HomeMy WebLinkAboutExhibit - Agreement2014/2015
AGREEMENT BETWEEN THE STATE OF FLORIDA
OFFICE OF THE ATTORNEY GENERAL
AND
City of Miami Police Department
GRANT NO, V003-14185
THIS AGREEMENT is entered into in the City of Tallahassee, Leon County, Florida by
and between the State of Florida, Office of the Attorney General, the pass -through agency for the
Victims of Crime Act (VOCA), Catalog of Federal Domestic Assistance (CFDA) Number -
16,575, hereafter referred to as the OAG, an agency of the State of Florida with headquarters
located at PL-01, The Capitol, Tallahassee, Florida 32399-1050, and the City of Miami Police
Department, 400 North West 2nd Avenue, Miami, Florida 33128-1786, hereafter referred to as
the Provider. The parties hereto mutually agree as follows:
ARTICLE 1. ENGAGEMENT OF THE PROVIDER
The OAG hereby agrees to engage the Provider and the Provider hereby agrees to
perform services as set forth herein. The Provider understands and agrees all services are to be
performed solely by the Provider and may not be subcontracted or assigned without prior written
consent of the OAG. The Provider agrees to supply the OAG with written notification of any
change in the appointed representative for this Agreement. This Agreement shall be performed
in accordance with the Victims of Crime Act (VOCA), Victim Assistance Grant Final Program
Guidelines, Federal Register, Vol. 62, No. 77, April 22, 1997, pp. 19607-19621 and the U.S.
Department of Justice, Office of Justice Programs, Financial Guide, incorporated herein by
reference.
ARTICLE 2. SCOPE OF WORK
For the 2014/2015 grant period, the Provider will maintain a victim services program that
will be available to provide services to victims of crime that are identified by the Provider and/or
are presented to the Provider, as outlined in the 2014/2015 grant application approved by the
OAG, incorporated herein by reference, unless otherwise approved by the OAG in writing.
ARTICLE 3. TIME OF PERFORMANCE
This Agreement shall become effective on October 1, 2014, or on the date when the
Agreement has been signed by all parties, whichever is later, and shall continue through
September 30, 2015. No costs incurred by the Provider prior -to the effective date of said
Agreement will be reimbursed and the Provider is solely responsible for any such expenses.
ARTICLE 4. AMOUNT OF FUNDS
The OAG agrees to reimburse the Provider for services completed in accordance with the
twins and conditions of the Agreement, The total sum of monies reimbursed to the Provider for
the costs incurred under this Agreement shall not exceed $32,467, The Provider agrees. not to
commingle grant funds with other personal or business accounts. The U.S. Department of
Justice, Office of Justice Programs, Financial Guide does not require physical segregation of
cash deposits or the establishment. of any eligibility requirements for funds which are provided to
a recipient. However, the accounting systems of Providers must ensure OAG funds are not
commingled with funds on either a program -by -program or a project -by -project basis, Funds
specifically budgeted and/or received for one project may not be used to support another. Where
a Provider's accounting system cannot comply with this requirement, the Provider shall establish
a system to provide adequate fund accountability for each project,
In accordance with the provisions of Section 287.0582, F.S. (2013), if the terms of this
Agreement and reimbursement thereunder extend beyond the current -fiscal year, the OAG's
performance and obligation to reimburse under this Agreement are contingent upon an annual
appropriation by the Florida Legislature, This Agreement is contingent upon the OAG's Victims
of Crime Act award funded through the U.S. Department of Justice, Office for Victims of Crime
formula grant program.
ARTICLE 5, REGISTRATION REQUIREMENTS
Prior to execution of this Agreement, the Provider shall be registered electronically with
the State of Florida at MyFloridaMarketPlace.com. If the parties agree that exigent
circumstances exist that would prevent such registration from taking place prior to execution of
this Agreement, then the Provider shall so register within twenty-one (21) days from execution.
The online registration can be completed at
http://dms.myflori da. com/dms/purchasing/myfloridamarketplace.
The Provider agrees to comply with the applicable requirements regarding registration
with the System for Award Management (SAM) (or with a successor government -wide system
officially designated by OMB and OJP), and to acquire and provide a Data Universal Numbering
System (DUNS) number. The Provider also agrees to applicable restrictions on subrecipients that
do not acquire and provide a DUNS number, The details of Provider obligations are posted on
the Office of Justice Programs web site at http://www.oip.gov/funding/sam.htin (Award
condition: Registration with the System for Award Management and Universal Identifier
Requirements), and are incorporated by reference here. This special condition does not apply to
an award to an individual who received the award as a natural person (i.e., unrelated to any
business or non-profit organization that he or she may own or operate in his or her name),
ARTICLE 6. AUTHORIZED EXPENDITURES
Only expenditures which are detailed in the approved budget of the grant application, a
revised budget, or an amended budget approved by the OAG are eligible for reimbursement with
grant funds, Any modification to the budget must be requested in writing to the OAG and will
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require prior approval by the OAG. Modification approval is at the discretion of the OAG. The
Provider acknowledges and agrees any funds reimbursed under this Agreement must be used in
accordance with the Victims of Crime Act, Victim Assistance Grant Final Program Guidelines,
Federal Register, Vol. 62, No. 77, April 22, 1997, pp, 19607-19621, and the U.S. Department of
Justice, Office of Justice Programs, Financial Guide incorporated herein by reference. For
example, all grant -related purchases, including telephones and computers, must be used solely
for VOCA-funded activities in equal proportion to the VOCA funded staff utilizing the item.
The Provider and the OAG agree VOCA funds cannot be used as a revenue generating
source and crime victims cannot be charged either directly or indirectly for services reimbursed
with grant funds. Third party payers such as insurance companies, Victim Compensation,
Medicare or Medicaid may not be billed for services provided by VOCA funded personnel to
clients. Grant funds must be used to provide services to all crime victims, regardless of their
financial resources or availability of insurance or third party reimbursements. The OAG and the
Provider further agree that travel expenses reimbursed with grant funds will be in accordance
with all Section 112,061, F.S. (2013) requirements.
Expenditures of state financial assistance must be in compliance with all laws, rules and
regulations applicable to expenditures of State funds, including, but not limited to, the Reference
Guide for State Expenditures.
