HomeMy WebLinkAboutBack-Up DocumentsDepartment ofJustice
Office ofJustice Programs
Office of the Assistant Attorney General
September 29, 2014
Mr. Daniel Alfonso
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Mr. Alfonso:
Washington, D.C. 20531
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office ofJustice Programs has approved
your application for funding under the FY 13 Smart Policing Initiative - Full Proposal in the amount of $605,394 for City of
Miami.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Melanie Davis, Program Manager at (202) 305-7944; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
,'xZAKzLa v.01a/3.n.�
Karol Virginia Mason
Assistant Attorney General
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel (202) 307-0690
TTY: (202) 307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp,usdoj,gov/ocr
September 29, 2014
Mr, Daniel Alfonso
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Mr. Alfonso:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/about/ocr/vawafags.htm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination, Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards,
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http://www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to
treat faith -based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its
board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly)
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must hold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organisations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm.
SAAs and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified
at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by -
case basis to permit some faith -based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.gov//about/ocr/pdfs/UseofConviction Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2)
submittingto the OCR findings of discrimination (see 28 CFR. §§ 42.204(c), .205(c)(5)).
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the ESOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert,pdf
If your organization is a govemment agency or private business and receives an award of $25,000 or more, but Tess than $500,000, and has
fifty -or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review, Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.
If your organization is a govemment agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
http://vvww.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf,
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj,gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipients of their. civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see http://www.ojp.usdoj,gov/funding/other_requirements.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
,,,,,,-,,3,,,,,,,, Department Justice
Grant
PAGE 1 OF 5
f of
44Ro ,(1�,
Office ofJustice Programs
= < tt Bureau of Justice Assistance
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1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
City of Miami
3500 Pan American Drive
Miami, FL 33133
4. AWARD NUMBER: 2014-WY-BX-0002
5, PROJECT PERIOD: FROM 10/01/2014 TO 09/30/2017
BUDGET PERIOD: FROM 10/01/2014 TO 09/30/2017
6, AWARD DATE 09/29/2014
7. ACTION
Initial
IA. GRANTEE IRSNENDOR NO.
596000407
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
Predictive Crime Modeling Project
10. AMOUNT OF THIS AWARD $ 605,394
11. TOTAL AWARD $ 605,394
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S),
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY14(BJA - Smart Policing) Pub. L. No. 113-76, 128 Stat. 5, 61
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE _
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Karol Virginia Mason
Assistant Attorney General
I8. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Daniel Alfonso
City Manager
17. SIGNATURE OF APPROVING OFFICIAL
,' .A.,,LQ D • l a./3„, --ice_
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD, DN.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B WY 80 00 00 605394
21. NWYUGT0875
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE,
OJP FORM 4000/2 (REV. 4-88)
Department ofJustice
Office ofJustice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF 5
PROJECT NUMBER 2014-WY-BX-0002 AWARD DATE 09/29/2014
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F,R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP,
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department ofJustice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www,usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
OJP FORM 4000/2 (REV. 4-88)
Department ofJustice
Office ofJustice Programs
Bureau ofJustice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF 5
PROJECTNUMBER 2014-WY-BX-0002 AWARD DATE 09/29/2014
SPECIAL CONDITIONS
8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office ofJustice Programs web site at http://www.ojp,gov/funding/sam.htm (Award condition; Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use offederal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available in the OJP Financial Guide Conference Cost Chapter.
11. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples,htm.
12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget -modification or
change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students.
14. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless'such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
15. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office ofJustice Programs web site at
http://www,ojp,gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
OJP FORM 4000/2 (REV. 4-88)
Department ofJustice
Office ofJustice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 4 OF 5
PROJECT NUMBER 2014-WY-BX-0002
AWARD DATE 09/29/2014
SPECIAL CONDITIONS
16. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or governments
expense, shall contain the following statements: "This project was supported by Grant No. 2014-WY-BX-0002
awarded by the Bureau ofJustice Assistance. The Bureau ofJustice Assistance is a component of the Office ofJustice
Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile
Justice and Delinquency Prevention, the Office for Victims of Crime, and the Office of Sex Offender Sentencing,
Monitoring, Apprehending, Registering, and Tracking. Points of view or opinions in this document are those of the
author and do not necessarily represent the official position or policies of the U.S. Department ofJustice." The current
edition of the OJP Financial Guide provides guidance on allowable printing and publication activities.
17. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
18. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
19. With respect to thisaward, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 1 10% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
20, The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https://grants.ojp.usdoj.gov)
using the SF 425 Federal Financial Report form (available for viewing at
www.whitehouse.gov/omb/grants/standard_folms/ff report.pdf), not later than 30 days after the end of each calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
21. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted
to the Office ofJustice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/.
22. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
23, Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF-425) and semi-annual
performance reports through GMS (https://grants,ojp.usdoj,gov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more
detailed information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office ofJustice Programs
Bureau ofJustice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2014-WY-BX-0002 AWARD DATE 09/29/2014
PAGE 5 OF 5
SPECIAL CONDITIONS
24. The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
25. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) on all grant
monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits.
The recipient agrees to provide to OJP all documentation necessary to complete monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents, Failure to cooperate with OJP's grant monitoring
activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings
and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit
review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
26. The recipient is authorized to incur obligations, expend, and draw down funds in an amount not to exceed $150,000 for
the sole purpose of developing an SPI Action Plan. The grantee is not authorized to incur any additional obligations, or
make any additional expenditures or draw -downs until BJA has reviewed and approved the recipient's SPI Action
Plan, and a Grant Adjustment Notice (GAN) has been issued to remove this Special Condition.
27. The recipient may not obligate, expend or draw down funds until the Office of the Chief Financial Officer (OCFO) has
approved the budget and budget narrative and a Grant Adjustment Notice (GAN) has been issued to remove this special
condition.
28. The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the grant manager
for this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative
statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed
instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any
supplemental information it may request, (3) the recipient has made any adjustments to the award that OJP may require
to prevent or eliminate any inappropriate duplication of funding (e.g., budget modification, project scope adjustment),
(4) if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any
necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and _
(5) a Grant Adjustment Notice has been issued removing this special condition.
29. The recipient may not obligate, expend, or draw down any award funds until: (I) it has provided to the grant manager
for this OJP award information regarding research and evaluation independence and integrity in accordance with the
detailed instructions in the program solicitation, (2) OJP has completed its review of the information provided and of
any supplemental information it may request, (3) the recipient has made (or agreed to) any adjustments to the award
(including as to amount) that OJP may require to prevent, eliminate, mitigate, or otherwise adequately address any
actual or apparent personal or financial conflict of interest on the part of the investigators or other staff/consultants
engaged in the research/evaluation or organizational conflict of interest on the part of the recipient entity, and (4) a
Grant Adjustment Notice has been issued removing this special condition.
The recipient understands and agrees that if it does not provide an adequate research and evaluation independence and
integrity submission (as determined by OJP), or if it fails to implement (as determined by OJP) any safeguard included
in its submission or required by OJP, a discretionary award will be terminated (without right of appeal), upon thirty
(30) calendar days advance written notice by OJP.
