HomeMy WebLinkAboutSummary FormDate: 2/20/2015
AGENDA ITEM SUMMARY FORM
15-00272
FILE ID:
Law Department
Matter ID No.
Requesting Department: Purchasing/Citywide
Commission Meeting Date: 03/26/2015 District Impacted: All
Type: 17f Resolution n Ordinance n Emergency Ordinance n Discussion Item
Other
Subject: Authorizing the piggyback of State of Florida Contract No. 360-240-12-1 NJPA— available through the
National Joint Powers Alliance Cooperative Purchasing Organization, for Floor Coverings with Related Supplies,
Equipment and Services
Purpose of Item:
The nature of this item is to establish a resolution authorizing the piggyback of State of Florida Contract No. 360-
240-12-1 NJPA, available through the National Joint Powers Alliance (NJPA) Cooperative Purchasing Organization,
for Floor Coverings with Related Supplies, Equipment and Services from various vendors. The contract is effective
through March 18, 2016, subject to any extensions and/or replacement contracts by the State of Florida and/or the
NJPA. The City will allocate funds from various sources of funds from the user departments and agencies, subject to
the availability of funds and budgetary approval at the time of need. Further authorizing the use of all competitively
solicited and awarded contracts available through NJPA as set forth in Exhibit "A", attached and incorporated.
Background Information:
This resolution will authorize the use of the State of Florida Contract No. 360-240-12-1 NJPA, available through the
NJPA Cooperative Purchasing Organization, for the procurement of Floor Coverings and Related Supplies,
Equipment and Services. The NJPA Cooperative Purchasing Organization offers to member agencies, free of charge,
access to contracts which have been awarded via various competitive solicitation processes by a public agency
("Principal Procurement Agency"). The cooperative procurement benefits of the NJPA Cooperative Purchasing
Organization will enable the City to aggregate its purchasing volume with that of other participating member
agencies to realize a larger percentage discount pricing structure to the financial benefit of the citizens of the City.
Pursuant to Section 18-111 of the City's Procurement Code, the Chief Procurement Officer has also determined that
all competitively solicited and awarded contracts available through NJPA, as set forth in Exhibit "A", attached and
incorporated, were entered into pursuant to a competitive process in compliance with the City's laws, policies, and
procedures. The adoption of this Resolution will also enable all City Departments to purchase goods and services, on
an as -needed contractual basis, utilizing all competitively solicited and awarded contracts available through NJPA,
as set forth in Exhibit "A", attached and incorporated, subject to the availability of funds and budgetary approval at
the time of need. The estimated amount for fiscal year 2014-2015 is $862,492.78.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Various sources of funds
as required by the user Departments
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $ 862,492.78
CIP N/A
Grants
Procurement
Chief
Final Approvals
(SIGN AND DATE)
Budget .3N5
Risk Management
Dept. Director
City Manager
Page 1 of 1
N/A
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