HomeMy WebLinkAboutSummary FormDate: 11/05/2014
AGENDA ITEM SUMMARY FORM
FILE ID: 14-00608
Matter ID No.
13-807
Requesting Department: Dept. of Real Estate & Asset Mngt.
Commission Meeting Date: 11/20/2014 District Impacted: 2
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Resolution for acceptance of the City Manager's Recommendation for the Selected Proposer
and authorizing a Lease Agreement with Selected Proposer for RFP No. 12-13-067 for Garden Style Cafe/
Restaurant located at 2820 McFarlane Road, Miami, FL 33133.
Purpose of Item:
A Resolution of the Miami City Commission, with attachment(s) accepting the City Manager's
recommendation approving the findings of the Selection Committee that the Glass House Coconut Grove, LLC
("Proposer"), is the top ranked proposer for the Request for Proposals No. 12-13-067, Lease of City -owned
property for Garden Style Cafe/ Restaurant uses located at 2820 McFarlane Road, Miami, FL 33133;
authorizing and directing the City Manager to execute a lease ("Lease"), in the substantially the attached form
subject to the review and approval of the Office of the City Attorney, for an initial term of twenty five (25)
years, with two additional five (5) year renewal terms and payment of a minimum monthly base rent of
$8,333.33 plus percentage rent of gross revenues in the minimum of 7.5% over a $1,333,333.33 annual
breakpoint with terms and conditions more particularly described in the Lease. Further authorizing the City
Manger to execute a Patio Permit Agreement ("Permit Agreement"), in the substantially the attached form
subject to the review and approval of the Office of the City Attorney, to use the covered side terraces within the
Premises in consideration of a use fee in the amount of $17.50 per square foot with terms and conditions more
particularly described in the Permit Agreement.
Background Information:
See Supplemental Page
Budget Impact Analysis
YES Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
{SIGN AND DATI
CIP N/A Budge
If using or receiving capital funds
Grants N/A Risk Managemer
Purchasing N/A Dept. Director
Chief City Manager
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SUPPLEMENTAL PAGE
Subject: Resolution for acceptance of the City Manager's Recommendation for the Selected Proposer
and authorizing a Lease Agreement with Selected Proposer for RFP No. 12-13-067 for Garden Style Cafe/
Restaurant located at 2820 McFarlane Road, Miami, FL 33133.
Background Information:
The City of Miami ("City") owns the property located at 2820 McFarlane Road, Miami, FL 33133; On
September 13, 2013 the City issued the Request for Proposals No. 12-13-067 ("RFP") to solicit potential
proposers interested in developing the Lease Area through an integrated package of services consisting of
renovation/construction, build -out, leasing, management and operation. Three (3) proposals were received and
deemed responsive in accordance with the RFP's terms and conditions.
The City Manager appointed the Selection Committee ("Committee") consisting of three (3) members
comprised of one (1) professional City staff member plus two (2) representatives from the private sector to
evaluate proposals received in response to the RFP. The Committee met on July 7, 2014 to hear oral
presentations of the three (3) proposals, and the Committee met again on July 8, 2014 to evaluate the criteria
and scoring values assigned; and determine a rank order based on the score achieved and render a written
Memorandum for Recommendation for Selection to the City Manager.
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