30. Recipient may not obligate, expend or drawdown funds until the Bureau ofJustice Assistance, Office ofJustice
Programs has received and approved the required application attachment(s) and has issued a Grant Adjustment Notice
(GAN) releasing this special condition.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Categorical Exclusion for City of Miami
The National Initiative: Smart Policing: Evidence -Based Law Enforcement Initiative helps improve criminal
justice systems and provides national programs and efforts, such as training and technical' assistance, to address the
needs of state and Local justice systems and communities. Awards under this program will be used to develop
national demonstration, training, and technical assistance programs.
None of the following activities will be conducted whether under the Office of Justice Programs federal action or a
related third party action:
(1) New construction.
(2) Renovation or remodeling ofa property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100-year flood plain.
(3) A renovation which will change the basic prior use ofa facility or significantly change its size.
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment.
(5) Implementation ofa program involving the use of chemicals.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion
as contained in paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations. Additionally, the
proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet
the criteria for a categorical exclusion.
v o,'L Department of Justice
` sr'.. Office ofJustice Programs
:•. Y:.
hsI Bureau ofJustice Assistance
4' , _.
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GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
PROJECT NUMBER
2014-WY-BX-0002
PAGE 1 OF 1
This project is supported under FY14(BJA - Smart Policing) Pub. L. No. 1 13-76, 128 Stat. 5, 61
1. STAFF CONTACT (Name & telephone number)
Melanie Davis
(202) 305-7944
2. PROJECT DIRECTOR (Name, address & telephone number)
Lillian Blondet
Director, Grants Administration
444 S.W. 2nd Avenue
5th floor
Miami, FL 33130-1910
(305) 416-1536
3a. TITLE OF THE PROGRAM
BJA FY 13 Smart Policing Initiative - Full Proposal
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
Predictive Crime Modeling Project
5. NAME & ADDRESS OF GRANTEE
City of Miami
3500 Pan American Drive
Miami, FL 331.33
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 10/01/2014 TO: 09/30/2017
8. BUDGET PERIOD
FROM: 10/01/2014 TO: 09/30/2017
9. AMOUNT OF AWARD
$ 605,394
10. DATE OF AWARD
09/29/2014
11. SECOND YEAR'S BUDGET
12. SECOND YEARS BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTIDN OF PROJECT (See instruction on reverse) '
The Smart Policing Initiative seeks to build upon the concepts of offender -based and place -based policing and broaden the knowledge of effective policing
strategies. The most convincing research demonstrates that place -based or hotspot policing reduces violent crime and neighborhood disorder. This initiative
addresses the need for effective policing that requires a tightly focused, collaborative approach that is measurable, based on sound, detailed analysis and includes
policies and procedures for accountability. This grant program seeks to build upon data -driven, evidence -based policing by encouraging state and local law
enforcement agencies to develop effective, economical, and innovative responses to precipitous or extraordinary increases in crime, or in a type or types of crime
within their jurisdictions. .
The City of Miami, Miami Police Department (MPD) will utilize Smart Policing initiative grant funds, in partnership with a research partner, to develop economical
and efficient predictive analytics that will improve MPD's ability to make force deployment decisions and increase crime clearance rates, specifically auto -thefts
OJP FORM 4000/2 (REV. 4-88)
and robberies. The Miami Police Department selected these two areas of improvement due to the following challenges: 1) specific areas of vertical growth in the
city have the largest increase in calls for service as compared to all other city neighborhoods that have remained relatively flat, 2) MPD's limited crime spot
mapping capability, and 3) MPD's robbery and auto theft clearance rates are lower than the national average.
The MPD will use funds to purchase a predictive modeling software workbench, hire an experienced statistical analyst, who is capable of building and interpreting
predictive models, and hire a researcher to conduct an evaluation. The modeler will be capable of providing crime forecasting and criminal behavior analytics in
conjunction with, or overlaid against, the existing hot spot technology. The MPD police command staff will use the predictive models to make force deployment or
tactical decisions to address areas of concern. The research partner will then analyze and validate the validity of the models with input from experienced crime
analysts, in order to quantify the results and to provide feedback on how the models should be adjusted to improve the results further.
CA/NCF
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BJA FY 13 Smart Policing initiative - Concept Paper
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BJA FY 13 Smart Policing Initiative - Concept Paper
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*Employer Identification Number (EIN)
59-6000375
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Township
Type of Applicant (other):
*Organizational Unit
Miami Police Department
*Legal Name (Legal Jurisdiction Name)
City of Miami, Florida
*Vendor Address 1
444 S.W. 2nd Avenue, 5th floor
Vendor Address 2
*Vendor City
Miami .
Vendor County/Parish
*Vendor State
Florida
*Vendor ZIP
33130-1910
Point of Contact Information for matters involving this application
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Ms.
Contact Prefix (Other):
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Lillian
Contact Middle Initial:
Cotnact Last Name:
Blondet
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Director, Grants Administration
Contact Address Line 1:
444 S.W. 2nd Avenue, 5th floor
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Contact City:
Miami
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Florida
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Contact Phone Number:
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Contact Fax Number:
(305) 416-2151
Contact E-mail Address:
Iblondet@miamigov,com
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Project Information
Descriptive Title of Applicant's Project
A Predictive Crime Modeling Approach to Improve Problem Solving, Force Deployment and
Crime Incident Clearance Rates for Auto -Theft and Robberies.
Areas Affected by Project
Proposed Project
*Start Date
October/ 01/ 2013
*End Date
September/ 30/ 2016
*Congressional Districts of
Project
Congressional District 17, FL
*Estimated Funding
Federal
$605238.00
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$0.00
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City of Miami Congressional Districts
FL -017, FL-018, FL-020, FL-020, FL -025
FLORIDA INTERNATIONAL UNIVERSITY
!i'_rrcr7zris u,hlzt nscamii xrniterriy
Researcher Addendum
February 14, 2013
As the research partner for the proposed "A Predictive Modeling Approach to Improve Problem -
Solving and Crime Incident Case Clearance" initiative, it is recognized that I, Dr. Rob T.
Guerette, associate professor of criminal justice at Florida International University, will have an
integral role throughout the project term.. I, with the support ofa graduate research assistant, will
assist in tailoring the specific focus of the predictive analysis application, will participate in its
strategic implementation within the department, will assist in ongoing data collection and
analysis to monitor and assess the initiatives activities, and provide a final report which fully
characterizes the initiative and its results.
More specifically, as the research partner my responsibility within the proposed initiative will
include the following:
1. To work with the project team to perform a needs based assessment of how and
where to deploy the predictive modeling system.
2. To provide the project team with existing understanding of crime pattern formation.
3. Assist with strategy and initiative development based on what is learned in the
analytical phase and which is informed by existing research :evidence regarding crime
patterning.
4. Assist with ongoing data monitoring of program efforts throughout the course of the
project.
5. Perform an outcome evaluation of the developed and implemented predictive
modeling strategy.
6. Prepare a final report which fully characterizes the nature of the initiative and its
intended outcomes.
This type of "action research" approach fits squarely within my focus of research which includes
situational crime prevention, problem- and community -oriented policing, andprogram and
policy evaluation. I currently serve as the senior researcher for the crime prevention section of
the CrimeSolutions.gov Resource Center, part of the Evidence Integrationlnitiative (p2i), a
project originally launched by the Office of Justice Programs and now managed by the National
Institute of Justice. Within this initiative, I had an integral role in developing the methodological
instrument used to assess the evidence base of crime prevention programs and practices
displayed on the website and in assembling and reviewing the evaluation research evidence base.
