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PROFESSIONAL SERVICES AGREEMENT FOR
ACCEPTANCE OF PIGGYBACK AGREEMENT
PURSUANT TO SECTION 18-111
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED
This Professional Services Agreement for Acceptance of Piggyback
Agreement pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended (" Professional Services Agreement") is entered into effect as of
, 2014 ("Effective Date") by and among the City of Miami, a municipal
corporation of the State of Florida, whose principal address is 3500 Pan American Drive,
Miami, Florida 33133 ("City") and Governmentjobs.com, Inc., d/b/a NEOGOV, a
corporation of the State of California, qualified to undertake business in the State of
Florida, whose principal address is 222 N. Sepulveda Blvd., Suite 2000, El Segundo, CA
90245 ("Service Provider").
RECITALS:
WHEREAS, currently the City of Jacksonville pursuant to its Invitation For Bids
No. ESC-0240-11 has entered into a contract with Service Provider for Application
Tracking and On -Boarding Service; and
WHEREAS, the City wants to enter into an agreement with Service Provider for
the Services; and
WHEREAS, pursuant to the City of Miami, Florida Code, as amended ("Code")
Section 18-111 the City's Chief Procurement Officer has determined that the City of
Jacksonville's Original Agreement with Service Provider for the procurement of the
Services was entered into pursuant to a competitive process in compliance with Section
18-111 of the Code; and
WHEREAS, on December 11, 2014, pursuant to Resolution No. R-
(attached and incorporated as Exhibit A, which includes the Original Agreement and the
determination by the City's Procurement Officer), the City Commission has authorized
the City Manager to execute a Professional Services Agreement, in substantially the
attached fonn, in accordance with Section 18-111 of the Code, for the procurement of the
Services from Service Provider, utilizing the competitively solicited and existing City of
Jacksonville Original Agreement effective June 1, 2014 through May 31, 2015, with one
(1) option left to renew for an additional (1) year period, at an annual amount of
$46,800.00 and in accordance with the attached contract fee schedule of the Original
Agreement, subject to any renewals, extensions and/or replacement contracts by the City
of Jacksonville, to be utilized on an as -needed contractual basis subject to the availability
of funds and budgetary approval at the time of need.
WHEREAS, Service Provider pursuant to its (attached and
incorporated as Exhibit B) has authorized its Officers and Directors and to execute this
Professional Services Agreement with the City under the same terms and conditions and
the City of Jacksonville Original Agreement and has provided to the City such
certificates of professional insurance coverage(s) (attached and incorporated as Exhibit
C) as approved by the City's Risk Management Department and as required by the City
of Jacksonville under the Original Agreement;
NOW, THEREFORE, in consideration of mutual covenants herein and in the
Original Agreement, the legal sufficiency of which are hereby acknowledged, the City
and Service Provider agree that the City and Service Provider are entering into this
Professional Services Agreement under the same terms and conditions as set forth in the
Original Agreement between Service Provider and the City of Jacksonville.
City of Miami, a municipal corporation of
the State of Florida
ATTEST:
By:
By: Daniel J. Alfonso, City Manager
Todd Hannon, City Clerk
Approval by Procurement Officer: Approval by Department:
By: By:
Annie Perez, Director , Director
Approved as to Insurance Requirements: Approved as to Form and Correctness:
By: By:
Ann -Marie Sharpe Victoria Mendez, City Attorney j
Risk Management Director
,a of the
State of , (qualified to undertake
ATTEST: business in the State of Florida)
By: By:
Print Name: Print Name:
Title: Title:
Exhibit A — City Commission Resolution, including Original Agreement and City
Procurement Officer's Determination.
Exhibit B — Service Provider's authorization
Exhibit C — Service Provider's Insurance Requirements
Order Form
N EO V
Customer:
EXHIBIT A — ORDER FORM
Bill To:
Name: Arturo Duque
Address:
444 SW 2nd Ave. - 5th Floor
City of Miami, FL
Miami, FL 33130
Phone: (305) 416-1567
Email: ADuque@miamigov.com - -
_ W
Quote Date:
10/30/20,14 Revision: 1
Valid From:
10/30/2014
Valid To:
Order Number:
Requested Service Date:
TBD
Initial Term: 12 Months
Order Summary NOTE: The following discounts are available if the contract is pre -paid for the
specified number of years: 2 year = 4% discount, 3 year = 6% discount, 4 years = 8% discount,
5 years = 10% off your ongoing annual license
1.0 Insight Enterprise Edition
1.1 Subscription License
$39,000.00
Maintenance
$7,800.00
Sub Total:
$46,800.00
er-
Unlimited Customer Support M — F, 6:00 AM — 6:00 PM PT
Included
Product Upgrades to Licensed Software
Included
NOTES:
More detailed descriptions of the services are contained in the order detail for each service, which are incorporated
herein and made a part hereof by this reference.