Only allowable costs resulting from obligations incurred during the term of the
Agreement are eligible for reimbursement, and any balances of unobligated cash that have been
advanced or paid that are not authorized to be retained for direct program costs in a subsequent
period must be refunded to the State. Any funds paid in excess of the amountto which the
Provider is entitled under the terms of the Agreement must be refunded to the State.
The Provider shall reimburse the OAG for all unauthorized expenditures and the Provider
shall not use grant funds for any expenditures made by the Provider prior to the execution of this
Agreement or after the termination date of the Agreement. If the Provider is a unit of local or
state govermnent, the Provider must follow the written purchasing procedures of the government
agency. If the Provider is a non-profit organization, the Provider agrees to obtain a minimum of
three (3) written quotes for all single item grant -related purchases equal to or in excess of one
thousand dollars ($1,000) unless it is documented that the vendor is a sole source supplier.
The Provider understands and agrees that it cannot use any federal funds (including
VOCA), either directly or indirectly, in support of any contract or subaward to either the
Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without
the express prior written approval of the U.S. Department of Justice, Office of Justice Programs,
Providers must report suspected fraud, waste and abuse to the OAG, the Office of
Inspector General at 850-414-3300,
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ARTICLE 7. PROGRAM INCOME
. Providers must provide services to crime victims, at no charge, through the VOCA
funded project. Upon request, the Provider agrees to provide the OAG with financial records
and internal documentation regarding the collection and assessment of program income,
including but not limited to victim compensation, insurance, restitution and direct client fees.
ARTICLE 8, METHOD OF PAYMENT
Payments under this Agreement shall be made on a cost reimbursement basis.
Reimbursement shall be made monthly based on the Provider's submission and OAG approval
of a monthly invoice, monthly performance report and all required supporting documentation.
In accordance with Section 215.971 ES. (2013), financial consequences are described in
this Article of the Agreement. The Provider will be held responsible for maintaining a victim
services program that will be available to provide services to victims of crime that are identified
by the Provider and/or are presented to the Provider, and meeting the deliverables and the
performance standards as outlined in the 2014/2015 VOCA Grant Application and approved by
the OAG, incorporated herein by reference as Attachment "A," unless otherwise approved by the
OAG in writing, At a minimum, the agency will provide services to no less than 80 percent of
the total number of projected victims. If the Provider does not maintain a victim services
program that will be available to provide services to victims of crime and provide the anticipated
total number of deliverables as outlined in Attachment "A," without an approved justification,
the final payment for the grant will be reduced by 5% of the total award amount as listed in
Article 4.
Payment for services shall be issued in accordance with the provisions of Section 215.422,
F.S. (2013).
Monthly performance reports must be completed and received with the monthly invoice
to document the provision of the project deliverables. Reimbursement of a monthly invoice is
contingent upon OAG receipt of the corresponding monthly performance report, and approval of
the level of service provided during the report period.
The monthly invoice, the monthly performance report and all required supporting
documentation must be submitted to the OAG by the last day of the month immediately
following the month for which reimbursement is requested. The Provider shall maintain
documentation of all costs represented on the invoice. The OAG may require documentation of
expenditures prior to approval of the invoice, and may withhold reimbursement if services are
not satisfactorily completed or the documentation is not satisfactory. The final invoice is due to
the OAG no later than 45 days after the expiration or termination of the Agreement. If the
complete and correct invoices are not received within these time frames, all right to
reimbursement may be forfeited, the OAG may not honor any subsequent requests, and the OAG
may terminate the Agreement.
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Any reimbursement due or any approval necessary under the terms of this Agreement
may be withheld until all evaluation, financial and program reports due from the Provider, and
necessary adjustments thereto, have been approved by the OAG. The Provider is required to
inform the OAG if they are being investigated by a state agency for financial or programmatic
issues. If it comes to the attention of the OAG that the Provider is being investigated, requests for
reimbursement may not be processed until the matter is resolved and approved by the OAG.
The Provider agrees to maintain and timely submit such progress, fiscal, inventory, and other
reports as the OAG may require pertaining to this grant.
The Provider is required to match the grant award as required in the VOCA Federal
Guidelines. Match contributions of 20% (cash or in -kind) of the total cost of each VOCA project
(VOCA grant plus match) must be reported monthly to. the OAG. All funds designated as match
are restricted to the same uses as the VOCA victim assistance funds and must be expended
within the grant period. Unless otherwise approved by the OAG, match must be reported on a
monthly basis consistent with the amount of funding requested for reimbursement.
ARTICLE 9. VENDOR OMBUDSMAN
Pursuant to Section 215.422(7), F.S. (2013), the Department of Financial Services has
established a Vendor Ombudsman, whose duties and responsibilities are to act as an advocate for
vendors who may have problems obtainingtimely payments from state agencies. The Vendor
Ombudsman may be reached at (850) 413-5516.
ARTICLE 10. LIABILITY AND ACCOUNTABILITY
The Provider, if a non-profit entity, agrees to provide continuous and adequate director,
officer, and employee liability insurance coverage against any personal liability or accountability
by reason of actions taken while acting within the scope of their authority during the existence of
this Agreement and any renewal(s) and extension(s) thereof. Such coverage may be provided by
a self-insurance program established and operating under the laws of the State of Florida.
ARTICLE 11. INDEPENDENT CONTRACTOR
The Provider agrees that it is an independent contractor and not an officer, employee,
agent, servant, joint venture or partner of the State of Florida, except where the Provider is a state
Agency. Neither the Provider nor its agents, employees, subcontractors or assignees shall
represent to others that the Provider has the authority to bind the OAG, This Agreement does not
create any right to any state retirement, leave or other benefits applicable to State of Florida
personnel as a result of the Provider performing its duties or obligations under this Agreement.
The Provider agrees to take such actions as may be necessary to ensure that each subcontractor
of the Provider will be deemed an independent contractor and will not be considered or permitted
to be an employee, agent, servant, joint venturer, or partner of the State of Florida. The OAG will
not furnish services of support (e.g., office space, office supplies, telephone service, secretarial or
clerical support) to the. Provider, or its subcontractor or assignee, unless specifically agreed in
writing by the OAG,
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All deductions for social security, withholding taxes, income taxes, contributions to
unemployment compensation funds and all necessary insurance for the Provider, the Provider's
officers, employees, agents, subcontractors, or assignees shall be the sole responsibility of the
Frovider.
