HomeMy WebLinkAboutAmendments - SCSCity of Miami
Legislation
Resolution: R-14-0155
City Hail
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 14-00359 Final Action Date: 4/24/2014
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT
("PSA") WITH STEARNS, CONRADAND SCHMIDT CONSULTING ENGINEERS,
INC. D/BIA SCS ENGINEERS ("SCS ENGINEERS"), FOR THE PROVISION OF
MISCELLANEOUS ENVIRONMENTAL ENGINEERING SERVICES, IN AN AMOUNT
NOT TO EXCEED $500,000.00, THEREBY INCREASING THE TOTAL CONTRACT
AMOUNT FROM $1,000,000.00, TO AN AMOUNT NOT TO EXCEED $1,500,000.00;
ALLOCATING FUNDS FOR SAID INCREASE, FROM THE APPROPRIATE CAPITAL
IMPROVEMENT PROJECTS; FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 2 TO THE PSA WITH SCS ENGINEERS, IN
SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE.
WHEREAS, on October 24, 2012, pursuant to Request for Qualifications No. 10-11-045, the
City of Miami ("City') executed a Professional Services Agreement ("PSA") with Stearns,. Conrad and
Schmidt Consulting Engineers, Inc. d/b/a SCS Engineers ("SCS Engineers"), for the provision of
Miscellaneous Environmental Engineering Services, in an amount not to exceed $500,000.00; and
WHEREAS, on October 24, 2013, pursuant to Resolution No. 13-0432, the City Commission
approved Amendment No. 1, increasing the PSA expenditure limit by a not to exceed amount of
$500,000.00, from an original $500,000.00 to a total not to exceed amount of $1,000,000.00, due to
several environmental remediation assignments which required continuation of services for compliance
with regulatory requirements set by the Miami -Dade County Department of Regulatory and Economic
Resources; and
WHEREAS, SCS Engineers has prior experience with assessment and remediation of
Miami -Dade County parks with similar issues related to former landfill activities; and
WHEREAS, the site assessment strategies and the cleanup action plans that SCS Engineers
have and are in the process of proposing, have resulted in cost savings in an increasingly expensive
endeavor to achieve environmental compliance; and
WHEREAS, the current remaining contract capacity is not sufficient to cover the costs
necessary to address further outstanding environmental remediation assignments, including but not
limited to, oversight at Blanche Park, Merrie Christmas Park, Curtis Park, Bayfront Park, Melreese Golf
Course, and the Coconut Grove Fire Rescue Training; and
WHEREAS, it is now necessary to enter into Amendment No. 2 with SCS Engineers,
increasing the PSA by $500,000.00, from $1,000,000.00 to an amount not to exceed $1,500,000.00;
and
City ofMiarni Page 1 of 2 File Id; 14-00359 (Version: 1) Printed On: 2/13/2015
File Number: 14-00359 Enactment Number: R-14-0155
WHEREAS, funds are to be allocated from the appropriate Capital Improvement Projects;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as fully set forth in this Section.
Section 2. An increase to the PSA with SCS Engineers, for the provision of Miscellaneous
Environmental Engineering Services, in the amount of $500,000.00, thereby increasing the PSA
amount from $1,000,000.00, to an amount not to exceed $1,500,000.00, is authorized, with funds for
said increase, allocated from the appropriate Capital Improvement Projects.
Section 3. The City Manager is authorized{1} to execute Amendment No. 2 to the PSA, in
substantially the attached form, with SCS Engineers, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor, {2}
Footnote s
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
L7ty of Miami Page 2 of 2 File Id: 14-00359 (Version: 1) Printed On: 2/13/2015
CITY OF MIAMI
AMFNDMENT NO, 2 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH STEARNS, CONRAD AND SCHMIDT
CONSULTING ENGINEERS, INC. D/B/A SOS ENGINEERS
FOR ENVIRONMENTAL, ENGINEERING SERVICES FOR
MISCELLANEOUS PROJECTS
This Amendment No, 2 to the Professional Services Agreement dated October 24, 2012 (the
"Agreement") between the City of Miami, a municipal corporation of the State of Florida ("City"),
and Stearns, Conrad and Schmidt Consulting Engineers, Inc. d/bfa SCS Engineers,
("Consultant") a Virginia corporation, for the provision of Erivironmental Engineering Services for
Miscellaneous Projects ("Services") is entered into this ' day of Zi u 2014,.
