HomeMy WebLinkAboutMemorandum FR/SRCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Honorable Mayor and Members February 27, 2015
DATE : FILE :
Of the City Commission
Tbdd B, Hannon
City Clerk
SUBJECT:
REFERENCES:
Request from Miami -Dade County
Supervisor of Elections to change
Runoff election date
ENCLOSURES: (4)
The City of Miami Charter Sec. 7 states, "A general municipal election for the mayor and
city commissioners shall be held on the first Tuesday after the first Monday in November
in odd -numbered years. A runoff election for the mayor and city commissioners shall
be held on the second Tuesday after the first Monday in November in odd -
numbered years."
We are in receipt of correspondence from Ms. Penelope Townsley, Supervisor of
Elections for Miami -Dade County, requesting that we change the date of our 2015
Runoff Election from November 10, 2015 to November 17, 2015. (Attachment A)
In her letter, Ms. Townsley states that by changing the date of the Runoff Election the
Miami -Dade County Elections Department can help us meet our shared goals of a
thorough, complete and accurate election process that would allow adequate time for:
• Updating voter registration records;
• Coding, proofing and testing two different voting systems (optical scan and
electronic);
• Ordering, printing, processing and mailing absentee ballots;
• Giving adequate time to voters to receive and return their absentee ballots;
• Preparing for the state -mandated Logic and Accuracy Test (L&A) and the Post
Election Audit;
• Resetting, reprogramming, and retesting all election equipment;
• Hiring and training personnel for Early Voting (if applicable) and for Election Day
voting locations; and
• Delivering paper ballots and supplies to polling locations.
Pursuant to Florida Statute 100.3605 — Conduct of municipal elections --- "(2) The
governing body of a municipality may, by ordinance, change the dates for qualifying and
for the election of members of the governing body of the municipality and provide for the
orderly transition of office resulting from such date changes."
The Miami -Dade County Elections Department provided us with an estimate for a
general election for Districts 1, 2, and 4. (Attachment B)
For early voting costs we also received an estimate of $3,200 per site per day.
Estimated Costs for November 2015 Elections
Early Voting ($3,200/site for 6 sites for 14 days)
$268,800
Early Voting ($3,200/site for 6 sites for 7 days)
$134,400
A November 3, 2015 General Municipal Election (3 Districts)
$339,024
A November 3, 2015 Citywide Referendum Election*
$589,711
A Commission District 1 Runoff * *
$93,570
A Commission District 2 Runoff * *
$127,473
A Commission District 4 Runoff * *
$117,980
Estimated Advertising Costs
$70,000
*The estimate for a citywide referendum or special election is provided for information and for discussion.
**Estimated using a percentage of registered voters per district applied to the General Municipal Election estimated cost.
A first reading of an ordinance to provide for the November 3, 2015 General Municipal
Election and to change the date of the runoff election from November 10, 2015 to
November 17, 2015 has been scheduled for Commission consideration on the March 12,
2015 Commission Meeting agenda.
Lastly, you will also find a copy of all polling places within the City of Miami
(Attachment C) and 2015 election calendar with pertinent dates. (Attachment D)
Please contact me if you have any questions concerning this information.
TBH:DSD
c. Daniel J. Alfonso, City Manager
Victoria Mendez, City Attorney
George K. Wysong, Assistant City Attorney
Julia D. Hernandez, Agenda Coordinator
Penelope Townsley, Miami -Dade County Supervisor of Elections
ATTACHMENT "A"
2
January 30, 2015
Todd B. Hannon
City Clerk
City of Miami
3300 Pan American Drive
Miami, FL 33133
Dear Mr. Hannon:
IC,: Ur
CITY
i° IAHi i_
Miami -Dade County Elections Department
2700 NW 87th Avenue
Miami, Florida 33172
T 305-499-VOTE F 305-499-8547
TTY: 305-499-8480
miamidade.gov
The Miami General Municipal Election is scheduled on November 3, 2015, with a Run -Off Election
scheduled one week later, on November 10, 2015, Given the short turnaround, I strongly urge your
municipality to consider providing our office an additional week, at a minimum, to properly conduct your
Run -Off Election.
