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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 15-00182 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE PROVISION OF COMMERCIAL RECORDS MANAGEMENT
SERVICES FROM GRM INFORMATION MANAGEMENT SERVICES OF MIAMI,
LLC, UTILIZING EXISTING MIAMI-DADE COUNTY ("MDC") INVITATION TO BID
(ITB) NO. FB-00001, WHICH WAS COMPETITIVELY SOLICITED; SUBJECT TO
ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY MDC;
ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE
USER DEPARTMENTS, ON A CITYWIDE, AS NEEDED CONTRACTUAL BASIS,
FORA CONTRACT PERIOD OF FIVE (5) YEARS, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED.
WHEREAS, the City of Miami ("City") Procurement Department's "piggyback" of the
Miami -Dade County ("MDC") Contract for the provision of commercial records management
services, pursuant to Invitation To Bid ("ITB") No. FB-00001, will enable the users to continue using
the incumbent supplier, GRM Information Management Services of Miami, LLC, at a reduction in
cost on the City's current contract; and
WHEREAS, pursuant to Section 18-111 of the Code the City of Miami, Florida, as amended,
the City's Chief Procurement Officer determined that the MDC Contract for the provision of
commercial records management services was entered into pursuant to a competitive process in
compliance with the City's laws, policies, and procedures;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as fully set forth in this Section.
Section 2. The provision of commercial records management services from GRM
Information Management Services of Miami, LLC, utilizing the MDC Contract ITB No. FB-00001,
subject to any renewals, extensions, and/or replacement contracts by MDC; allocating funds from
the various sources of funds of the user departments, subject to the availability of funds and
budgetary approval at time of need, is hereby approved.
Section 3. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.{1}
VICRIA M NDEZ
CITY ATTORNEY
City of Miami
Page 1 of 2 File Id: 15-00182 (Version.: 1) Printed On: 2/23/2015
File Plumber. 15-00182
Footnotes:
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 15-00182 (Version: 1) Printed On: 2/23/2015