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Home My WebLink AboutExhibitCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Daniel J. Alfonso City Manager FROM D • 1oa rime t of Parks and Recreation DATE: January 16, 2015 SUBJECT: Emergency Procurement: Day Care and Afterschool Food Programs REFl REACEsN ENCLOSURES: The City of Miami Parks and Recreation Department (Parks) is a participant in the State of Florida Child Care Food (FCCF) Program. The children in the Parks Day Care program are served breakfast, lunch and snack daily. Additionally, snacks are provided for the Afterschool Program. The current vendor on contract notified Parks on Wednesday, January 14, 2015 that they would be unable to deliver the meals and snacks for both programs for January 14, 2015 through January 16, 2015. On January 16, 2015 the vendor notified the Department that they are no longer in business, and will not provide meals for the Daycare and Afterschool Program going forward. Parks is requesting, per emergency procurement procedures as defined in Sec 18-90 of the City Code, authorization to waive a competitive bid process in order to secure a replacement vendor for the provision of food service, for a period not to exceed 180 days. The approval of this emergency bid waiver, will allow continuity of service and the Procurement Department sufficient time to follow the standard procurement process to competitively solicit these services for a long term contract. Upon your approval, and pursuant to Section 18-90 of the City Code, an item will be prepared for ratification of this emergency procurement for the next Commission meeting. Failure to secure a new vendor immediately will result in no food or snacks being served to the children, thus causing undue hardship to the parents, many•of whom qualify for subsidized child care. Approvecb, Daniel J. City Man CC: Nzeribe Ihekwaba, Assistant City Manager Fernando Casamayor, Assistant City Manager and Chief Financial Officer Annie Perez, CPPO, Director of Procurement ) , Pa rks011515 My .L6t Je Captain. Gourmet 18400 NW 75 P1 Unit 129. Miami Florida 33015 Ply:: 305-8.20-06101F' :3055-82O-O61.1 January 16, 2015 To whom this corresponds to: Unfortunately My Little Captain Gourmet will be closing our doors and will not be able to continue to cater as of Monday ,ianuary 19, 2015. We would like to thank you for your service and allowing us to do business with you. We may open again in the future so please feel free to keep in contact with me if you'd like. T can be reached at 786-566-2233. Thanks again, it's been a pleasure working with you. Best regards, Jose L Mercado AWARD SHEET IFB 372329 MEALS UNDER THE CHILD CARE FOOD PROGRAM 2014-2015 Annual CPI Adjustment 2.75% Greater Miami Caterers, Inc. 4001 N.W. 31st Ave. Miami, FL33142 Item # Description Unit of Measure Estimated Quantity Unit Price - Original Bid 2013 Unit Price - Current 2015 Extended Amount # 1 Child Care Food Program - Breakfast (Ages 1 to 5) for Day Care Centers Each 9108 $0.55 $0.57 $5,147.16 Estimated Quantity is based on 33 Estimated Total No. of Meals per Day x 276 Estimated No. of Serving Days per Year. # 2 Child Care Food Program - Lunch (Ages 1-5) for City of Miami Day Care Centers Each 12144 $160 $1.64 $19,964.74 Estimated Quantity is based on 44 Estimated Total No. of Meals per Day x 276 Estimated No. of Serving Days per Year. # 3 Child Care Food Program -Afternoon Snack (Ages 1-5) for City of Miami Day Care Centers Each 12420 $0.50 $0.51 $6,380.78 Estimated Quantity is based on 45 Estimated Total No. of Meals per Day x 276 Estimated No. of Serving Days per Year. # 4 Child Care Food Program -Afternoon Snacks (Ages 6 to 12) for After School Program Each 330690 $0.69 $0.71 $234,450.94 Estimated Quantity is based on 1510 Estimated Total No. of Meals per Day x 219 Estimated No. of Serving Days per Year. TOTAL BID AMOUNT: $265,943.61 180 DAY EMERGENCY CONTRACT AMOUNT $132,971.81 Notes: 1. Price increase per Consumer Price Index as determined by the Horida Department of Health, Bureau of Child Care hood Programs 2. I he Iota! Bid Amount reflects the estimated annual quantity of $265,943.61. For the purposes of this 180-Day Emergency Contract the Actual Award Value reflects MJ% of the annual quantity or $132,9/1.81. Created by: Yusbel Gonzalez, CPPB 02/18/2014 1 OF 1 Detail by Entity Name Page 1 of 2 $�e Oi`q. 0 ORA 0 Detail by Entity Name Florida Profit Corporation GREATER MIAMI CATERERS, INC. Filing Information Document Number 327444 FEI/EIN Number 591209174 Date Filed 03/13/1968 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 07/08/1991 Event Effective Date NONE Principal Address 4001 NORTHWEST 31 ST AVENUE MIAMI, FL 33142 Changed: 07/08/1991 Mailing Address 4001 NORTHWEST 31 ST AVENUE MIAMI, FL 33142 Changed: 07/08/1991 Registered Agent Name & Address BUTLER, JACQUELINE 1461 NORTHEAST 102ND STREET MIAMI SHORES, FL 33138 Name Changed: 07/08/1991 Address Changed: 07/08/1991 Officer/Director Detail Name & Address Title PST BUTLER, JACQUELINE 1461 N.E. 102ND STREET MIAMI SHORES, FL 33138 http://search.sunbiz. org/Inquiry/CorporationSearch/S earchResultDetail?inquirytype=Entity... 2/2/2015 Detail by Entity Name Page 2 of 2 OUMO.JOHN 8188W103AVE PEMBROKEPINES, FL33O27 Annual Reports Report Year Filed Date 2012 01/30/2012 2013 01/22/2013 2014 04/01/2014 Ducunmen1Ynno4ma O401/2O14—ANNUAL REPORT View image in PDF format 01/22/2013 --ANNUAL REPORT I View image in PDF format O1/3O/2012—ANNUAL REPORT O3/31/2O11—ANNUALREPORT O5/1O/2O1O—ANNUAL REPORT 03/24/ OUA—ANNU/\LREP{lRT 0017/2008—/\NNUAL REPORT 05/102O07—ANNUAL REPORT O3/13/2DU8—ANNUAL REPORT D801/2OO5—ANNUAL REPORT D2/27/2OU4—ANNUAL REPORT O4/21/2OD3—ANNUAL REPORT O4/8/2UU2—ANNUAL REPORT D4/27/20O1—ANNUALREPORT O2/26/2OOO—ANNUAL REPORT O4/O8/1999—ANNUAL REPORT O2/27/1Q88—ANNUAL REPORT 03/1771897—ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format c=vr1*htmand rrlvqcvp911ues State ofFlorida, Department of State