A Run -Off Election on November 17, 2015 would coincide with the Run -Off Election for the City of
Hialeah and Miami Beach. It would also afford the Elections Department the time required to properly
prepare for your election, including:
• Updating voter registration records
• Coding, proofing and testing two different voting systems (optical scan and electronic)
• Ordering, printing, processing and mailing absentee ballots
• Giving adequate time to voters to receive and return their absentee ballots
• Preparing for the state -mandated Logic and Accuracy Test (L&A) and Post Election Audit
• Resetting, reprogramming, and retesting all election equipment
• Hiring and training personnel for Early Voting (if applicable) and Election Day voting locations
• Delivering paper ballots and supplies to all voting locations
It is a tremendous challenge for this Department to perform all of these activities within the one -week
timeframe that currently exists between your General and Run -Off Elections.
It is my understanding that you will be presenting this information to your council to consider extending
the timeframe between elections to two weeks. I must reiterate that this is the minimum amount of time
that is acceptable to carry out our mission and serve the voters of your municipality. My greatest
concern is in regards to absentee voting. The short time period between elections may prevent voters
from taking advantage of absentee voting and/or being able to successfully return the ballot to our office
by the deadline.
Letter to Mr. Todd B. Hannon
Page 2
ATTACHMENT "A"
I know we share a common goal to ensure that your elections are thorough, complete, and accurate.
With this in mind, I hope you and your council takes this recommendation into consideration and
schedule a minimum of two weeks between your General and Run -Off Elections. I would like to remind
you that F.S. 100.3605 stipulates that municipalities have the authority to change the date of their
elections, a right that many municipalities have exercised in the past.
Should you have any questions or require additional information, please feel free to contact Carolina
Lopez, Deputy Supervisor of Elections over Government Affairs, at 305-499-8409.
ly,
Pv els e Townsley
• pervisor of Elections
iami-Dade Elections Department
4
ATTACHMENT "B"
ESTIMATE
Miami General Municipal Election -Stand Alone
Todd B. Hannon, City Clerk
City of Miami
3500 Pan American Drive
Miami, FL 33133
Invoice N°: MI-CW-11-2015
Invoice Date: February 24, 2015
Registered Voters: 105,945
(3) Commission Districts - 1-2-4
Personnel
$ 221,515.49
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
8,649.67
Security, Polling Place Rentals
Supplies and Services
5,218.18
Election Supplies, Communication Charges
Trucks and Vehicles
11,773.25
Truck Rentals, GSA Vehicles
Printing and Advertising
37,339.84
Absentee & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
8,617.85
Absentee Ballots, Temporary Polling Place Change Notices, Letters
Ballot Creation
2,871.60
!n-House & Outside Contractual Services, Translations - Based on one question
Early Voting - 6 Sites-7 Days @ $3,200
134,400.00
Administrative Overhead
43,038.59
Indirect Costs, Logic & Accuracy, Post -Election Audits
TOTAL
$ 473,424.47
For more information, you may contact:
Patricia Prochnicki
Deputy Supervisor, Finance and Administration
Miami -Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499-8568 E-mail: bproch@miamidade.gov
ATTACHMENT "B"
ESTIMATE
Miami - Citywide -Stand Alone Election
MI-CW-022015
February 21, 2014
Todd B. Hannon, City Clerk
City of Miami
3500 Pan American Drive
Miami, FL 33133
Invoice N°:
Invoice Date:
Registered Voters: 214,423
Personnel
$ 386,374.72
Salaries & Fringe Benefits, Overtime, PoII Workers
Polling Places
15,857.73
Security, Polling Place Rentals
