as defined to this Section, which bid In the solicitation; and attesting that the contractor's proposal is genuine and not sham er collusive or made In the interest or on behalf of any person not therein named, and that the contractor has not, directly or Indirectly, Induced or eoliolted any other proposer to put In a sham proposal, or any other person, Ilrm, ar corporation to refrain horn proposing, and that the proposer has not in any manner sought by collusion to secure to the proposer an advantage over any other proposer, in the event a recommended contractor Identifies related parties In the competitive solicitation Its.bld shall be presumed to be collusive and the recommended oantracter shall be Ineligible for award unless that presumption is rebutted In accordance with the provisions of Soo. 2.8,1,1. Any person or entity .that falls to submit the required affidavit shall be Ineligible for oonlract award. A. The Colluston Affidavit will bs included In all solicitations and will be requested from bidders/proposers once bids/proposals are received and evaluated, • B. Failure to provide a Collusion Afltdavlt within S business days after the recommendation to award has been filed with tho Clerk Of tho Board shall be muse for the contractor to forfeit their bid bond. 1,21. MODIFICATION OF CONTRACT The oonlract may be modified by mutual consent, In writing through the Wearies of a modification to the contract, purohaae order, change order or award sheet, as appropriate, 1.22,TERMINATIQN FOR CQNVENiENCE The County, at its solo discretion, reserves the right to terminate this contract without cause upon thirty (80) days written noftao. Upon receipt of • such notice, the Sucoese1Ul Bidder shall not Incur any additional costs under this contract. The County shall be liable only for reasonable costs Incurred by the successful Bidder prior to notice of termination. The County shalt be the solo judge of "reasonable costs." 1.23.TI6fMINAT1ON FOR DEFAULT The County reserves the right to terminate this contraot, In part or in whole, or place the vendor an probation In the event the successful Bidder falls to perform in accordance with the towns and conditions stated.hereln. Tho County author rosorven the right to suspend or debar the successful Bidder In accordance with the appropriate County ordinances, resolutions and/or administrative ordere, The vendor will be notified by letter of the County's Intent to terminate. In the event of termination for default, the County may .procure the required goods and/or services from any source and use any method deemed In lis best interest. All re.proourement cost shall be borne by the suocessful t3ldder. 1,24. FRAUD AND MISREPRESENTATION Pursuant to Section 2.8,4.1 of the Mlaml•Dade County Code, any Individual, corporation or other entity that attempts to meet Its contractual ohtlgatlons with the County through fraud, misrepresentation or mriterial misstatement, may be debarred for up to five (6) years. Tho County es a further sanction may terminate or cancel any other contracts with such Individual, corporation or entity. Suoh Individual or entity shall be responsible for all direct ar tndlreot mete associated with termination or cancellation, Including attorney's tees. 1,25. ACCESS TO RECORDS The County reserves the right to require the Contractor to submit to an audit by Audlt and Management Serviette, the Commission Auditor, or other auditor of the County's choosing at the Contreotor's expense. The Contraotor shall provide access to ail of its records, which relate dlreotly or Indiroolly to !hie Agreement at Its place of business during regular business hours. The Contractor shall retain all records pertaining to this Agreement and upon request make them available to the County for three yoare following expiration of the Agreement. The Contraotor agrees to provide such assietance as may be necessary to facilitate the review or audit by the County to ensure compliance with applioable accounting and financial standards. Revised 10/4/11 MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 1 GENERAL TERM ..AND CONDITIONS 1.26 OFFICE OF THE INSPECTOR GENERAL Miami -Dade County has estabiiehed the Office of the' lnepeotor General, which is author zed and empowered to review past, present, and proposed County and Publio Health Trust programs, contracts, transactions, accounts, records and programs. The Inspector General (IG) has the power to eubpoena witnesses, administer oaths, require the production of records and monitor exisling projects and programs, The inspector General may, on a random basis, perform audits on all County conlraots.. The cost of random audits shall be incorporated into the contract price of all contracts and shall be one quarter f1/4) of one (1) percent of the contract price, except as otherwise provided in Seafion 2-1076 of the County Code, 1.27 PRE -AWARD INSPECTION The County may conduct n pre -award inspeclion of the bidder's site or hold a pre -award qualification (tearing to detennlne it the bidder is capable of pe.dorming the requirements of this bid solicitation, 1.28 PROPRIETARY/CONFIDENTIAL INFORMATION Proposers are hereby notified that all information submitted as psis of, or in support of bid submittals will be available tor public inspection after opening of bids In compliance with Chapter 119 of the Florida Statutes; popularly known as the "Pubic Record Law." The proposer shall not submit any information In response to this solloitation, which the proposer considers to he a trade seoret, proprietary oroonlidenliai. The submission of any information to the County in oonnection with Ihls solicitation shall be deemed conclusively to be a waiver of any trade secret or other proleoilon, which would otherwise .be available to the proposer. In the event that the proposer submits information to the County in violation of this restriction, either inadvertently or intentionally and clearly identifies that information In rho bid as protected or confidential, the County may, in its sole discretion, either (a) communicate with the Proposer in writing in an effort to obtain the Proposers withdrawal of the confidentiality restriction or (b) endeavor to redact and return that information to the Proposer as quickly as possible, and if appropriate, evaluate the balance of the proposal. The redaction or return of information pursuant to this clause may render a proposal non -responsive. 1.29. