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HomeMy WebLinkAboutBack-Up - Grant Award and App.U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COPS 145 N Street, N.F., Washington, DC 20530 October 1, 2014 City Manager Daniel Alfonso Miami, City of City Hall 3500 Pan American Drive Miami, FL 33133 Chief of Police Manuel Orosa Miami, City of 400 North West 2nd Avenue 4th floor Miami, FL 33128 Subject: COPS Hiring Program Grant# 2014ULWX0043 ORI#: FL01306 Dear City Manager Alfonso and Chief of Police Orosa: Congratulations on your agency's award for 15 officer position(s) and $1,875,000.00 in federal funds over a three-year grant period under the 2014 COPS Hiring Program (CHP). The local cash match required for this award will be $1,911,910.00 . Your agency may use CHP grant funding to hire new officers or rehire officers who have been laid off, or are scheduled to be laid off on a specific future date, as a result of local budget cuts, on or after the official grant award start date. Please note that any changes to the awarded hiring categories require an official review and approval by the COPS Office. A list of conditions that apply to your grant is included on your grant Award Document and Award Document Supplement, if applicable. A limited number of agencies may be subject to an Additional Award Notification as a result of an ongoing federal civil rights investigation or other grant review or audit of your agency by the Department of Justice. If applicable to your agency, the Additional Award Notification is included at the end of this letter and is incorporated by reference as part of this letter. In addition, a limited number of agencies may be subject to Special Conditions as a result of high risk designation or other unique circumstances. If applicable to your agency, these Special Conditions will be found in an Award Document Supplement in your award package. You should read and familiarize yourself with these conditions. To officially accept your grant, the award document must be signed electronically via the Account Access link in the COPS website at www.cops.usdoj.gov within 90 days from the date of this letter. The official start of your grant is September 1, 2014. Therefore, you can be reimbursed for allowable and approved expenditures made on or after this date. Please carefully review the Financial Clearance Memorandum (FCM) included in your award package to determine your approved budget, as some of your requested items may not have been approved by the COPS Office during the budget review process, and grant funds may only be used for approved items. The FCM will specify the final award amount, and will also identify any disallowed costs. Supplemental online award information for 2014 COPS CHP grantees can be found at http://www.cops.usdoj.gov/Default.asp?Item=2367 We strongly encourage you to visit this site immediately to access a variety of important and helpful documents that will assist you with the implementation of your grant, including the2014 CHP Grant Owner's Manual, which specifies the programmatic and financial terms, conditions, and requirements of your grant. In addition, the above website link includes the forms and instructions necessary to begin drawing down funds for your grant. Please print out a copy of your application and maintain it with your grant file records. Once again, congratulations on your CHP award. If you have any questions about your grant, please do not hesitate to call your Grant Program Specialist through the COPS Office Response Center at 1.800.421.6770. Sincerely, Ronald L. Davis Director ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING Additional Award Notification This grant is being awarded with a special note as a result of a review of previous grants awarded to your agency. This review indicated that your agency has 2 active COPS grants (Grant #2011ULWX0010 and Grant #2009RJWX0026) with high unobligated balance(s) of federal funds. If you need assistance with drawing down funds, please contact your COPS Grant Program Specialist at 800-421-6770. U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES 145 N Street, N,E., Washington, DC 20530 Grants Administration Division COPS Hiring Program Treasury Account Symbol (TAS) 15X0406 Grant #: 2014ULWX0043 ORI #: FL01306 Applicant Organization's Legal Name: Miami, City of DUNS #: 0722207910000 COPS Law Enforcement Executive: Chief of Police ManuelOrosa Government Executive: City Manager Daniel J. Alfonso Award Start Date: 09/01/2014 Full -Time Officers Funded: 15 New Hires: 15 Rehires - Previously Laid Off: 0 Award Amount: $1,875,000.00 Ronald L. Davis Director Award End Date: 08/31/2017 Rehires - Scheduled for Lay -Off: 0 10/01/2014 Date By signing this Award Document, the grantee agrees to abide by all FY 2014 COPS Hiring Program (CHP) grant terms and conditions and, if applicable, the Special Award Conditions and/or High Risk Conditions in the Award Document Supplement. False statements or claims made in connection with COPS grants may result in fines, imprisonment, debarment from participating in federal grants or contracts, and/or any remedy available by law to the Federal Government. ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING U. S. Department of Justice Office of Community Oriented Policing Services 2014 COPS Hiring Program Grant Terms anti Conditions By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee agrees to abide by the following grant terms and conditions: 1. Grant Owner's Manual. The grantee agrees to comply with the terms and conditions in the 2014 COPS Hiring Program Grant Owner's Manual; COPS statute (42 U.S.C. §. 3796dd, et seq.); 28 C.F.R. Part 66 or 28 C.F.R. Part 70 as applicable (governing administrative requirements for grants and cooperative agreements); 2 C.F.R. Part 225 (OMB Circular A-87), 2 C.F.R. Part 220 (OMB Circular A-21), 2 C.F.R. Part 230 (OMB Circular A-122), and 48 C.F.R. Part 31.000 et seq. (FAR 31.2) as applicable (governing cost principles); OMB Circular A-133 (governing audits); representations made in the CHP grant application; and all other applicableprogram requirements, laws, orders, regulations, or circulars. 2. Assurances and Certifications. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its CHP application. 3. Allowable Costs. The funding under this project is for the payment of approved full-time entry-level salaries and fringe benefits over three years (for a total of 36 months of funding), up to a maximum federal share of $125,000 per officer position for career law enforcement officer positions hired and/or rehired on or after the official grant award start date. Any salary and fringe benefit costs higher than entry-level that your agency pays a CHP-funded officer must be paid with local funds. Your agency is required to use CHP grant funds for the specific hiring categories awarded. Funding under this program may be used for the following categories: a. Hiring new officers, which includes filling existing officer vacancies that are no longer funded in your agency's budget; b. Rehiring officers laid off by any jurisdiction as a result of state, local, or Bureau of Indian Affairs (BIA) budget cuts; and/or c. Rehiring officers who were, at the time of grant application, scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or BIA budget cuts. If your agency's local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories, your agency should request a post - award grant modification and receive prior approval before spending CHP funding under the new category. The Financial Clearance Memorandum (FCM), included in your award package, specifies the amount of CHP funds awarded to your agency. You should carefully review your FCM, which contains the,fmal officer salary and fringe benefit categories and amounts for which your agency was approved. Please note that the salary and fringe benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FCM, up to the amounts specified in the FCM. Your agency may not use CHP funds for any costs that are not identified as allowable in the Financial Clearance Memorandum. Only actual allowable costs incurred during the grant award period will be eligible for reimbursement and drawdown. If your agency experiences any cost savings over the course of the grant (for example, your grant application overestimated the total entry-level officer salary and fringe benefits package), your agency may not use that excess funding to extend the length of the grant beyond 36 months. Any funds remaining after your agency has drawn down for the costs of approved salaries and fringe benefits incurred for each awarded position during the 36-month funding period will be deobligated during the closeout process, and should not be spent by your agency. 4. Local Match. Grantees are required to contribute a local match of at least 25 percent towards the total cost of the approved grant project, unless waived in writing by the COPS Office. The local match must be a cash match from funds not previously budgeted for law enforcement purposes and must be paid during the grant award period. The local match contribution must be made on an increasing basis during each year of the three-year grant period, with the federal share decreasing accordingly. 5. Supplementing, Not Supplanting. State, local, or BIA funds budgeted to pay for sworn officer positions irrespective of the receipt of CHP grant funds may not be reallocated to other purposes or refunded as a result of a CHP grant being awarded. Non-federal funds must remain available for and devoted to that purpose, with CHP funds supplementing those non-federal funds. Funding awarded cannot be obligated until after the grant award start date. This means that CHP funds cannot be applied to any agency cost or obligation incurred prior to the award start date. In addition, your agency must take active and timely steps pursuant to its standard procedures to fully fund law enforcement costs already budgeted as well as fill all locally -funded vacancies resulting from attrition during the life of the grant. 6. Retention. At the time of grant application, your agency committed to retaining all sworn officer positions awarded under the CHP grant with state and/or local funds for a minimum of 12 months following the conclusion of 36 months of federal funding for each position, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the grant. Your agency cannot satisfy the retention requirement by using CHP-funded positions to fill locally -funded vacancies resulting from attrition. 7. Extensions. Your agency may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do not provide additional funding. Grants may be extended a maximum of 36 months beyond the initial award expiration date. Any request for an extension beyond 36 months will be evaluated on a case -by -case basis. Only those grantees that can provide a reasonable justification for delays will be granted no -cost extensions. Reasonable justifications may include difficulties in filling COPS -funded positions, officer turnover, or other circumstances that interrupt the 36-month grant funding period. An extension allows your agency to compensate for such delays by providing additional time to complete the full 36 months of funding for each position awarded. Extension requests must be received prior to the end date of the award. 8. Modifications. During the CHP grant award period, it may become necessary for an agency to modify its CHP grant award due to changes in an agency's fiscal or law enforcement situation. Modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring category into a different hiring category, reduce the total number of positions awarded, shift funds among benefit categories, and/or reduce the entry-level salary and fringe benefit amounts. For example, an agency may have been awarded CHP grant funding for ten new, additional full-time sworn officer positions, but due to severe fiscal distress/constraints, the agency determines it is unable to sustain all ten positions and must reduce its request to five full-time positions; or an agency may have been awarded CHP grant funding for two new, additional sworn officer positions, but due to fiscal distress/constraints the agency needs to change the hiring category from the new hire category to the rehire category for officers laid off or scheduled for lay-off on a specific future date post - Page 1 of 5 U. S. Department of Justice Office of Community Oriented Policing Services 2014 COPS Hiring Program Grant Terms and Conditions application. Grant modifications under CHP are evaluated on a case -by -case basis. The COPS Office will only consider a modification request after an agency makes final, approved budget and/or personnel decisions, An agency may implement the modified grant award following written approval from the COPS Office. Please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds. 9. Evaluations. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Program. The grantee agrees to cooperate with the monitors and evaluators. 10. Reports. To assist the COPS Office in the monitoring of your award, your agency will be responsible for submitting quarterly programmatic progress reports and quarterly Federal Financial Reports using Standard Form 425 (SF-425), 11. Federal Civil Rights Laws. As a condition of receipt of federal financial assistance, you acknowledge and agree that you will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the ground of race, color, religion, national origin (which includes providing limited -English proficient persons meaningful access to your programs), sex, disability or age, unlawfully exclude any person from participation in, deny the benefits of, or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non-discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. §6101, et seq.); Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 et seq.); and the corresponding DOJ regulations implementing those statutes at 28 C.F.R. Part 42 (subparts C, D, E, G, and I). You also agree to comply with Executive Order 13279 Equal Treatment for Faith -Based Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religious organizations in the funding process and non-discrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non -belief. 12. Equal Employment Opportunity Plan (EEOP). All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Part 42 subpart E). 13. Grant Monitoring Activities. Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored to ensure compliance with their grant conditions and other applicable statutory regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of grant implementation —compliance and programmatic benefits —are part of tine monitoring process coordinated by the U.S. Department of Justice. Grant monitoring activities conducted by the COPS Office include site visits, office -based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and audit resolution, As a CHP grantee, you agree to cooperate with and respond to any requests for information pertaining to your grant. 14. Employment Eligibility. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form (I-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. 15. Community Policing. Community policing activities to be initiated or enhanced by your agency were identified and described in your CHP grant application. Your agency developed a community policing plan for the CHP grant with specific reference to a crime or disorder problem and the following elements of community policing: a) problem solving —your agency's plan to assess and respond to the problem identified; b) community partnerships and support, including related governmental and community initiatives that complement your agency's proposed use of CHP funding; and c) organizational transformation —how your agency will use the funds to reorient its mission to community policing or enhance its involvement in and commitment to community policing. The COPS Office defines community policing as a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problem - solving techniques, to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime. CHP grants must be used to initiate or enhance community policing activities. All newly hired, additional or rehired officers (or an equal number of redeployed veteran officers) funded under CHP must implement your agency's approved community policing plan, which you described in your grant application. 16. Community Policing Self Assessment Tool (CP-SAT). The COPS Office will require your agency to complete the Community Policing Self Assessment Tool (CP-SAT) twice within the grant period, at the beginning and again towards the end of your grant period. 