I have also been affiliated with the Center for Problem -Oriented Policing since its inception and
serve as the:advisor and coordinator for the annual International Herman Goldstein Awards for
Excellence in Problem -Oriented Policing. This experience has given me a decade long exposure
to some of the most promising problem led policing projects in the world. I also currently serve
as the research partner for the U.S. Attorneys Office of South Florida, Project Safe
Department of Criminal Justice
School of international & Public Affairs
University Park, A4izmi, 'FL 33199 • Tel: (305) 348-5890 • Fax: (305) 348-5848 - http://cj.fiu_edu/
Florida International Uniremity is an Equal OplxxtunityeAccesa Employer and lnsiituti n • TDD via FRS I *no-95S-8771
Neighborhoods -Violence Reduction Initiative. in this capacity I am already engaged in tasks
very similar to those outlined above. I have worked on other applied researchprojects in
consultation, collaboration or affiliation with the Department of Homeland Security - U.S.
Border Patrol, the National Research Council, the British. Home Office Research Directorate, the
National Policing Improvement Agency (NPIA-UK), the Miami Police Department and the New
Jersey Department of Probation and Parole.
My research has appeared in a variety of peer reviewed outlets including Criminology; Crime &
Delinquency; Crime Prevention Studies; Criminology & Public Policy; the European Journal on
Criminal Policy and Research; the Journal of Criminal Justice; the Journal of Experimental
Criminology; the Journal of Studies on Alcohol & Drugs and Security Journal. I authored the
Center for Problem -Oriented Policing, Problem -Solving Tools Guide No 10, Analyzing Crime
Displacement and Diffusion and Problem -Specific Guide No. 44, Disorder at Day Laborer Sites,
part of a publication series produced by the U.S. Office of Community Oriented Policing
Services. Moreover, I am the author of the book Migrant Death: Border Safety and Situational
Crime Prevention on the U.S.-Mexico Divide (2007) and co-editor of the book .Migration,
Culture Conflict, Crime and Terrorism (2006).
Respectfully submitted,
Rob T. Guerette, Ph.D
Associate Professor of Criminal Justice
Florida International University, Miami
Biography
Rob T. Guerette, Ph.D
Rob T. Guerette is an associate professor of criminal justice in the
School of International and Public Affairs (SIPA) at Florida
International University. He holds a doctorate from Rutgers
University -Newark and was a Fellow at the Eagleton Institute of
Politics, Rutgers University. -New Brunswick. His research interests
primarily focus on situational crime prevention, problem- . and
Community -oriented policing, transnational crime, and program and
policy evaluation. He serves as the senior researcher for the crime
preventionsection of the crimeSo.lufion&gov Resource Center, part
of the Evidence Integration :Initiative (E2I), a project originally launched by the Office of
Justice Programs, U.S. Assistant Attorney General's Office. He is also affiliated with the
Center for Problem -Oriented Policing and serves as the advisor and coordinator for the
annual International Herman Goldstein Awards for Excellence in Problem -Oriented
Policing. In addition, he has worked on projects in consultation, collaboration or
affiliation with the Department of Homeland Security - U.S. Border Patrol, the National
Research Council, the British Home Office Research Directorate, the National Policing
Improvement Agency (NPIA-UK); the T.T.S. Attorney's Office for the Southern District of
Florida, the Miami Police Department and the New Jersey Department of Probation and
Parole.
His research has appeared in a variety of peer reviewed outlets including Criminology;
Crime & Delinquency; Crime Prevention Studies; Criminology & Public Policy; the
European Journal on Criminal Policy and Research; the Journal of Criminal Justice; the
Journal of Experimental Criminology; the Journal of Studies on Alcohol & Drugs and
Security Journal. He is the author of the Center for Problem -Oriented Policing, Problem -
Solving Tools Guide No 10, Analyzing Crime Displacement and Diffusion and Problem -
Specific Guide No. 44, Disorder at Day Laborer Sites, part of a publication series
produced by the U.S. Office of CommunityOriented Policing Services. He is also author
of the book Migrant Death: Border Safety and Situational Crime Prevention on the U.S.-
Mexico Divide (2007) and co-editor of the book Migration, Culture Conflict, Crime and
Terrorism (2006).
A Predictive Crime Modeling Approach to Improve Problem Solving,
Force Deployment and Crime Incident Clearance Rates for Auto -
Theft and Robberies
Statement of the Problem:
The City of Miami Police Department, like other major metropolitan police departments,
is facing many new challenges. These challenges include providing services to a larger population while
dealing with high attrition, slow replacement hiring, smaller budgets, and the loss of investigative or
administrative. knowledge. In order to develop efficient and economical strategies, through predictive
analytics, the Department is focusing on two key areas; making better force deployment decisions and
assisting our investigators to improve our low crime clearance rates, specifically auto -thefts and
robberies. Within these two critical areas, three specific challenges exist. Though critical, these
challenges are not uncommon or insurmountable among police departments across the country.
1. The Department is seeking ways to make better force deployment decisions by expanding its
current hot spot crime mapping through the use of a predictive policing modeler and the incorporation
and correlation of external data sources. The Miami Police Department has invested heavily in its crime
analysis and geospatial hot spotting technological capabilities including. The Omega Group's Crime View
Dashboard application and Business Object Enterprise reporting application. This technology is used to
identify crime patterns and trends and to assist decision makers in making force deployment decisions,
Currently the information used for hot spot analysis is present and historic police incident calls for
service and criminal incident report data. The goal of the Department is to mine this data further by
beginning to analyze and correlate external data such as weather conditions, social media sources like
Twitter, Facebook, and Google+, RSS news feeds, and school and holiday calendars. By using this data
and feeds with a predictive policing modeler, the Department can begin to make force deployment
decisions based on forecasted pattern matching.
2. The City of Miami is facing an unprecedented period of vertical growth where the residential
and commercial footprint of the city is moving skyward. Specific areas of vertical growth in the city,
such as our Brickell Avenue corridor, have seen the largest increase (2006: 14,831 calls, 2012: 21858
calls = 67% increase) in police calls for service over the past few years compared to all other city
neighborhoods that have remained relatively flat. Typical "Hotspot" strategies that govern force
deployment in a two-dimensional space are not yielding quantifiable results. Crime trends and patterns
now need to be analyzed beyond the X/Y coordinate model and moved into the vertical three-
dimensional space. A single modern high rise building may be multi -use; the ground floor may be used
1
for retail and. commercial businesses, the lower floors may be offices, the middle floors may be
government assisted housing units, and the upper floors may be luxury condominiums. The traditional
hot spot method may identify the street address as a crime hot spot, but it does not accurately reflect
where the crimes are occurring vertically. In addition, each vertical slice of the building requires a
different Scan, Analyze, Respond and Assess (SARA) approach to solving the crime problem with
different sets of external and internal resources and strategies.
3. The final challenge faced by MPD, at least in part resulting from the challenges noted above, is
the below average crime clearance rates. The average national violent crime clearance rate for 2011
was 47.7%. In 2012, MPD's rate was 35.3%. Nationally, robberies had a 28.7% clearance rate while
Miami's was 15.7%. Auto theft, a crime that often results in subsequent additional violent or property
crimes, has a national clearance rate of 11.9% while Miami only solved 5.9%. The Department is seeking
to enable it's investigators to clear more crimes through the use of a predictive policing modeler that
analyzes and matches cases with potential suspects, sharing a past history of recidivism for the specific
crime type in order to generate additional leads on cold cases.