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) Any person or entity that performs or assists Miami -Dade County with a tunotion or activity involving the use cr disclosure of "individually identifiable health inforrnation (IIHI) andror protected Health Information (PHI) shall comply with the Health Insurance Portability and Accountability Act (1-IIPAA) of 1986 and the Miami- Dade County Privacy Standards Administrative Order. HIPAA mandates for privacy, security and eleotronic transfer standards that include but are not limited to; 1. Use of information onty for performing .services required by the contract or as required by law; 2. Use of appropriate safeguards to prevent non•permfited disclosures; 3, Reporting to Miami -Dade County al any non -permitted use or disclosure; 4. Assurances: that any agents and subconiraotore agree to the sante restrictions and conditions that apply 10 the Bidder/Proposer and reasonable assurances that IIHVVPHI will be held confidential; 5. Making Protected Health Information (PHi) available to the customer; 6. Making PHI available to the customer for review and amendment; and incorporating any amendments requested by the customer; 7. Making PHI available to Miami -Dade County for an a000unting of disolosures; and 8, Making internal practices, books and records related to PHI available to Miarni-Dade County (or compliance audits, PHI shall maintain Its protected status regardless of the fond and method of transmission (paper records„ and'or electronic transfer of data). The Bidder/ Proposer must glue Its customere written notice of Its privacy information practices including specifically, a description of the types of uses taxi disclosures That would be made with protected health informaltolt, 1.30. CHARTER COUNTY TRANSIT SYSTEM SALE .SURTAX When proceeds from the Charter County Transit System Sales Surtax levied pursuant to Section 20.121 of the Code of Miami -Dade County are used to pay for elf or some part of the cost of this cotttraet, no award for those portions of a Blanket Purchase Order (BPO) utilizing Charter County Transit System Sales Surtax funds as part of a multi, department oontraot, nor a oonhaot utilizing Charter County Transit System Surtax funds shall be effective and thereby give rise to a contractual refationebip with the County for purchases unless and .untll both the following have occurred: 1) the County Commission awards ite contract, and such award becomes final (either by expiration of 10 days after such award without veto by the Mayor, or by Commission 'override of a veto); and, 2) elther, I) the Citizens' Independent Transportation Trust (CITT) has approved inclusion of the Surtax funding on the contrao6 or, 11) in response to the GITT's disapproval, the. County Commission reaffirms award of the contract by two-thirds (2/3) vote of the Commission's membership and such reafllmtatIoe becomes final. Notwithstanding the other provisions of Seotlon 1.30, award of an allocation for services In support of the CITf's over'si41ht which does not exceed 81000 will not require Contmisslon or Cl T approval and may be awarded by the Executive Director of the OGITT i.31 LOBBYIST CONTINGENCY FEES A) in accordance with Section 2-11.1(s) of Ills Code of Miami -Dade County, alter May,,10, 2002, no person may, in whale or in part, pay, give or agree to pay or give a contingency fee to another person. N© person may., in whole or in part, receive or agree to receive a contingency .fee. 8) A contingency fee is a fee, bonus, commissiorx or non -monetary benefit as oompensstion which is dependant on or in any way contingent upon the passage, defeat, or modtfioation of; 1) any ordinance, resolution, action or decision of the County Commission; 2) any cotton, decision or recommendation of the County Mayor or any County board or committee; or 3) any action, decision or recommendation of any Country personnel during the time period of the entire deoision-making process regarding such action, decision or recommendation which foreeeabty will be heard or reviewed by the County Commission or a County board or committee, 1.32 COMMISSION AUDITOR— ACCESS TO RECORDS Pursuant to Ordinance No. 03-2, al! vendors receiving an award of the contract resulting from this solicitation will grant access to the Commission Auditor to all flnanolal and performance related records, property, and equipment purchased in whole or In part with government funds, Revised 10/4/11 MIAMI-DADE COUNTY BID NO.: 5515-3/15. SECTION 2 SPECIAL CONDITIONS 2,11 PURPOSE The purpose of this solicitation is to establish a contract to furnish and install automotive glass and electric and manual window regulators in conjunction with the County's needs on an as needed when needed basis. 2.2 SMALL BUSINESS CONTRACT MEASURES A Small Business Enterprise (SBE) bid preference applies to this solicitation. A 10% percent bid preference shall apply to contracts $1 million or Tess and 5%4 percent on contracts greater than $1 million. A SBE/Micro Business Enterprise must be certified by the Department of Small Business Development (SBD) for the type of goods and/or services the Enterprise provides in accordance with the applicable Commodity Code(s) for this solicitation. For certification information, contact the Department of Small Business Development at 305-375-3111 or access www.miamidade.00v/dbd. The SBE/Micro Business Enterprise must be certified by bid submission deadline, at contract award and for the duration of the contract to remain eligible for the preference. 2.3 PRE-BID/PRE-OFFER CONFERENCE INTENTIONALLY OMITTED 2.4 TERM OF CONTRACT ONE (1) YEAR This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter, which is distributed, by the County's Department of Procurement Management, and contingent upon the completion and submittal of all required bid documents. The contract shall expire on the last day of the last month of the contract term. 2.5 OPTION TO RENEW THREE(3) ADDITIONAL YEARS The initial contract percentage discounts offered from the National Glass Association Specification (NAGS) 2011 Winter Benchmark Calculator, Effective January 10, 2011, and the Mitchell On Demand 5 Catalogue Database for Motors and Regulators shall prevail throughout the term of this contract, including all OTRs. The vendor may offer higher percentage discounts from the cited schedules. The vendors may update the catalogue once a year, to current catalogues once a year, to be effective January of each year. Prior to, or upon completion, of the initial twelve month term, the County shall have the option to renew this contract for an additional three year(s) period on a year to year basis. After the initial one (1) year period, and at each subsequent one year anniversary thereafter, vendors shall have the option to request a price adjustment based on the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) Selected areas, all items Miami — Fort Lauderdale, Florida on the following items on Section 4: Item 4.3 (Landfill or off road laminated safety glass), 4.4 (Flat Fee Labor County site), 4.5 (Flat Fee Labor - Landfill or off road) and 4.6 (Fire Rescue cost per hour). - - 1 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS Continuation of the contract beyond the initial period, and any option subsequently exercised, is a County prerogative, and not a right of the vendor. This prerogative may be exercised only when such continuation is clearly in the best interest of the County. Should the vendor decline the County's right to exercise the option period, the County will consider the vendor in default which decision shall effect that vendor's eligibility for future contracts. 