17, Contracts With Other Jurisdictions. Grantees that provide law enforcement services to another jurisdiction through a contract must ensure that officers funded under this grant do not service the other jurisdiction, but will only be involved in activities or perform services that exclusively benefit the grantee's own jurisdiction. 18. False Statements. False statements or claims made in connection with COPS grants may result in fines, imprisonment, or debarment from participating in federal grants or contracts, and/or any other remedy available by law. 19. Additional High -Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the awarding agency determines that the recipient is a high -risk grantee (28 C.F,R. Parts 66 and 70). 20. System for Award Management (SAM) and Universal Identifier Requirements. The Office of Management and Budget requires federal agencies to include the following standard award term in all grants and cooperative agreements made on or after October 1, 2010: A. Requirement for System for Award Management (SAM) Registration Unless you are exempted from this requirement under 2 C.F.R. Part 25.110, you as the recipient must maintain the currency of your information in the SAM until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. Page 2 of 5 U. S. Department of Justice Office of Community Oriented Policing Services 2014 COPS Hiring Program Grant Terms and Conditions B. Requirement for Data Universal Numbering System (DUNS) Numbers If you are authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its DUNS number to you. 2. May not make a subaward to an entity unless the entity has provided its DUNS number to you. C. Definitions For purposes of this award term: 1. System for Award Management (SAM) means the federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site at www.sani.gov. 2. Data Universal Numbering System (DUNS) number means the nine- or thirteen -digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained from D&B by telephone (currently 866.705.5711) or the Internet at http://fedgov.dnb.com/webform. 3. Entity, as it is used in this award term, means all of the following, as defmed at 2 C.F.R. Part 25, subpart C: a. A governmental organization, which is a state, local government, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign non-profit organization; d. A domestic or foreign for -profit organization; and e. A federal agency, but only as a subrecipient under an award or subaward to a non-federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations"). c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. 5. Subrecipient means an entity that: a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the federal funds provided by the subaward, 21. Reporting Subaward and Executive Compensation. The Office of Management and Budget requires federal agencies to include the following standard award term in all grants and cooperative agreements made on or after October 1, 2010: a. Reporting of first -tier submwards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a. 1. of this award term to www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at www.fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. the total federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received — (A) 80 percent or more of your annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defmed at 2 C.F.R. Part 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1 of this award term: i. As part of your registration profile at www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. Page 3 of 5 U. S. Department of Justice Office of Community Oriented Policing Services 2014 COPS Hiring Program Grant Terms and Conditions 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received — (A) 80 percent or more of your annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.l. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 C.F.R. Part 25: i. A governmental organization, which is a state, local government, or Indian Tribe; ii. A foreign public entity; iii. A domestic or foreign non-profit organization; iv. A domestic or foreign for -profit organization; v. A federal agency, but only as a subrecipient under an award or subaward to a non-federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations"). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 C.F.R. Part 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above -market earnings on deferred compensation that is not tax -qualified vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 22. Debarment and Suspension. The recipient agrees not to award Federal funds under this program to any party which is debarred or suspended from participation in Federal assistance programs. 23. Duplicative Funding. The recipient understands and agrees to notify the COPS Office if it receives, from any other source, funding for the same item or service also funded under this award, 24. Whistleblower Protection. The recipient agrees not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee disclosing information that he/she reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. The recipient also agrees to provide to their employees in writing (in the predominant native Page 4 of 5 U. S. Department of Justice Office of Community Oriented Policing Services 2014 COPS Hiring Program Grant Terms and Conditions language of the workforce) of the rights and remedies provided in 41 U.S.C. 4712. Please see Appendix F in the Grant/Award Owner's Manual for a full text of the statute. Page 5 of 5 Award Document Supplement 2014 COPS Hiring Program (CHP) By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee agrees to abide by the following Special Award Conditions and/or High Risk Conditions: Special Award Conditions Advancing Department of Justice Priority Crime Problem Awards Your agency has been selected for a COPS Hiring Program (CHP) grant to address a particular Department of Justice priority crime problem, based specifically on your CHP grant application's community policing plan to improve your agency's public safety response to the critical issues of school based policing through School Resource Officers (SRO), Trust Problems, Homeland Security, Gun Violence or Homicide Reduction. Please be advised that, in accepting this grant, your agency is agreeing to this Special Condition to its CHP grant award that requires your agency's COPS -funded officers (or an equivalent number of locally -funded officers) to initiate or enhance your agency's community policing plan to address one of the priority crime problem identified above. By signing the 2014 CHP grant award, your agency understands and agrees to the following: • Your agency will implement the one specific community policing plan identified in your CHP grant application; • Your agency will address its specific priority crime problem throughout the entire CHP grant period; • Your agency will implement any organizational changes identified in its CHP grant application in Section 6B, Questions 13 and 14; • Your agency will cooperate with any grant monitoring by the COPS Office to ensure that it is initiating or enhancing its community policing efforts to address its priority crime problem, which may include your agency having to respond to additional or modified reporting requirements. Memorandum of Understanding Requirement (School Resource Officers Problem Area Only) Grantees using CHP funding to hire and/or deploy School Resource Officers into schools must submit a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) to the COPS Office before obligating or drawing down funds under this award. Community Oriented Policing Services - Agency Portal Page 1 of 2 UNITED STATES DEPARTMENT 'JUSTICE ABOUT NEWS & EVENTS GRANTS & FUNDING RESOURCES TRAINING LOGOUT AGENCY PORTAL MENU HdME ACCOUNT INFORMATION AGENCY INFORMATION AGENCY USERS AGENCY CONTACTS APPLICATIONS GRANTS MANAGEMENT Agency: Miami, City of (FL01306) GRANT MANAGEMENT DETAILS CAREERS LE signature is required to continue application processingG de Grant Number Program Type Intital Award Date Last Modified Date Grant End Date Status 2014ULWX0043 CHP 10/1/2014 10/1/2014 B/31/2017 GRANT DETAILS Award Amount Remaining Balance: As Of Date: Officers awarded: Category: $1,875,000.00 $0.00 10/01/2014 15 New Hires 15 Rehires -Previously 0 Laid Off Rehires - Scheduled for 0 Un ategorized 0 Layoffs ---- Active Problem Type: ACTION BUDGET SUMMARY Budget Category A. Swom Officer Positions: Sworn Officer Fringe Benefits: Category Total $2,146,170.00 $1,640,739.60 Total ProjectAmount Total Federal Share Amount: (Total Projected Amount X Federal Share Percentage Nlowanw) Total Local Share Amount (Total Projected Amount -Federal Share Amount) $3,786,909.60 $1,675,000.02 $1,911,909.58 Modify Extend Withdraw Continue Cancel Sign Mod Mod Award Documents https://portal.cops.usdoj . gov/GrantsMan agem.ent/ModificationsBudgetSuummaryCategory... 10/1/2014 Community Oriented Policing Nervices - Agency Portal Page 2 of 2 ABOUT Director's Biography Principal Deputy Director's Biography NEWS & EVENTS Press Releases The Beat Podcasts Grant Announcements Community Policing Dispatch Newsletter Photo Gallery GRANTS & FUNDING FOR APPLICANTS Funding Opportunities Community Policing Development COPS Hiring Program Coordinated Tribal Assistance Solicitation (CTAS) FOR GRANTEES Supporting Safe Schools Grant Award Packages CHRP & CHP Reporting Financial Management COPS Monitoring Gram Closeout RESOURCES COPS Resource Center Community Policing Topics Congressional Resources FOIA Vets to COPS Resources Campbell Collaboration Crime and Justice Group Not In Our Town National Officer Safety and Wellness Group TRAINING Community Policing Training COPS Grantee Training and Technical Assistance Combating Dog Fighting Training Ethics and Integrity Training Homicide Prevention Training Police Training Officer (PTO) Training Youth Safety Training Trtbal Training Upcming Training Initiatives CAREERS ACCOUNT ACCESS LOGOUT rsr swells In(san 131:1•Axrn& T.tt tJSSTc& Accessibility For employees FOIA Site Map Privacy Policy FAOs U,S. Department of Govemment Justice Resources Legal Policies and lep.gov Disclaimers Regulations.gov Information Quality USAgov No FEAR Act Contact Us http s ://portal. cop s.usdoj . gov/GrantsManagem ent/Mo dificationsBudgetSummary Category... 10/ 1 /2014 State and Agency Name Florida (cont.) Georgia Guam Hawaii Idaho Illinois Hillsborough County Sheriff's Department Jacksonville, City of Lauderdale Lakes, City of Longwood, City of Total Officers Awarded Estimated Award Amount 5 $625,000 15 $1,875,000 1 $125,000 2 $250,000 Miami, City of 15 $1,875,000 Miami Gardens Police Department 11 $1,375,000 Mt. Dora, City of 2 $250,000 Polk, County of 8 $1,000,000 Pompano Beach, City of 9 $1,125,000 Riviera Beach, City of 5 $625,000 Sarasota, City of 8 $1,000,000 Starke, City of 2 $250,000 Ashburn Police Department 1 $95,020 Atlanta, City of 15 $1,479,470 DeKalb County 15 $1,388,397 Douglasville, City of 3 $375,000 Eastman Police Department 1 $85,400 Lyons, City of 1 $92,228 Guam Police Department 5 $723,422 Hawaii County Police Department 2 $250,000 Boise Police Department 4 $500,000 Spirit Lake Police Department 1 $117,928 Broadview Police Department 2 $250,000 Chicago, City of 25 $3,125,000 Page 3 of 10 10/6/2014 COPS Office: Retention FAQs ABOUT t iTYORL] NTEIDPOLICING SERVICES NEWS & EVENTS GRANTS & FUNDING RESOURCES CHRP Retention Frequently Asked Questions I. The Retention Requirement II. Length of Retention III. Difficulty Meeting Retention Requirement IV. Retention Exemption V. Maintaining Retention Records and Documentation UNITED STATES DEPARTMENT, JUSTICE TRAINING I. The Retention Requirement: (1) What is the retention requirement? Answer: Under the COPS Hiring Recovery Program (CHRP), the retention requirement establishes that grant recipients will plan to and retain officer positions awarded following the conclusion of the grant award period. According to Section 42 U.S.C. § 3796dd-1(c)(8) of the Public Safety Partnership and Community Policing Act of 1994: "If the application is for a grant for hiring or rehiring additional career law enforcement officers, specify plans for the assumption by the applicant of a progressively larger share of the cost in the course of time, looking toward the continuation of the increased hiring level using state or local sources of CHRP Programmatic funding following the conclusion of federal support." The COPS Office has established a Reporting requirement to plan to retain during the life of the grant and actual retention of each officer position upon expiration of grant funding for each position. COPS -funded positions must be retained for at least one year (12 months) beyond the conclusion of federal funding. The retained positions must be in addition to the number of locally funded positions that would otherwise have existed without federal funding. This requirement helps to ensure a long-term increase in the number of sworn officer positions serving the community. These additional positions must be retained using state, local, or other non-federal funding. You may not use attrition to meet the retention requirement. CAREERS ACCOUNT ACCESS CHRP Grant Management Training Pre Award Documents (2) Does my agency have to certify that it will retain positions awarded if it applies for COPS Hiring Recovery Program funds? Answer: Yes, at the time of grant application, your agency must affirm that it plans to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain explanatory documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. CHRP grantees are required to retain all officer positions awarded for at least one year from the time that the 36 months of grant funding for each CHRP position expires. The additional officer positions should be added to your agency's law enforcement budget with state and/or local funds, over and above the number of locally -funded officer positions that would have existed in the absence of the grant. Absorbing CHRP-funded officers through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement. Back to the Top II. Length of Retention: (1) How long must my agency retain the officer positions? Answer: Your agency must retain each awarded position(s) for at least one year (12 months) Eligibility FAQs Application Resources Legal Notices & Disclaimers Post -Award Guidance CHRP Podcast Lobbyist Communication CHRP Grantee Award Package Federal Financial Reports (SF-425) STAY CONNECTED SMART . CRIME The itto n r a,G rcral lmuaui - - BEAT K pi Yesu In The Kno 10/6/2014 COPS Office: Retention FAQs after each position has fulfilled the 36-month (three-year) grant funding period. Tweets Follow (2) When does the actual retention period begin? Answer: The actual retention period begins after each awarded position(s) has completed the 36-month (three-year) grant funding period. (3) When does the 36-month grant award period begin for each awarded officer position? Answer: There is a standard grant award period. The grant has a start and end date; however, the actual 36-month period begins for an awarded officer position when that position has been filled. If the position becomes vacant during the award period, your agency must hire a new, additional officer to fill the position. The retention period begins for an awarded officer position once that position has completed the 36-month implementation period. If an agency is awarded several officer positions, the retention period for each individual officer position begins based on the completion of 36 months of funding for each position (not based on the cumulative overall grant award end date). (4) When does my agency have to begin funding the position(s) in the local budget? Answer: Your agency should fund the awarded officer position(s) in your local budget as each position completes the 36-month grant period. If a funded position becomes vacant during the award period, your agency would need to fill the position with a new, additional officer to complete the entire 36-month grant period before retaining and adding the position into the local budget. Back to the Top III. Difficulty Meeting Retention Requirement: (i) What happens if the officer in the position leaves during the retention period? Answer: If a position becomes vacant during the retention period, your agency is required to take active and timely steps consistent with your agency's hiring policy and procedures to fill the position with a new, additional officer to complete the fulfillment of the retention requirement. Your agency should maintain documentation demonstrating that your agency did not delay filling the officer position and that the steps your agency took to fill the position were consistent with your agency's hiring policy and procedures. (2) What if my agency determines prior to the end of the grant period that, because of severe fiscal distress, we will not be able to retain the positions? Answer: If your agency becomes aware prior to the end of the grant period that it will be unable to retain the awarded position(s) because of severe fiscal distress, you must submit a letter to the COPS Office requesting a retention exemption. If it is prior to the last quarter of the grant period, please call the COPS Response Center at 1-800-421-677o and ask to speak to your agency's Grant Program Specialist for further guidance. (3) What documentation does my agency need to provide if it requests a retention exemption? Answer: To qualify for an exemption, your agency must demonstrate, with supporting documentation, two key points. 