Program Design and Implementation
The purpose of this project is to procure and implement a predictive policing solution, with a
research and analysis component, which is modular in design, can be tailored to address each area of
concern, and can be easily modified as new trends or patterns emerge, Specifically, the Department is
proposing a joint partnership between public, private, and educational research partners to develop an
evidence based approach to predictive policing that will address issues affecting MPD as well as other
local agencies.
Research and Evidence Collection: The Miami Police Department can best be described as
"data rich, but information poor." The Department does an excellent job of collecting data
electronically and retaining huge quantities of historical data in data warehouses, but do not have an
analytical approach or methodology to mine this data for real-time force deployment decisions,
investigative leads, or to assist investigators with clearing cold cases. This goes beyond the simple
business intelligence model of ad hoc or geospatial reporting. The current toolsets utilized provide
where and when crimes occur, but do little to explain why or recognize patterns in order to make
predictions based off of similar forecasted indicators. The Department will work with the research &
private partner to identify an innovative strategy to determine how aggregating social media data, news
feeds, weather patterns, payday schedules, and calendar events when overlaid over historic crime
information can establish clear patterns or indicators that can be used by a predictive software
algorithm to identify and alert decision makers to potential issues. MPD will also work to research the
2
best methodology to address, identify, and visualize data in a 3D vertical model in areas with a large
quantity of high rise buildings. In order to improve clearance rates, MPD will work with its partners to
research crime recidivism rates for robberies and auto thefts and to establish a weighted scale that can
be applied to individuals with a history of committing specific crimes. With this information, a
collaboration to develop a predictive model that can provide an investigator with a list of possible
suspects based on the type of crime, location of the incident, information provided by the victims,
aggregated data about recent prison releases, arrest and booking information and, a weighted value of
potential recidivism will be formed. Some potential example uses of the predictive modeler include:
• A major product release of a popular sports shoe or new smart phone resulted in
increased Twitter traffic showing a high demand to get the product on its launch day.
This resulted in instances of burglaries of stores selling the product, robberies or retail
thefts of the product, or thefts from trucks shipping the product. The predictive
modeler would then alert area commanders when it sees similar subsequent Twitter
traffic resulting in area problem solving teams being deployed to address the potential
issue.
• The partner's research determines that roadside robberies are usually committed by
repeat offenders who live within a half mile of the robbery location. By analyzing the
incident location and suspect descriptions, arrest and booking information on suspects
with a roadside robbery past, the predictive modeler can provide the detectives with a
list of 20 possible suspects as potential leads.
• The City of Miami is home to numerous Federal and County detention facilities,
courthouses, and mental health institutions. Regardless of the arrest location, the
suspects are released in the City of Miami. The predictive modeler can correlate new
auto theft incidents with recent jail releases of suspects who possess auto theft pasts
in close proximity to the detention facilities and alert the detectives to the pattern
recognition.
Strategy for Implementation: The key component to address our areas of concern is the
procurement of a predictive modeling workbench, such as Predictive Analytics software and the hiring
of an experienced analyst who is capable of building and interpreting predictive models. This software
workbench will allow MPD staff to mine its existing calls for service and crime reports, including both
structured and unstructured data (plain text narratives), and the ability to connect to numerous external
data feeds. The modeler is then capable of providing crime forecasting and criminal behavior analytics
and be used in conjunction with, or overlaid against, the existing hot spot technology. The models can
3
be validated by running them against solved historical cases or past calls for service history and seeing if
the model accurately reflects the correct outcome. Once a model is validated, it can then be used to
analyze real time data to generate alerts and investigative leads. The research partner will then analyze
and validate the validity of the models in order to quantify the results and to provide feedback on how
the models should be adjusted to improve the results further. MPD's goal is to continue to build from
predictive policing models that are currently in development in other Departments such as the Memphis
Police Department and locally at the Miami -Dade County Police Department.
Quantifiable Results: The results of the predictive modeler will be reviewed quarterly during
the duration of the project and can be quantified by:
• Force Deployment: Officer response and availability times can be benchmarked by
comparing current and historical call hold times, dispatch and arrival times, and officer's
average workload. Any long term issues can be addresses utilizing the SARA model.
• UCR Crime Clearance Rates: Meeting or exceeding the national average of cleared cases
during the semi-annual and annual UCR reporting periods. Clearance of existing cold
cases through new investigative leads.
• Accuracy of Predictive Modeling Software: The predictive modeling software can be
assessed for its accuracy in predicting future crime events and in its ability to assist in
identifying subjects leading to case clearance.
Capabilities and Competencies
Capabilities: The Miami Police Department is currently utilizing Motorola's suite of public safety
applications for the collection of calls for service data and incident crime data. The Department
maintains over twenty years of historical data in data warehouse silos. The Department analyzes this
data utilizing ESRI Geographical Information Systems, Omega Groups Crimeview Dashboard analysis, Hot
Spot mapping systems and Crystal Reports business intelligence systems. In addition, MPD relies
heavily on regional data sharing initiatives such as COPLINK and FINDER to search for incident, accident,
citation and, vehicle and subject data for incidents occurring outside of its jurisdiction as well as working
closely with the Miami -Dade Police Department and Broward Sheriff's Department to research
innovative technology solutions to address common problems.
Competencies: The proposed project will be led and managed by Lieutenant Sean MacDonald,
the Acting Commander of the Department's Information Technology support Section. Lieutenant
MacDonald is a 19 year veteran of the Department with over 14 years of experience implementing
technology products and solutions including our existing Computer Aided Dispatch System, Law Records
Management System, and other enterprise public safety solutions. Lt. MacDonald is also responsible for
4
the COMPSTAT Support Unit which provides analytical and geographical support to the Department's
COMPSTAT meetings. Lt. MacDonald also coordinates the support of the Criminal Investigations and
Field Operations Division personnel. Portions of the product will be facilitated by Arabella Jitta who
possesses over 32 years of crime analysis and crime mapping experience and Joseph Pontillo who
possesses over 9 years of expertise implementing technical and analytical solutions.
Dr. Rob T. Guerette is an Associate Professor of Criminal Justice at Florida International
University, Miami. He currently serves as the senior researcher of the crime prevention section for the
U.S. Assistant Attorney General's, Evidence Integration Initiative (E21), Crime Solutions Resource Center.
Dr. Guerette also serves as the advisor and coordinator for the annual Herman Goldstein Awards for
Excellence in Problem -Oriented Policing conducted under the auspices of the Center for Problem -
Oriented Policing. He is the author of two guides produced by .that organization: Analyzing Crime
Displacement and Diffusion and Disorder at Day Laborer Sites. Dr. Guerette's research has appeared in a
variety of peer reviewed outlets including Criminology, Crime & Delinquency, Crime Prevention Studies,
Criminology & Public Policy, and the Journal of Criminal Justice, among others.
Prior Partnership Work; The Miami Police Department is committed to evidence driven
strategies within a problem and community -oriented policing framework. The MPD has an established
relationship with Dr. Guerette and the Center for Problem -Oriented Policing. The Department
participates closely with State and Local agency partners to further information sharing partnerships
through participation in Florida's Regional Law Enforcement Exchange (RLEX) and the University of
Central Florida's FINDER data sharing network. MPD also works closely with the Miami -Dade Police
Department to develop Information Technology solutions that benefit all Miami -Dade County law
enforcement agencies.