ARTICLE 12, DOCUMENTATION AND RECORD RETENTION
The Provider shall maintain books, records, and documents (including electronic storage
media) in accordance with generally accepted accounting procedures and practices which
sufficiently and properly reflect all revenues and expenditures of grant funds,
The Provider shall maintain a file for inspection by the OAG or its designee, Chief
Financial Officer, or Auditor General that contains written invoices for all fees, or other
compensation for services and expenses, in detail sufficient for a proper pre -audit and post -audit.
This includes the nature of the services performed or expenses incurred, the identity of the
person(s) who performed the.services or incurred the expenses, the daily time and attendance
records and the amount of time expended in performing the services (including the day on which
the services were performed), and if expenses were incurred, a detailed itemization of such
expenses. Documentation, including audit working papers, shall be maintained at the office of
the Provider for a period of five years from the termination date of the Agreement, or until the
audit has been completed and any findings have been resolved, whichever is later,
The Provider shall give authorized representatives of the OAG the right to access, receive
and examine all records, books, papers, case files, documents, goods and services related to the
grant. If the Provider fails to provide access to such materials, the OAG may terminate this
Agreement. Section 119,071, and Section 960.15 F,S, (2013), provides that certain records
received by the OAG are exempt from public record requests, and any otherwise confidential
record or report shall retain that status and will not be subject to public disclosure, The Provider,
by signing this Agreement specifically authorizes the OAG to receive and review any record
reasonably related to the purpose of the grant as authorized in the original grant application and
or the amendments thereto, Failure to provide documentation as requested by the OAG shall
result in the suspension of further reimbursements to the Provider until requested documentation
has been received, reviewed, and the costs are approved for reimbursement by the OAG,
The Provider shall allow public access to all documents, papers, letters, or other materials
made or received in conjunction with this Agreement, unless the records are exempt under one of
the provisions mentioned in the paragraph above, or are exempt from Section 119,071 F.S.
(2013) or Section 24 (a) of Article I of the State Constitution and Chapter 119, Florida Statutes.
Failure by the Provider to allow the aforementioned public access constitutes grounds for
unilateral cancellation by the OAG at any time, with no recourse available to the Provider, The
Provider shall also maintain all public records consistent with the State of Florida's record
retention schedule,
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ARTICLE 13. VICTIM ADVOCATE DESIGNATION
The Provider agrees to have at least one staff member complete training through the
OAG's Victim Services Practitioner Designation Training,
ARTICLE 14, PROPERTY
The Provider agrees to be responsible for the proper care and custody of all property
purchased with grant funds and agrees not to sell, transfer, encumber, or otherwise dispose of•
property acquired with grant funds without the written permission of the OAG, If the Provider is
no longer a recipient, all property acquired by grant funds shall be subject to the provisions of the
U.S. Department of Justice, Office of Justice Programs, Office of the Comptroller Financial
Guide:
ARTICLE 15. AUDITS
The administration of funds disbursed by the OAG to the Provider may be subject to
audits and or monitoring by the OAG, as described in this section,
This part is applicable if the Provider is a State or local government or a non-profit
organization as defined in OMB CircularA-133, as revised. In the event another OMB Guidance
Circular supersedes OMB CircularA-133, the information, guidance and requirements for audits
provided in the newer circular will be applicable to this Agreement.
In the event the Provider expends $300,000 ($500,000 for fiscal years ending after
December 31, 2003) or more in Federal awards of any type in its fiscal year, the
Provider must have a single or program -specific audit conducted in accordance
with the provisions of OMB Circular A-133, as revised. Article 4 to this
Agreement indicates the amount of Federal funds disbursed through the OAG by
this Agreement. In determining the Federal awards expended in its fiscal year, the
Provider shall take into account all sources of Federal awards, including Federal
resources received from the OAG. The determination of amounts of Federal
awards expended should be in accordance with the guidelines established by
OMB Circular A-133, as revised. An audit of the Provider conducted by the
Auditor General in accordance with the provisions OMB CircularA-133, as
revised, will meet the requirements of this part,
2. In connection with the audit requirements addressed in this part, the Provider shall
fulfill the requirements relative to auditee responsibilities as provided in Subpart
C of OMB Circular A-133, as revised.
3, If the Provider expends less than $300,000 ($500,000 for fiscal years ending after
December 31, 2003) in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not
required. In the event the Provider expends less than $300,000 ($500,000 for
fiscal years ending after December 31, 2003) in Federal awards in its fiscal year
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and elects to have an audit conducted in accordance with the provisions of OMB
Circular A-133, as revised, the cost of the audit must be reimbursed from non -
Federal funds (i.e., the cost of such an audit must be reimbursed from Provider
resources obtained from other than Federal entities),
ARTICLE 16, AUDIT REPORT SUBMISSION
Audits must be submitted no later than 180 days following termination or expiration of
the Agreement, but may be submitted at a later date upon written approval of the OAG.
1.
Copies of audit reports for audits conducted in accordance with OMB Circular A-
133, as revised, and required by this Agreement shall be submitted, when required
by Section .320(d), OMB Circular A-1.33, as revised, by or on behalf of the
Provider directly to each of the following:
A. Office of the Attorney General
Bureau of Advocacy and Grants Management
PL-01, The Capitol
Tallahassee, Florida 32399-1050
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as
revised (the number of copies required by Sections .320(d), OMB Circular
A-133, as revised, should be submitted to the Federal Audit
Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass through entities in accordance with
Sections .320(e) and (f), OMB Circular A-133, as revised,
2. In the event that a copy of the financial reporting package for an audit required by
Article 15 of this Agreement and conducted in accordance with OMB Circular A-
133, as revised, is not required to be submitted to the OAG for the reasons
pursuant to Section .320(e)(2), OMB Circular A-133, as revised, the Provider
shall submit the required written notification pursuant to Section .320(e)(2) and a
copy of the Provider's audited schedule of expenditures of Federal awards directly
to the OAG.
3. Any reports, management letters, or other information required to be submitted to
the OAG pursuant to this Agreement shall be submitted timely in accordance with
OMB CircularA-133, as revised, as applicable,
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4. Providers should indicate the date the financial reporting package was delivered
to the Provider in correspondence accompanying the financial reporting package.