1. That your agency did plan for retention. Documents that might demonstrate an agency's intent to retain the CHRP-funded positions following the conclusion of funding for each position might include, but are not limited to, council meeting minutes, local government memoranda and/or future budget projections that demonstrate an agency's intent to add the funded positions to its local budget and attempts to seek additional law enforcement funding for the positions. 2. That your agency is unable to implement its retention plan as a result of severe fiscal distress, natural disaster or other mitigating circumstances. The criteria can be found in the COPS Grant Monitoring Standards and Guidelines (Revised July 2001, Page 22). yam COPS Office :: Our condolences go out to the family of Officer Jordan Corder who was killed in the line of duty in the state of California. COPS Office Find us on Facebook 4,768 people like COPS. Facobook social plugin 10/6/2014 COPS Office: Retention FAQs (4) What will happen if my agency is no longer able to retain during the retention period? Answer: If your agency retains the officer positions at the beginning of the retention period but then determines that it cannot complete the full 12-month retention period, it must request a retention exemption for the remainder of the retention period following the same procedures described above. (5) What will happen if my agency is only able to retain some but not all of the awarded positions? Answer: If your agency is only able to retain some of the awarded positions, you must submit a letter to your Grant Program Specialist requesting an exemption from the retention requirement. Back to the Top IV. Retention Exemption: (1) If my agency does receive a retention exemption, what impact will this have on our ability to receive additional COPS grant funds?? Answer: If your agency meets both criteria listed above during the last quarter of the grant period, the COPS Office will exempt it from retention (specific to the grant in question). Your agency will not be eligible for any additional new COPS grant funding that contains a retention requirement for a one-year period, referred to as a "waiting period." The one-year waiting period will begin at the end of the 36-month funding period, when the retention requirement would have begun. However, your agency may complete implementation of any existing grants. (2) What will happen if my agency applies for but does not receive an exemption, but we still do not retain the positions? Answer: If your agency does not retain the positions following the 36-month funding period and the COPS Office determines that it did not meet the exemption criteria, it will be in violation of the retention requirement. As a result, your agency will be barred from receiving any and all COPS grants (regardless of whether there is a retention requirement) for a period of three years from the date of notification. All agencies barred from receiving new COPS grants based on violations of the retention requirement will receive a Notice of Noncompliance, which will also specify the exact dates of the three-year bar period. Back to the Top V. Maintaining Retention Records and Documentation: (1) What documentation does my agency need to maintain in the event of an audit or monitoring site visit to demonstrate compliance with the retention requirement? Answer: Your agency should maintain documentation demonstrating its intent to retain the CHRP-funded officer positions, the anticipated funding source(s), the dates of employment under the CHRP grant, and the dates each officer position started the retention period. Back to the Top ABOUT Directors Corner Directors Biography NEWS & EVENTS Press Releases Publication Releases Grant Announcements Photo Gallery Questions? Please call the COPS Office Response Center at 1-800-421-677o. GRANTS & FUNDING FOR APPLICANTS Funding Opportunities Community Policing Development COPS Hiring Program Coordinated Tribal Assistance Solicitation (CTAS) COPS Antl-Methamphetamine Program (CAMP) Collaborative Reform Initiative for Technical Assistance (CRI-TA) FOR GRANTEES Supporting Safe Schools Grant Award Packages CHRP & CHP Reporting Financial Management COPS Monitoring Grant Closeout RESOURCES E-newsletter. Community Policing Dispatch FOIA Podcast Series: The Beal Project Bulletin: BOLO Resource Center TRAINING Combating Dog Fighting Training Community Policing Training COPS Grantee Training and Technical Assistance Ethics and Integrity Training Hemorrhage Control Demo Homicide Prevention Training Police Training Officer (PTO) Training Tribal Training Upcoming Training Initiatives Youth Safety Training DEPARTMENTr f JUSTI CIL Accessibility For Employees Site Map FOIA FAQs Privacy Policy Government U.S. Department of Resources Justice lep.gov Legal Policies and Regulations.gov Disclaimers USA.gov Information Quality No FEAR Act 10(6/2014 COPS Office: Retention FAQs CP Outreach & Sharing Contact Us CAREERS ACCOUNT ACCESS 8 PDF Print View Page 1 of 21. COPS Application FL01306 Miami, City of d62014 LEGISLATION! DETAIL f. COMMUNITY ORIENTED POLICING SERVICES U.S. DEPARTMENT OF JUSTICE Section 1: COPS PROGRAM REQUEST Federal assistance is being requested under the following COPS program: Verify the COPS grant program for which you are requesting federal assistance. A separate application must be completed for each COPS program for which you are applyir understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. The program you have selected is: COPS Hiring Program Section 2: Agency Eligibility Information A. Type of Agency (select one) H Law Enforcement Non -Law Enforcement From the list below, please select the type of agency which best describes the applicant. Law Enforcement Entities Municipal Police 2A. CHP Eligibility Questions In this section, we will ask you several questions about your law enforcement agency operations and authority to determine your eligibility to apply for a COPS Hiring Progr CEP applicants must have a police department which is operational as of June 23, 2014, or receive services through a new or existing contract for law enforcement services. primary law enforcement authority for the population to be served. https://portal. cops.usdoj . gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View _ .. _ Page 2 of 21 Additionally, if funds under this program are to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighb services), the government agency wishing to receive law enforcement services must be the legal applicant in this application (although we will ask you to supply some inform provider later). Part I. Law Enforcement Agency Operations A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current operating budget. QI) Is your agency established and currently operational? IYes -f Part II. Contracting to Receive Law Enforcement Services Q1) If awarded, does your agency plan to use funds awarded under this grant to establish or supplement a written contract for law enforcement services (e.g., a town contract •sheriffs department)? Part III. Law Enforcement Agency Authority An agency with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents within its jurisdiction. Agencies are enforcement authority if they only: respond to or investigate specific type(s) of crime(s); respond to or investigate crimes within a correctional institution; serve warrants; prc prisoners; and/or have cases referred to them for investigation or investigational support. QI) Based on the definition above, does your agency have primary law enforcement authority? [Or, if contracting to receive services, does the agency that will be providing i rimary law enforcement authority for the population to be served?] Lies", Section 3: GENERAL AGENCY INFORMATION A. Applicant ORI Number FL01306 The ORI number is assigned by the FBI and is your agency's unique identifier. The COPS Office uses the first seven characters of this number. The first two letters are your numbers are your county's code, and the next two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will purpose of tracking your grant. ORI numbers assigned to agencies by the COPS Office may end in "ZZ." B. Applicant Data Universal Numbering System (DUNS) Number: C72220791 A Data Universal Numbering System (DUNS) number is required prior to submitting this application. A DUNS number is a unique nine or thirteen digit sequence recognize( identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the "How to Apply" section of th C. System for Award Management (SAM) The System for Award Management (SAM) replaces the Central Contractor Registration (CCR) database as the repository for standard information about federal financial as sub -recipients. DOI requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Please note that Ai SAM registration at least once a year to maintain active status. Applicants that were previously registered in the CCR database must, at a minimum: Create a SAM account Log into SAM and migrate permissions to the SAM account (all the entity registrations and records should already have been migrated). Applicants that were not previously registered in the CCR database must register in SAM prior to registering in Grants.gov. Information about SAM Registration procedures http://www.sam.gov. For more information about how to register with SAM, please refer to the "How to Apply" section of the COPS Application Guide. Your SAM Registration is set to expire on: 10/0112014 ... Please enter date in IvUv1/DD/YYYY format. Note: If your SAM registration is set to expire prior to September 30, 2014, please renew your SAM Registration prior to completing this application. Contact the SAM Sery view/update your registration information at http://wwww.sam.uov D. GeographicNames information System (GNIS) ID: 12404247 1 Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Surve please go to the website: http://geonames.uses.uov/domestic/index.html. For more information about how to obtain a GNIS number, please refer to the "How to Apply" secti E. Cognizant Federal Agency: fDepartment of Housing and Urban DevelopmentH Select the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal 1 Agency also may have been previously designated by the Office of Management and Budget. Applicants that have never received federal funding should select the "Departm Federal Agency. F. Fiscal Year: From 10/0112a14`u� to i0913012015 Please enter date in MMJDD/YYYY format. G. Law Enforcement Agency Sworn Force Information 1. Enter the Fiscal Year Budgeted Sworn Force Strength for the current fiscal year below. The budgeted number of sworn officer positions is the number of sworn positions f including funded but frozen positions, as well as state, Bureau of Indian Affairs, and/or locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve office a. Number of officers funded in agency's current fiscal year budget: Full -Time: i1116 Part -Time: 10 H. Civilian Staffing 1. Enter the number of civilian positions funded in agency's current fiscal year budget: a. Number of civilian positions funded in agency's current fiscal year budget: Full -Time: 372 https://portal.cops.usdoj .gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View Page 3 of 21 Part -Time: I. U.S. Department ofJustice and Other Federal Funding Applicants are required to disclose whether they have pending applications for federally funded assistance or active federal grants that support the same or similar activities c being requested under this application. Be advised that as a general rule COPS grant funding may not be used for the same item or service funded through another funding source. However, leveraging multiple fun manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate. To aid the COPS Office in the prevention of awarding potentially d whether your agency has a pending application and/or an active grant with any other federal funding source (e.g. direct federal funding or indirect federal funding through St; supports the same or similar activities or services as being proposed in this COPS application. (check all that apply): Bureau of Justice Assistance (BJA) 7. Pending Application EJ ActiveGrant Office of Justice Programs (OJP) 0Pending Application DActive Grant Office of Juvenile Justice and Delinquency Prevention (OJJDP) DPending Application D Active Grant Office on Violence Against Women (OVW) D Pending Application DActive Grant National Institute ofJustice (NIJ) [.Pending Application DActive Grant Office for Victims of Crime (OVC) Pending Application l Active Grant Other Department of Justice Funding 0 Pending Application DActive Grant Other Federal or State Sub -awarded Funding Pending Application D Active Grant DNo Federal or State Sub -awarded Funding Section 4: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from cor A. Law Enforcement Executive/Agency Executive Information: For Law Enforcement Agencies: This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent). This section beloc information listed in your COPS Agency Portal Account. If this information is no longer correct, please log in to your COPS Agency Portal account and make the necessary this application. For assistance, please call the COPS Office Response Center at 800-421-6770. For Non -Law Enforcement Agencies: This is the highest ranking individual in the applicant agency (e.g., CEO, President, Chairperson, Director, etc.) who has the authority 1 the applicant agency. If the grant is awarded, this position would ultimately be responsible for the programmatic implementation of the award. This section below has been p listed in your COPS Agency Portal Account. If this information is no longer correct, please log in to your COPS Agency Portal account and make the necessary corrections b application. For assistance, please call the COPS Office Response Center at 800-421-6770. Your agency previously indicated that if awarded, this grant would be used in a written contracting arrangement to receive law enforcement services (e.g., a town which is cc sheriff's department to receive services). Therefore, question 4A, should display the executive information for the agency which will be providing the law enforcement servic Question 4B should display the executive information for the government agency which will be receiving the law enforcement services under this grant (i.e., Mayor, City Ma this application, we ask that you please log onto the COPS Agency Portal to update the agency providing law enforcement services as your Law Enforcement Executive/Age information will be used to populate Section 4 of this application, so please ensure its accuracy. Title: Chief of Police First Name: Manuel MI: Last Name: Orosa Suffix: Agency Name: Miami, City of Streetl : 400 North West 2nd Avenue Street2: 4th floor City: Miami State: FL Zip / Postal Code: 33128 Telephone Number: 3056036100 Fax: 3053724609 Email: menuel.orosa@mami-police.org Edit Contact Information B. Government Executive/Financial Official Information: For Government Agencies: This is the highest ranking government official within your jurisdiction (e.g., Mayor, City Administrator, or equival'ent). This section below has b information listed in your COPS Agency Portal Account. If this information is no longer correct, please log in to your COPS Agency Portal account and make the necessary this application. For assistance, please call the COPS Office Response Center at 800-421-6770. For Non -Government Agencies: This is the financial official who has the authority to apply for this grant on behalf of the applicant agency (e.g., CFO, Treasurer, etc.). If the ultimately be responsible for the financial management of the award. Please note that infornation for non -executive positions (e.g., clerks, trustees, etc.) is not acceptable. Tt https: //portal. cops.usdoj .gov/SMS/PrintView.aspx?app=1 0008 1 2&priritType=all&currentP ... 