Supplies and Services
9,566.67
Election Supplies, Communication Charges
Trucks and Vehicles
21,584.29
Truck Rentals, GSA Vehicles
Printing and Advertising
68,456.38
Absentee & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
15,799.39
Absentee Ballots, Temporary Polling Place Change Notices, Letters
Ballot Creation
6,243.60
In -House & Outside Contractual Services, Translations - Based on one question
Early Voting - 7 Days - 6 Sites @ $3,200
134,400.00
Administrative Overhead
65,828.28
Indirect Costs, Logic & Accuracy, Post -Election Audits
TOTAL
$ 724,11105
For more information, you may contact:
Patricia Prochnicki
Deputy Supervisor, Finance and Administration
Miami -Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305.499-8568 E-mail: bprochamiamidade.gov
ATTACHMENT "C"
Date: 1 /26/2015
Time: 2:51:39PM
Penelope Townsley
Supervisor of Elections
Precincts List (Numeric Seq)
City:Miami
PCT Place Name
465.0 West End Park Community House
499.0 Liberty Square Community Center
501.0 Jesse J. McCrary Jr. Elementary School
502.0 American Legion Harvey Seeds Post #29
503.0 H U D
504.0 Legion Memorial Park
505.0 St. Matthew Freewill Baptist Church
506.0 Edison Courts Community Center
507.0 Thena C. Crowder Elementary School
508.0 Liberty Square Community Center
509.0 The Universal Church Kingdom of God
510.0 The Universal Church Kingdom of God
511.0 Jordan Grove Baptist Church
512.0 St. Paul Institutional Ame Church
513.0 Church Of The Open Door UCC
514.0 iTech @ Thomas A. Edison Educational Center
515.0 Toussaint Louverture Elementary School
516.0 Morningside Park
517.0 Jerusalem French S.D.A. Church
518.0 Church of God Prophecy #1
519.0 Shadowlawn Elementary School
520.0 Carrie P. Meek Art Center
521.0 Edison Towers
522.0 Moore Park
523.0 Ebenezer United Methodist Church
524.0 Beth David Congregation
525.0 Edison Towers
526.0 Curtis Park Community House
527.0 Juan P. Duarte Park
528.0 Allapattah Branch Library
529.0 Jose De Diego Middle School
530.0 Comstock Elementary School
531.0 Claude Pepper Community Center II
532.0 Christ Episcopal Church
533.0 Culmer Neighborhood Service Center
534.0 Miami Fire Station #2
535.0 Paul Laurence Dunbar K-8 Center
536.0 Phillis Wheatley Elementary School
537.0 Eugenio Maria De Hostos Ctr
538.0 Cameron House
539.0 Miami Fire Station #2
540.0 Comstock Elementary School
541.0 First Presbyterian Church
542.0 Jack Orr Senior Center
543.0 H U D
544.0 Trinity Cathedral Hall
545.0 Polish American Club of Miami, Inc.
Office Location
250 SW 60 Ave
6304 NW 14 Ave
514NW77St
6445 NE 7 Ave
1407 NW 7 St
6447 NE 7 Ave
6700 NW 2 Ave
325 NW 62 St
757 NW 66 St
6304 NW 14 Ave
3501 W Flagler St
3501 W Flagler St
5946 NW 12 Ave
1892 NW 51 Ter
6001 NW 8 Ave
6101 NW 2 Ave
120 NE 59 St
750 NE 55 Ter
4201 NE 2 Ave
4528 NW 1 Ave
149 NW 49 St
1350 NW 50 St
5821 NW7Ave
765 NW 36 St
2001 NW 35 St
2625 SW 3 Ave
5821 NW7Ave
1901 NW 24 Ave
1776 NW 28 St
1799 NW 35 St
3100 NW 5 Ave
2420 NW 18 Ave
750 NW 18 Ter
3481 Hibiscus St
1600 NW 3 Ave
1901 N. Miami Ave
505 NW 20 St
1801NW1PI
2902 NW 2 Ave
412 NE 22 St
1901 N. Miami Ave
2420 NW 18 Ave
609 Brickell Ave
550 NW 5 St
1407 NW 7 St
464 NE 16 St
1250 NW 22 Ave
Miami -Dade County, FL
City Name Zip Code
Miami 33144
Miami 33147
Miami 33150
Miami 33138
Miami 33125
Miami 33138
Miami 33150
Miami 33150
Miami 33150
Miami 33147
Miami 33135
Miami 33135
Miami 33127
Miami 33142
Miami 33127
Miami 33127
Miami 33137
Miami 33137
Miami 33137
Miami 33127
Miami 33127
Miami 33142
Miami 33127
Miami 33127
Miami 33142
Miami 33129
Miami 33127
Miami 33125
Miami 33142
Miami 33142
Miami 33127
Miami 33142
Miami 33136
Miami 33133
Miami 33136
Miami 33136
Miami 33127
Miami 33136
Miami 33127
Miami 33137
Miami 33136
Miami 33142
Miami 33131
Miami 33128
Miami 33125
Miami 33132
Miami 33125
Page 1 of 3 Precinct_Sel (ver.3.3)
ATTACHMENT "C"