ARTICLE 17. MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as
revised, monitoring procedures may include, but not be limited to, on -site visits by OAG staff or
its designee, limited scope audits as defined by OMB Circular A-133, as revised, and/or other
procedures. By entering into this Agreement, the Provider agrees to comply and cooperate with
any monitoring procedures/processes deemed appropriate by the OAG. The Provider further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed
necessary by the OAG, Chief Financial Officer, Auditor General or the U.S. Department of
Justice,
The Provider may not accept duplicate funding for any position, service or deliverable
funded by the OAG. Duplicative funding is defined as more than 100% payment from all
funding sources for any position, service or deliverable. if there are multiple funding sources
and a program is funded by the OAG, the OAG or its designee has the right to review all
documents related to those funding sources to determine whether duplicative funding is an issue,
If duplicate funding is found, the Agreement may be suspended, terminated or both while the
extent of the overpayment is determined. Failure to comply with state law, or the U,S.
Department of Justice Programs, Financial Guide, may also result in the suspension, termination
or both of the Agreement while the extent of the overpayment is determined, Absent fraud, in the
event that there has been an overpayment to a Provider for any reason, including the afore-
mentioned, if the amount of the overpayment cannot be determined to a reasonable degree of
certainty, both parties agree that the Provider shall reimburse to the OAG one half of the monies
previously paid to the Provider for that line item for the grant year in question,
ARTICLE 18. RETURN OF FUNDS
The Provider shall return to the OAG any overpayments made to the Provider for
unearned income or disallowed items pursuant to the terms and conditions of this Agreement. In
the event the Provider or any outside accountant or auditor determines that an overpayment has
been made, the Provider shall immediately return to the OAG such overpayment without prior
notification from the OAG, In the event the OAG discovers that an overpayment has been made,
the contract manager, on behalf of the OAG, will notify the Provider and the Provider shall
forthwith return the funds to the OAG. Should the Provider fail to immediately reimburse the
OAG for any overpayment, the Provider will be charged interest at the lawful rate on the amount
of the overpayment or outstanding balance thereof.
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ARTICLE 19, PUBLIC ENTITY CRIME
Pursuant to Section 287.133, F.S, (2013), the following restrictions are placed on persons
convicted of public entity crimes to transact business with the OAG: When a person or affiliate
has been placed on the convicted vendor list following a conviction for a public entity crime,
he/she may not submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or the repair of a
public building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under
a contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287,017, F.S. (2013), for CATEGORY TWO for a
period of thirty-six (36) months from the date of being placed on the convicted vendor list.
ARTICLE 20, GRATUITIES
The Provider agrees that it will not offer or give any gift or any form of compensation to
any OAG employee. As part of the consideration for this Agreement, the parties intend that this
provision will survive the Agreement for a period of two years. In addition to any other remedies
available to the OAG, any violation of this provision will result in referral of the Provider's name
and description of the violation of this term to the Department of Management Services for the
potential inclusion of the Provider's name on the suspended vendors list for an appropriate period.
The Provider will ensure that its subcontractors, if any, comply with these provisions.
ARTICLE 21, PATENTS, COPYRIGHTS, AND ROYALTIES
The Provider agrees that if any discovery or invention arises or is developed in the course
of or as a result of work or services performed under this Agreement, or in any way connected
herewith, the discovery or invention shall be deemed transferred to and owned by the State of
Florida. Any and all patent rights accruing under or in connection with the performance of this
Agreement are hereby reserved to the State of Florida,
In the event that any books, manuals, films, or other copyrightable materials are
produced, the Provider shall identify all such materials to the Agency. Any and all copyrights
accruing under or in connection with performance under this Agreement are hereby reserved to
the State of Florida,
The Provider shall indemnify and hold the OAG and its employees harmless from any
claim or liability whatsoever, including costs and expenses, arising out of any copyrighted,
patented, or unpatented invention, process, or article manufactured or used by the Provider in the
performance of this Agreement, The Provider shall indemnify and hold the OAG and its
employees harmless from any claim against the OAG for infringement of patent, trademark,
copyright or trade secrets. The OAG will provide prompt written notification of any such claim.
During the pendency of any claim of infringement, the Provider may, at its option and expense, •
procure for the OAG, the right to continue use of, or replace or modify the article to render it
non -infringing. If the Provider uses any design, device, or materials covered by letters patent, or
copyright, it is mutually agreed and understood without exception the compensation paid
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pursuant to this Agreement includes all royalties or costs arising from the use of such design,
device, or materials in any way involved in the work contemplated by this Agreement.
Subcontracts must specify that all patent rights and copyrights are reserved to the State of
Florida.
ARTICLE 22, INDEMNIFICATION
To the extent permissible under Florida law, the Provider shall be liable for and indemnify,
defend, and hold the OAG and all of its officers, agents, and employees harmless from all claims,
suits, judgments, or damages, including attorneys' fees and costs, arising out of any act or
omission or neglect by the Provider and its agents, employees and subcontractors during the
performance or operation of this Agreement or any subsequent modifications or extensions
thereof,
The Provider's evaluation or inability to evaluate its liability shall not excuse the
Provider's duty to defend and to indemnify the OAG within seven (7) days after notice by the
OAG. After the highest appeal taken is exhausted, only an adjudication or judgment specifically
finding the Provider not liable shall excuse performance of this provision. The Provider shall
pay all costs and fees including attorneys' fees related to these obligations and their enforcement
by the OAG. The OAG's failure to notify the Provider of a claim shall not release the Provider
from these duties. The Provider shall not be liable for any sole negligent acts of the OAG.
ARTICLE 23. TERMINATION OF AGREEMENT
This Agreement may be terminated by the OAG for any reason upon five (5) days written
notice via certified mail.
In the event this Agreement is terminated, the Provider shall deliver documentation of
ownership or title, if appropriate for all supplies, equipment and personal property purchased
with grant funds to the OAG, within 30 days after termination. Any finished or unfinished
documents, data, correspondence, reports and other products prepared by or for the Provider
under this Agreement shall be made available to and for the exclusive use of the OAG.
Notwithstanding the above, the Provider shall not be relieved of liability to the OAG for
damages sustained by the OAG by virtue of any termination or breach of this Agreement by the
Provider. In the event this Agreement is terminated, the Provider shall be reimbursed for
satisfactorily perforrned and documented services provided through the effective date of
termination,
ARTICLE 24, AMENDMENTS
Except as provided under Article 6, Authorized Expenditures, modification of any
provision of this Agreement must be mutually agreed upon by all parties, and requires a written
amendment to this Agreement.