Impact/Outcomes and Description of Data Collection Plan
Data collection and analysis will be handled by the Miami Police Department's Information
Technical Support Section Analysts through the use of the predictive modeler and analysis of calls for
service data and UCR crime statistics. This data and information will be disseminated to Dr. Guerette
who will provide research and quantitative results utilizing sound scientific and research practices. Dr.
Guerette's research findings will be used to tweak the predictive models to ensure continued success.
The success will be measured on the establishment of successful and proven predictive models
which can be disseminated to other law enforcement partners in order to address similar concerns. In
the end, the implementation of the proposed project and its evaluation will serve to not only enhance
the MPD's capacity to carryout evidence led policing, but will also serve to inform and guide similar
strategies in police departments throughout the United States and abroad.
5
Timeline
Protect Duration
(361vionths)
Research
Component On
2 going)
Commission
3 32 •1 1 0%
Acceptance 2 2
Technology
4 Procurement 4 3
5 implementation 7 2 :1 1 0%
Predictive
6 Model Building 9 12 -1 1 046
Testing and
Validation of
7 Models 13 1.2 4 3 051
impact and-..�......_..�.,_,T�.-..
g Analysis 13 2� 4 5 0'fi
Report of '--------- ; - ---
Results and
g Findings 2�i 6 4 6 051
6
Budget
41RAVEL 4.7em --� _
� .�_ as-.`V�'-
s+s mac: 6:f`
s
Purpose of Travel`
'Location
_ Item _
omputat1on `
'
Smart Police Meeting (1 of
3)
TBD
Lodging (GSA Rate)
$233 p/p x 3p x
3days
$2,097.00
Transportation
(Airfare)
$300 x 3p
$900.00
Per Diem (GSA rate)
$64.00X3PX4
meals
$768,00
Smart Police Meeting (2 of
3)
TBD
Same as Above
Lodging+Transp+Per
Diem
$3,765,00
Smart Police Meeting (3 of
3)
TBD
Same as Above
Lodging+Transp+Per
Diem
$3,765.00
0 L
ter_ ;_$13,295 00
ITEM . r :. ,
:: _: - COMPUTATION
:
COST
Predictive Modeler Premium Server
Software
Total System Cost
$291,143,00
*Server, Licenses, Training (5 Days),
Consulting (10 hrs)
Server Hardware
Each x 1
$ 6,500,00
Desktop Workstations, Monitors, and
Software
$1600 each x 5
$ 8,000.00
TTL;
05a64..q 00_
_ -'
Y
UPPL7ESS-
-M=
'CPMPUTATON: a
COST:
Presentation:Supplies (Paper, Binders,
Folders, CD/DVD)
$2,000.00
.TOTAL
r " - - _ H-
= CQIVSU .TAN ,
NAtVIE QF CONSULTANT
-
- SERVICE#�R0/IDED
OMPDTATIQIV
_ _ COST
Statistician / Predictive
Model Builder
Professional Services to develop,
test, and run predictive models.
$50x2080 hr Per Yr x
2
$208,000.00
Dr. Rob Guerette, FIU
Education and research partner
to assist and evaluate projects
success.
$450 daily x 144 days
$64,800.00
Additional Researchers
Additional researcher resources
should project require them.
$450 daily x 30 days
$13,500.00
:_ .:T:OTAL:.:' .= ''$286300;00,;
Grand Total: $605,238.00
7
OMB Number: 4040-0007
Expiration Date: 06/30/2014
ASSURANCES - NON -CONSTRUCTION PROGRAMS
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Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency, Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized ;representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including -funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted 'accounting standards or agency directives.
3, Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency. .
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S,C, §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the.19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Previous Edition Usable
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U.
S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e)'the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
Standard Form 424B (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
Tracking Number:GRANT11323992
Funding Opportunity Number:BJA-2013-3486 Received Date:2013-02-14T15:55:29-04:00
11.
9, Wili comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S,C. §§276a to 276a-7), the Copeland Act
(40 U.S.C, §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally -assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (1,6 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U,S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S,C, §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13, Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15, Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
19. Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub -recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
* SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
Lillian Blondet
*TITLE
Director, Grants Administration
* APPLICANT ORGANIZATION
City of Miami, Florida
* DATE SUBMITTED
02/14/2013
Standard Form 424B (Rev, 7-97) Back
Tracking Number:GRANTI 1323992 Funding Opportunity Number:B)A-2013-3486 Received Date:2013-02-14T15:55:29.04:00
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352
Approved by OMB
0348-0046
1.*
Type
)1,/
Le.
Ct
of Federal Action:
a, contract
b. grant
c. cooperative agreement
d. loan
loan guarantee
loan insurance
2. * Status
��
of Federal Action:
a. bid/offer/application
b. Initial award
c. post -award
3. *
Report
"a.
Type:
initial filing
b. material change
4.
Name
and Address of Reporting Entity:
a/ Prima ESubAwardee
"Name
City of Miami, Florida
'
Street
1
994 S.W. 2.nd Avenue
Street 2
City
Miami •
State
FL: Florida
Zip
33130
Congressional
District, if known:
5. If
Reporting
Entity in No.4 is Subawardee,
Enter Name and Address of Prime:
6. * Federal
Department/Agency:
7. * Federal Program Name/Description:
U.S.
Department
of Justice, OSP, BJA
Edward Byrne Memorial Competitive Grant
Program
CFDA Number, if applicable:
16.751
8. Federal
Action Number, if known:
9. Award Amount, if known:
$
10. a.
Name
and. Address of Lobbying
Registrant:
Prefix
'First Name
N/A
Middle Name
'
'
Last Name
N/A
Suffix
* Street
1
Street 2
• City
State
Zip
b. Individual
Performing Services
(including address if different from No.
10a)
Prefix
`First Name
N/A
Middle Name
' Last Name
N/A
Suffix
•
Street 1
Street 2
' City
State
Zip
11. Information requested through This form is authorized by title 31 U.S.C. section 1352.
reliance was placed by the tier above when the transaction was made or entered into.
the Congress semi-annually and will be available for public inspection. Any person who
310,000 and not more than $100,000 far each such failure.