Date: 1/26/2015
Time: 2:51:40PM
PCT Place Name
546.0 Miami City Hall
547.0 Miami Fire Station #7
548.0 Miami -Dade County Auditorium
549.0 Kensington Park Elementary School
550.0 Miami Fire Fighter Benevolent Association
551.0 Grapeland Park
552.0 Armando Badia Senior Center
553.0 Robert King High Community House
554.0 lglesia Bautista De Renovacion Cristiana
555.0 West End Park Community House
556.0 Residential Plaza
557.0 lglesia El Buen Samaritano
558.0 Kinloch Park Community Center
559.0 Ebenezer Freewill Baptist Church
560.0 Kinloch Park Middle School
561.0 lglesia Bautista Resurreccion
563.0 Little Havana Housing Project #1
564.0 Hispanic Branch Library
565.0 Riverside Elementary School
566.0 Jose Marti Park Gymnasium
567.0 Simpson Park Recreation Building
568.0 Simpson Park Recreation Building
569.0 Stanley Axlrod UTD Towers, Inc.
570.0 Coral Way K-8 Center
571.0 El Cordero Presbyterian Church
572.0 Shenandoah Elementary School
573.0 Shenandoah Park Community House
574.0 Rene Janero Recreation Center
575.0 Smathers Senior Center
576.0 Coral Gate Park Community Center
577.0 Douglas Park Community House
578.0 lglesia Bautista Resurreccion
579.0 Silver Bluff Elementary School
580.0 Jesse J. McCrary Jr. Elementary School
581.0 Little Havana Housing Project #1
582.0 Museum of Science
583.0 Miami Fire Station #8
584.0 Frankie S. Rolle Service Center
585.0 Elizabeth Virrick Park
586.0 Miami -Dade Water & Sewer Authority
587.0 Plymouth Congregational Church
588.0 Allapattah Branch Library
589.0 Allapattah Branch Library
590.0 Juan P. Duarte Park
591.0 Malcolm Ross Senior Center
592.0 Curtis Park Community House
593.0 Citrus Grove Middle School
594.0 Juan P. Duarte Park
Penelope Townsley
Supervisor of Elections
Precincts List (Numeric Seq)
City:Miami
Office Location
3500 Pan American Dr
314 Beacom Blvd
2901 W Flagler St
711 NW30Ave
2980 NW S River Dr
1550 NW 37 Ave
25 Tamiami Blvd
7025 W Flagler St
50 NW 51 PI
250 SW 60 Ave
5617NW7St
4585 W Flagler St
455 NW 47 Ave
4111SW4St
4340 NW 3 St
2323 SW 27 Ave
1759SW5St
1398 5W 1 St
1190SW2St
434 SW 3 Ave
55 SW 17 Rd
55 SW 17 Rd
1809 Brickell Ave
1950 SW 13 Ave
2091 SW 14 Ave
1023 SW 21 Ave
1800 SW 21 Ave
1800 SW 21 Ave
1040 SW 29 Ct
1415SW32Ave
2755 SW 37 Ave
2323 SW 27 Ave
2609 SW 25 Ave
514NW77St
1759 SW 5 St
3280 S. Miami Ave
2975 Oak Ave
3750 S. Dixie Highway
3255 Plaza St
3575 S. Le Jeune Rd
3400 Devon Rd
1799 NW 35 St
1799 NW 35 St
1776 NW 28 St
2800 NW 18 Ave
1901 NW 24 Ave
2153NW3St
1776 NW 28 St
Miami -Dade County, FL
City Name Zip Code
Miami 33133
Miami 33135
Miami 33135
Miami 33125
Miami 33125
Miami 33125
Miami 33144
Miami 33144
Miami 33126
Miami 33144
Miami 33126
Miami 33134
Miami 33126
Miami 33134
Miami 33126
Miami 33145
Miami 33135
Miami 33135
Miami 33130
Miami 33130
Miami 33129
Miami 33129
Miami 33129
Miami 33145
Miami 33145
Miami 33135
Miami 33145
Miami 33145
Miami 33135
Miami 33145
Miami 33133
Miami 33145
Miami 33133
Miami 33150
Miami 33135
Miami 33129
Miami 33133
Miami 33133
Miami 33133
Miami 33133
Miami 33133
Miami 33142
Miami 33142
Miami 33142
Miami 33142
Miami 33125
Miami 33125
Miami 33142
Page 2 of 3 Precinct_Sel (ver.3.3)
ATTACHMENT "C"