2.6 METHOD OF AWARD TO MULTIPLE VENDOR(S) Award of this contract will be made to the two (2) lowest responsive, responsible vendors, as primary and secondary who submit the greatest discount from the Winter 2011 weighted average all parts price parts listed in NAGS of $252.06 for glass and the Mitchell On Demand 5 estimated weighted average for all parts of $250.00 for Motors and Regulators, when combined with all other items in the aggregate. A flat rate charge for service to any vehicle at any shop shall represent all charges inclusive of transportation, fuel, labor, clean up, installation and any other parts, labor or materials needed to complete all required repairs to that vehicle whether they be only for glass, only for motor and/or regulator repair or all combined for a single vehicle. Should there be more than one vehicle glass and/or regulator repair or replacement to be performed at the same shop an additional service fee will be charged for each vehicle repaired. If a vendor fails to submit an offer an both items, its offer for the glass and motors/regulators categories will be rejected. Work to be conducted on site or the South Dade Landfill or at North Dade Landfill or other off road work site shall include complete installation of the required glass with moldings, glue, clips or any other materials needed to produce a fully finished job and a ready to use vehicle in accordance with the best practices in the industry and an award for service call plus price per 100 square inches of laminated flat safety glass. Work performed must be complete with clean up so as to leave the vehicle finished and ready to work. While the overall award will be made to the two (2) lowest vendors in the aggregate for the cited categories to assure availability, the lowest priced vendor as described in the aggregate has the initial responsibility to perform under this contract. Award of primary and secondary is made for the convenience of the County and does not exempt the primary vendor from fulfilling its contractual obligations. The secondary vendor has the responsibility to perform the work under this contract if the primary vendor cannot for any reason perform the work outlined in this solicitation. Failure to perform as noted may result in the vendors being deemed in breach of contract. The County may terminate the contract for default and charge the vendors re -procurement costs, if applicable. 2.6.1 Vendor(s) shall meet the following minimum qualifications set forth in this solicitation: A. Vendors shall provide a copy of their Articles of Incorporation indicating that the company has been in business for a minimum of two (2) years, If the vendor is not incorporated, the names, addresses and contact details of three (3) references shall - 2 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADS COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS be provided who can verify that the vendors business has been in operation for a minimum of two (2) years. B. Vendor(s) shall be equipped with modern office equipment, especially a dedicated facsimile (FAX) machine and an e-mail address. Both resources shall be available 24 hours, seven days a week. Vendor shall provide the name and contact information of a representative that can be contacted at all times. C. Vendor(s) shall have no less than $25,000 of glass or regulator/motor inventory on hand as stored in D. or E. below or provide letter(s) of credit from wholesalers that supply glass and or regulator/motor parts and supplies (on appropriate letterhead) to them indicating their ability to inventory that amount, D. Vendor(s) shall own or lease a fully equipped office/warehouse, withinthe geographic boundaries of Miami -Dade and/or Broward. Vendor(s) shall provide a copy of their Local Business Tax Certificate and/or valid Occupational License as proof. E. Vendor(s) shall have at a minimum three (3) service trucks registered in the vendor(s) name at the time of bid submittal. Vendor(s) will be required to provide a copy of the registration for each registered service truck if requested by the County. 2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain fixed and firm during the term of contract (See Section 2.5). 2.8 EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY EQUIPMENT INTENTIONALLY OMITTED 2.9 EQUAL PRODUCT INTENTIONALLY OMITTED 2.10 LIQUIDATED DAMAGES INTENTIONALLY OMITTED 2.11 INDEMNIFICATION AND INSURANCE (1) - GENERAL SERVICE AND MAINTENANCE CONTRACT Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may ,incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where - 3 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The vendor shall furnish to the Vendor Assistance Section, Department of Procurement Management, Administration Division, 111 NW 1st Street, Suite 1300, Miami, Florida 33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as, outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. General Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Miami -Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no Tess than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of Ali Insurance Companies Authorized or. Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. NOTE: MIAMI-DADE COUNTY SOLICITATION NUMBER AND TITLE OF SOLICITATION MUST APPEAR ON EACH CERTIFICATE. CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY 111 NW 1st STREET SUITE 2340 MIAMI, FL 33128 - - 4 - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The vendor shall submit a certificate of insurance within ten (10) business days after notification of recommendation to award. If certificate does not include the coverage's outlined in the terms and conditions of this solicitation, the vendor shall be given an additional five (5) business days to submit a corrected certificate to the County. Failure of the vendor to provide the required certificate of insurance within fifteen (15) business days may result in the vendor being deemed non responsible and the issuance of a new award recommendation. The vendor shall be responsible for assuring that the insurance certificate required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the vendor in accordance with Section 2.5 of this solicitation. If insurance certificates are scheduled to expire during the contractual period, the vendor shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the solicitation; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendars days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the vendor in accordance with Section 1 paragraph 1.23 of this solicitation. 2.12 BID GUARANTY INTENTIONALLY OMITTED 2.13 PERFORMANCE BOND INTENTIONALLY OMITTED 2.14 CERTIFICATIONS INTENTIONALLY OMITTED 2.15 METHOD OF PAYMENT A. GENERAL SERVICES ADMINISTRATION (GSA) FLEET MANAGEMENT DIVISION Vendor(s) shall submit an invoice(s) at the time of completion of each work order or delivery. Invoices shall be to the attention of the shop facility supervisor, which assigned the work order or ordered the products and services. GSA has the technology to receive electronic invoices ineach facility. All invoices submitted must contain all the required information listed in section B, below. The electronic invoice must contain the same information as described in this Section 2.15. Vendors are encouraged to work with the Administrative Management Office to set up electronic billing with the County. - - 5 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS B. OTHER COUNTY AGENCIES The vendor(s) shall submit an invoice(s) to the County user department(s) after purchase has been completed, whether the specific item(s) were picked up by authorized County personnel or delivered to the site by the vendor. In addition to the general invoice requirements set forth below, the invoices shall reference the corresponding delivery ticket number or packing slip number that was signed by an authorized representative of the County user department at the time the items were delivered and accepted. Submittal of these periodic invoices shall not exceed thirty (30) calendar days from the delivery of the items. Under no circumstances shall the invoices be submitted to the County in advance of the delivery and acceptance of the items. All invoices shall contain the following basic information: I. Vendor Information: • The name of the business organization as specified on the contract between Miami -Dade County and vendor • Date of invoice • Invoice number • Vendor's Federal Identification Number on file with Miami -Dade County I1. County Information: • Miami -Dade County Release Purchase Order or Small Purchase Order Number Ill. Pricing Information: • Unit price of the goods, services or property provided • Extended total price of the goods, services or property • Applicable discounts IV. Goods or Services Provided per Contract: • • Description ' Quantity V. Delivery Information: • Delivery terms set forth within the Miami -Dade County Release Purchase Order Location and date of delivery of goods, services or property - - 6 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515.3/15 SECTION 2 SPECIAL CONDITIONS VI. Failure to Comply: Failure to submit invoices in the prescribed manner will delay payment. 