RECITALS
WHEREAS, the Agreement was entered into pursuant to Request for Qualifications No. 10-11-
045, in the total amount of $500,000, far the Scope of Work included in the original Agreement;
and
WHEREAS, on October 24, 2013, pursuant to Resolution R-13-0432, the City Commission
approved Amendment No. 1, increasing the Agreement expenditure limit by a not to exceed
amount of $500,000, from an original $500,000, to a total not to exceed amount of $1,000,000,
due to several environmental remediation assignments, which required continuation of services
for compliance with regulatory requirements set by the Miami -Dade County Department of
Regulatory and Economic Resources; and
WHEREAS, the site assessment strategies and the cleanup action plans that SCS Engineers
have and are in the process of proposing, have resulted In cost savings in an increasingly
expensive endeavor to .achieve environmental compliance; and
WHEREAS, the current remaining contract capacity is not sufficient to cover the costs
necessary to address further outstanding environmental remediation assignments, including but
not limited to, oversight at Blanche Park, Me.rrie Christmas Park, Curtis Park, Bayfront Park,
Melreese Golf Course, and the Coconut Grove Fire Rescue Training; and
WHEREAS, it is now necessary to enter into Amendment No, 2 with SCS Engineers, increasing
the Agreement by $500,000, from $1,000,000 to a final not to exceed amount of $1,500,000;
and
WHEREAS, the. City Commission has adopted Resolution No. 14-0155, to approve the
corresponding increase in the Compensation Limits; and
NOW THEREFORE, in consideration of the foregoing, the parties hereby amend the Agreement
as follows:
1. Article 2, General Conditions, Section 2.04-1 Compensation Limits
The amount of compensation payable by the City to the Consultant shall be a lump
sum or not to exceed fee, based on the rates and schedules established in
Attachment B hereto, which by this reference is incorporated into this Agreement;
provided, however, that in no event shall the amount of compensation exceed One
Million Dollars ($1,000,000.00)
01 500,9991 in total over the term of the Agreement and any extension(s), unless
explicitly approved by action of the City Commission and put into effect by written
amendment to this Agreement. The City may, at its sole discretion use other
compensation methodologies, The City shall not have any liability nor will the
Consultant have any recourse against the City for any compensation, payment,
reimbursable expenditure, cost or charge beyond the compensation limits of this
Agreement, as it may be amended from time to time.
2. 6rticre 2. General Conditions. Section 7.05- Maintenance of Records
Section 1 — General Terms and Conditions, Article 107 _ Review of Records, is
amended to additionally comply with changes to Florida Statutes, Chapter 119, the
Public Records Act, and is supplemented as stipulated below, These terms and
conditions shall become effective upon execution of this Amendment No, 2.
'Consultant shall additionally comply with Section 119.0701, Florida Statutes, including
without limitation: (1) keep and .maintain public records that ordinarily and necessarily
would be required by the City to perform this service ; (2) provide the public with
access to public records on the same terms and conditions as the City would at the
cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law ; (3)
ensure that publicrecords that are exempt or confidential and exempt from disclosure
are not disclosed except as authorized by law; (4) meet all requirements for retaining
public records and transfer, at no cost, to the City all public records in its possession
upon termination of this Agreement and destroy any duplicate public records that are
exempt or confidential and exempt from disclosure requirements ; (5) Ail electronically
stored public records must be provided to the City in a format compatible with the
City's information technology systems."
All other terms and conditions of the Agreement are in operative force and effect
and remain unchanged.
2
THE CITY OF MIAMI, FLORIDA
CITY OF MIAMI, FLORIDA, a municipal
Corporation of the State of Florida
(SEAL)
ATTEST:
ion, City Clerk Daniel J. Alton
APP OiED S TO
F CORECTIjb
FORM AND
Victoria Me z "City Attorney
ATTEST:
(Affix Corporate Seal)
APPROVED
REQUIRE
By:
Ann -Marie : harp, terim Director
Risk Man gemen Department
CO IDS U LTANT
STEARNS, CONRAD AND SCHMIDT
CONSULTING ENGINEERS, INC. D/B/A SCS
ENGINEERS, a Virginia Corporation
(Sigma re)
�'1uhrWt . i' e Y%/, {;C. Rees-p 1"
(Name nd Title)
CERTIFICATE
I, Michael W. McLaughlin, certify that I am the Secretary of Stearns., Conrad and Schrnidt,
Consulting Engineers, Inc.. (dba SCS Engineers), that Raymond J. Deveris a Vice President. and
Office Director of SCS Engineers, and that, as such, he is authorized by the Board of Directors of
SCS Engineers to enter into Amendment No. 2 to the Professional Services Agreement in the
name and on behalf of this corporation, with the City of Miami upon the terms contained in the
proposed amendment to which this resolution is attached and to execute the corresponding
amendment, Said authority was given. by resolution of the Board of Directors of SCS Engineers
at a meeting held on October 25, 2013, which resolution remains in full force and effect.