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ARTICLE 25. NONDISCRIMINATION
Recipients of federal financial assistance must comply with applicable federal civil rights
laws, which may include the Omnibus Crime Control and Safe Streets Act of 1968 .(42 U.S.C. §
3789d); the Victims of Crime Act (42 U,S.C. § 10604(e)); The Juvenile Justice and Delinquency
Prevention Act of 2002 (42 U.S.C. § 5672(b)); Title VI of the Civil Rights Act of 1964 (42 U.S.C.
§ 2000d); Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §7 94), Title II of the
Americans with Disabilities Act of 1990 (42 U,S.C.§ 12131-34); Title IX of the Education
Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination Act of 1975
(42 U.S.C. §§ 6101-07); and Exec. Order 13279 (67 Fed. Reg. 241).
Pursuant to applicable federal laws and Section 760, F.S. (2013), the Provider agrees not
to discriminate against any client or employee in the performance of this Agreement or against
any applicant for employment because of age, race, religion, color, disability, national origin,
marital status or sex. The Provider further assures that all contractors, subcontractors, sub-
grantees, or others with whom it arranges to provide services or benefits to clients or employees
in connection with any of its programs and activities are not discriminating against those clients
or employees because of age, race, religion, color, disability, national origin, marital status or
sex,
The Provider must have policies and procedures in place for responding to complaints of
discrimination that employees and beneficiaries file directly with the Provider. Information
provided by the Department of Justice, Office of Justice Programs, to assist with policy and
procedure development is available at http://ojp.gov/about/offices/ocr,htm.
In the event a Federal or State court or Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, or sex against the Provider, the Provider will forward a copy of the findings to
the Office of Justice Programs, Office for Civil Rights and the Florida OAG.
As clarified by Executive Order 13166, Improving Access to Services for Persons with
Limited English Proficiency, and resulting agency guidance, national origin discrimination
includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance
with the Safe Streets Act and Title VI of the Civil Rights Act of 1964, the Provider must take
re.asonable steps to ensure that LEP persons have meaningful access to its programs and
activities. Meaningful access may entail providing language assistance services, including oral
and written translation, where necessary. The Provider is encouraged to consider the need for
language services for LEP persons served or encountered both in developing its budgets and in
conducting its programs and activities. Additional assistance and information regarding your
LEP obligations can be found at http://www.lep.gov.
In accordance with federal civil rights laws, the Provider shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
All Providers must complete a review of the Office of Justice Programs, Office for Civil
Rights training modules and confinn compliance with this requirement to the OAG through self
12of16
reporting by December 31, 2014. The training modules are available at
http://ojp.gov/aboutiocriassistance,htm,
Pursuant to Section 287.134, F.S. (2013), an entity or affiliate on the Florida Department
of Management Services' discriminatory vendor list may not transact business with any public
entity.
The OCR issued an advisory document for recipients on the proper use of arrest and
conviction records in making hiring decisions. See Advisory for Recipients of Financial
Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in
Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June 2013), available at
http://www,ojp.usdoj.gov//about/ocr/pdfs/UseofConviction Advisory.pdf. Recipients should be
mindful that the misuse of arrest or conviction records to screen either applicants for
employment or employees for retention or promotion may have a disparate impact based on race
or national origin, resulting in unlawful employment discrimination. In light of the Advisory,
recipients should consult local counsel in reviewing their employment practices. If warranted,
recipients should also incorporate an analysis of the use of arrest and conviction records in their
Equal Employment Opportunity Plans (EEOPs).
ARTICLE 26. NONDISCRIMINATION IN PROGRAMS INVOLVING STUDENTS
The Provider shall not use award funding to discriminate against students that are
participating in (or benefiting from) programs that are funded by those same federal funds, For
example, the Provider cannot use VOCA funding to treat a Catholic student differently than a
non-Catholic student when both are applying for, or receiving benefits from, the VOCA program.
This same protection also applies to the students' parents or legal guardians.
ARTICLE 27. ACKNOWLEDGMENTS
All publications, advertising or written descriptions of the sponsorship of the program
shall state: "This project was supported by Award No. awarded by the Office for
Victims of Crime, Office of Justice Programs. Sponsored by (name of Provider) and the State of
Florida."
The Provider is required to display a civil rights statement prominently on all
publications, websites, posters and informational materials mentioning USDOJ programs in bold
print and no, smaller than the general text of the document. The full civil rights statement must
be used whenever possible. Single page documents that do not have space for the full civil rights
statement may contain a condensed version in a print size no smaller than the text used
throughout the document. If the civil rights statement is missing on a publication, the statement
must be included the next time the publication is revised or reprinted and printed copies of the
statement must be attached to the current supply of the publication until the next revision is
reprinting.
Full Civil Rights Statement: In accordance with federal law and U.S. Department of
Justice policy, this organization is prohibited from discriminating on the basis of race, color,
13 of 16
national origin, religion, sex, age, or disability. To file a complaint of discrimination, call the
Department of Legal Affairs, Federal Discrimination Complaint Coordinator, PL-01 The Capitol,
Tallahassee, Florida, 32399, or call 850-414-3300, or write Office for Civil Rights, Office of
Justice Programs, U.S. Department of Justice, 8I0 711) Street, NW, Washington, DC 20531 or call
202-307-0690 (Voice) or 202-307-2027 (TDD/TYY). Individuals who are hearing impaired or
have speech disabilities may also contact OCR through the Federal Relay Service at 800-877-
8339 (TTY), 877-877-8982 (Speech), or 800-845-6136 (Spanish).
Condensed Civil Rights Statement: The <organization name> is an equal opportunity
provider and employer.
The Provider is required to display the OAG's "Civil Rights Fact Sheet" at locations open
to the public. The "Civil Rights Fact Sheet" will be provided by.the OAG.
ARTICLE 28. EMPLOYMENT
The employment of unauthorized aliens by the Provider is considered a violation of
Section 274A(e) of the Immigration and Nationality Act. If the Provider knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
Any services performed by any such unauthorized aliens shall not be paid,
The Provider shall utilize the U.S. Department of Homeland Security's E-Verify System
to verify the employment eligibility of all persons hired during the Agreement tern.
ARTICLE 29. ADMINISTRATION OF AGREEMENT
All approvals referenced in this Agreement must be obtained from the parties' contract
administrators or their designees. The OAG's contract administrator is Christina F. Harris. All
notices must be given to the parties' contract administrator.