2.16 SHIPPING TERMS F.O.B. DESTINATION Vendor(s) shall quote based on F.O.E. Destination as a finished job as per Section 2, paragraph 2.30, and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative. A. DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY VENDOR The vendor shall be responsible for filing, processing, and collecting all damage claims against the shipper. 2.17 DELIVERY REQUIREMENTS The vendor shall make deliveries and complete all required work to make the vehicle work ready no later than the next business day after the date of the order. All deliveries shall be made in accordance with good commercial practice and all required delivery timeframes shall be adhered to by the vendor(s); except in such cases where the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of the vendor, In these cases, the vendor shall notify the County of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the County. Should the vendor(s) to whom the contract(s) is awarded fail to deliver in the number of days stated above, the County reserves the right to cancel the contract on a default basis after any back order period that has been specified in this contract has lapsed. If the contract is so terminated, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the incumbent vendor with any re - procurement costs. If the vendor fails to honor these re -procurement costs, the County may terminate the contract for default. Certain County employees may be authorized in writing to pick-up materials under this contract. Vendors shall require presentation of this written authorization. The vendor shall maintain a copy of the authorization. If the vendor is in doubt about any aspect of material pick-up, vendor shall contact the appropriate user department to confirm the authorization. A. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY AND SHIPPING Vendor(s) shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s), which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete fisting of items being delivered, - - 7 - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS B. NON STOCK EQUIPMENT/RELATED MATERIALS Due to the diversity of equipment operated by the County, the vendor may not have in stock all glass types, motors and controllers required by the County. The vendor shall be responsible for obtaining, delivering and installing any not in stock glass and or regulators/motors no later than the next business day after the order has been placed by the County. 2.18 BACK ORDER ALLOWANCE INTENTIONALLY OMITTED 2.19 WARRANTY A. Type of Warranty Coverage Required for Products Purchased In addition to all other warranties that may be supplied by the vendor, and/or the manufacturer the vendor shall warrant its product, repairs and/or service against faulty labor and/or defective material for a minimum period of ninety (90) days after the date of acceptance of the labor, materials, installation and/or equipment by the County. This warranty requirement shall remain in force for the full period identified above; regardless of whether the vendor is under contract with the County at the time of defect. Any payment by the County on behalf of the goods or services received from the vendor does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty Vendor(s) shall be responsible for promptly correcting any deficiency, at no cost to the County, within twenty-four (24) hours after the County notifies the vendor of such deficiency in writing. C. Materials Shall Be New and Warranted Against Defects The vendor hereby acknowledges and agrees that ail materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the County by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract cancelled or (2) the County may require the vendor to replace the materials at the vendor's expense. If the vendor fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the County may, at its discretion, notify the vendor, in writing, that the vendor may be debarred as a County vendor and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the County within ten (10) calendar days of receipt of the notice. If the vendor fails to satisfy the warranty within the period specified in the notice, the County may procure the products or services from another vendor and charge the vendor for any additional costs that are incurred by the County. - 8 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS 2.20 CONTACT PERSONS For any additional information regarding the specification and requirements of this contract, Contact: Martha Garofolo, at (305) 375-4265 or email: marthag@miamiclade.gov. 2.21 COUNTY USER ACCESS PROGRAM (UAP) User Access Fee Pursuant to Miami -Dade County Budget Ordinance No. 03-192, this contract is subject to a user access fee under the County User Access Program (UAP) in the amount of two percent (2%). All sales resulting from this contract, or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein, are subject to the two percent (2%) UAP. This fee applies to all contract usage whether by County Departments or by any other governmental, quasi -governmental or not -for -profit entity. The vendor providing goods or services under this contract shall invoice the contract price and shall accept as payment thereof the contract price less the 2% UAP as full and complete payment for the goods and/or services specified on the invoice. The County shall retain the 2% UAP for use by the County to help defray the cost of the procurement program. Vendor participation in this invoice reduction portion of the UAP is mandatory. Joint Purchase Only those entities that have been approved by the County for participation in the County's Joint Purchase and Entity Revenue Sharing Agreement are eligibleto utilize or receive Miami -Dade County contract pricing and terms and conditions. The County will provide to approved entities a UAP Participant Validation Number. The vendor must obtain the participation number from the entity prior to filling any order placed pursuant to this section. Vendor participation in this joint purchase portion of the UAP, however, is voluntary. The vendor shall notify the ordering entity, in writing, within 3 work days of receipt of an order, of a decision to decline the order. For all ordering entities located outside the geographical boundaries of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the ordering entity prior to shipping the goods. Miami -Dade County shall have no liability to the vendor for the cost of any purchase made by an ordering entity under the UAP and shall