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Home My WebLink AboutApplication for Funding AssistanceApplication for Funding Assistance Florida Department of Law Enforcement Justice Assistance. Grant - County -wide Subgrant Recipient Organization Name: City of Miami County: Dade Chief Official Name: Tomas Regalado Title: Mayor Address: 3500 Pan American Drive City: Miami State: FL Zip: 33133-5595 Phone: 305-250-5300 Ext: Fax: 305-854-4001 Email: TRegalado@ci.miami.fl.us Chief Financial Officer Name: Fernando Casamayor Title: Chief Financial Officer Address: 444 Southwest 2 Avenue City: Miami State: FL Zip: 33130-1910. Phone: 305-516-1009 Ext: Fax: Email: Casamayor@miamigov.com Application Ref # 2015-JAGC-2583 Section #1 Page 1 of 2 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Implementing Agency Organization Name: City of Miami Police Department County: Dade Chief Official Name: Manuel Orosa Title: Chief Address: 400 Northwest 2nd Avenue City: Miami State: FL Zip: 33128-0708 Phone: 305-603-6565 Ext: Fax: 305-579-6166 Email: manuel.orosa@miami-police.org Project Director Name: Juan Velazco Title: Sergeant Address: 400 Northwest 2 Avenue City: Miami State: FL Zip: 33128-1706 Phone: 305-603-6555 Ext: Fax: Email: Juan.Velazco@miami-police.org Application Ref # 2015-JAGC-2583 Section #1 Page 2 of 2 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Project Information Project Title: RI - BACKLOG REDUCTION PROJECT-MIAMI Subgrant Recipient: City of Miami Implementing Agency: City of Miami Police Department Project Start Date: 10/1/2014 End Date: 9/30/2015 Problem Identification The City of Miami is the largest city in Miami -Dade County. It is populated by more than 409,750 residents according to 2011 U.S. Census estimates. The Miami Police Department (MPD) has made significant strides in the services provided to its community and is one of the largest police departments in the country. Currently, the MPD is in the process of improving its Records Unit. While previous funding has allowed the MPD to address the backlog of reports entered in the Law Records Management System (LRMS); to cross train unit clerks and facilitate the Record Unit in becoming more automated and efficient, monies are still needed to improve the day to day functioning of the Unit. The Records Unit currently has a backlog of approximately 5,000 cases. The MPD operates on a 24 hours, 7 day a week schedule however, due to budget constraints the Records Unit has been operating on an 8 hour, 5 day a week schedule since 2005. This causes the Unit to begin each week with a backlog. Additionally, there has been a large reduction in personnel due to the DROP Program retirements and the inability to replace those personnel due to the city's economic conditions. Each of the three (3) MPD Districts generates 400 to 500 reports daily. The backlog is not only a direct result of reduced schedules but also due to a shortage of laptops and computer brackets, requiring officers to manually submit reports and/or share laptops with other officers. This funding will allow the MPD Records Unit the possibility of decreasing the backlog by 50%. Project Summary (Scope of Work) MPD installed the Law Records Management System (LRMS) that provides an efficient process for recording and accessing criminal justice information. FY 2015 JAG funds will be utilized for records unit data entry personnel to work overtime inputting data in the department's LRMS. Statistics are used to publish crime rates and trends which are then used to determine the allocation of resources. During the upcoming grant year, the records Unit Supervisors and Data Entry Personnel will work their overtime hours with the goal of eliminating the current backlog of 5,000 reports. As specified above, this backlog is a result of the current economic conditions as well as loss of significant personnel. Staff will continue to cross train all personnel in the Records Unit. Trained staff will serve as backup when other key personnel are absent from work. The decrease in backlog will allow for reports to be more readily accessible to citizens, police personnel as well as the State Attorney's Office. Specifically, MPD will utilize JAG funds to allow time to automate records to improve the maintenance and management of criminal justice data in the police department. Grant funds are vital to our department for the purposes of data entry of the LRMS System and mandatory requirements of the department. Application Ref # 2015-JAGC-2583 Section #2 Page 1 of 2 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: Yes Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: Yes Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N/A. Answer: N/A Question: Do the Subrecipient and Implementing agencies understand that this is a cost - reimbursement agreement for satisfactory performance of eligible activities? Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables as specified in the agreement. Answer: Yes Application Ref # 2015-JAGC-2583 Section #2 Page 2 of 2 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 001 - Law Enforcement Programs State Purpose Area: A - Accomplishments: Includes any accomplishments during the reporting period. Activity Description Activity: Image Automation Target Group: Other Geographic Area: Urban Location Type: Police Department Target Group Questions: Question: Please provide the name of the target group. Answer: Overtime will be utilized for records clerks to convert paper documents into electronic format. Activity Description Activity: Overtime Target Group: Other Geographic Area: Urban Location Type: Police Department Target Group Questions: Question: Please provide the name of the target group. Answer: Overtime will be utilized for records clerks to convert paper documents into electronic format. Objectives and Measures Objective: Al - Report on program accomplishments Measure: Part 1 Please briefly describe what your program's accomplishments will be. Please include any benefits or changes to be observed as a result of JAG -funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] Goal: During the upcoming grant year, the records Unit Supervisors and Data Entry Personnel will work their overtime hours with the goal of eliminating the current backlog of 5,000 reports. Application Ref # 2015-JAGC-2583 Section #3 Page 1 of 5 Contract 2015-JAG C-DA D E-19- R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Objective: A2 - Report on usage of crimesolutions.gov Website Measure: Part 1 Will you be using the crimesolutions.gov website? Goal: No Objective: A3 - Report on subgrants from grantees other than FDLE Measure: Part 2 If yes, enter grantee organization or agency name. Goal: N/A Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee (other than FDLE)? An agency can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. Do not consider awards that you receive directly from USDOJ. Goal: No State Purpose Area: D - Personnel: Includes activities where individuals are hired, maintained, or paid overtime. Activity Description Activity: Personnel Target Group: Personnel Geographic Area: Urban Location Type: Police Department Objectives and Measures Objective: D1 - Report on JAG funding allocated for personnel Measure: Part 1 How much JAG funding has been allocated for personnel? Please report in dollars ($). Goal: $15,787 Objective: D2 - Maintain personnel with JAG funds Measure: Part 1 How many personnel will you maintain with JAG funds? Maintained personnel means any staff members who were already working with the law enforcement organization, but who are now being paid partially or fully with BJA JAG grant funds. Only report each individual as maintained once for the life of the award. Application Ref# 2015-JAGC-2583 Section #3 Page 2 of 5 Contract 2015-JAG C-DAD E-19- R3-210 Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: 0 Objective: D3 - Hire new personnel with JAG funds Measure: Part 1 How many new personnel will be hired with JAG funds? Hired personnel means any new individuals who do not work for the law enforcement organization but who will be selected for employment during the reporting period. Only report each new hire once for the life of the award.. Goal: 0 Measure: Part 2 What types of positions will be filled for new personnel hired? In your response, please list all that apply from the following choices: Administrative Staff, Civilian Personnel, Correctional Officers and Jailers, Counselors, Court Staff, Crime Analyst, Evaluator, Law Enforcement Officers, Legal Staff (defense attorneys, prosecutors, indigent defense), Medical/Clinical Staff, Non -sworn Law Enforcement Personnel, Program Managers, Trainers and Technical Assistance Specialist, Other. If none of the above fits, state "other" and specify. Goal: N/A Objective: D4 - Pay overtime hours with JAG funds Measure: Part 1 How many overtime hours will be paid for with JAG funds? Overtime hours are those that non-exempt employees work beyond normal working hours (usually 40) during a workweek. Goal: 571 Measure: Part 2 What types of positions will be supported with overtime hours using JAG funds? In your response, please list all that apply from the following choices: Administrative Staff, Civilian Personnel , Correctional Officers and Jailers, Counselors , Court Staff, Crime Analyst, Evaluator, Application Ref # 2015-JAGC-2583 Section #3 Page 3 of 5 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Law Enforcement Officers, Legal Staff (defense attorneys, prosecutors, indigent defense), Medical/Clinical Staff, Non -sworn Law Enforcement Personnel, Program Managers, Trainers and Technical Assistance Specialist, Other. If none of the above fits, state "other" and specify. Goal: Civilian Personnel Application Ref # 2015-JAGC-2583 Section #3 Page 4 of 5 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If "other" was selected for the geographic area, please describe. Answer: N/A Question: If "other" was selected for location type, please describe. Answer: N/A Application Ref # 2015-JAGC-2583 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Section #3 Page 5 of 5 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000375 Budget: Budget Category Federal Match Total Salaries and Benefits $20,589.00 Contractual Services Expenses Operating Capital Outlay Indirect Costs $0.00 $20,589.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -- Totals -- $20,589.00 $0.00 $20,589.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # 2015-JAGC-2583 Section #4 Page 1 of 3 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative: Salaries and Benefits $20,589.00 4 Data Entry Personnel X 107.5 Hours X $25.84 Hours(overtime) 7.65% FICA included. $11,109.48 2 Supervisors X 129.4981 hours X 36.60 Hours(overtime) 7.65% FICA included $9,479.52 Total Budget $20,589.00 Any costs incurred overrun, the City of Miami will be responsible. Application Ref # 2015-JAGC-2583 Section #4 Page 2 of 3 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: If benefits are to be included, are they reflected in the budget narrative? Answer: Yes, for overtime only Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: $1,000 Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: N/A Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: N/A Application Ref # 2015-JAGC-2583 Section #4 Page 3 of 3 Contract 2015-JAGC-DADE-19-R3-210 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)