HomeMy WebLinkAboutSummary FormFILE ID:
Date: 10/30/2014
AGENDA ITEM SUMMARY FORM
14-01153
Requesting Department: Information Technology (IT)
Commission Meeting Date: 12/11/2014 District Impacted: ALL
Type: // Resolution n Ordinance n Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Piggyback — City ofJacksonville, FL for Application Tracking and On -boarding Services.
Purpose of Item:
Law Department
Matter ID No.
A Resolution of the Miami City Commission authorizing the procurement of an Application Tracking and On -
Boarding Services software program from Governmentjobs.com, Inc., d/b/a NEOGOV, utilizing the
competitively -bid -and existing City of Jacksonville, FL, Contract #ESC-0240-11, effective through May 31,
2015, subject to any further renewals, extensions and/or replacement contracts by the City of Jacksonville, FL,
for the Department of Information Technology, to be utilized on an as -needed contractual basis, citywide,
allocating funds for fiscal year 2014 — 2015 from account code 50001.251000.546000.0.0, with future years
funding subject to the availability of funds and budgetary approval at the time of need.
Background Information:
The initial purchase of the NEOGOV software services was approved as part of PHASE II of the City's
Enterprise Resource Planning (ERP) project for the implementation of the Oracle system, as approved by the
attached Resolutions Nos. 04-0508, 06-0083, 08-0238 and 10-0217. The procurement vehicle used to purchase
this was done through a piggyback from the City and County of Denver. Based on this piggyback, the City of
Miami executed its own Professional Services Agreement (PSA) on February 26, 2009, with an initial term of
(1) one year, with options to renew for four (4) additional one-year options. The City has now exhausted all of
its renewal options and can no longer issue an amendment to extend said contract. The City has identified a
new competitively bid piggyback contract through the City ofJacksonville, FL, Contract #ESC-0240-11, which
will allow the city to continue to provide access to the City's employment application process. The total fiscal
impact is estimated to be $93,600.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: 50001.251000.546000.0.0
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
$ N/A
$ N/A
$93 600.00 for the rest of the current contract . eriod and the 1. a o • tion to renew
Final Approvals
(SIGN AND DATE)
Bu
Risk Manageme
Dept. Director
If using or receiving capital funds
Grants
Purchasing
Chief
City Manager