not be deemed to be a party thereto. All orders shall be placed directly by the ordering entity with the vendor and shall be paid by the ordering entity less the 2% UAP. Vendor Compliance If a vendor fails to comply with this section, that vendor may be considered in default by Miami -Dade County in accordance with Section 1, Paragraph 1.23 of this contract solicitation and the resulting contract. -9--(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO..: 5515.3/15 SECTION 2 SPECIAL CONDITIONS 2.22 ADDITIONAL FACILITIES MAY BE ADDED Although this solicitation and resultant contract identifies specific facilities to be serviced, it is hereby agreed and understood that any County department or agency facility may be added to this contract at the option of the County. When required by the pricing structure of the contract, vendor(s) under this contract shall be invited to submit price quotes for these additional facilities. If these quotes are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. If this contract has a single incumbent vendor, the additional site(s) shall be added to this contract by formal modification of the award sheet. If there are multiple incumbent vendors under this contract, and the additional effort is to be assigned to only one of these vendors, a separate release order will be issued. The County may determine to obtain price quotes for the additional facilities from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the County's discretion. 2.23 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON PRICE QUOTES While the County has listed all major and minor items on the bid solicitation which are utilized by County departments in conjunction with its operations, there may be additional items, glass types and or related accessories that must be purchased by the County during the term of this contract. Under these circumstances, a County representative will contact the vendor(s) to obtain a price quote for the unusual items for which the individual specifics will be provided at that time. The County reserves the right to award these additional items to the contract vendor, another contract vendor based on the lowest price quote or to bid the items through a separate solicitation. 2.24 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 (entitled "Technical Specifications"), of this solicitation the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of the same quality level and fitment as that of the original equipment manufacturer (OEM) although OEM replacement glass, motors or regulators are not a requirement of this invitation to bid. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. 2.25 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability. In the event any of - - 10 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO, 6515-3/15 SECTION 2 SPECIAL CONDITIONS the materials supplied to the County by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's ' expense and the contract cancelled or (2) the County may require the vendor to replace the materials at the vendor's expense. 2.26 RESPONSE TIME FOR MIAMI DADE FIRE RESCUE ONLY The vendor shall provide 24 hours, 7 days a week emergency service under the contract. During regular working hours (Monday through Friday, 8:00 A.M. to 5:00 P.M.), emergency service response time (defined as the time from acknowledged notification to arrival on -site) shall be within 4 hours after notification by the County. During other than regular working hours, the emergency response time, as defined above, shall be within 4 hours after notification by the County. 2.27 NOTIFICATION TO BEGIN WORK Vendor(s) shall neither commence any work, nor enter a County work premise, until a work order directing the vendor to proceed with the identified item(s) has been received from any authorized County representative; provided however, that such notification shall supersede any emergency work that may be required in accordance with provisions included elsewhere in this solicitation and resultant contract. 2.28 WORK ACCEPTANCE All installations, equipment and/or work will be inspected by an authorized representative of the County once work is completed. This inspection shall be performed to determine operational status, acceptance of work, appropriate invoicing, and warranty conditions. If any additional work is necessary the vendor shall obtain prior authorization from a department authorized County representative or designee. 2.29 DEMONSTRATION OF COMPETENCY Bids will only be accepted for evaluation, recommendation or award from entities which are able to satisfy the following criteria. The County may conduct a pre -award inspection of the vendor's site/facility to determine if the vendor possesses the abilities, experience, inventory, plant and equipment, technical abilities, organization, delivery and service of equipment at the time of the bid opening, to perform the activities proposed in a manner consistent with the best commercial practices in the vendor's industry. The vendor must also be able to document their qualifications and abilities, including but not limited to an established record of performance in the business activity proposed, so as to ensure that they can satisfactorily provide the goods and/or services required in a manner consistent with the best commercial practices of that industry if they are awarded this solicitation. - . 11 - - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 2 SPECIAL CONDITIONS 2.30 CLEAN-UP All unusable materials and debris shall be removed from the premises at the end of each workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated user department's project manager. - - 12 .. - (REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515.3/15 SECTION 3 TECHNICAL SPECIFICATIONS 3.0 SCOPE The purpose of this solicitation is to establish a contract to furnish and install automotive glass and electric and manual window regulators and motors in conjunction with the County's needs on an as needed when needed basis. It shall be understood that in almost every case this will require the successful vendor to go to a County facility and do all work required on a County facility site. 3.1 GLASS INSTALLATION AND SERVICE Vendor(s) shall be responsible for the installation of all glazing and glass inclusive of windshields, side windows, rear windows, vent windows, and all other glass in automotive usage, pickups, vans SUVs, trucks, police cars, construction equipment, landfill equipment, fire equipment, etc. Installation shall be made no later than 24 hours after notification. Vendor(s) are advised that the County has a variety of equipment to be serviced and that the discount, quoted by the vendor from the National Auto Glass Specifications (NAGS) list price schedule for glass alone, when added to the fixed price offered for a service call shall constitute and be the full and final price for that completed job which shall include; the required glass or glazing, the service call for that vehicle inclusive of installation labor and all materials, glues, clips, moldings, and any other materials or labor including cleanup, which shall be required to produce a fully finished job and a ready to use vehicle in accordance with the best practices in the industry. No additional or other charges for or from any cause will be accepted. NOTE: IN cases where both a glass installation and a motor/regulator installation are required for the same vehicle only one service charge for that vehicle shall be allowed. 