HomeMy WebLinkAboutMemo - City Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. n
City Manager
Mark Spanioli, P.E.
Cirector
apital Improvements &
Transportation Program (CITP)
DATE: February 26, 2015 FILE:
SUBJECT: Emergency Finding — Waiver of
Competitive Bidding Per Sec.18-85(a)
City Code for the NE 2nd Avenue/
Design District, Project No. B-78513
REFERENCES: CITP Project No. B-78513
This memorandum respectfully seeks your approval and adoption of the below described findings
authorizing the waiver of competitive procurement procedures and authorizing the selection of a
development manager to complete certain capital improvements for the NE 2nd Avenue/Design
District, Project No. B-78513. Specifically, the development manager will be tasked with
completing the design, permitting, and installation of roadway construction, drainage, underground
utilities, pavement markings, pavers and concrete, traffic signal and signage, street lights,
landscaping and irrigation (the "Right -of -Way Improvements") along NE 2nd Avenue, from NE 38th
to NE 42nd Streets on behalf of the City of Miami ("City").
FINDINGS
During the last legislative sessions, FCAA, LLC, a Delaware limited liability company, ("FCAA") on
behalf of the City, procured a $2 million appropriation for capital improvements within the Miami
Design District, which appropriation was adopted as part of the Fiscal Year 2015 State Budget
(the Appropriation").
FCAA, through its contractor, The Redland Company, Inc. ("Redland"), has been advancing a
series of related right-of-way improvements in the immediate area of the proposed Right -of -Way
Improvements and is uniquely qualified to undertake the project.
Per State of Florida ("State") rules governing grants funded with such appropriations, the
Appropriation must be expended before the end of the current fiscal year, June 30, 2015. As such,
the time required to competitively award the project will jeopardize the funding for the project.
It is neither practical nor advantageous to the City to procure the desired Right -of -Way
improvements by way of competitive bidding given the economies of scale and efficiencies
realized via the use of Redland through FCAA, and the limited time available to timely expend the
Appropriation.
Therefore, the administration requests a waiver of the competitive bidding requirements for the
Right -of -Way Improvements as such approval would ensure the timely expenditure of the
Appropriation, ensure the proper coordination of the on -going improvements within the desired
Right -of -Way Improvements, and as such approach is most practical and advantageous to the
City.
This action is being considered pursuant to Florida Statutes 255.20(1)(c)(10) (Local Bids &
Contracts for Public Construction Works) and Section 18-85(a) of the City Code (Competitive
Sealed Bidding/Waiver Procedures). This criterion is to be considered in this manner as set forth
in the proposed resolution and in these Code sections and in F.S. 255,20, which are deemed to
be incorporated by reference herein and are available as public records from the City.
The City has determined that the most expeditious method of providing the desired Right -of -Way
Improvements is to allow FCAA to engage its existing contractor, Redland, in an effort to complete
the project in conjunction with ongoing improvements in the immediate area.
Your signature below will indicate your concurrence with the above recommendation and your
acceptance of these findings as your own justification for the waiver of competitive bidding
procedures and recommendation.
APPROVED By: t-
Daniel J.1'
City Manar r
Cc: Alice N. Bravo, P.E., Deputy City Manager/Chief of Infrastructure
Annie Perez, Director of Purchasing
Victoria Mendez, City Attorney
File CITP 150018
Date: "lb'° /5