HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
15-00246
FILE Ill:
Date: 03/02/2015 Requesting Department: Procurement
Commission Meeting Date: 03/26/2015 District Impacted: All
Type: X Resolution Ordinance n Emergency Ordinance ❑ Discussion Item
n Other
Subject: Invitation for Bid (IFB) 475326: Grounds Maintenance — City Wide
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the provision of Citywide grounds maintenance
services Citywide with various suppliers, for an initial contractual period of two (2) years with the option to
renew for three (3) additional one (1) year periods on an as needed basis; allocating funds from various sources
of funds of the end -user departments, subject to availability of funds and budgetary approval at the time of
need.
Background Information:
Budget Impact Analysis
The Procurement Department has identified a need to establish a contract for Grounds Maintenance Services.
On January 21, 2015, the Procurement Department issued Invitation for Bid (IFB) No. 475326. As required by
the Procurement Code, the IFB was advertised and issued on-line. On February 19, 2015, at the bid opening,
eight (8) bidders submitted bids, and the bids were tabulated. The method of award was based on award to four
groups on a group by group basis. The Procurement Department is recommending award to Superior
Landscaping for Group 1, BCLS Landscaping for Groups 2 and 3, and Daysi Ynigo Landscaping and Lawn
Service for Group 4. The estimated annual cost for this contract will be $127,570.27.
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
Allocating funds from the various sources of funds of the user departn2.ents.
General Account No: N/A LP 2
Special Revenue Account No:Var4otis-sourees-offunds.
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $637,851.35 for five (5) years
Final Approvals
(SIGN AND DATE)
CIP N/A
I1'tising or receiving capital funds
Grants
Budget
N/A Risk Management
Purchasing ,, Dept. Director
Chief ll���', City Manager
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