3.2 WINDOW MOTOR OR REGULATOR INSTALLATION AND SERVICE Vendor(s) shall be responsible for the installation of all motors and regulators inclusive of all operating windows and openings in automotive usage, pickups, vans SUVs, trucks, police cars, construction equipment, landfill equipment, fire equipment, etc.. Installation shall be made no later than 24 hours after notification. Vendor(s) are advised that the County has a variety of equipment to be serviced and that the discount, offered by the vendor from the average price cited for Mitchell On Demand 5 list price OEM schedule for motors and regulators, plus the fixed price offered for a service call for the vehicle being repaired shall be the full and final price for that completed job which shall include; all required motors or regulators, the service call inclusive of installation labor and all materials, glues, clips, moldings, wiring, fasteners and any other materials or labor including cleanup which shall be required to produce a fully finished job and a ready to use vehicle in accordance with the best practices in the industry. No additional or other charges for or from any cause will be accepted. NOTE: IN cases where both a glass installation and a motor/regulator installation are required for the same vehicle only one service charge for that vehicle shall be allowed. - - 13 - •(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 3 TECHNICAL SPECIFICATIONS 3.3 LAMINATED SAFETY FLAT GLASS INSTALLATION AND/OR SERVICE ON THE LANDFILL OR OTHER OFF ROAD SITE Vendor(s) .shall be responsible for the installation of glazing and glass. Installation shall be made no later than 24 hours after notification. Vendor(s) are advised that the County has a variety of equipment to be serviced and for this category the vendor will quote the price of glass per 100 square inches of glass installed. The vendor will quote a separate charge for a service call as needed to the South or North Dade Landfill that shall include complete installation of the required laminated safety flat glass with moldings, glue, clips or any other materials needed to produce a fully finished job and a ready to use vehicle in accordance with the best practices in the.industry. There may be cases where the County will supply the required glass, in those cases the vendor will be entitled to the service call charge, which includes all labor and installation materials. For the vendor's guidance a typical landfill equipment window is expected to average 1200 square inches or larger, however no size guarantee is expressed or implied in this paragraph. 3.4 GLASS, GLAZING, MOTORS, REGULATORS, ETC Regardless of the location the glass, glazing, motor or regulatoris to be installed, (i.e. windshield, door or cab window, etc). or any other opening on a vehicle or other mobile equipment all glass glazing to be provided and installed shall meet or exceed the below referenced requirements: Vendors shall conform to the requirements contained in the National Auto Glass Specifications, Inc., published by NAGS Publishing Co. and shall be in full compliance with the requirements contained in the "American Safety Code for Safety Glazing Materials for Glazing Motor Vehicles Operating on Land Highways, ANSI/SAE Z-26, 1-1996 of the American National Institute, Inc., and United States Department of Transportation Federal Motor Carrier Safety Administration Part 571.206, Standard No. 205 glazing materials. Vendors shall also conform to all requirements in Mitchell and Mitchell On Demand for OEM regulators and motors and the installation thereof. Types of equipment requiring glazing but not limited to: • Windshields for all motor vehicles. • Windows for all motor vehicles. • Doors (or any other opening of an automobile) • Buses • Fire engines • Off -road equipment • Tractors • Trucks • Miscellaneous mobile equipment - - 14 - -(REVISED 13ID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5616.3/15 SECTION 3 TECHNICAL SPECIFICATIONS For further reference, you may refer to the following websites: • American Safety Code for Safety Glazing Materials for Glazing Motor Vehicles Operating on Land Highways http://standards.sae.orct/j674 200508/ • Department of Transportation National Highway Traffic Safely Administration http://www,glasslinks.com/newsinfo/nhtsa ansi.htm • National Auto Glass Specifications, Inc. (NAGS) http://class.mitchell.com/nags.asp • United States Government, the International Window Film Association (IWFA) http://www.iwfa.com/iwfa/Law Chart/iwfa_position on mpvs.htrn, 3.6 DEPARMENT LOCATION LISTING A. MIAMI DADE FIRE RESCUE DEPARTMENT Fire Shop Location Contact Person Phone number Hours of Operation 2 6100 SW 87 Ave Miami, FI 33173 Chris Koop 786-229-3790 Monday - Friday 6:00 a.m. - 11:00 p.m. Saturday 6:00 a.m. -2:30 p.m. North 8141 NW 80 St Miami, FI 33166 Chris Koop 786-229-3790 Monday — Thursday 7:00 a.m. — 5:30 p.m. , B. GENERAL SERVICES ADMINISTRATION (GSA) hours of operation as referenced in Section 2, Paragraph 2.26 Shop Location Contact Person Phone number 010 703 NW 251" St. Miami, FI33127 Ramon Goizueta, Johnnie Horne, Maxwell Passe 305-638-6071 011 10740 SW 211th St. Miami, FI 33189 Pete Moolah, Jonathan Miller, Michael De La 0 305-251-3125 012 15665 Biscayne Blvd. Miami, FI 33160 Larry Walker 305-947-4429 013 7707 SW 117t Ave. Miami, FI 33173 Alfonso Bradley 305-271-5342 014 2950 NW 83r §t77 Miami, FI 33147 Larry Walker 305-691-3134 015 201 NW 18t St, Miami, FI 33128 Douglas Collins 305-375-4053 - 15 - -(REVISED BID OCTOBER 21, 2011) IVIIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 3 T'ECUNIGAL SPECIFICATIONS Shop Location Contact Person Phone number 016 5975 Miami Lakes Dr. Miami FI 33014 Jorse Prieto 305-557-9844 10000 SW 142nd Ave. 017 Miami, Fl 33186 Alfonso Bradle 305-383-6820 9109 NW 25th St. 018 Miami, FI 33172 Jose Martinez, Jesse Rangel 305-471-2930 18802 NW 27 Ave. 019 Miami, FL 33056 Jor.e Prieto 305-627-1780 6100 SW 87th Ave. 305-273-4125 020 Miami, FI 33173 Luis Duarte, Timothy Phillips 305-273-4126 024 6100 SW 87th Ave. Miami, Fl 33173 Armando Yanes, Dahlia De La Riva Linares 305-273-4127 305-591-9515 030 8801 NW 58th St. Jesus Rodriguez, Jose Rodriguez, 305-591-8132 Miami, FI 33178 John N. Gonzales, Luis Garcia, Guido Mendoza 305-591-8134 18701 NE 6th Ave. 031 Miami, FI 33179 Manuel Simone, Dann Genendlis 305.652-0764 305-279-5050 7900 SW 107th Ave. 305-279-5051 032 Miami, FI 33173 Vicente Paredes, Vivakanand Kaimra'h 305-270-2967 8801 NW 58th St. 033 Miami, FI 33178 Mark Sur eon 305-470-1787 305-233-5297 10820 SW 211 th St. 305-251-0097 035 Miami, FI 33189 Jeffrey Major, Daniel Irving 305-251-0150 8801 NW 58th St. 305-477-1008 038 Miami, FI 33178 Juan Erbella, Thomas Jose 305-477-1101 8801 NW 58th St. 039 Miami, FI 33178 Jose Busto 305-470-1769 2100 NW 41st St. 040 Miami FI 33142 William Thommes 305-633-7678 8801 NW 58th St. 043 Miami, FI 33178 Todd Young 305-468-2518 - 16 - -(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 4 BJD SUBMITTAL FORM Submit Bid To: CLERK OF THE BOARD Stephen P. Clark Center 111 NW 1$t Street 17th Floor, Suite 202 Miami, Florida 33128-1983 MIA OPENING: 2:00 P.M. Wednesday November 2, 2011 PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS TAXES, DELIVERED IN MIAMI-DADE COUNTY, FLORIDA NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes, Tax Exemption Certificate furnished upon request. Issued ISD Date Issued: This Bid Submittal