This disclosure of lobbying activities Is a material representation of fact upon which
This disclosure Is required pursuant to 31 U.S.C. 1352. This information will be reported to
fails to file the required disclosure shall be subject to a civil penalty of not less than
*Signature:
Lillian 6londet
*Name: Prefix
'First Name
Lillian
Middle Name
' Last Name
Blondet
Suffix
Title:
Telephone No.:
Date:
02/19/2013
Al
Authorized for dcti
Standard Formsocal -LLL IRevo7 u9lon
ite_ a !- s.e`_-0111
Tracking Number:GRANTI 1323992
Funding Opportunity Number:BJA-2013-3486 Received Date:2013-02-14T15:55:29-04:00
OMB Number: 404D-0004
Expiration Date: 01/31/2000
Application for Federal Assistance SF-424 Version 02
* 1. Type of Submission:
0 Preapplication
Application
�] Changed/Corrected Application
* 2. Type
of Application: * If Revision, select appropriate letter(s):
►� New
Continuation
Revision
* Other (Specify)
* 3. Date Received: 4. Applicant Identifier:
02/14/2013
5a. Federal Entity Identifier:
* 5b. Federal Award Identifier:
State Use Only:
6. Date Received by
7. State Application Identifier:
State:
B. APPLICANT
INFORMATION: ,
*a. Legal Name:
City 'of Miami, Florida
* b. Employer/Taxpayer Identification Number (EIN/TIN):
* c. Organizational DUNS:
59-6000375
072220791
d. Address:
*Streetl:
Street2:
*City:
County:
*State:
Province:
*Country:
*Zip / Postal Code:
444 S.W. 2nd Avenue, 5th floor
Miami
FL: Florida
USA: UNITED STATES
33130-1910
e. Organizational Unit:
Department Name:
Division Name:
Miami Police Department
Information Technology Support
f. Name and contact Information of person to be contacted on matters involving this application:
Prefix:
Middle Name:
* Last Name:
Suffix:
* First Name:
Lillian
•
Blondet
Title:
Organizational Affiliation:
*Telephone Number:
305-416-1536 Fax Number; 305-416-2151
*Email: lblondet@miamigov.com
Tracking Number:GRANTI 1323992
Funding Opportunity NumberBJA-2013-3486 Received Date:2013-02-14T15:55:29-04:00
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
Bureau of Justice Assistance
11. Catalog of Federal Domestic Assistance Number:
16.751
CFDA Title:
Edward Byrne Memorial Competitive Grant Program
* 12. Funding Opportunity Number:
BJA-2013-3486
*Title:
BJA FY 13 Smart Policing Initiative
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
A Predictive Crime Modeling Approach to Improve Problem Solving, Force Deployment and Crime
Incident Clearance Rates for Auto -Theft and Robberies.
Attach supporting documents
yddAFtac ms is
as specified in agency
elate
Instructions.
eAttane`n.11s
Tracking Number:GRANTI 1323992
Funding Opportunity Number:BJA-2013-3486 Received Date:2013-02-14T15:55:29-04:00
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
16. Congressional
"a. Applicant
Districts Of;
17 *b. Program/Project 17
Attach an additional list
of Program/Project Congressional Districts if needed.
seotacmeun
Miami Districts
.pdf dd7#_ 8 ete zDelete:tahmltU
17. Proposed
*a. Start Date:
Project:
10/01/2013 *b. End Date: 09/30/2016
18, Estimated Funding ($):
*a. Federal
* b. Applicant
*c. State
* d. Local
* e. Other
* f. Program Income
*g.TOTAL
• 605, 238.00
0. 00
0.00
0. 00
0.00
0.00
605,238.00
* 19. Is Application
a. This application
b. Program
Subject to Review By State Under Executive
was made available to the State under
is subject to E.O. 12372 but has not been selected
is not covered by E.O. 12372.
Order 12372 Process?
the Executive Order 12372 Process for review on •
by the State for review.
el c. Program
* 20. Is the Applicant
Yes
Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
No
►1
21. *By signing
herein are true,
comply with any
subject me to
this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
and assurances, or an Internet site where you may obtain this list, is contained In the announcement or agency
0 ** I AGREE
** The list of certifications
specific instructions.
Authorized Representative:
Prefix:
Middle Name:
* Last Name:
Suffix:
* First Name: Lillian
Blondet
*Title: Director, Grants Administration
*Telephone Number:
305-916-1536 Fax Number:
*Email: lblondet@miareigov. coin
*Signature of Authorized
Representative: Lillian Blonde! * Date Signed: 02/14/2013
Authorized for Local Reproduction
Standard Form 424 (Revised 10/2005)
Prescribed by OMB CircularA-102
Tracking Number:GRANT11323992
Funding Opportunity Number:BJA-2013-3486 Received Date:2013-02-14T15:55:29-04:00
OMB Number: 4040-0004
Expiration Date: 01/31/2009
•
Application for Federal Assistance SF-424 Version 02
* Applicant Federal Debt Delinquency Explanation
The following field should contain an explanation if the Applicant organization Is delinquent on any Federal Debt. Maximum number of
characters that can be entered is 4,000. Try and avoid extra spaces and carriage returns to maximize the availability of space.
Tracking Number:GRANTI 1323992
Funding Opportunity Number:BJA-2013-3486 Received Date:2013-02-14T15:55:29-04:00
. Other Attachment File(s)
*Mandatory Other Attachment Filename:
Arad tom"
nafor
Research Partner Addendum.pdf
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Tracking Number:GRANTI 1323992 Funding Opportunity Number:BJA-2013-3486 Received Date:2013.02-14T15:55:29-04:00
Budget Narrative File(s)
* Mandatory Budget Narrative Filename:
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Tracking Number:GRANT11323992 Funding Opportunity Number:BJA-2013-3486 Received Date:2013-02-14T15:55:29-04:00
FLORIDA 1YTErt_NATIONLL U? \Pray
c11ir nis p hlzr )wear h ;privr.;yity
Researcher Addendum
February 14, 2013
As the research partner for the proposed "A Predictive Modeling Approach to Improve Problem -
Solving and Crime Incident Case Clearance" initiative; it is recognized that I, .Dr. Rob T.
Guerette, associate professor of criminal justice at Florida International University, will have an
integral role throughout the project term, I, with the support of a graduate research assistant, will
assist in tailoring the specific focus of the predictive analysis application, will participate in its
strategic implementation within the department, will assist in ongoing data collection and
analysis to Monitor and assess the initiatives activities, and provide a final report which fully
characterizes the initiative and its results.
More specifically, as the research partner my responsibility within the proposed initiative will
include the following:
1. To work with the project team to perform a needs based assessment of how and
where to deploy the predictive modeling system.
2. To provide the project team with existing understanding of crime pattern formation.
3. Assist with strategy and initiative development based on what is learned in the
analytical phase and which is informed by existing research evidence regarding crime
patterning.
4. Assist with ongoing data monitoring of program efforts throughout the course of the
project.
5. Perform an outcome evaluation of the developed and implemented predictive
modeling strategy.
6, Prepare a final report which fully characterizes the nature of the initiative and its
intended outcomes.
This type of "action research" approach fits squarely within my focus of research which includes
situational crime prevention, problem- and community -oriented policing, and program and
policy evaluation. I currently serve as the senior researcher for the crime prevention section of
the CrirneSolutions.gov Resource Center,part of the Evidence .Integration Initiative (E2I), a
project originally launched by the Office .of Justice Programs and now managed by the National
Institute of Justice. Within this initiative, I had an integral role in developing the methodological
instrument used to assess the evidence base of crime prevention programs and practices
displayed on the website and in assembling and reviewing the evaluation research evidence base.
I have also been affiliated with the Center for Problem -Oriented Policing since its inception and
serve as the advisor and coordinator for the annual international Herman Goldstein Awards for
Excellence in Problem -Oriented Policing. This experience has given me a decade long exposure
to some of the most promising problem led policing projects in the world. I also currently serve
as the research partner for the U.S. Attorneys Office of South Florida, Project Safe
Department of Criminal Justice
School of international & Public Affairs
University Park, Miami, FL 33199 • Tel: (305) 348-5890 • Fax: (305) 348-5848 • hop://cj.5u.edu/
Florida Inictnatirnud .University is an Equal Opportunity/Acccss.Hmpioyer and lnstimtion • TDD via FIRS 1 SO-9554771
Neighborhoods -Violence Reduction Initiative. In this capacity 1 am already engaged in tasks
very similar to those outlined above. I have worked on other applied research projects in
consultation, collaboration or affiliation with the Department of Homeland Security - U.S.