6/25/2014 PDF Print View Page 4 of 21 populated from the information listed in your COPS Agency Portal Account. If this information is no longer correct, please log in to your COPS Agency Portal account and r proceeding with this application. For assistance, please call the COPS Office Response Center at 800-421-6770. Title: City Manager First Name: Daniel MI: J Last Name: Alfonso Suffix: Agency Name: Miami, City of Street]: City Hall Street2: 3500 Pan American Drive City: Miami State: FL Zip / Postal Code: 33133 Telephone Number: 3052505400 Fax: 3052505410 Email: djalfonso@miamigov.com Edit Contact Information C. Application Contact Information: Application Contact: Enter the application contact's name and contact information. Title: Chief of Police j First Name: Manuel MI: Last Name: ;Gross Suffix: • Select One.,;:n• Agency Name: (City .of Miami Police Dept Streetl: 1400 NW 2nd Avenue J Streetl: 4th Floor. Room 419 City: ;Miami State: Lr. '-R Zip / Postal Code: 33012 Telephone Number: 30E-603-6100 Fax: 005-372-4600 Email: i.manuel.orose(djmiaml-pci • SECTION 5A: COPS HIRING PROGRAM OFFICER REQUEST PartI Enter the Fiscal Year Actual Sworn Force Strength as of the date of this application. The actual number of sworn officer positions is the actual number of sworn positions em of this application. Do not include funded but currently vacant positions or unpaid positions. Number of officers employed by your agency as of the date of this application: Full -Time: 11116 Part -Time: 0 I What is the actual population your department serves as the primary law enforcement entity? 1417650 1 This may or may not be the same as your census population. For example, a service population may be the census population minus incorporated towns and cities that have tl your geographic boundaries or estimates of ridership (e.g., transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as havir calls for service for all types of criminal incidents within its jurisdiction. For FY 2014 COPS Hiring Program (Cl-IP) applicants are eligible to apply for the number of officers equal to 5% of their actual swom force strength up to a maximum of 25 force of twenty or fewer officers may apply for one (1) officer position. Agencies with a service population of 1 million or above may apply for up to 25 officer positions; ho population less than 1 million may apply for up to 15 officer positions, FY 2014 CHP grant funds cover 75 percent of the approved entry-level salary mid fringe benefits of each newly -hired and/or rehired, full-time sworn career law enforcement up to $125,000 per officer position. CHP grant funding will be based on your agency's current entry-level salaries and fringe benefits for full-time sworn officers. If your agency requests officers to be deployed as School Resource Officers (SRO), ALL OF THE OFFICER POSITIONS REQUESTED BELOW MUST BE USED TO DI RESOURCE OFFICERS. Do not request more officer positions than your agency can expect to deploy in this capacity. A "school resource officer" is a career law enforcem< is engaged in community policing activities and is assigned by the employing agency to work in collaboration with schools. If awarded a grant for SRO position(s), please nc the officer(s) deployed into the SRO position(s) spend a minimum of 75 percent of their time in and around primary and secondary schools working on school and youth-rela There must be an increase in the level of community policing activities performed in and around primary or secondary school in the agency's jurisdiction as a result of the gr; funded officers must be above and beyond the amount of time that the agency devoted to the schools before receiving the grant. In addition, in section 6B you must select "School Based Policing through School Resource Officers" under "Child and Youth Safety Problems" as your problem area. Is your agency requesting that all of these officer positions be deployed as School Resource Officers (SROs)? Na Fri Based on the information provided in this application: https://portal.cops,usdoj .gov/SMS/PrintV iew.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View Page 5 of 21 Your agency is eligible to apply for up to the number of officer position(s) shown below. ' 15 How many entry-level, full-time officer positions is your agency requesting in this application? :15 ___.. IMPORTANT: If you later return to this section of the application and change the above number of officers you are requesting, you must then go to Section 14A, Part 1 to al your budget figures. You will also need to adjust your projection of your Federal/Local share costs in the chart located in Section 14A, Part 3. Failure to do this will cause a c Next, your agency must allocate the number of positions requested under each of the three hiring categories described below based on your agency's current needs at the time mindful of the initial three-year grant period, and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring polich will be made for officer positions requested in each of the three hiring categories, and grantees are required to use awarded funds for the specific categories awarded. It is imperative that your agency understand that the COPS statutory nonsupplanting requirement mandates that grant funds may only be used to supplement (increase) a grar. sworn officer positions and may not supplant (replace) state, local, or tribal funds that a grantee othenvise would have spent on officer positions if it had not received a grant agency plans to: (a) Hire new officerpositions (including Ellin existing vacancies that are no longer funded in your agency's buduet): If awarded under this category, a department must hire after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as de Owner's Manual. (b) Rehire officers who have been laid off by any jurisdiction as a result of state. local, or tribal budget cuts: It must rehire the officers on or after the official grant award star showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manu (c) Rehire officers who are (at the time of application) currently scheduled to be laid off (bvour jurisdiction) on a specific future date as a result of state. local. or tribal buch officers with its own funds from the grant award start date until the date of the scheduled lay-off (for example, if the CHP award start date is September 1 and the lay-offs arc CHP funds may not be used to fund the officers until November 1, the date of the scheduled lay-off); identify the number and date(s) of the scheduled lay-offs) in this applic documentation showing the date(s) and reason(s) for the lay-off; and otherwise comply with the nonsupplanting.requirement as described in detail in the Grant Owner's Man agency can document the date that the lay-off(s) would occur if CHP funds were not available, it may transfer the officers to the CHP funding on or immediately after the dat completing the administrative steps associated with a lay-off for each individual officer.] Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHP grant funds may inclu departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officers regarding the date(s) of the lay-offs; and/or t departmental and/or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHP grant records during the grant period and for three years follot grant in the event of an audit, monitoring, or other evaluation of your grant compliance. If your agency's request is funded, it will have the opportunity after the award announcement to request a grant modification to move awarded funding into the category or ca enforcement needs at that time (including updating the dates of future scheduled lay-offs). If you need additional information regarding requesting a modification, please contact the COPS Office Response Center at 1-800-421-6770. Category A: New, additional officer positions (including filling existing vacancies no longer funded in your agency's budget). Category A Request ' 1.................. 5 Category B: Rehire officers laid off (from.any jurisdiction) as a result of state or local budget reductions, Category B Request_ Category C: Rehire officers scheduled to be laid off (at the time of the application) on a specific future date as a result of state or local budget reductions. We also need some information about when the layoff of officers in this category is scheduled to occur, In the space below, please indicate when the officer(s) specified in th off. To enter your information, click "Add a New Officer Layoff'. To save your submission, click "Save" before moving to the next section. Number of Officers Date these officers are scheduled to be laid off Add a New Officer Layoff Total Category C Request 0 Part 3 As noted previously, the number of officers an applicant can request under the COPS Hiring Program in 2014 is capped. However, the COPS Office is interested in learning : officer positions within your department. Therefore, if no officer caps were in place, what is the total number of officers that your agency would be requesting in this applicat Hire Re -Hires G Lay. Off 0 Part 4 1. Under the 2014 COPS Hiring Program, applicants are not required to hire post -September military veterans as new hires. However, the COPS Office supports the Attomel military veterans whenever possible. Please note that if your agency checks "yes" to the question below, your agency will be required to hire at least one military veteran. Does your agency commit to hire and/or rehire at least one post -September 11, 2001 military veteran (as defined in the Application Guide) for the officer position(s) you hay P. Yes No If ves, how many officer position(s) from your total 2014 CHP request does your agency anticipate filling with post -September 11, 2001 military veterans? Section 6B: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Community Policing Strategy COPS Office grants must be used to reorient the mission and activities of law enforcement agencies through initiating community policing or enhancing their involvement in officers hired under this grant program, or an equal number of veteran officers who have been redeployed to implement this plan after hiring the entry-level COPS -funded of responses to sections II(a) and II(b) that follow will constitute your agency's community policing strategy under this grant. Your organization may be audited or monitored tc enhancing community policing in accordance with this strategy. The COPS Office may also use this information to understand the needs of the field, and potentially provide problem solving and community policing implementation tools. Please note that the COPS Office recognizes that your COPS -funded officer(s) (or an equal number of vetera http s://p ortal. cops.usdoj .gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View Page 6 of 21 hiring the entry-level COPS -funded officers) will engage in a variety of community policing activities and strategies, including participating in some or all aspects of your id, Your community -policing strategy may be influenced and impacted by others within and outside of your organization; this is considered beneficial to your conununity polici: At any time during your grant, you should be prepared to demonstrate (1) the community policing activities engaged in prior to the grant award that are detailed in section I c grant funds and grant -funded officers (or an equal number of redeployed veteran officers) were specifically used to enhance (increase) or initiate community policing activiti, policing strategy contained in sections II (a) and II (b) of this application. Finally, we also understand that your community policing needs may change during the life of your grant. Minor changes to this strategy may be made without prior approva grantees will be required to report on progress and/or changes to the community policing strategy (if any) through required progress reports. If your agency's community pol: you must submit those changes to the COPS Office for approval. Changes are "significant" if they deviate from the specific crime problems(s) originally identified and apprc strategy submitted with the application. In some cases, changes to the approved community policing approaches may also be deemed significant and may require approval of strategy by the COPS Office, depending on the scope and nature of those changes as identified in the quarterly progress reports. Finally, we also understand that your community policing needs may change during the life of your grant. Minor changes to this strategy may be made without prior approva grantees will be required to report on progress and/or changes to the community policing strategy (if any) through required progress reports. If your agency's community poi, you must submit those changes to the COPS Office for approval. Changes are "significant" if they deviate from the specific crime problems(s) originally identified and apprc strategy submitted with the application. In some cases, changes to the approved community policing approaches may also be deemed significant and may require approval of strategy by the COPS Office, depending on the scope and nature of those changes as identified in the quarterly progress reports. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and COPS Office web site (htto://www.cops.usdagov) for further information regarding this definition. Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problem solving techniques, to proactively that give rise to public safety issues, such as crime, social disorder, and fear of crime. The COPS Office has completed the development of a comprehensive community policing self -assessment tool for use by law enforcement agencies. Based on this work, we primary sub -elements of community policing. Please refer to the COPS Office web site (http://www.cops.usdoj.eov) for further information regarding these sub -elements. Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in Other Government Agencies Community Members/Groups Non-Profits/Service Providers Private Businesses Media Organizational Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem -solving efforts. Agency Management Climate and culture Leadership Labor relations Decision -making Strategic planning Policies Organizational evaluations Transparency Organizational Structure Geographic assignment of officers Despecialization Resources and finances Personnel Recruitment, hiring and selection Personnel supervision/evaluations Training Information Systems (Technology) Communication/access to data Quality and accuracy of data Problem Solving: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. Scanning: Identifying and prioritizing problems Analysis: Analyzing problems Response: Responding to problems Assessment: Assessing problem -solving initiatives Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) I. Current Organizational Commitment to Community Policing 1) For each of the following statements, please answer in terms of existing agency policies and practices as they relate to collaborative partnerships and problem solving actin ACTIVITY Community Partnerships Problem Solving Qla. The agency mission statement, vision, and/or goals includes references to: Q1b. The agency strategic plan includes specific goals and/or objectives relating to: i Qlc. The agency recruitment, selection and hiring processes include elements relating to: U Qld. Annual line officers valuations assess performance in: https://portal. cops. usdoj . gov/SMS /PrintV iew. aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View Page 7 of 21 _ Q1 e. Supervisor and manager evaluations assess performance in: 2J Q1f. Line officers receive regular (at least once every Iwo years) training in: L 2) Which of the following internal management practices does your agency currently employ? Please check all that apply. El Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens Assignment of officers to geographic hot spots that are defined statistically by creating incident maps to identify geographic clustering of crime and disorder i2 Monitoring tlalls for service, dispatch records, crime incidents, and/or other activity for specific street addresses, buildings, or locations that account for a disproportionate ! In-service training for officers on basic and advanced community policing principles CDefined community policing roles and expectations for officers ! iEarly Intervention Systems that help identify officers who may be showing signs of stress, personal problem, and questionable work conduct iiAlternatives to formal disciplinary practices that encourage ethical behavior tit=Police officers ethical conduct initiative [dUse of a departmental values statement to establish officer standards of