Date: 1/26/2015
Time: 2:51:40PM
PCT Place Name
595.0 Juan P. Duarte Park
596.0 Miami Fire Station #7
597.0 Moore Park
598.0 Moore Park
599.0 Eugenio Maria De Hostos Ctr
600.0 Church of God Prophecy #1
624.0 St. Jude Melkite Catholic Church
637.0 Phillis Wheatley Elementary School
655.0 Jack Orr Senior Center
656.0 Jack Orr Senior Center
657.0 Jack Orr Senior Center
658.0 Trinity Cathedral Hall
659.0 Trinity Cathedral Hall
667.0 El Cordero Presbyterian Church
668.0 Simpson Park Recreation Building
669.0 Riverside Elementary School
670.0 Miami -Dade County Auditorium
971.0 Kinloch Park Middle School
972,0 Kinloch Park Middle School
973.0 Museum of Science
974,0 Kinloch Park Community Center
975.0 Claude Pepper Community Center 11
976.0 Paul Laurence Dunbar K-8 Center
978.0 Morningside K-8 Academy
980.0 Comstock Elementary School
981.0 Allapattah Neighborhood Service Ctr
982.0 Trinity Cathedral Hall
983.0 Trinity Cathedral Hall
984.0 Miami Fire Station #4
985.0 Jack Orr Senior Center
987.0 Curtis Park Community House
989.0 H U D
990.0 H U D
991.0 St. Dominic Gardens Inc.
992.0 St. Dominic Gardens Inc.
993.0 Simpson Park Recreation Building
994.0 Ebenezer Freewill Baptist Church
995.0 St. Jude Melkite Catholic Church
996.0 Simpson Park Recreation Building
997.0 Polish American Club of Miami, Inc.
998.0 Museum of Science
999.0 Morningside Park
Total # of Precinct = _> 137
Penelope Townsley
Supervisor of Elections
Precincts List (Numeric Seq)
City:Miami
Office Location
1776 NW 28 St
314 Beacom Blvd
765 NW 36 St
765 NW 36 St
2902 NW 2 Ave
4528 NW 1 Ave
126 SE 15 Rd
1801 NW 1 PI
550 NW 5 St
550NW5St
550 NW 5 St
464 NE 16 St
464 NE 16 St
2091 SW 14 Ave
55 SW 17 Rd
1190SW2St
2901 W Flagler St
4340 NW 3 St
4340 NW 3 St
3280 S. Miami Ave
455 NW 47 Ave
750 NW 18 Ter
505 NW 20 St
6620 NE 5 Ave
2420 NW 18 Ave
1897 NW 20 St
464 NE 16 St
464 NE 16 St
1105SW2Ave
550 NW 5 St
1901 NW 24 Ave
1407NW7St
1407 NW 7 St
5849 NW 7 St
5849 NW 7 St
55 SW 17 Rd
4111 SW4St
126 SE 15 Rd
55 SW 17 Rd
1250 NW 22 Ave
3280 S. Miami Ave
750 NE 55 Ter
Miami -Dade County, FL
City Name Zip Code
Miami 33142
Miami 33135
Miami 33127
Miami 33127
Miami 33127
Miami 33127
Miami 33129
Miami 33136
Miami 33128
Miami 33128
Miami 33128
Miami 33132
Miami 33132
Miami 33145
Miami 33129
Miami 33130
Miami 33135
Miami 33126
Miami 33126
Miami 33129
Miami 33126
Miami 33136
Miami 33127
Miami 33138
Miami 33142
Miami 33142
Miami 33132
Miami 33132
Miami 33130
Miami 33128
Miami 33125
Miami 33125
Miami 33125
Miami 33126
Miami 33126
Miami 33129
Miami 33134
Miami 33129
Miami 33129
Miami 33125
Miami 33129
Miami 33137
Page 3 of 3 Precinct_Sel (ver.3.3)
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ATTACHMENT "D"
oliday
Commission Meeting
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2015 GENERAL ELECTION CALENDAR
Campaign report due
February
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Begin Qualifying
Commission Appt. Canvasing Bd. &
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Deadline to submit ref. to MDCED
End Qualifying
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to pass referendum resolution 16-2
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5th week prior ad
Canvassing Board meeting
3rd week prior ad
Begin 2 week Early Voting
Begin 1 week Early Voting
March
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*End Early Voting & Sunday prior ad
ELECTION DAY
RUNOFF ELECTION (Charter)
11 Winning candidate assumes office
Sunday prior ad
RUNOFF ELECTION (Ordinance)
Commission Ratify General Election
Winning candidate takes office (runoff)
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Commission ratify unoff election
Feb. 2, 2015
Office of the City Clerk
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