[SEAL]
Michael W. Maughlin
Secretary
Stearns, Conrad and Schmidt, Consulting
Engineers, Inc. (dba SCS Engineers)
May12,2014
City of Miami
Legislation
Resolution: R-13-0432
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 13-01178 Final Action Date: 10/24/2013
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT
WITH STEARNS, CONRAD AND SCHMIDT CONSULTING ENGINEERS, INC. D/B/A
SCS ENGINEERS ("SCS ENGINEERS"),. FOR THE PROVISION OF
MISCELLANEOUS ENVIRONMENTAL ENGINEERING SERVICES, IN AN AMOUNT
NOT TO EXCEED $500,000.00, THEREBY INCREASING THE TOTAL CONTRACT
AMOUNT. FROM $500,000.00, TO AN AMOUNT NOT TO EXCEED $1,000,000.00;
ALLOCATING FUNDS FOR SAID INCREASE, FROM THE APPROPRIATE CAPITAL
IMPROVEMENT PROJECTS; FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH SCS ENGINEERS, IN
SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE.
WHEREAS, on October 24, 2012, pursuant to Request for Qualifications No. 10-11-045, the City of
Miami ("City") executed a Professional Services Agreement ("PSA") with Stearns, Conrad and Schmidt
Consulting Engineers, Inc. d/b/a SCS Engineers ("SCS Engineers"), for the provision of Miscellaneous
Environmental Engineering Services, in an amount not to exceed $500,000.00; and
WHEREAS, SCS Engineers has been working on several environmental remediation assignments,
which require continuation of services for compliance with regulatory requirements set by the
Miami -Dade County Department of Regulatory and Economic Resources; and
WHEREAS, the current remaining contract capacity is not sufficient to cover the costs necessary
to address outstanding environmental remediation assignments, including the Coconut Grove Fire
Rescue Training Facility, Merrie Christmas Park and Blanche Park; and
WHEREAS, it is now necessary to enter into Amendment No. 1 with SCS Engineers, increasing
the Agreement by $500,000.00, from $500,000.00 to a final not to exceed amount of $1,000,000.00;
and
WHEREAS, funds are to be allocated from the appropriate Capital Improvement Projects;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,.
FLORI DA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. An increase to the PSA with SCS Engineers, for the provision of Miscellaneous
Environmental Engineering Services, in the amount of $500,000.00, thereby increasing the total
City of Miami
Page 1 of 2
File Id: 13-01178 (Version: 1} Printed On: 2/13/2015
File Number: 13-01178 Enactment Number: R-13-0432
contract amount from $500,000.00, to an amount not to exceed of $1,000,000.00, is authorized, with
funds for said increase, allocated from the appropriate Capital Improvement Projects.
Section 3. The City Manager is authorized {1} to execute Amendment No. 1 to the Agreement, in
substantially the attached form, with SCS Engineers, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions,
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 13-01178 (Version: 1) Printed Om 2/13/2015
AGREEMENT AMENDMENT NO. 1
CITY OF MIAIVII
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH STEARNS,. CONRAD AND SCHMIDT:
CONSULTING ENGINEERS, INC.D!B!A SCS ENGINEERS
FOR ENVIRONMENTAL ENGINEERINGSERVICES FOR
MISCELLANEOUS PROJECTS
This Amendment No..it to the Professional: Services Agreement dated October 2.4, 2012 (the
"Agreement') between the City of Miami, a municipal corporation of the State ;ofFlorida ("City"),
and Stearns, Conrad -and Schmidt Consulting Engineers, . inc. d/bfa SCS Engineers,
(°Consultant'`) a Virginia corporation, for the provision of Envv'ronmentai Engineering Services for
Miscellaneous Projects f"Services") is.:ehtered into this day of No , 2013,
RECITALS
WHEREAS, the Agreement was entered into pursuant to Request for Qualifications No 10-11-
045, in the total amount: of $500,000, for the Scope of Work included in the original Agreement;
-and
WHEREAS, SOS Engineers has been working on several environmental remediation
assignments, which require continuation of services for compliance with regulatory requirements
set by the.:Miaml-lade County Department of Regulatory and Economic 'Resources; and
WHEREAS, the current .remaining contract capacity is riot sufficient to cover the -costs
necessary to address outstanding environmental remedietian assignments, including the
Coconut Grove Fire Rescue Training Facility, Morrie Christmas lark and Blanche Park, and
WHEREAS, it is new necessary to: enter into.Arriendment No. 1 with SCS '.Engineers, 'increasing
the Agreement by $500,000, from $500,000 to a final not to exceed amount of $1.,000,000;. and
WHEREAS, the City Commission; ,has adopted Resolution .No. R 13-0432 to . approve the
t orrespending increase in the Compensation -Limits: and
WHEREAS, the. Agreement is further amended to include language regarding certain public
records duties of the Consultant now required pursuant to Florida Statutes Chapter 119;
NOW THEREFORE, :in consideration .of the :foregoing, the parties :hereby amendthe Agreement.
