HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 15-00014
Date: 12/23/2014 Requesting Department: Citywide
Commission Meeting Date: 02/12/2015 District Impacted: All
Type: ® Resolution Ordinance n Emergency Ordinance Discussion Item
Other
Subject: Purchase of Paint and Paint Supplies- Citywide, IFB 472335
Law Department
Matter ID No.
Purpose of Item:
The nature of this item is to authorize a resolution of the City of Miami Commission accepting the
bids received October 27, 2014, pursuant to Invitation for Bid No. 472335, from Stein Paint Company
(Primary) and Sherwin Williams (Secondary), for paint and paint supplies, Citywide, on an as -needed
basis, for an initial contract period of two (2) years, with the option to renew for three (3) additional
one (1) year periods; allocating funds from the various sources of funds from the user departments
and agencies, subject to the availability of funds and budgetary approval, at the time of need.
Background Information:
The Procurement Department has identified a need for a contract for the purchase of paint and paint
supplies — Citywide. On October 8, 2014, the Procurement Department issued Invitation to Bid (IFB)
No. 472335. As required by the Procurement Code, the IFB was advertised and issued online On
October 27, 2014, at the bid opening, three (3) vendors had responded and are included in the bid
tabulations. The Procurement Department is recommending award of the paint and paint supplies to
Stein Paint Company, as the Primary lowest responsive, responsible bidder and Sherwin Williams as
the Secondary lowest responsive, responsible bidder. The estimated average annual spend is:
approximately $65,000.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: N/A
CIP Project No: Federal & Match N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $325,000.00 in the aggregate.
Final Approvals
.SIGN AND DAT
CIP Budg
If using or receiving capital funds
Grants
Risk`M'"anagement
Procurement Dept. Director
Chief ,. City Manager,
Aor.o 1 �,�' 1