HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 14-01009
Date: 10/03/ 2014 Requesting Department: Police
Commission Meeting Date: 11/20/2014 District Impacted: All
Type: Fl Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
0 Other
Subject: Invitation for Bid (IFB) 465326 — Purchase of Evidence Tape
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the purchase of Evidence Tape for the
Department of Police, with Lynn Peavey Company on an as needed, when needed, contractual basis
for a period of two (2) years with the option to renew for two (2) additional one (1) year periods,
pursuant to Invitation For Bid (IFB) No. 465326, allocating funds from the general funds of the user
department, subject to the availability of funds and budgetary approval at the time of need.
Background Information:
Approval of this contract will provide the Police Department with resources that are useful in the
evidentiary process.
On September 11, 2014, the Purchasing Department issued Invitation for Bid (IFB) No. 465326. As
required by the Procurement Code, the IFB was advertised and issued on-line. On September 30,
2014, at the bid opening, two (2) bidders, responded and the bids have been tabulated. Lynn Peavey
Company submitted the lowest responsive and responsible bid per specifications and is therefore
recommended for the award. The total estimated contract amount is $53,690 which is inclusive of the
contract term and additional renewal periods.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191501.552100.0000.00000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $53,690.00 ($13,422.50/year for 4 years)
Final Approvals
,SIGN AND DATE)
CIP N/A Budget
Risk Management N/A
'fusing or receiving capital funds
Grants
Purch . + "�AP
Dept. Director,
g ate=
rim
Chief AR_ _ City Manager,,
N/A
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