as follows:
1. Article •2. Genera! Conditions, Section 2.04-1 Compensation' Limit
The artount of compensation payable by the City 'to the Consultant shall .be a Iump.
sum or not to exceed fee, based ort the rates arid schedules .established In
Attachment B hereto, which by this reference is incorporated into this Agreement
provided, however, that in no event shalt the amount of compensation exceed.: i e
e Curie Mlllian Doliars ($1 �[igf3:(}.p(i in total
over the term of the Agreement and any esrterision(s), unless explicitly approved by
action of the City Commission and put into effect by written amendment to this
Agreement The City may, at its sole discretion use other compensation
Methodologies. The City shall not have any liability nor will the Consultant have any
recourse against the City for, any compensation, payment, reimbursable expenditure,
cost or charge beyond the compensation limits 'of this Agreement, as it may be
amended from tirneto time.
2.. Article 7, Documents and Records, Section 7.04 Nondisclosure
To the :extent allowed by law; the Consultant agrees not to divEge, furnish ,or make
available to Ar,y third person, firm or organization, ,without notifylne the Director or
desieheee'ler-ioe-wTitteeeeeeseeet in writing, or unless incident to the proper performance
of the Consultant's ,obligations hereunder, or in the. course of :judicial or legislative
proceedings where such inforreation has been properly scbpoetlaed, any
f records that are. exempt or confidential and reecerepttrein puf tic records
disclersure requirements concerning the services to be rendered by the Cana-Latenthereunder, and, the Consultant shall require all of its employees., agents, Sub-.,
Consultants, and subcantractor..s tocomply with the provisions of :this paragraph;.
3, Article 7. 'Documents and Records; Section 7,05 Maintenance of Records:
The Consultant will keep adequate ,records and supporting documentation; which
concern or reflect its services hereunder. Records subject to the provisions of the Public
Records Law, Florida Statues Chapter 119, as amended„ shall be kept in accordance
with the applicable statutes, Includingwithout imitation'§119.0701, F.S. Otherwise, the
records and documentation Will be retained by the Consultant for a minimum of three (3)
years from the date of termination of this Agreement or the date the Project is
completed, whichever is later. The City, or any defy authorized agents or
representatives of the City, shall have the right to audit, inspect, and dopy all such
records and documentation as often as they deem necessary dicing the period of this
Agreement and during the three (3) year period noted above, provided, however such
activity shall be conducted only during normal business hours
4. All Other terrris and conditions: of the Agreernent are in operative force and. effect and
remain unchanged.
ATTEST,
By.
THE CITY OF MIAMI, FLORIDA
(SEAL)
Todd Hannon, City .Clerk
APPROVED AS TO LEGAL FORM AND
CORR-OTNESS;
By
Vidforia Mehclez, City
(Affix Corporate Seal)
CITY OF MIAMI, FLORIDA, a municipal
Corporation of the State of Florida
y.Martin-y, RE., City Manager
/
APPROVED
REQUIREM
y:
Calvin Ellis, wire to
Risk Mana em nt:Department
CONSULTANT
STEARNS, CONMD AND SCHMIDT
CONSULT1NC ENGINEERS, INC. DIB/A ScS
ENGINEERS, a Virginia Corporation
By:
(S%riaturJ)
(Name and Title)
VP
CERTIFICATE
I, Michael W. McLaughlin,certify that.I am the Secretary of Steams, Conrad and Schmidt,
Consulting Engineers, (Oa iSCS Engineers), that Eduardo S.411itil is a Vice President of SCS
Engineerg,'and tht, as such, beis authorized by the Board of Directors Of ScS Engineers to enter
into the agreement/amendment, in the name and on behalf of this corporation, with the City of
IVIiarni upon the terms contained in the proposed agreement/amendment to which this resolution
is attached and to execute the corresponding agreement/amendment. Said authority vas given by
resolution. of the Board of Directors of SCS Engineers at a meeting held on October 25, 2013,
which resolution remains in full force arid effect.
[SEAL]
.Michael W. McLaughlin
Secretary
Steams, Conrad and Schmidt, Consulting
Engineers, Inc, (dba S CS Engineers)
November 5, 2013