HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 15.-00182
Date: 01/27/2015 Requesting Department: Procurement
Commission Meeting Date: 03/12/2015 District Impacted: All
Type: X Resolution n Ordinance n Emergency Ordinance Discussion Item
❑ Other
Law Department
Matter ID No.
Subject: Piggyback -Provision of Commercial Records Management Services Invitation to Bid No. FB-
00001 Miami -Dade County
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission, with attachment(s),
authorizing the provision of Commercial Records Management Services, utilizing existing Miami- Dade
County (MDC) Invitation to Bid (1TB) No. FB-00001, which was competitively solicited, the contract is for
five (5) years; subject to any extensions and/or replacement contracts by MDC; allocating funds from various
sources of funds of the user departments, subject to availability of funds and budgetary approval at the time of
need.
Background Information:
The Procurement Department has identified a need for the provision of Commercial Records Management
Services. In response to same, the Procurement Department is piggybacking the MDC TTB No. FB-00001
which will enable Procurement to continue providing commercial records management services at a reduction
in costs. The primary vendor, GRM Information Mgmt. Services of Miami, LLC (GRM) is the incumbent on
the current City contract which expires 3/1/2015. Total estimated cost under this contract for the five (5) year
period will be $350,000.00
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
Allocating funds from the various sources of funds of the user departments.
General Account No: N/A
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
$350,000.00 for five (5) years
Final Approvals
(SIGN AND DATE)
If using or receiving capital funds
Budg
Grants N/A Risk Management
Purchasin f ! Dept. Directo
Chief i -- ��� 'l City Manage
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