behavior and guide disciplinary, processes iNone of the above '3) Which of the following do you count/measure to annually assess your agency's overall performance? Please check all that apply. s Response times 1 1 Reported crimes WI Reported incidents l Arrests and citations rtaProblem solving outcomes L@Department employee satisfaction 0 Clearance rates 0 Complaints of officer behavior l Reduction of crime in identified hot spots al Repeat calls for service (:.Social disorder/nuisance problems (e.g. graffiti, panhandling, loitering, etc.) O Satisfaction with police services LD.Fear of crime E J Victimization (i.e. non -reported crime) i 1 Community meetings held/attended 0 Use of force incidents R:? Meeting the priorities as identified in your agency strategic plan O My agency does not conduct annual assessments of overall performance 4) Through which of the following does your agency routinely share information with community members? Please check all that apply. Ed Neighborhood, beat, and/or school meetings rLocal media outlets El newsletter @Neighborhood newsletters El Agency website 11 Social networking (Blogs, Twitter feeds, Facebook pages, etc.) of Citizen alert system (telephone, email, text, etc.) 0 Citizen alert system that is geographically targeted, based on updated hot spots l'lPublic access television/radio Li Community organization board membership El Public forums with Chief/Sheriff/Command staff 0 Posters, billboards, flyers DNone of the above 5) Through which of the following ways does your agency routinely participate in collaborative efforts with federal, tribal, state, and/or local law enforcement agencies? Plea vl NCIC/CJIS 0 Co -located staff or detail assignments, independent of task forces 0Database systems that facilitate data and information sharing 1lnteroperable communication systems El Federally initiated task forces (e.g. HIDTA's, Fusion centers, JTTF's, etc.) P1 Other multi -agency task forces DNone of the above 6) Through which of the following ways does your agency formally involve community members in influencing agency practices and operations? Please check all that apply 0 Citizen police academies [ l Volunteer activities ' l 'l Auxiliary police programs https://portal. cops.usdoj .gov/SMS/PrintView. aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View Page 8 of 21 rz, Civilian review boards (e.g. disciplinary review boards) !;Citizen advisory groups (Le. informal advisory function) DInvolvement in hiring decisions (i.e, interview panels, selection boards, etc,) D Involvement in contributing to annual line officer performance reviews ❑Representation on promotional boards DParticipation in accountability and performance reporting and tracking meetings L!Participation in complaint resolution process (i.e. formal mediation, disciplinary boards, etc.) DNone of the above II(a) Proposed Community Policing Strategy: Problem Solving and Partnerships COPS grants must be used to initiate or enhance community policing activities with either the newly -hired officers funded by this grant program, or an equivalent number of to implement this community policing plan after hiring the additional entry-level officers with COPS grant funds. In this section you will be asked to identify the crime and d be engaged through your requested COPS funding. Identifying the specific problem and partnerships that your agency plans to focus on is important to ensure that you satisfi under this program and to ensure that ultimately the use of these funds additional grant -funded officers (or equivalent number of redeployed veteran officers) will initiate or c implement community policing strategies and approaches. ' 7) Using the following list, select a problem that will be addressed by the officers requested in this application. Please choose the option that best fits your problem. You mat through this grant funding. When identifying a problem, it is important to think about the nature of similar incidents that taken together comprise the problem, and accordingly describe it in precise, spe establishments", rather than just "burglary"). In doing this, it can be helpful to consider all aspects of the problem, including the likely offenders, the suitable targets/victims, and space. Child and Youth Safety Problems El Child Sexual Predators and Internet Safety D Children Exposed to Violence Youth Crime and Delinquency Child and Youth Safety Problems School Based Policing through School Resource Officers By selecting this problem, your agency is committing that all officer positions requested in this application will be used to deploy School Resource officers and address prob] primary and secondary schools. Please specify the areas the School Resource Officer(s) would address (check all that apply): D Address crime problems, gangs, and drug activities affecting or occurring in or around an elementary or secondary school; D Develop or expand crime prevention efforts for students; ( Educate youth in crime prevention and safety; ''Develop or expand community justice initiatives for students; DTrain students in conflict resolution, restorative justice, and crime awareness; D Assist in the identification of physical changes in the enviromnent that may reduce crime in or around the school; D Assist in developing school policy that addresses crime and to recommend procedural changes to enhance school safety, D Other Child and Youth Safety Problem (please specify) Drug Related Problems DDrug Manufacturing/Trafficking DDrug Dealing D Drug Abuse D Other Drug Related Problem (please specify) Homeland Security Problems D Protecting Critical Infrastructure Problems DInformation or Intelligence Problems o Other Homeland Security Problem (please specify) Non -Violent Crime Problems D Burglary ?D Fraud DLarceny/Theft (Non -Motor Vehicle) iMotor Vehicle Theft/Theft from Motor Vehicle D Vandalism D Social Disorder i Quality of Life Problem 'DProstitution D Other Non -Violent Crime Problem (please specify) Trust Problems 0 Fair and Impartial Problems DProblems with Transparency CiProblems with Fairness and Respect 0 Other Trust Problem (please specify) Traffic/Pedestrian Safety Problems https://portal. cops.usdoj .gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View Page.9 of 21- _ --__ 0 Traffic Congestion . ....1 Pedestrian Safety 9Driver Safety 9 Traffic Accidents DOther Traffic/Pedestrian Safety Problem (please specify) Violent Crime Problems El Assault Homicide i ;Rape Robbery DDomestic/Family Violence Gun Violence Please specify your gun violence problem: for example, gun violence by juvenile gang members, drug related gun violence, etc. Ju'enile gang membersh� Please also include the number of aggravated assaults with a firearm in your jurisdiction during the last calendar year: !690 ``1 Other Violent Crime Problem (please specify) 7a) Briefly describe the problem that you will address with these grant funds and your approach to the problem. [4,000 characters or less] According to American Faetfinder 2013 USCensus,Miami,the largest municipality in Miami -Dade County,is estimated to have a population of417,650.It is a dense urban an median household income of $29,762 in comparison to the average UShousehold income of $53,046.Twenty-nine percent live below poverty level. Miami's youth are surrou gangs,drugs,and violence.Many gangs have escalated their violence by using more powerful and lethal firearms to threaten and attack other gangs to ensure their dominance.: has approximately 29 documented active gangs with an estimated 633 gang members and associates. In 2013,the Gang Unit conducted 90gang related investigations and swe and the seizing 17 firearms and high power rifles.The type of arrests included: homicide; sexual battery;kidnapping;robbery;assaults;aggravated battery;resisting arrest with t possession;possession and sale of cocaine;possession and sale of marijuana;possession and sale of heroin;possession and sale of OxyContin; armed trafficking and truancy ch several initiatives to 'address youth violence.Since 2003,MPD implemented the United States Department of Justice Gang Resistance and Education and Training Curriculum program is a school-based,law enforcement officer -instructed classroom curriculum.With prevention as its primary objective,the program is an immunization against delinqu membership.Commencing in 2010, MPD enforces a curfew law that prevents youth from being on the streets after 11 p.m.Miami Mayor Tomas Regalado also agreed to party the Advancement of Colored People (NAACP),on a media campaign utilizing Facebook, Twitter,Skype and MySpace to combat the notion of `snitching".Also in 2010,the Ci investigation with the FBI initiating Operation Hammerhead to address violent crime and gang activity in the Liberty SquareHousing Project.The operation recovered 31 fire three retaliatory shootings.ln addition,the City of Miami in collaboration with four non -profits whose aim is to reduce youth violence created the Lifeline Partnership.In 2012 between MPD,city officials and community leaders resulted in 1,041 arrests. Operation Resilience was developed as a coordinated,district wide response against small bite si violent crimes to occur was highest.This year, the Miami -Dade County Public Schools superintendent formed a "Round Table Youth Initiative," geared toward reducing viol schools.MPD has existing partnerships and agreements with all the neighboring municipalities' works cooperatively with all Federal and State agencies.MPD will build come positive vision of our department:bring people together from various groups to improve our understanding and skills;evaluate concerns we have to enhance our reaction by pi address the juvenile gang members/drug related gun violence, without funding response will be less than favorable and ultimately insufficient. The best way to achieve our ol: collaboration encouraging everyone that the utmost result for a positive change is through leadership, the sharing of information and values,Iooking at the problem together it problems that might occur.As a department:we want to ensure that the role and information that is made available to us by our community is meaningful and essential for the response. By utilizing this philosophy,the data collection will be significant to put forth a strategy in prevention and a response to improve the quality of life in Miami. 7b) Will the problem described above be addressed with an explicit place -based strategy (e.g. hot -spot policing) that targets specific addresses or locations with a disproporti‘ *Yes r: No 7c) Which of the following activities will your agency and officers hired under this grant (or an equivalent number of redeployed veteran officers) engage in as it pertains to (please check all that apply): [FiEnhance enforcement efforts (sweeps or increased patrol) ha Targeted community alerts Prevention efforts directed at high -risk victims DPrevention efforts directed at high -risk offenders [FIOn-going identification of crime concentrations by qualified analysts 'Formal evaluations of the effectiveness of interventions (e.g. using pre/post-test and/or comparison groups) DNone of the above 8) Which of the following information sources did you use to prioritize this problem as a problem to address through this grant program (please check all that apply): Police department data (e.g. police reports, calls for service, crime data, citizen complaints) Rh Agency personnel (e.g. officer feedback, command staff priorities) C]Other local non law enforcement government agency data 171Community based organizations (e.g. faith based, non -profits, social service providers) [F.lLocal businesses %}Individual community members/community meetings 1Community survey 17.1Local government officials ID The media Done of the above 9) If awarded funds, my agency will improve our understanding of this problem by examining (please check all that apply): LFIRoutinely collected law enforcement data/information related to the problem (e.g. arrest, incident reports, calls for service) IFJThe location and/or time aspects of the problem(e.g. mapping) V The conditions and environmental factors related to the problem [The strengths and limitations of current responses to the problem httos://portal.cons.usdoi .Gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View PagelO of 21 _ )Non -law enforcement data/information related to the problem (e.g. insurance crash data, other government agency data, census data, survey data) :Z Existing research and best practices related to the problem Data/information from the community related to the problem (e.g. resident associations, business groups, non-profit community service organizations) ,2. Information about offenders contributing to the problem (e.g. offender interview, arrest records) Information about victims affected by the problem(e.g. crime reports, victim interviews) Strengths and weaknesses of previous responses to the problem CNone of the above 10) If awarded funds my agency will use the following information sources to assess our response to this problem to determine whether the response was implemented and a( check all that apply): Routinely collected law enforcement data/information related to the problem (e.g. arrest, incident reports, calls for service) ;Data/information regarding whether the response was implemented as planned 'Police data collected for this specific problem (e,g. problem -specific surveys, field interview contact cards, etc.) 1 Non -police data/information related to the problem(e.g. insurance crash data, other govemment agency data, census data, survey data) Data/information from the community related to the problem (e.g. resident associations, business groups, non-profit community service organizations) Information about offenders contributing to the problem (e.g. offender interview, arrest records, probation/parole data) Information about victims and/or stake holders affected by the problem(e.g, crime repots, victim interviews) DNone of the above 11) To the best of your ability at this time, please select from the below list what your primary goals are in responding to your selected problem (please select up to 3): 0Eliminating the problem Reducing the number of incidents 0 Increasing public trust in your agency Reducing the seriousness of the incidents or the amount of harm Reducing the number of victims and /or repeat victims 0 Reducing the number of offenders and/or repeat offenders D Moving the problem to another area D Getting other agencies and/or stake holders to assume responsibility for the problem 10Improving the response to the problem(i.e., more comprehensive and coordinated way of dealing with the problem, providing better services to victims, or greater efficier Improving citizen perceptions of the problem t ..b Increasing the number of arrests/citations DReducing the number of calls for service (None of the above 12) An important part of a comprehensive community policing strategy is the fonnation of partnerships, such as working with other public agencies, private organizations, or enforcement partnerships. If awarded funds, will your agency initiate or enhance a partnership with an external group/organization to develop responses to this problem? ft Yes (1 No 12a) If awarded funds, how many external groups/organizations will your agency initiate or enhance a partnership with to develop responses to this problem 3 12b) Name the most important external groups/organizations that your agency will initiate or enhance a partnership with to develop responses to this problem (maximum of t optional letters of this support from any or all of these prospective partners in Section 13 of the application. You will be limited to listing no more than three partners per pub Partner Number 1 2 Partner Name 12c/12d 12c) For this partner, please indicate the statement that best characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation/parole, parks and recreation, code enforcement, etc.) Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations: Businesses operating in the community :°.Tribal law enforcement agencies .) Federal, state, or local law enforcement agencies (non -tribal) including through multi-jurisdictional/regional partnerships Local educational institutions (schools/colleges/universities) Individual stake holders (persons residing, working, or with an interest in the community or problem :FBI ' 12d) For your Federal, state, local, or Tribal law enforcement agency partner, please identify what steps you and your partner plan to take to formalize your commitment to addressing this problem (please check all that apply): _iFonnalized MOU/MOA signed by both partners which governs partnership activities, roles, and responsibilities ,Established shared ownership and responsibility 1J Co -committed resources (financial, staffing etc.) (_.)Established processes and/or systems to share relevant data 1;5 Conduct routine meetings at the operational or strategic level to plan and implement responses Conduct joint training and planning exercises None of the above DEA 12c) For this partner, please indicate the statement that best characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation/parole, parks and recreation, code enforcement, etc.) Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations; Businesses operating in the community Tribal law enforcement agencies t» Federal, state, or local law enforcement agencies (non -tribal) including through multi-jurisdictional/regional partnerships https://portal. cops.usdoj .gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View _ Pagel 1 of 21 Local educational institutions (schools/colleges/universities) Individual stake holders (persons residing, working, or with an interest in the community or problem 12d) For your Federal, state, local, or Tribal law enforcement agency partner, please identify what steps you and your partner plan to take to formalize your commitment to addressing this problem (please check all that apply): Formalized MOU/MOA signed by both partners which govems partnership activities, roles, and responsibilities Established shared ownership and responsibility ?aCo-committed resources (financial, staffing etc.) =:Established processes and/or systems to share relevant data IT:Conduct routine meetings at the operational or strategic level to plan and implement responses r Conduct joint training and planning exercises GNone of the above 12c) For this partner, please indicate the statement that best characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation/parole, parks and recreation, code enforcement, etc.) `` Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations: Businesses operating in the community Tribal law enforcement agencies @ Federal, state, or local law enforcement agencies (non -tribal) including through multi-jurisdictional/regional partnerships Local educational institutions (schools/colleges/universities) t.Individual stake holders (persons residing, working, or with an interest in the community or problem 3 ATF €12d) For your Federal, state, local, or Tribal law enforcement agency partner, please identify what steps you and your partner plan to take to formalize your commitment to addressing this problem (please check all that apply): iFormalized MOU/MOA signed by both partners which governs partnership activities, roles, and responsibilities `Established shared ownership and responsibility iCo-committed resources (financial, staffing etc.) DEstablished processes and/or systems to share relevant data I Conduct routine meetings at the operational or strategic level to plan and implement responses Conduct joint training and planning exercises DNone of the above II(b) Proposed Community Policing Strategy: Organizational Transformation COPS grants must be used to initiate or enhance community policing activities. In this section you will be asked to identify the organizational change(s) that your agency pla requested COPS funding. Identifying the specific organizational change(s) that your agency plans to focus on is important to ensure that you satisfy the requirements for COI to ensure that ultimately the use of these funds will initiate or enhance your agency's capacity to implement community policing approaches. 13) If awarded funds, will your agency initiate or enhance any of the following internal chanees to personnel management? (Select no more than 2 internal changes to person addressed with these grant funds.) DFlexibility in officer shift assignments to facilitate addressing specific problems Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens Please provide a narrative for each internal change to personnel management identified (2,000 characters or less) With proper funding our main objective will be to increase our work force to provide better service to our affected areas. Community policing and heightening the visibility c decrease of crime and reduce the fear of crime in our neighborhoods. With adequate police staffing levels and with over a decade of community policing experience, the Mia reduced crime in our neighborhoods significantly by utilizing short and long term goals in an effort to curtail crime. Community policing officers can work flexible hours to and allow us to provide and implement a more intense response to the problems. We will also be evaluating our response by assessing our performance through community n activities through CompStat. MPD uses CompStat, a computerized reporting system that is designed to facilitate the collection of criminal statistical data. In general terns, tF management accountability and a philosophy of crime control. CompStat is not a quick -fix answer to crime but rather a process of organized problem solving that, when cowl consistency, inexorably leads to the positive outcome of recurring incremental reductions in crime. The MPD applies the CompStat process to: collect; analyze; map; review performance measures on a regular basis; create best -practice strategies to address identified issues and implement these strategies in real time; hold police managers and eml performance as measured by these data; and consistently review and repeat the process. Data for required performance measures will come from MPD program records. Dats needed) will be led and supported by MPD data analysts. Data will be regularly monitored via meetings with agency personnel. Measures of implementation progress will be problems encountered, and identification of solutions to impediments will be regularly assessed. G Recruitment and hiring practices that reflect an orientation towards problem solving and community engagement ID In-service training for officers on basic and advanced community policing principles DField training officer (FTC) programs that teach and test problem solving, community engagement, and critical thinking skills Further define and clarify community policing roles and expectations for officers ?}Personnel evaluation systems that assess officer activities, accomplishments, and performance related to problem solving and community engagement Please provide a narrative for each internal change to personnel management identified (2,000 characters or less) With proper funding we will be able to evaluate our response by assessing our performance through community meetings and evaluating officers' activities through CompSt: computerized reporting system that is designed to facilitate the collection of criminal statistical data. In general terns, the CompStat process is a method of management accc control. CompStat is not a quick -fix answer to crime but rather a process of organized problem solving that, when coupled with commitment and consistency, inexorably lea( recurring incremental reductions in trine. The MPD applies the CompStat process to: collect; analyze; map; review crime data and other police performance measures on a r strategies to address identified issues and implement these strategies in real time; hold police managers and employees accountable for their performance as measured by the: repeat the process. Data for required performance measures will come from MPD program records. Data collection and analysis (when needed) will be led and supported by regularly monitored via meetings with agency personnel. Measures of hnplementation progress will be collected and maintained and ideas, problems encountered, and identi: will be regularly assessed. MPD uses CompStat, a computerized reporting system that is designed to facilitate the collection of criminal statistical data. The CompStat proms accountability and a philosophy of crime control. CompStat is not a quick -fix answer to crime but rather a process of organized problem solving that coupled with analysis at positive outcome of recurring incremental reductions in crime. The MPD applies the CompStat process to collect, analyze, map, and review crime data and other police perfc create best -practice strategies to address identified issues and implement strategies in real time. D Early intervention systems that help identify officers who may be showing early signs of stress, personal problems, and questionable work conduct O First -line supervisory skills to support officer problem solving and community engagement activities Career development and/or promotional processes that reinforce problem solving and community engagement http s : //portal. cop s.usdoi . gov/SMS/PrintV iew. aspx?app=1000 812&printType=all&currentP... 6/25/2014 PDF Print View ___ Page_12 of 21 ❑ None of the Above 14) If awarded funds, will your agency initiate or enhance any of the following internal chances to agency management? (Select up to 2 internal changes to agency managem grant funds.) EAgency mission statement, vision, and/or goals that reflect the core values of community policing Please provide a narrative for each internal change to agency management identified (2,000 characters or less) With proper funding theIviiami Police Department (MPD) will be able to increase our work force to provide better service to our affected areas. Community policing and hei presence is critical to the decrease of crime and increase safety in our neighborhoods. Community and neighborhood policing embraces and enhances our mission and core v all people can live, work, and visit safely without fear. The MPD will maintain the highest standards of professional ethics and integrity with our commitment of building pas business, corporate, and residential communities to identify and recommend solutions to problems with the goal of improving the quality of life in our neighborhoods. We wi and promising innovative approaches to better protect our communities. We value the cultural unity and differences of our communities, recognizing that there is strength in professional service to our citizens, residents, and visitors. 0 Agency strategic plan that outlines the goals and objectives around community policing and other departmental priorities Li Organizational performance measurement systems that include community policing metrics, and conduct annual assessments of agency performance ''O Police officer ethical conduct initiative (e.g. procedural justice, values -based policing, etc.) Technology systems that provide officers, analysts, and the community better and more timely access to data and information Please provide a narrative for each internal change to agency management identified (2,000 characters or less) With proper funding Miami Police Department (MPD) Community policing officers will be able to work flexible hours to meet the needs of our communities and allow us tc intense response to the problems. We will also be evaluating our response by assessing our performance through community meetings and evaluating officers' activities throi a computerized reporting system that is designed to facilitate the collection of criminal statistical data. In general terms, the CompStat process is a method of management as crime control. CompStat is organized problem solving that, when coupled with commitment and consistency, inexorably leads to the positive outcome of recurring increment applies the CompStat process to: collect; analyze; map; review crime data and other police performancemeasures on a regular basis; create best -practice strategies to address these strategies in real time; hold police managers and employees accountable for their performance as measured by these data; and consistently review and repeat the proses be led and supported by MPD data analysts, and will be monitored via meetings with agency personnel. Measures of implementation progress will be collected and maintain( identification of solutions to impediments will be regularly assessed. CI Mediation strategies to resolve citizen complaints O Collection, analysis, and use of crime data and information in support of problem solving goals El Formal accreditation process O System to capture and track problem solving and partnership efforts and activities An organizational assessment of community policing O Level and frequency of communication with the community on crime problems and agency activities to enhance transparency ='s None of the Above III. General Community Support and Engagement 15) Did your agency consult with any of the following groups/organizations on the development of this community policing strategy? Please check all that apply. ] lLocal government agencies (non -law enforcement, e.g. probation/parole, parks and recreation, code enforcement, etc.) Community based organizations (e.g. faith based, community redevelopment groups, social service providers, resident associations) [}Businesses operating in the community 0 Tribal law enforcement agencies (outside your jurisdiction) O Other Federal, state, or local law enforcement agencies L Multi jurisdictional or regional task forces/partnerships DLocal educational institutions (schools/colleges/universities) 0Local government officials DIndividua] stakeholders residing, working or with an interest in the community and/or problem D None of the above 16) To what extent are there related governmental and/or community initiatives that complement your agency's proposed community policing strategy? a) There are a significant number of related initiatives qax b) There are a moderate number of related initiatives t' c) There are a minimal number of related initiatives d) There are no related initiatives 17) To what extent is there community support in your jurisdiction for implementing the proposed community policing strategy? ) a) High level of support b) Moderate level of support c) Minimum level of support 18) If awarded funds, to what extent will the community policing strategy impact the other components of the criminal justice system in your jurisdiction? 0 a) Potentially decreased burden b) No change in burden c) Potentially increased burden Section 7: NEED FOR FEDERAL ASSISTANCE A. Explanation of Need for Federal Assistance All applicants are required to explain their inability to address the need for this award without federal assistance. Please do so in the space below. [Please limit your response The City of Miami has been impacted by the economic down. To cover budget shortfalls for the past three years, Miami has taken advantage of state statutes that allows Con they negotiated and make selective cuts. Police, Fire and civilian employees have taken cuts that when factoring in lost benefits amount to a third of their salaries for some er City's four bargaining unions agreed to $20 million cuts to help close a $40 million dollar budget shortfall for the 2012-13 Fiscal Year. The City is in the process of developi looking for ways to reduce expenditures and increase revenues while at the same time exploring funding options to increase its sworn strength. This grant funding will provic effort. B. Service Population 1. Enter the totalopul;tion of the government entity applying for this grant using the latest census estimate available in the American Fact Finder at http://FactFinder2.cenar 417650 https ://portal. cops.usdoj .gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP ... 6/25/2014 PDF Print View _ Page 13 of 21 i 2. Check here if the population of the entity applying for this grant is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, e. 3. What is the actual population your department serves as the primary law enforcement entity? 417650 This may or may not be the same as the population specified above. For example, a service population may be the census population minus incorporated toms and cities thai within your geographic boundaries or estimates of ridership (e.g., transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined a responsibility to calls' for service for all types of criminal incidents within its jurisdiction. 