ARTICLE 30. TEXT MESSAGING
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging
While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the U.S. Department of Justice
encourages subrecipients (Providers), to adopt and enforce policies banning employees from text
messaging while driving any vehicle during the course of perforning work funded by this grant,
and to establish workplace safety policies and conduct education, awareness, and other outreach
to decrease crashes caused by distracted drivers.
ARTICLE 31. SECTION 539 OF THE CONSOLIDATED AND FURTHER CONTINUING
APPROPRIATIONS ACT, 2013, COMPUTER NETWORK REQUIREMENT
Section 539 of the Consolidated and Further Continuing Appropriations Act, 2013 (which
includes the Department of Justice Appropriations Act, 2013) provides —
14 of 16
(a) None of the funds made available in this Act may be used to
maintain or establish a computer network unless such network
blocks the viewing, downloading, and exchanging of pornography.
(b)Nothing in subsection (a) shall limit the use of funds necessary
for any Federal, State, tribal, or local law enforcement agency or
any other entity carrying out criminal investigations, prosecution,
or adjudication activities.
Any Provider that falls within the types of entities described in Section 539(b) is exempt
from this requirement. Any Provider that did not fall under the exemption must comply with the
requirement. Attachment "B" Section 539 Certification Form (Victims of Crime Act (VOCA)
Special Conditions Certification Form) is hereby incorporated by reference.
ARTICLE 32, ASSURANCES
Attachment "C" Assurances is hereby incorporated by reference.
ARTICLE 33. CERTIFICATION FORM
Attachment "D" Certification Form is hereby incorporated by reference.
ARTICLE 34, CONTROLLING LAW AND VENUE
This Agreement shall be governed by the laws of the State of Florida. Any and all
litigation arising under the Agreement shall be instituted in the appropriate court in Leon County,
Florida.
ARTICLE 35. AGREEMENT AS INCLUDING ENTIRE AGREEMENT
This instrument and the grant application embody the entire Agreement of the parties.
There are no provisions, terms, conditions, or obligations other than those contained herein, This
Agreement supersedes all previous communications, representations or Agreements on this same
subject, verbal or written, between the parties.
The Provider's signature below specifically acknowledges understanding of the fact that
the privilege of obtaining a VOCA grant is -not something this or any Provider is entitled to
receive. This Agreement is for one time funding only. There is absolutely no expectation or
guarantee, implied or otherwise, the Provider will receive VOCA funding in the future. The
OAG strongly encourages the Provider to secure funding from other sources if the Provider
anticipates the program will continue beyond the current grant year.
15 of 16
IN WITNESS WHEREOF, the OFFICE OF THE ATTORNEY GENERAL and the City
of Miami Police Department, have executed this Agreement.
Authorizing Official Director of Administration
Print Name Print Name
Date Date
596000375
FED) # of Provider
SAMAS Code
16 of 16
Attachment A
Agency Name: City of Miami Police Department
VICTIMS SERVED AND TYPES OF SERVICES
Indicate the number of victims provided services by VOCA-funded and matching staff during the grant period, The figures
Indicated are projections based on historical data and/or the anticipated need of the population served through the VOCA
project. It is anticipated that the categories indicated for victim populations and/or services provided may be expanded or
narrowed depending on the needs of the victims Identified during the grant period. At a minimum, the agency will provide
services to no less than 80 percent of the total number of projected victims.
Each victim should be counted only once unless there is a separate Instance of victimization. For example, a victim of spouse
abuse assault should be counted one time during the grant period unless he/she Is victimized as a result of a separate and
unrelated crime.
2014-2015 VOCA Grant Award •
(from the Budget Summary Page)
$32,467
# of Victims
to be
served•
Type of Victim
$ Amount
per
Category
% of Total
Grant
Amount
# of Other Types
of Victims to be
Served
For other types of crimes, identify and
list each separately below.
.
25
Child Physical Abuse
$313
0.96%
2
Harassment - Online
35
C.hlld Sexual Abuse
$438
1,35%
2
Pornography (Child)
8.
DUI/DWI Crashes
$100
0.31%
6
Hit & Run
1800
Domestlo Violence
$22,520
69,36%
2
Innocent Victims of Gang Violence
. 30
Adult Sexual Abuse
$376
1.16%
30
Elder Abuse
$375
1.16%
5
Adults Molested as Children
$83
0,19%
20
Survivors of Homicide Victims
$250
0,77%
.
30
Robbery
$375
1,16%
600
Assault
$7,507
23,12%
`S.Z.071A <
2,595
$32,467
100.00%
12 ubtotai
$150 0.46%
# of Victims
to be
Served
Type of Service
# of Other Types of
Services to be
Provided •
For other types of services, Identify
and list each separately below.
0
Crisis Counseling
2580
Follow-up Contacts .
0
Therapy
0
Support Groups
.0
Crisis Hotline Counseling
0
ShelteriSafehouse •
2580
Information and Referral (In -Person)
50
Criminal Justice Support/Advocacy
0
Emergency Financial Assistance
0
Emergency Legal Advocacy•
2580
Assistance riling Compensation Claims - Mandatory
300
Personal Advooacy
2580
Telephone Contacts
J'O`f'Al
10,670
0
!'StTb sra ''Other ` SerVIce
Attachment B
Victims of Crime Act (VOCA) Section 539, Consolidated and Further
Continuing Appropriations Act, 2013, Special Conditions Certification Form
Please complete the information below and return this document to the Office of the Attorney General
with the signed VOCA Agreement and other Attachments.
Section 539 of the Consolidated and Further Continuing Appropriations Act, 2013 provides the following
requirement:
Computer Network Requirement
The recipient understands and agrees that:
a) No award funds may be used to maintain or establish a computer network system unless such
network blocks the viewing, downloading, and exchanging of pornography, and
b) Nothing in item (a) limits the use of funds necessary for any Federal, State, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecution, or
adjudication activities.
• Each VQCA subgrantees must have some type of blocking software, if their networks are
supported ("maintained") by VOCA funds;
• This Includes the purchase of new computer equipment (computers, monitors and printers),
or software of any kind (new and/or updates) for the computer network system.