Consists of by: M.G. Purchasing Division 10/20/11 Pages 17 through 22, plus affidavits Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. Furnish and Install Auto Glass, Electric and Manual Window Regulators A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract by the successful bidder and Miami -Dade County. DO NOT WRITE IN THIS SPACE ACCEPTED HIGHER THAN LOW NON -RESPONSIVE NON -RESPONSIBLE DATE B,C,C, NO BID ITEM NOS. ACCEPTED COMMODITY CODE 060-57 FIRM NAME Martha Garofalo Procurement Contracting Officer RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS. FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON THE BID SUBMITTAL FORM IN SECTION 4 SHALL RENDER THE VENDOR INELIGIBLE FOR LOCAL PREFERENCE FAILURE TO SIGN PAGE THE BID SUBMITTAL FORM IN SECTION 4 WILL RENDER YOUR BID NON -RESPONSIVE - - 17 - -(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 4 BID SUBMITTAL FOR: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & MANUAL WINDOW REGULATORS FIRM NAME: 2.6.1 If the provided Company Title: Vendors shall provide a copy of their Articles of Incorporation indicating that the company has been in business for a minimum of two (2) years. Articles of Incorporation Number: OR vendor is not incorporated, the names, addresses and contact details of three (3) references shall be who can verify that the vendors business has been in operation for a minimum of two (2) years. REFERENCES Reference 1: Name (Client): Customer Contact Person: Phone Number: Company Title: Reference 2: Name (Client): Customer Contact Person: Phone Number: Company Title: Reference 3: Name (Client): Customer Contact Person: Phone Number: 2.6.2 Vendor(s) shall be equipped with modern office equipment, especially a dedicated facsimile (FAX) machine and an e-mail address, Fax Number: E-mail address: 2.6.3 Vendor(s) shall have no less than $26,000 of parts inventory. 2.6.4 Vendor(s) shall own or lease a fully equipped office/warehouse, within the geographic boundaries of Miami -Dade and/or Broward. Vendor(s) shall provide a copy of their Local Business Tax Certificate as proof. - 18 -(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 FIRM NAME: SECTION 4 BID SUBMITTAL FOR: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & MANUAL WINDOW REGULATORS 2.6.5 Vendor(s) shall have at a minimum three (3) service trucks registered in the vendor(s) name at the time of bid submittal. Submit a copy of the vehicle's registration in the company name with your bid. DISCOUNT FOR PARTS ONLY (NAGS) Item Estimated Dollar Value for evaluation purposes only Description Discount 13/0 Off NAGS All Parts Winter Weighted Average of $252.06 Extended Prices Cost Per Each Service Cali 4.1 $125,000 Discount % off Nags Top 100 Weighted Average Price List Schedule Spring Benchmark Calculator 2012 % $ $ DISCOUNT FOR PARTS ONLY {MITCHELL ON DEMAND 5 Item Estimated Dollar Value for evaluation purposes only Description Discount % Off Mitchell On Demand 5 Catalogue Weighted Average Retail Price of $250.00 Extended Prices Cost Per Each Service Call 4.2 $125,000 Discount % Off Mitchell On Demand 5 Catalogue Weighted Average Retail Price of $250.00 % $ $ - 19 .(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 SECTION 4 BID SUBMITTAL FOR: FURNISH AND INSTALL AUTO GLASS, ELECTRIC & MANUAL WINDOW REGULATORS FIRM NAME: PARTS ONLY ( LANDFILL OR OFF ROAD Item Est. Qty: Description Cost for each Extended Prices 4.3 1200 Laminated Safety Glass cost per 100 square inches furnished based on an average installation 011200 square inches on the Landfill or off road, as per Section 3, paragraph 3.3 $ $ per 100 square inches FLAT FEE FOR LABOR FOR SERVICE; ANY VEHICLE; ANY SHOP Item Est. Qty: Description Flat Fee 4.4 525 Flat service charge for service to perform work on any vehicle at any County shop $ FLAT FEE FOR LABOR FOR SERVICE; LANDFILL OR OFF ROAD Item Est. Qty: Description Flat Fee 4.5 525 Rat service charge for service to perform work at landfill or off road MIAMI DADE FIRE RESCUE ONLY FOUR (4) HOUR RESPONSE Item Description Cost per hour 4.6 Four hour response time cost (per hour, per person, number of persons required to be approved by Fire Rescue) $ per hour Total Item 4.1 thru 4.6 $ - 20 -(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II: ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: DATE: PRINT NAME: TITLE OF OFFICER: - 21 -(REVISED BID OCTOBER 21, 2011) MIAMI-DADE COUNTY BID NO.: 5515-3/15 MlAMI iDAD BID SUBMITTAL FORM Bid Title: Furnish and Install Auto Glass, Electric and Manual Window Regulators By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, Including all Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami -Dade County Code. Any County employee or member of his or her immediate family seeking to contract with the Calmly shall seek a oonfliot of Interest opinion from the Miaml-Dade County Ethics Commission prior to submittal of a Bid response or application of any type to contract with the County by the employee or his or her Immediate family and file a copy of that request for opinion and any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a statement in a form satisfactory to the Clerk disclosing the employee's Interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County, Also a copy of the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County Commissioners, must be submitted with the response to the solicitation. In accordance with Sec. 2-11.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation the Bidder must fife the appropriate form with the Clerk of the Board stating_that a partioular lobbyist is authorized to represent the Bidder. Failure 10 file the appropriate form in relation to each solicitation may be considered as evidence that the Bldder is not a responsible contractor. The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result In your firm not being considered for award. Pursuant to Miami -Dade County Ordinance 94-34, any individual, corporation, partnership, Joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County. ❑ Place a check mark here only If bidder has such conviction to disclose to comply with thls requirement. By executing this proposal through a duly authorized representative, the proposer certifies that the proposer is not on the Scrutinized Companies with Activities In Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, as those terms are used and defined in sections 287.135 and 215,473 of the Florida Statutes, In, the event that the proposer Is unable to provide such certification but stilt seeks to be considered for award of thls solicitation, the proposer shall execute the proposal through a duly authorized representative end shall also initial this space: . In such event, the proposer shall furnish together with its proposal a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes, The proposer agrees to cooperate fully with the County in any Investigation undertaken by the County to determine whether the claimed exception would be applicable. The County shall have the right to terminate any contract resulting from this solicitation for default if the proposer is found to have submitted a false certification or to have been placed on the Scrutinized Companies for Activities In Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a "local business" is a business located within the limits of Miami -Dade County (or Broward County In accordance with the Interiocal Agreement between the two counties) that conforms