Border Patrol, the National Research Council, the British Home Office Research Directorate, the
National Pdlicing Improvement Agency (NPIA-UK), the Miami Police Department and the New
Jersey Department of Probatidn and Parole.
My research has appeared in a variety of peer reviewed outlets including Criminology; Crime &
Delinquency; Crime Prevention Studies; Criminology & Public Policy; the European Journal on
Criminal Policy and Research; the Journal of Criminal Justice; the Journal of Experimental
Criminology; the Journal of Studies on Alcohol & Drugs and Security Journal. 1 authored the
Center for Problem -Oriented Policing, Problem -Solving Tools Guide No 10, Analyzing Crime
Displacement and Diffusion and Problem -Specific Guide No. 44, Disorder at Day Laborer Sites,
part of a publication series produced by the U.S. Office of Community Oriented Policing
Services. Moreover, I am the author of the book Migrant Death: Border Safety and Situational
Crime Prevention on the U.S.-Mexico Divide (2007) and co-editor of the book Migration,
Culture Conflict,Crime and Terrorism (2006).
Respectfully submitted,
Rob T. Guerette, Ph.D
Associate Professor of Criminal Justice
Florida International University, Miami
Biography
Rob T. Guerette, Ph.D
Rob T. Guerette is an associate professor of criminal justice in the
School of International and Public Affairs (SIPA) at Florida
International University. He holds a doctorate from Rutgers
University -Newark and was a Fellow at the Eagleton Institute of
Politics, Rutgers University -New Brunswick. His research interests
primarily focus on situational crime prevention, problem- and
community -oriented policing, transnational crime, and program and
policy evaluation. He serves as the senior researcher for the crime
prevention section of the CrimeSolutions.gov Resource Center, part
of the Evidence -Integration Initiative (E2I), a project originally launched by the Office of
Justice Programs, U.S. Assistant Attorney General's Office. He is also affiliated with the
Center for Problem -Oriented Policing and serves as the advisor and coordinator for the
annual .International Herman Goldstein Awards for Excellence in Problem -Oriented
Policing. In addition, he has worked on projects in consultation, collaboration or
affiliation with the Department of Homeland Security - U.S. Border Patrol, the National
Research Council, the British Home Office Research Directorate, the National Policing
Improvement Agency (NPIA-UK), the U.S. Attorney's Office for the Southern District of
Florida,. the Miami Police Department and the New Jersey Department of Probation and
Parole.
His research has appeared in a variety of peer reviewed outlets including Criminology;
Crime & Delinquency; ()line Prevention Studies; Criminology & Public Policy; the
European Journal on Criminal. Policy and Research; the Journal of Criminal Justice; the
Journal; of Experimental Criminology; the Journal of Studies on Alcohol & .Drugs and
Security Journal. He is the author of the Center for Problem -Oriented Policing, Problem -
Solving Tools Guide No 10, Analyzing Criare Displacement and Diffusion and Problem -
Specific Guide No. 44, Disorder at Day Laborer Sites, part of a publication series
produced by the U.S. Office of Conlrnunity Oriented Policing Services. He is also author
of the book Migrant Death: Border Safety and Situational Crime Prevention on the U.S.-
Mexico Divide (2007) andco-editor of the book Migration, Culture Conflict, Crime and
Terrorism (2006).
OMB APPROVAL NO.1121-01B8
EXPIRES 3.2013 (Rev. 1/97)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form or in
the format of`your choice (plain sheets, your own form, or a variation of this form). However, all
required information (including the budget narrative) must'be provided. Any category of expense not
applicable to your budget may be deleted,
A. Personnel - List each position by title and name of employee, if available. :Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant .activities must be consistent with that paid for similar work within the applicant
organization.
Name/Position
Computation
Cost
SUB -TOTAL $0.00
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of ti.rne devoted to the project.
Name/Position
Computation
Cost
SUB -TOTAL $0.00
Total Personnel & Fringe .Benefits $0.00
OJP FORM 7150/1 (5495)
C. Travel - Itemize travel .expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and .meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations. -
Purpose of Travel Location Item Computation Cost
'Smart Police Meeting (1of3)
-
Lodging (GSA Rate)
$233 pip x 3p x 3days
$2,097.00
Transportation (Airfare)
$300 x 3p
$900.00
•
Per Diem (GSA Rate)
$64.00 x 3p x 4 meals
$768.00
Smart Police Meeting (2of3)
Same as Above
Lodging+Transp+per Diem
$3,765.00
Smart Police Meeting (3of3)
Same as Above
Lodging+Transp+Per Diem
$3,768,00
TOTAL $11,295.00
to. Equipment - List non -expendable items that are to be purchased. Non -expendable equipment_
is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per unit. (Note: Organization's own capitalization policy may be used for items costin.g less than
$5,000). Expendable items should be included either in the "supplies" category or in the "Other"
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe-
cially Pugh cost items and those subject to rapid technical advances. Rented or leased equipment costs
should be listed in the "Contractual" category. Explainhow the equipment is necessary for th.e success
of the ,project. Attach a narrative describing the procurement method to be used.
Item
Computation
Predictive Modeler Premium Server Software
-Server,Licenses; Training (5 Days), Consulting (10 hrs)
Server Hardware
Desktop Workstations, Monitors, and Software
Total System Cost
Each x 1
$1600 each x 5
Cost
$291,143.00
$6,500.00
$8,000.00
TOTAL $305,643.00
E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and
expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and
show the basis for computation. (Note: Organization's own capitalization policy may be used for
items costing less than $.5,000). Generally, supplies include any nnateria.ls that are expendable or
consumed during the course of the project.
Supply items
Computation
Cost
Presentation Supplies (Paper,Sinders,Fotders,CD/DVD)
$2,000.00
TOTAL $2,000,00
F. Construction - As a pule, construction costs are not allowable. In some cases, minor repairs or
renovations May be allowable. Check with the programofficebefore budgeting funds in this
category.
Purpose
Description of Work
Cost
TOTAL $0,00
G. Consultants/Contracts - indicate whether applicant's formal, written Procurement Policy or
the Federal Acquisition. Regulations are followed.
Consultant Fees: For each consultant enter the name, if lonown, service to be provided, hourly or daily
fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification and prior approval from OJ.P,
Name of Consultant Service Provided Computation Cost
Statistician / Predictive Model Builder
Professional Services to develop, test,
$50x2080 hr Per Yr x 2
$208,000.00
•
and run predictive models.
Dr. Rob Guerrete, PIU
Education •andresearch partner to assist
$450 daily x 149 days
$64,800.-00
and.evaluate prd1ects success.
Additional Researchers
Additional researcher resources should
$450 daily x 30 days
$13,500.00
project require .them.
$286,300.00
Subtotal
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants
addition to their fees (i,e., travel, meals, lodging, etc.)
Item Location.Computation
in
Cost
Subtotal $0.00
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants are encouraged to promote free and open cc mp.etition in .awarding contracts.
A separate justification must be provided for sole source contracts in excess of $100,000.
Item Cost
Subtotal $0.00
TOTAL $286,300.00
H. Other Costs - List items (e..g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and
how many months to rent.
Description
Computation
Cost
TOTAL $0.00
�. indirect Costs - Inndirect costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If
the applicant does not have an approved rate, one can be requested by contacting the applicant's
cognizant Federal agency, which will .review all documentation and approve a rate for the applicant
organization, or if the.applicant's accounting system permits, costs may be allocated in the direct costs
categories.