3a. If applicable, please explain why the service population differs from the census population: 'Basel on the latest versiy C. Fiscal Health 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. Please note: All figures must be rounded to the nearest whole CURRENT FISCAL YEAR (2014) $ 168598800 PREVIOUS FISCAL YEAR (2013) $ 1640669500 PREVIOUS FISCAL YEAR (2012) $ i 1845230o 2) Enter the total jurisdictional (city county, state. tribal. university) locally -generated revenues for the current AND previous two fiscal years. Locally -generated revenues n property taxes, sales taxes, and other taxes and revenue sources (e.g., transportation taxes, transient lodging taxes, licensing fees, other non -property taxes, and franchise taxe police departments would include tuition and fees, park police may include entrance and parking fees, etc. Please note: All figures must be rounded to the nearest whole dolh CURRENT FISCAL YEAR (2014) $ 540297800 PREVIOUS FISCAL YEAR (2013) $ 153838900 PREVIOUS FISCAL YEAR (2012) $ 51346:2800 3) Since January 1, 2013, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through lay-offs. Please the nearest whole percent. Civilian Law Enforcement Agency Personnel % Sworn Law Enforcement Agency Personnel % Other Government Agency Personnel % 0 _ I 4) Since January 1, 2013, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through furloughs that h; minimum of forty hours per affected employee over the course of a fiscal year. Please note: All figures must be rounded to the nearest whole percent. Civilian Law Enforcement Agency Personnel % Sworn Law Enforcement Agency Personnel % J l Other Government Agency Personnel % 5) Since January 1, 2013, what percentages of the following authorized positions in your jurisdiction (city, county, state, tribal, university) are currently unfilled due to offici; your jurisdiction's ability to fill vacancies (i.e., hiring freezes). For example, if your agency has ten authorized sworn positions and one is currently frozen, you would enter 1 Please note: All figures must be rounded to the nearest whole percent. Civilian Law Enforcement Agency Personnel % 1 Sworn Law Enforcement Agency Personnel % 11 Other Government Agency Personnel % 6) The U.S. Census Bureau American Conununity Survey (ACS) provides multi -year poverty rate estimates for communities. Please go to the U.S. Census Bureau's America (http://FactFinder2.census.eov) to determine the percentage of individuals in poverty in your jurisdiction. For jurisdictions not included in the census (e.g., schools, universiti box for "Not Applicable." Please see the program Application Guide for additional information and help in using the American Fact Finder. Please note: All figures must be • Percentage of individuals in poverty % ` iNot Applicable: 7) The Bureau of Labor Statistics' Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Be website (http://www.b1s.uovilau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. It may be necessary to select the nearest best matc city of fewer than 25,000 people may report their county level rate). Please see the program Application Guide for additional information and help in using the LAUS data. F census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable". Please note: All figures must be rounded to the nearest whole percent. Percentage Unemployed for December 2013 1.: Not Applicable: 8) Indicate if your jurisdiction has experienced any of the following events since January 1, 2013 (Check all that apply) OA declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.0 OA declaration as an economically or financially distressed area by the state in which the applicant is located. DDowngrading of the applicant's bond rating by a major rating agency. DHas filed for or been declared bankrupt by a court of law. E iHas been placed in receivership or its functional equivalent by the state or federal government. D Taken on additional law enforcement duties and responsibilities resulting from an agency merger or the disbanding of a neighboring law enforcement agency (which did r funded contract to provide these law enforcement services). https://portal.cops.usdoj .gov/SMS/PrintView.aspx?app=10008 12&printType=all&currentP... 6/25/2014 PDF Print View — - -___- — -_ - ___ ___ Page_14 of 21 9) In addition to the data collected elsewhere in this application, the COPS. Office would like to capture information from jurisdictions that may have faced an unanticipated c significant impact on the delivery of law enforcement services or have experienced an unusually large increase in the number of homicides in the past year. Examples of unat mass shootings, terrorist attacks, natural disasters, or other events leading to mass casualties that would not necessarily be reflected in the UCR crime statistics previously ref Please note that if your jurisdiction is faced with an unanticipated catastrophic event (e.g., mass shooting, terrorist attack, other mass casualty event) after submission of this a,^p��plication closing date, you should contact the COPS Office immediately at 800-421-6770 to update your application to include this information. 0If your agency experienced has an unanticipated catastrophic event or an unusually large increase in the number of homicides in the time period from January I, 2013 to p 10) The Promise Zone Initiative is part of the President's plan to create a better bargain for the middle-class by partnering with local communities and businesses to create jol expand educational opportunities, increase access to quality, affordable housing and improve public safety. In exchange, these designees will receive the resources and flexib The designees have agreed to and must demonstrate a collaborative effort- between private business and federal, state, tribal and local officials; faith -based and non-profit oil ensure that hard work leads to a decent living for every American, in every community. To be a Promise Zone, your jurisdiction must have been designated as such by the closing date of this solicitation. �i If your agency has a designated Promise Zone within its jurisdiction, check the box. D. PropertyNiolent Crime Please select at least one statement below: 12My agency can report crime data for all 3 years (please input in table below:). Ei?My agency cannot report crime data for 2013. My agency cannot report crime data for 2012. D My agency cannot report crime data for 2011. 1) Using UCR crime definitions, enter the actual number of incidents reported to your agency in the previous three calendar years (2013, 2012, 2011) for the following crime for which your agency had primary response authority should be provided. Please enter 0 (zero) to indicate no incidents in a particular year/type. Leave blanks only where da UCR Data 2013 2012 2011 Criminal Homicide 68 vG Forcible Rape '73 • 66 Robbery ! 1852 !2096 2216 Aggravated Assault 2682 259i 2533 . M Burglary T4604 '4255 Larceny (excep motor vehicle theft) ;14165 15305 15021 Motor Vehicle Theft 12449 `2711 11914 Section 8: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS If you are applying for a COPS grant with a post -grant retention plan requirement, please complete A. If you are applying for a COPS grant without a post -grant retention pla A. Continuation of Project after Federal Funding Ends (for COPS grants with a retention plan requirement) Applicants must plan to retain all sworn officer positions awarded under your COPS hiring grant for a minimum of 12 months at the conclusion of 36 months of federal fund COPS funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of grant funding, over and above the number of loc that would have existed in the absence of the grant. These additional position(s) must be retained using state, local, or other non-federal funding only. You may not use funds cover the costs of retention. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention fundit source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitorin, compliance. Please refer to the frequently asked questions on retention which can be found here http://www.cops.usdoi.aov/Default.asp?Item=2367 . 1. Will your agency plan to retain any additional positions awarded under this grant for a minimum of 12 months at the conclusion of federal funding for each position? 811 Yes No Note: Agencies that do not plan to retain all the positions awarded under this grant are ineligible to receive CHP funding 2. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention: (check all that apply) El General funds Ct Raise bond/tax issue C3Private sources/donations ONon-federal asset forfeiture funds (subject to approval from the state or local oversight agency) DFundraising efforts https://portal.cops.usdoj.gov/SMS/PrintView. aspa?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View . Page 15 of 21 O.t State, local, or other non-federal grant funding D Other If other, please provide a brief description of the source(s) of funding not to exceed 500 characters. Section 12: OFFICIAL PARTNER(S) CONTACT INFORMATION An official "partner" under the grant may be a governmental, private, school district, or other applicable entity that has established a legal, contractual, or other agreement wi supporting and working together for mutual benefits of the grant. Please see the COPS Application Guide for more information on official partners that may be required, First Name Last Name Agency Name Action First Name:i Middle Name:: Last Name:? Suffix: Select One.. Name of Partner Agency (e.g.,Smithville High School):^ Type of Partner Agency (e.g., School District):: Streetl;'. Street2 City:i State:: Select One.. Zip/ Postal Code:! Telephone Number:: Fax:j Email: Important! Please click "Add Partner" to Save before moving to the next section. ;Add,Parttner. 141pdate.partneryi Section 13: APPLICATION ATTACHMENTS This section should be used to attach any required or applicable attachments to your grant applications (e.g., Memorandum of Understanding, etc.) If the program for which you are applying requires a Memorandum of Understanding (MOLT), this document should define the roles and responsibilities of the individuals an proposed project Please refer to the program -specific Application Guide to determine if an MOU or other application attachments are required. The Guide will also specify i for submission. Current Attachments File Name Form COPS Sh ApplicationAttachment 2 1-V2.1.pdf SF-424 Delete Form SF424 2 1-V2.1.pdf SF-424 Delete Memorandum of Understanding 1,11Upload:,-,d Section 14: Budget Detail Worksheets Instructions for Completing the Budget Detail Worksheets The following Budget Detail Worksheets are designed to allow all COPS grant and cooperative agreement applicants to use the same budget forms to request funding. Allow widely and depend upon the type of COPS program. The maximum federal funds that can be requested and the federal/local share breakdown requirements also vary. Please refer to the program -specific Application Guide to determine the allowable/unallowable costs, the maximum amount of federal funds that can be requested, and the fe, COPS program for which your agency is applying(See http://www.cops.usdoi.gov/Defaultasp?Item=46). To assist you, sample Budget Detail Worksheets are included in ea( Please complete each section of the Budget Detail Worksheets applicable to the program for which you are applying (See http://www.cops.usdoi.eov/Defaultasp?Item=46 fo requesting anything under a particular budget category, please check the appropriate box in that category indicating that no positions or items are requested. Final calculations will be rounded to the nearest whole dollar. Once the budget for your proposal has been completed, a budget summary page will reflect the total amounts n project costs, and the total federal and local shares. If you need assistance in completing the Budget Detail Worksheets, please call the COPS Office Response Center at 800.421.6770. Section 14A: Budget Detail Worksheets Instructions: This worksheet will assist your agency in reporting your agency's current entry-level salary and benefits and identifying the total salary and benefits request per grant term. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-time swom officer position within your agency. I contributions. (Please refer to htto://wcvw.cops.usdoi.gov/Default. asp?Item=46 for information on the length of the grant term for the program under which you are applying. Special note regarding sworn officer fringe benefits: For agencies that do not include fringe benefits as part of the base salary costs and typically calculate these separately, tl included under Part 1, Section B. Any fringe benefits that are already included as part of the agency's base salary (Part 1, Section A of the Sworn Officer Budget Worksheet) separate fringe listing (Part 1, Section B). Please refer to http://www.cops.usdoi.eov/Default.asp?Item=46 for information about allowable and unallowable fringe benefits fo under the program to which your agency is applying. A. SWORN OFFICER POSITIONS Title Description Number of Positions Edit Delete Full -Time Entry -Level Sworn Officer Base Salary Information Part 1: Instructions: Please Complete the questions below based on your agency's entry-level salary and benefits package for one locally -funded officer position. As applicab, Application Guide, you may also be required to project Year 2 and Year 3 salaries. Sworn Offcer Position 1 A. Base Salary Information Year 1 Salary Year 2 Salary Year 3 Sala Enter the first year entry-level base salary Enter the second year entry-level base salary Enter the tF for one sworn officer position. for one sworn offlcerposItlon, for one swo 43290.00 • 47079.00 149109.00 https://portal. cops.usdoj .gov/SMS/PrintView.aspx?app=100 0812&printType=all&currentP... 6/25/2014 PDF Print View Page_16 of 21 0 Please check this box If base salary Includes vacation costs. D Please check this box If the base salary Includes sick leave costs, B. Fringe Benefit costs should be calculated for each year of the grant term, FRINGE BENEFITS: Year 1 Fringe Benefits COST BASE% OF SALARY ri Please check this box If base salary r.2 Please ct includes vacation costs. Includes vac o Please check thls box If the base salary 0 Please cf. Includes sick leave costs. Includes sic Year 2 Frinoe Benefits COST BASE% OF SALARY Year 3 Frinc COST BASE Social security expenses ,+ 0 DFixed (g„,.._ __.H__.__ _>hi.. ;.: _.... .: _. cannot exceed 6.2% Exempt 6.2% Rate Medicare expenses cannot :_{ ii 1 0 Fixed hat exceed 1.45%0 Exempt 1.45% Rate Health Insurance (Family Coverage) Life Insurance VacatlonNumber of Hours Annually9=_ Sick Leave Number of Hours Annually:9E Retirement Worker's Compensation 0 Exempt Unemployment Insurance OExempt Other Shift Difterental Payments Other 1 Dental Insurance 9525.00 (20.58 j`10496.00 22.01 ii5EZOD 1180.00 1039 I1180.00 (038 11180.00 f0 fn 00 Ii0 10.00 I(D i0 -O.OD 1,0 TO OiS ;v L. 18000.00 J38.89 111800000 137 75 14921.00 :560000 -12.10-(5936.00 12.45 E29200 €0 0.00 ;.-.� 1463.00 11.00 [1477.00 1100 491.00 Other (5electOne Benefits Sub -Total Per Year (1 Position) C. Total Salary + Benefits Per Year (1 Position) D. Total Salary and Benefits for Years 1, 2, and 3 (1 Position): iD to99 I�0 G.OD 0 16.00 _.._.__... j 0 ;GOD 134439.21 80729.21__.._..._.._ 252460.64 i35780 35 .38153.0E 183459.35. _.__ ... _... t58272.08._.. X !"�-` ` . # of Positions 378-5909.60 SALARY DETAILS Part 2 : Swom Officer Salary Information 1. If your agency's second and/or third -year costs for salaries and/or fringe benefits increase after the first year, check the reasons(s) why in the space below. If these costs do Applicable". o Cost of Living Adjustment (COLA) u Step Raises DChange in Benefit Costs DNot Applicable Part 3: Federal/Loca1 Share Costs (for Hiring Grants) As part of the local matching requirement for the 2014 COPS Hiring Program, grantees must assume a progressively larger share of the cost of the grant with local funds ove means that your local match must increase each year, while the federal share must decrease. Total Salary and Benefits for year 1,2, &3 (all positions) Total Salary and Benefits for year 1, 2, & 3 (all positions):3786909.30 j Total Federal Share:(1875000.00 Total Federal Percentage: 49.5126'6059855857 Total local share required:11911999.60 Total Local Percentage: 50.48733140144143 Please project in the chart below how your agency plans to assume a progressively larger share of the grant costs during each year of the program. The chart is only a project: may deviate from these specific projections during the grant period, it must still ensure that the federal share decreases and the local share increases. For more details on loca program, please refer to http://wwu .cops,usdoi.aov/Default.asp?Item=46. Federal Share Year 1625500.00 Federal Share Year 21925500.00 Federal Share Year 3 324000.00 Federal Total 1675000.0D-V �._....._..... Local Share Year 1 5354. 0500 ._ Local Share Year 2 `83625 a.00 I Local Share Year 3 695096.60 Local Total i 1911 909.60 • 3786909.60 1 S. BUDGET SUMMARY Instructions: Please review the category totals and the total project costs below. If the category totals and project amounts shown are correct, please continue with the submis need to make revisions to a budget category, please return to the Budget Detail Worksheet. Section Budget Category Category Total A. Sworn Officer Positions $3786909.60 B. Civilian / Non -Sworn Officer Positions $0.00 C. Equipment & Technology $0.00 D. Supplies $0.00 https ://portal. cops. usdoj . gov/SMS/PrintV iew.aspx?app=1000 812&printType=all&currentP ... 