AGENCY CERTIFICATION:
0 VOCA funding is NOT USED to maintain or establish a computer network system.
- OR -
VOCA funding is USED to maintain or establish a computer network system. However, the
computer network system is (select one below):
0 Is currently blocking the viewing, downloading, and exchanging of pornography, or
❑ Is not able to block the viewing, downloading and exchanging of pornography .
Anticipated date of blocking software purchase . (fill in date), or
❑ Exempt because organization Is a Federal, State, tribal, or local law enforcement agency,
or an entity carrying out criminal Investigations, prosecutions, or adjudication activities.
Agency Name:
Name of Authorized Official:
Signature and Title of
Authorized Official:
Date of Certification:
OAG Staff Only:
Approved
Approved By
Not Approved
Date Approved
ATTACHMENT C
OMB APPROVAL NO. 1121-0140
EXPIRES 06/30/2009
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-
133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R, pts, 66 or 70
(administrative requirements for grants and cooperative agreements): The applicant also specifically
assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure
proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R, pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in
2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§
469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321),
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S,C. §10604(e)); The
Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U,S.C. §7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C,§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681,
1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279
(equal protection of the laws for faith -based and community organizations).
7. If a governmental entity —
a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a
result of federal and federally -assisted programs; and
b) it will comply with requirements. of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain
political activities of State or local government employees whose principal employment is in connection
with an activity financed in whole or in part by federal assistance.
Signature Date Date
ATTACHMENT D
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three;
Recipient's Name: I DUNS Number:
Address:
Grant Title: LGrant Number: • 1 Award Amount:
Naive and Title of Contact.Person:
Telephone Number: I E-Mail Address:
Section A —=Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply,
ri Recipient has less than.fifty employees. a Recipient is an Indian tribe. . o Recipient is'a medical institution,
. o Recipient is a nonprofit organization, . n Recipient is an educational institution, .o Recipient is receiving an award Tess than $25,000, •
I, [responsible official],
certify that [recipient] is
not required to prepare. an ESOP. for the reason(s) checked above, pursuant to 28 C.F.R § 42.302,
.I .further..eertify that . • [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services,
Print or Type Name and TitleSignature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review •
If a recipient agency has fifty or more employees and is receiving a single award or subaward of $25,000 or more, but less than $500,000, then the
recipient agency does not have to submit an EEO? to the OCR for review as long as it certifies the following (42 CFR. § 42.305).
I, [responsible official],
certify that _ [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an ESOP in accordance with 28 CFR pt. 42, subpt, E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S, Department ofJustice, The EEOP is on file at the following office:
- [organization],
[address].
Print or Type Name and Title Signature Date
Section C.=.»eclaration Stating that an ESOP Utilization .Report Has Been Submitted to the Office for •
Civil Rights for Review
If a recipient agency'has fifty or mare employees and is receiving a single award or subaward of $500,000 or more, then the recipient agency must
send an EEOP Utilization Report to the OCR for review. -
I, - [responsible official],
certify that - [recipient],
which has fifty or more employees and is receiving a single award of $500,000. or more, has formulated an ESOP in
accordance with 28 CFR pt. 42, subpt E,:arid;sent it for, review tine-i . [date] to the
Office for Civil Rights, Office ofJustice Programs, U.S, Department ofJustice,
Print or Type Name and Title Signature , Date
OMB Approval No. 1121-0340 Expiration Date:05/31/14
INSTRUCTIONS
Completing the Certification Form
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, require some recipients of financial assistance from the U.S. Department of Justice subject to the statute's
administrative provisions to create, keep on file, submit to the Office for Civil Rights (OCR) at the Office of Justice
Programs (OJP) for review, and implement an Equal Employment Opportunity Plan (EEOP). See 28 C.F.R, pt. 42, subpt.
E. All awards from the Office of Community Oriented Policing Services. (COPS) are subject to the ESOP requirements;
many awards from OJP, including awards from the Bureau of Justice Assistance (BJA), the Office of Juvenile Justice and
Delinquency Prevention (OJJDP), and the Office for Viotims of Crime (OVC) are subject to the EEOP requirements; and
many awards from the Office on Violence Against Women (OVW) are also subject to the ESOP requirements, If you
have any questions as to whether your award from the U.S. Department of Justice is subject to the Safe Streets Act's
EEOP requirements, please consult your grant award document, your program manager, or the OCR.
Recipients should complete either Section.A or Section B or Section C, not all three.
Section A
The regulations exempt some recipients from all of the EEOP requirements. Your organization may claim an exemption
from all of the ESOP requirements if it meets any of the following criteria: it is a nonprofit organization, an educational
institution, a medical institution, or an Indian tribe; or it received an award under $25,000; or it has less than fifty
employees. To claim the complete exemption from the EEOP requirements, complete Section A.
Section B
Although the regulations require some recipients to create, maintain on file, and implement an ESOP, the regulations
allow some recipients to forego submitting the ESOP to the OCR for review. Recipients that (1) are a unit of state or
local government, an agency of state or local government, or a private business; and (2) have fifty or more employees;
and (3) have received a single grant award of $25,000 or more, but less than $500,000, may claim the limited exemption
from the submission requirement by completing Section B. In completing Section B, the recipient should note that the
EEOP on file has been prepared within twenty-four months of the date of the most recent grant award.
Section C
Recipients that (1) are a unit of state or local. government, an agency of state or local government, or a private business,
and (2) have fifty or more employees, and (3) have received a single grant award of $500,000 or more, must prepare,
maintain on file, submit to the OCR for review, and, implement an EEOP, Recipients that have submitted an ESOP
Utilization Report (or in the process of submitting one) to the OCR, should complete Section C.
Submission Process
If a recipient receives multiple awards subject to the Safe Streets Act, the recipient should complete a Certification Form
for each grant. Recipients of awards from OJP and OVW should download the online Certification Form, have the
appropriate official sign it, electronically scan the signed document, and then upload the signed document into the
appropriate grant file in OJP's Grants Management System. The document must have the following title; EEOP
Certification. Recipients of awards from COPS should download the online Certification Form, have the appropriate
official sign it, electronically scan the signed document, and then send the signed document to the following e-mail
address: EEOPFonns a,usdaj.gov. If you have questions about completing or submitting the Certification Form, please
contact the Office for Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, DC 20531 (Telephone:
(202) 307-0690 and TTY: (202) 307-2027).