Description
Computation
Cost
TOTAL $0.00
Budget Summary- When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs anal the total project costs. Indicate the
.amount of Federal requested and the amount of non -Federal funds that will support the project.
Budget Category
Amount
A. Personnel
B. Fringe Benefits
C. Travei
D. Equipment
E. Supplies
F. Construction
G. Consultants/Contracts
H. Other
Total Direct Costs
L Indirect Costs
TOTAL PROJECT COSTS
Federal Request
Non -Federal Amount
$0.00
$0.00
$11,295.00
$305;643.00
$2,000.00
$0.00
5286,300.00
$0.00
$605,238.00
$0.00
$505,23B4O0
Assurances
Page 1 of 2
NOTE: You must click on the "Accept" button at the bottom of the page before closing this window
OMB APPROVAL
NUMBER 1121-0140
EXPIRES 12/31/2012
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-11D, A-122, A-133; Ex.
Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative
requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and
financial capability (including funds sufficient to pay any required non-federal share of project
cost) to ensure proper planning, management, and completion of the project described in this
application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance,
4. It will comply with all lawful requirements imposed by the awarding agency, specifically
including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63,
and the award term in 2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of. historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §
10604(e));;The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b));
the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7
94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education
Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of
1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith -based
and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment
of persons displaced as a result of federal and federally -assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local government employees whose principal employment is
in connection with an activity financed in whole or in part by federal assistance.
Assurances Page 2 of 2
Accept
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_ssllranCesTP.xtAntinn ct7ni inrd=ace„rPRr
ai')sicni
Certifications Page 1 of 3
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants.should also review the instructions for certification included in the regulations before
completing this form. Acceptance of this form provides for compliance with certification requirements under 28
CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance on
Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government -wide Debarment and
Suspension," and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall
be treated as a .material representation of fact upon which reliance will be placed when the Department of
Justice determines to award the covered transaction, grant, or cooperative agreement. •
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering into a grant or. cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of
any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub -recipients shall certify and disclose accordingly.
2. DEBARMENT,,SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for
prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a), and other
requirements:
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial
of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any
Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or.a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlemeht, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
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Certifications Page 2 of 3
(c) Have not within a two-year period preceding this application been convicted of a felony criminal violation
under any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of
Justice Programs (0JP) at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has
received a specific written determination from OJP that neither suspension nor debarment of the applicant is
necessary to protect the interests of the Government in this case.
(d) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(e) Have not within a three-year period preceding this application had one or more public transactions (Federal,
State, or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. FEDERAL TAXES
A. If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid Federal
tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or
have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible
for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or
liabilities) to OJP at Ojpcompliancereporting@usdoj,gov, and, after such disclosure, the applicant has received
a specific written determination from OJP that neither suspension nordebarment of the applicant is necessary
to protect the interests of the Government in this case.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
4. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for
grantees, as defined at 28 CFR Sections 83.620 and 83,650:
A. The applicant certifies that it will or will continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
(b) Establishing an on -going drug -free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy
of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
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Certifications Nage 3 of 3
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2)
from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees
must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN:
Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s)
of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2),
with respect to any employee who is so convicted
•
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the
above certifications.
Accept
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BJA FY 13 Smart Policing Initiative - Concept Paper
Page 1 of 2
BJA FY 13 Smart Policing Initiative - Concept Paper
2013-H0151-FL-D2
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•
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Assurances and Certifications
To the best of my knowledge and belief, all data in this
application/preapplication is true and correct, the document has been
duly authorized by the governing body of the applicant and the applicant
will comply with the attached assurances if the assistance is awarded.
Your typed name, in lieu of your signature represents your legal binding
acceptance of the terms of this application and your statement of the
veracity of the representations made in this application. The document
has been duly authorized by the governing body of the applicant and the
applicant will comply with the following:
1. Assurances
2. Certifications Regarding Lobbying; Debarment, Suspension and
Other Responsibility Matters; and Drug -Free Workplace
requirements.
If you are an applicant for any Violence Against Women grants, this
includes the Certification of Compliance with the Statutory Eligibility
Requirements of the Violence Against Women Act,
•
*Prefix
Ms.
Name Prefix:(0ther)
*First Name
Lillian
Middle Initial (if any)
*Last Name
Blondet
Suffix
Name Suffix:(Other)
*Title. -
Director, Grants Administration
*Address Line 1
444 S.W. 2nd Avenue, 5th floor
Address Line 2
*City •
Miami
County
*State
Florida
*Zip Code
33130-1910
*Phone
305-416-1536 Ext :
Fax
305-416-2151
*E-mail
Iblondet@miamigov.corn
I have examined the information provided here
regarding the signing authority and certify it is accurate. I
am the signing authority, or have been delegated or
designated formally as the signing authority by the
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4/7.5 /7 (111
BJA FY 13 Smart Policing Initiative - Concept Paper Page 2 of 2
appropriate authority of official, to provide the information
requested throughout this application system on behalf of
this jurisdiction. Information regarding the signing
authority, or the delegation of such authority, has been
placed in a file and is available on -site for immediate
review.
Continue
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WA F Y 13 smart Policing Initiative - Concept Paper
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BJA FY 13 Smart Policing Initiative - Concept Paper
2013-H0151-FL-D2
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APPLICATION FOR
FEDERAL
ASSISTANCE
2. DATE SUBMITTED
February 14, 2013
Applicant Identifier
1. TYPE OF SUBMISSION
3. DATE RECEIVED BY
State Application Identifier
STATE
4. DATE RECEIVED BY
Federal Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name
Organizational Unit
City of Miami, Florida
Miami Police Department
Address
444 S.W. 2nd Avenue, 5th floor
Miami, Florida
Name and telephone
number of the person to be
contacted on matters
involving this application
33130-1910
Blondet, Lillian
(305).416-1536
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
7. TYPE OF APPLICANT
59-6000375
Township .
8. TYPE OF APPLICATION
9. NAME OF FEDERAL
AGENCY
New
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.751
CFDA Edward Byrne Memorial Competitive Grant
A Predictive Crime Modeling
TITLE: Program
Approach to Improve Problem
Solving, Force Deployment
and Crime Incident Clearance
Rates for Auto -Theft and
Robberies.
12. AREAS AFFECTED BY PROJECT '
13. PROPOSED PROJECT
14. CONGRESSIONAL
Start Date: October 01, 2013
DISTRICTS OF
End Date: September 30, 2016
a. Applicant
b. Project FL17
15. ESTIMATED FUNDING
16. I5 APPLICATION
Federal
$605,238
SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
Applicant
$0
12372 PROCESS?
State
$0
Program Is not covered by
E.0. 12372
httns://grants.yin.usdoi.eev/gmsexternal/annlirationR eview (1n
4.05/7n1
BJA FY 13 Smart Policing Initiative - Concept Paper rage z or z
Local $0
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
TOTAL $605,238 FEDERAL DEBT?
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS
APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS
BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE
APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE
ASSISTANCE IS REQUIRED.
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13JA 1- Y 13 Smart Policing Initiative - Uoncept Yaper
rage 1 or 1
Application
BJA FY 13 Smart Policing Initiative - Concept Paper
201 3-H01 51 -FL-D2
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• Application submitted on 02/14/2013
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