NEOGOV, Inc.
Proprietary and Confidential
Page 1 of 4
Order Form
NEO+VFM
Order Detail
1.0 Insight Enterprise Edition
1.1 License Subscription
The Customer's subscription to the Insight Hiring Management Software includes the
following functionality:
Recruitment
• Customized online job application
• Accept job applications online
• Online applications integration with current agency-website - - -
• Online job announcements and descriptions
• Automatic online job interest cards
• Proactively search your applicant database
• Real-time database of all applicant information
• Recruitment and examination planning
Selection
• Create, store, and reuse supplemental questions in the Insight item bank
• Screen applicants automatically as they apply
• Define unique scoring plans per recruitment, or copy existing scoring plans
• Test Item bank (optional in TMS)
• Conduct item analysis
• Test processing (automatically input Scantron test data sheets)*
• Test analysis and pass -point setting
• Score, rank, and refer applicants
Applicant Tracking
• Email and hardcopy notifications
• EEO Data collection and reports
• Track applicants by step/hurdle
• Schedule written, oral, and other exams
• Detailed applicant history record
• Skills tracking and matching
Reporting and Analysis
• Collect and report on EEO data
• Analyze and report on adverse impact and applicant flow
• Track and analyze data such as time -to -hire, recruitment costs, staff workload,
applicant quality, etc.
• Over 80 standard system reports
• Ad Hoc reporting tool
HR Automation
• Create and route job requisitions
• Refer and certify applicants electronically
• Scan paper application materials
NEOGOV, Inc.
Proprietary and Confidential Page 2 of 4
Order Form
NEOGE f^
* Cost of the scanner is not included unless listed on Exhibit A — ORDER FORM
* Requires a Scantron or similar Optical Mark Reader (OMR) scanner, special forms,
form set-up, and scanner software, which are not included unless listed on Exhibit A
— ORDER FORM
Additionally, during the term of the subscription, the Customer will be provided:
Unlimited Customer Support (6:00 AM — 6:00 PM PT)
Customer Support shall be provided to the Customer both on-line and by telephone
Monday — Friday, 6:00 AM — 6:00 PM PT (excluding NEOGOV holidays).
Product Upgrades to Licensed Software
Customer shall receive all product upgrades to purchased package. Product upgrades
are automatic and available upon the next login following a product upgrade rollout.
Product upgrade rollouts are generally released every three months.
1.2 Provisioning
The following activities are conducted as part of the Insight Enterprise implementation
• Conduct a project kick off meeting to review the project timeline, deliverables, and
establish project expectations
• NEOGOV will establish an Agency -specific training environment that will be used
during training and post -training to allow the Agency to learn the system and begin
defining new roles, responsibilities, and activities within the HR staff
• NEOGOV will provide all required user exercises and user guides to the Agency.
• Once the core user community is comfortable with the system (typically within 10
hours of hands-on use) they will train the remaining HR staff to complete their tasks
using Insight.
• Between the training and go -live, NEOGOV will complete the following activities:
o Creating an agency -specific training environment which is used by your agency
during training and afterwards to train in prior to moving into production
o Configure printable job bulletin
o Integrate your new production job opportunities, promotional opportunities, and
class specifications web pages into your existing agency website
o Establish the Agency's Insight Enterprise production environment
1.3 Training
NEOGOV will deliver training to Agency recruiters. We will provide all required user
exercises and user guides to the Agency.
NEOGOV, Inc.
Proprietary and Confidential Page 3 of 4
Order Form
NE0 Vrm
Following the training, your agency will have full access to the training environment.
Additionally, your agency has full access to our Customer Support Help Desk during the
training to help new users fully utilize Insight. Our existing customers find that this unique
implementation approach enables their users to become familiar with Insight in a safe
environment, promoting system use and leading to a more successful rollout.
Order Form Terms and Conditions:
(1) The Customer hereby orders and GovernmentJobs.com, Inc. (d/b/a NEOGOV, Inc.,
hereafter "NEOGOV") agrees to provide the services described in this Order Form. THE
SERVICES ARE PROVIDED PERSUANT TO THE TERMS AND CONDITIONS OF THIS
- ORDER FORM AND THE SERVICE AGREEMENT BETWEEN NEOGOV AND THE
CUSTOMER.
(2) The Customer agrees that the payment schedule is as follows:
Provide all required software and Licenses
• One hundred percent (100%) of the annual license price is payable within thirty (30)
days of execution of this Order Form and Service Agreement.
(3) Neither the Customer nor NEOGOV will be bound by this Order Form until it has been
signed by authorized representatives of both parties.
(4) Changes or alterations to this Order Form will not be accepted.
Customer
Signature:
Print Name:
Title:
Date:
NEOGOV, Inc.
Signature:
Print Name:
Title:
Date:
Scott Letourneau
President
NEOGOV, Inc.
Proprietary and Confidential Page 4 of 4