6/25/2014 PDF Print View Page_17 of 21 E. Travel & Training $0.00 F. Contracts & Consultants $0.00 G. Other Costs $0.00 H. Indirect Costs $0,00 Total Project Amount: $3786909.60 Total Federal Share Amount: (Total Project Amount X Federal Share Percentage Allowable) $1875000.00 Total Local Share Amount(If applicable): (Total Project Amount - Total Federal Share Amount) $1911909.60 If your application is funded, but for a reduced number of officer positions, the percentage of the local share provided above will be applied to the total project cost of the aw Waiver of Local Match The COPS Office may waive some or all of a grantee's local match requirement based on severe fiscal distress. During the application review process, your agency's waiver! availability of funding, a demonstration of severe fiscal distress as reflected through the fiscal health data in Section 7 of this application, and a comparison of your fiscal hea applicant pool. Ql: Are you requesting a waiver of the local match based on severe fiscal distress? [No Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. First Xia-WName: _ oan (M chaila) y y� Last Name: ;Choi Title: ;Police (budget end Finani Telephone Number; i305-r03-6198__J Fax: 1305-5 9-6634 1 Email Address: :Xiao-liven choi©miami_p: Section 15A: ASSURANCES Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicn provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at 800.421-6770. By signing this form, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant assures us that 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity this grant. These restrictions are set forth in 5 U.S.C. § 1501, et seq. 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4. It will establish safeguards, if ithas not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but not limited to: the requir CFR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Circular A-87), 2 CFR 220 (OMB Circular A-21), 2 CF] and 48 CFR Part 31.000, et seq. (FAR 31) (governing cost principles); OMB Circular A-133 (governing audits) and other applicable OMB circulars; the applicable provision Safe Streets Act of 1968, as amended; 28 CFR Part 38.1; the applicable COPS Application Guidelines; the applicable COPS Grant Owner's Manuals; and with all other appli orders, regulations, or circulars. 7. It will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups arid qualified women in o: enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the grounds of race, color, religion, national origin, sex, disabilit person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded funds. These civil rights requirements are found in the non-discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Ornnit Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. Education Amendments of 1972, as amended (20 U.S.C. 1681 et seq.); and the corresponding DOJ regulations implementing those statutes at 28 C.F.R. part 42 (subparts C,1 with Executive Order 13279 Equal Treatment for Faith -Based Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religion process and nondiscrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non -belief." A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against hearing, it agrees to forward a copy of the finding to the Office for Civil Rights, Office of justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. If your organization has received an award for $500,000 or more and has 50 or more employees, then it has to prepare an Equal Employment Opportunity Plan (EEOP) an Rights ("OCR"), Office of Justice Programs, 810 7th Street, N.W., Washington, DC 20531, for review within 60 days of the notification of the award. If your organization re and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your orgar file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and retum it to OCR. If your organization $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, no then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the Civil Rights Act of 19 to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental : Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA.. htti s://portal.cops.usdoj.govISMS/PrintView.aspx?app=1000812&printType=all&eurrentP... 6/25/2014 PDF Print View Page_18 of 21 __- 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this applicati; Single Point of Contact. 12. Itveill submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearanc Act of 1995 if required. 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non-exempt research or stat subjects and also with 28 CFR Part 22, requiring the safeguarding of individually identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, it will enforce on-the-job seat belt policies and programs for employees when operating agency -owned, rented or personally -owned N 15. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as al 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and/or the increased officer redeployment level, as applicable, with 12 months following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adop- any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification in the Anti- Lobby Act, 18 U.S.C. 1913. 18. In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process, it r share (or, if the awarded grant does not contain a cost sharing requirement, contribute a non-federal share) equal to the amount seized in order to fully implement the grant pr 19. None of the funds made available under this award may be distributed to the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries. False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in fed; other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Manuel Orosa tvianuet Orosa Date: 06/2312014 Signature of Government Executive/Financial Official (For your electronic signature, please type in your name) Daniel Alfonso _Daro=1At€onso Date: ; 6//23/2014 Section 15B: Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Federal Taxes and Assessments; Drug -Free Workplace Requirements; and Coordination wit Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification re should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "Nonprocurement Debarment and Suspension," Public L applicable appropriations Act, 28 CFR Part 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)," and the coordination requirements of the Public Safet. Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which'relianee will be placed when the Department of Justice determines to 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as de: certifies that A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or eml Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperat continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agi officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete an; "Disclosure of Lobbying Activities," in accordance with its instructions; and C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under and subcontracts) and that all sub -recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) Pursuant to Executive Order 12549, Debarment and Suspension, as implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined requirements, the applicant certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excl any federal department or agency; B. Have not within a three-year period preceding this application been convicted of a felony criminal violation under any Federal law, or been convicted or had a civil judgm commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transactir antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen prop; obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerat certification; and D. Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default: 3. Federal Taxes and Assessments A. If applicable, an applicant who receives an award in excess of $5,000,000 certifies that, to the best of its knowledge and belief, the applicant has filed all federal tax return preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the in default, or the assessment is the subject of a non -frivolous administrative or judicial proceeding. B. The applicant certifies that it does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. 4. Drug -Free Workplace (Grantees Other Than Individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees/recipients, as defined at 28 CFR Part 83.660 - A. The applicant certifies that it will, or will continue to, provide a drug -free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on -going drug -free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug -free workplace; htti s://portal.cops.usdoj.gov/SMS/PrintView.aspx?app=1000812&printType=all&currentP... 6/25/2014 PDF Print View - Page.19 of 21 . (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug -abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such corn (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such employees must provide notice, including position title, to: COPS Office, 145 N St, NE, Washington, D.C. 20530. Notice shall include the identification number(s) of each a (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amp (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, la' agency; (vii) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v), and (vi). Grantee Agency Name and Address: B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of performance (street address, city, county, state, zip code) City of Miami Police Department 400 NW 2nd Avenue 4th Floor Room 419 Miami, FL 33128 Check if there are workplaces on file that are not identified here. i 5. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be a proposal if approved, Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applica appropriate coordination with all affected agencies. to Where the applicant is unable to certify to any of the statements in this Certifications form, he or she shall attach an explanation to this application regarding the particular Please check the box if an explanation is attached to this application. Please note that the applicant is still required to sign the Certifications form to certify to all the other apl Grantee Agency Name and Address: Grantee IRS/ Vendor Number: s960003 False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in fed, other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge, Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Manuel Orosa 'ManuelOrosa Date: ;06/2312014 1 Signature of Government Executive/Financial Official (For your electronic signature, please type in your name) Daniel Alfonso ;Daniel Alfonso Date: '0612312014 Section 16: Disclosure of Lobbying Activities Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a m pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quar Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known Check the appropriate classification of the re or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier, Subawards include but are not limite, contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congn 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Departi Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1).'If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number fo loans and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IF number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the pr 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal act (b) Enter the full name(s) of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. T this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average I0 minutes per response, including time existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352. 1 Not Applicable http s://portal. cops .usdoj .gov/SMS/PrintView.aspx?app=1 0008 1 2&printType=all&eurrentP ... 6/25/2014 PDF Print View Page 20 of 21 _ _ 1. Type of Federal Action: a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. Status of Federal Action: a. bid/offer/application b. initial award c. post -award 3. Report Type: a. initial filing b. material change For Material Change Only:If you select "b. material change" above, the following three fields are required. 4. Name and Address of Reporting Entity: City of Miami 444 SW 2nd Ave Miami, FL 33130-1910 a. Prime 0 b. Subawardee Subawardee Tier, if known Congressional District (number), if known: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: City of Miami 444 SW 2nd Ave Miami, FL 33130-1910 Congressional District (number), if known: 6. Federal Departmentgency: USDOJCOPS 7. Federal Program Name/Description: 'le 710 CFDA Number, if applicable: 16.710 8. Federal Action Number, if known: 9. Award Amount, if known: • 10. a. Name and Address of Lobbying Registrant (f individual, last name, first name, /i9): 10 b. Individuals Performing Services (including address if different from No.1 0a) (last name, first name, MI): 11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon whi above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annuall inspection. Any person who fails to Ole the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. i By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application an entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Applicatic Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment frc cooperative agreements, or contracts, and/or any other remedy. Typed Name: illia Blondei Title: Directcr, Grants Administj Telephone Number: ;3054161536 DATE: T6/23/2014 Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL Section 17: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS 1) Federal Civil Rights and Grant Reviews: Please be advised that an application may not be funded and, if awarded, a hold may be placed on the award if it is deemed that the applicant is not in compliance with federa cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a Department of Justice grant review or audit. 2) Certification of Review of 28 C.F.R. Part 23/Criminal Intelligence Systems: Please review the COPS Application Guide: Legal Requirements Section for additional information. Please check one of the following, as applicable to your agency's intended use of this grant: 40 No, my agency will not use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. Yes, my agency will use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. By signing below, we assure that our agency ti 28 C.F.R. Part 23. https: //portal. cops.usdoj .gov/SMS/PrintView.aspx?app=1 000812&printType=all&currentP ... 6/25/2014 PDF Print View Page 21 of 21 3) Certification of Review and Representation of Compliance with Requirements: The signatures of the Law Enforcement Executive/Agency Executive, Government Executive/Financial Official, and the Person Submitting this Application on the Reviews . COPS Office that: a) the signatories have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity; b) the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the Guide; the COPS Grant Owner's Manual, Assurances, Certifications and all other applicable program regulations, laws, orders, and circulars; c) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in fede or contracts, and/or any other remedy available by law to the federal government; AND d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which reliance will be placed when the Di award the covered grant. e) the applicant understands that as a general rule COPS funding may not be used for the same item or service funded through another funding source. f) the applicant and any required or identified official partner(s) listed in Section 12 are partners in this grant project and mutually agreed to this partnership prior to this gran: The signatures of the Law Enforcement Executive/Agency Executive and the Government Executive/Financial Official on this application must be the same as those identifii Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Manuel Orosa anuelOrose Date: :0612312014 Signature of Government Executive/Financial Official (For your electronic signature, please type in your name) Daniel Alfonso ,Daniel Alfonso Date: o6123/207. Signature of Person Submitting This Application (For your electronic signature, please type in your name) !Lillian Blondai j Date: i06/232014 @ By clicking this box, the applicant understands that the use of typed names in this grant application and the required grant forms, including the Assurances and Certificatic and that the electronic signatures are the legal equivalent of handwritten signatures. • httos://nortal.cotts.usdoi . vovISMS/PrintView.aspx?app=1000 812&printType=all&currentP ... 6/25/2014