with the provisions of Section 1,10 of tho General Terms and Conditions of this solicitation and contributes to the economic development of the community In a verifiable and measurable way. This may include, but not bo limited to, the retention and expansion of employment opportunities and the support and Increase to the County's tax base. ❑ Place a check mark here only if affirming bidder meets requirements for Local Preference. Failure to complete this certification at this time (by checking the box above) shall render the vendor ineligible for Local Preference. JLOCAL CERTIFIED SERVICE -DISABLED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Service -Disabled Veteran Business Enterprise is a firm that is (a) a local business pursuant to Section 2-8.5 of the Code of Miami -Dade County and (b) prior to bid submission Is certified by the State of Florida Department of Management Services as a service -disabled veteran business enterprise pursuant to Section 295.187 of the Florida Statutes, O Place a check mark here only if affirming bidder is a Local Certified Service•Disabled Veteran Business Enterprise. A copy of the certification must be submitted with this proposal. COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program For the County's information, the bidder Is requested to Indicate, at 'A' and'B' below, its general interest In participating in the Joint Purchase Program of the County User Access Program (UAP) described In Section 2.21 of this contract solicitation, if that section is present in this solicitation document. Vendor participation In the Joint Purchase portion of the UAP le voluntary, and the bidder's expression of general interest at 'A' and'8' below is for the County's Information only and shall not be binding on the bidder. A. 11 awarded this Counly contract, would you be interest In participating in the Joint Purchase portion of the UAP with respect to other governmental, quasi - governmental or not -for -profit entitles located within the geographical boundaries of Miami -Dade County? Yes No B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other governmental, quasi -governmental or not -for -profit entities located outside the geographical boundaries of Miami -Dade County? Yes No Firm Name: Street Address: Malting Address (if different): Telephone No, Fax No. Email Address: FEIN No. Prompt Payment Terms: % days net days *"By signing this document the bidder agrees to all Terms and Conditions of this Solicitation and the resulting Contract"' (Please see paragraph 1.2 ii of General Terms and Conditions) Signature: (Signature of authorized agent) Print Name: Title: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL, FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON -RESPONSIVE. THE COUNTY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BiNDS THE PROPOSER TO THE TERMS OF ITS OFFER, - 22 -(REVISED BID OCTOBER 21, 2011) APPENDIX AFFIDAVITS FORMAL BIDS (REVISED BID OCTOBER 21, 2011) MIAMI-DADB COUNTY BID NO.: 5515-3/15 IAMB M)am)-0ado Covnly Deportment of Procurement Management Affirmation of Vendor Affidavits in accordance with Ordinance 07-143 amending Section 241.1 of the Code of Miami-fDade County, effective June 1, 2008, vendors are required to complete a new, Vendor Registration Package, including a Unifon Affidavit Packet (Vendor Affidavits Form), before being awarded a new contract. The undersigned affirms that the Vendor Affidavits Form submitted with the Vendor Registration Package is current, complete and accurate for each affidavit listed below. Federal employer idenilitcalton Number (FEIN). 2.. 5, Contract No. : Contractle: Affidavits and Legislation/ Governing Body Mlaml-Dade County Ownership 1))scfosure Sec, 2.8.1 of the County Code Miami -Dade County Employment Disclosure County Ordinance No, 90.133, arnendincg Section 2,8.1(d)(2.) of the County Code Miami -Dade County Employment Drug -free Workplace Certification Section 2-8. I.2(14 t the Couhfy Code Miami -Dade Couhfy Disability Non -Discrimination Article I. Section 2-8.1,5 Resolution R 182.00 amending R-385-9S Miarni-Dade County Debarment Disclosure Seclton i0.38 of the County Code Printed Name of Afltant 7. a. Miami -Dade County Vendor Okrflgatlon to County Section 2.8.1 of the County Code Miami -Dade County Code of Business Ethics Article 1, Section 2.8, /it) and 2-11(b)(110f the County Code Ihrough (6) and (9) of Me County Code and County Ordinonce No 00-1 amending Section 2-11.1(c) of the County Code Miami -Dade County Fam)ty Leave Article V of Chapter 11 of The County Code Mfraimt-Dade County Living Wage Section 2.8,9 of the County Code Miami -Dade County Domestic Leave and Reporting Article 8, Section I IA-60 11A-67 of the County Code • Printed Uitio of Alfiant Name of firm Addrass 01 lFlrrrr Notary Public - State of Subsed; by ed and sworn to (or affirmed) before mo this Type ofldentification produced Signature of Notary Public Signature of Affianl Date Stele zip Code flota.p_ylii information County of doy of, 20 he or she is personally known to me El or has produced identification Print or Stomp of Notary Public Lxplrailon Date Serial Number Notary PublicSocl Page 1 of 3 (REVISED BID OCTOBER 21, 2011) Revised 2/11/11 MIAMI-DADE COUNTY BID NO.: 5515-3M5 FAIR SUBCONTRACTING PRACTICES (Ordinance 97-35) In compliance with Miami -Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a detailed statement of its policies and procedures (use separate sheet if necessary) for awarding subcontractors in accordance with Section 1, Paragraph 1.15 El NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT Signature Date Page 2 of 3 (REVISED BID OCTOBER 21, 2011) Ravised 2/11/11 SUBCONTRACTOR/SUPPLIER LISTING (Ordinance 97-104) Firm Name of Prime Contractor/Respondent: BID. NO.: 5515-3/15 Bid No.: Title: This forms, or a comparable listing meeting the requirements of Ordinance No. 97-104 MUST be completed, signed and submitted by all bidders and respondents on County contracts for purchases of supplies, materials or services, including professional services which involve expenditures of $100,000 or more, and all bidders and respondents on County or Public, Health Trust construction contracts which involve expenditures of $100,000 or more. A bidder or respondent who is awarded the contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or materials to be supplied from those identified, except upon written approval of the County. This form, or a comparable listing meeting the requirements of Ordinance No, 97-104, MUST be completed, signed and submitted even though the bidder or proposer wviil not utilize subcontractors or suppliers on the contract. The bidder or proposer should enter the word "NONE" under the appropriate heading of sub form 100 in those instances where no subcontractors or suppliers will be used on the contract. Business Name and Address of First Tier SubcontractorfSubconsultant Principal Owner Scope of Work to be -Performed by Subcontractor/Subconsultant (Principal Owner) Gender Race Business Name and Address of Direct Principal Owner Supplier Supplies/Materials/Services to be Provided by Supplier (Principal Owner) Gender Race I certify that the representations contained in this Subcontractor/Supplier Listing are to the best of my knowledge true and accurate Prime Contractor/Respondent's Signature Print Name (Duplicate if additional space is needed) Page 3 of 3 (REVISED BID OCTOBER 21, 2011) Print Title FORM 100 Date Revised 2111,11