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AGENDA ITEM SUMMARY FORM
FILE ID:
Date: 12/12/14
14-01295
Requesting Department: CITP
Law Department
Matter ID No.
Commission Meeting Date: 01/22/15 District(s) Impacted: 5
Type: XI Resolution n Ordinance n Emergency Ordinance n Discussion Item n Other
Subject: Resolution to approve Amendment No. 1 to the Construction Agreement with JVA Engineering, for the
Garden Storm Sewers — Phase I Improvements Project, B-30183.
Purpose of Item:
To authorize the City Manager to execute Amendment No. 1 to the Construction Contract with JVA Engineering,
Inc., for the Garden Storm Sewers — Phase I Improvements Project, B-30183; which increases the total award
amount by $150,000.00, for a total not to exceed award amount of $1,004,346.35. The additional work was
necessary due the unforeseen conditions found in the field.
Background Information:
Nine (9) bids were received by the Office of the City Clerk on July 29, 2013, pursuant to formal Invitation for Bids
No. 12-13-053, for the Garden Storm Sewers —Phase I Improvements Project, B-30183. The City Commission
approved award of a contract to JVA Engineering, Inc., the lowest responsive and responsible bidder, for The Garden
Storm Sewers, Phase -I project, B-30183, in the amount of $776,678.50, plus an additional owner contingency of
$77,667.85, for a total not to exceed award amount of $854,346.35, pursuant to Resolution No. 13-0316.
During the construction, JVA Engineering, Inc., under the supervision of Capital Improvements and Transportation
Program and our outside construction engineering and inspection consultant, encountered numerous unforeseen field
conditions. Various utility/drainage conflicts and unsuitable soil material was found during the excavation and
installation of the new drainage system being proposed for this project. Field changes to the drainage structures and
pipes were approved and the unsuitable soil material was removed and replaced with limerock fill. Capital
Improvements and Transportation Program authorized the work to continue and monitored the .quantities
accordingly. This Amendment No. 1 increases the overall award amount by $150,000.00, for a total not to exceed
award amount of $1,004,346.35. Funds are to be allocated from Capital Improvements Project No. B-30183.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CITP Project No: B-30183
by Homeland Defense/Neighborhood Improvement Bonds?
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