0M13 Approval No, 1121-0340 Expiration Date: 05/31/14
Public Reporting Burden Statement
Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a collection
of information unless it displays a current valid OMB control number. We try to create forms and instructions that are
accurate, can be easily understood, and which impose the feast possible burden on you to provide us with information.
The estimated minimum average time to complete and file this application is 20 minutes per form. If you have any
comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write to the
Office of Justice Programs, 810 7th Street, N.W., Washington, D.C. 20531.
PAM I3ONDI
ATTORNEY GENERAL
STATE OF FLORIDA
OFFICE OF THE ATTORNEY GENERAL
Division of Victim Services
Christina F, Harris, Bureau Chief
Advocacy and Grants Management
PL-01 The Capitol
Tallahassee, FL 32399.1050
Phone (850) 414-3300 Fax (850) 487-3013
http;//www,myfloridalegal.com
September 23, 2014
Dear VOCA Subrecipient:
Congratulations on your recent VOCA award. The original 2014/2015 Victims of Crime Act
(VOCA) Agreement is attached. The agreement is the contract that will make funds
available for your program. To execute the VOCA Agreement, please complete the
following:
1. Read the following Civil Rights information,
2. Print the VOCA Agreement and have the authorizing official sign and date the VOCA
Agreement and all attachments, where applicable. Please do not make any
alterations to the Agreement.
3. Confirm the Federal Employer Identification number of your agency, and if you are a
public agency, include your SAMAS (FLAIR) code, if applicable.
4. Return the VOCA Agreement to the OAG for final signature and date. Mail the
original agreement and all attachments to the Bureau of Advocacy and Grants
Management, Office of the Attorney General, PL-01, The Capitol, Tallahassee,
Florida 32399-1050.
The agreement is not effective until all parties have signed the VOCA Agreement
(including all attachments). It is important that the OAG receives the signed VOCA
Agreement from your agency well in advance of the October 1, 2014, start date. This will
allow our authorized officials time to review and sign the agreement prior to October 1, 2014.
No grant expenses for the period of October 1, 2014, through September 30, 2015, may be
incurred until the agreement has been signed by all parties. Any delay in execution will
delay the availability of grant funds.
In establishing financial assistance programs, Congress linked the receipt of federal
funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR),
Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) is responsible for
ensuring that recipients and subrecipients of financial assistance from the OJP, the
Office of Community Oriented Policing Services (COPS), and the Office on Violence
Against Women (OVW) comply with the applicable federal civil rights laws. We at the
OCR are available to help you and your organization meet the civil rights requirements
that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients and subreciplents of financial assistance from the
DOJ prohibit discrimination on the basis of race, color, national origin, religion, sex, or
disability in funded programs or activities, not only in employment but also in the
delivery of services or benefits. A federal law also prohibits recipients and subrecipients
from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obama signed the Violence Against Women
Reauthorization Act of 2013. The statute amends the Violence Against Women Act of
1994.(VAWA) by including a nondiscrimination grant condition that prohibits
discrimination based on actual or perceived race, color, national origin, religion,. sex,
disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October I, 2013, The OCR and the
OVW have developed answers to some frequently asked questions about this provision
to assist recipients and subrecipients of VAWA funds to understand their obligations.
The Frequently Asked Questions are available at
http://ojp.qovlaboutlocr/pdfs/vawafaas.pdf.
Enforcing Civil Rights Laws
All recipient of federal financial assistance, regardless of the particular funding source,
the amount of the grant award, or the number of employees in the workforce, are
subject to prohibitions against unlawful discrimination. Accordingly, the OCR •
investigates recipients and subrecipients that are the subject of discrimination
complaints from both individuals and groups. In addition, based on regulatory criteria,
the OCR selects a number of recipients each year for compliance reviews, audits that
require recipients. to submit data showing that they are providing services equitably to
all segments of their service population and that their employment practices meet equal
opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964,
42 U.S.C. § 2000d, recipients and subrecipients of federal financial assistance must
take reasonable steps to provide meaningful access to their programs and activities for
persons with limited English proficiency (LEP). See U.S. Department of Justice,
Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67
Fed. Reg. 41,455 (2002).For more information on the civil rights responsibilities that
recipients and subrecipients have in providing language services to LEP individuals,
please see the website http://www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38,
requires State Administering Agencies (SAAs) to treat faith -based organizations the
same as any other applicant or recipient. The regulation prohibits SAAs from making
awards or grant administration decisions on the basis of an organization's religious
character or affiliation, religious name, or the religions composition of its board of
directors.
The regulation also prohibits faith -based organizations from using financial assistance
from the DOJ to fund inherently (or explicitly) religious activities. While faith -based
organizations can engage in non -funded inherently religions activities, they must hold
them separately from the program funded by the DOJ, and recipients and subrecipients
cannot compel beneficiaries to participate in them. The Equal Treatment Regulation
also makes clear that organizations participating in programs funded by the DOJ are not
permitted to discriminate in the provision of services on the basis of a beneficiary's
religion. For more information on the regulation, please see the OCR's website at
http://www.ojp.gov/about/ocr/equal fbo.htm.
SAAs and faith -based organizations should also note that the Omnibus Crime Control
and Safe Streets Act (Safe Streets Act) of 1968, as amended, 42 U.S.C. § 3789d(c); the
Victims of Crime.Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice
and Delinquency Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA,
Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified at 42 U.S.C.
§13925(b)(13)) contain prohibitions against discrimination on the basis of religion in
employment. Despite these nondiscrimination provisions, the DOJ has concluded that it
may construe the Religious Freedom Restoration Act (RFRA) on a case -by -case basis
to permit some faith -based organizations to receive DOJ funds while taking into account
religion when hiring staff, even if the statute that authorizes the funding program
generally forbids recipients and subrecipients from considering religion in employment
decisions. Please consult with the OCR if you have any questions about the regulation
or the application of RFRA to the statutes that prohibit discrimination In employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients and subrecipients on the proper
use of arrest and conviction records in making hiring decisions. See Advisory for
Recipients of Financial Assistance from the U.S. Department of Justice on the U.S.
Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of
Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil
Rights.Act of 1964 (June 2013), available at
http://www.ojp.gov/about/ocr/pdfs/UseofConviction Advisory.pdf. Recipients and
subrecipients should be mindful that the misuse of arrest or conviction records to screen
either applicants for employment or employees for retention or promotion may have a
disparate impact based on race or national origin, resulting in unlawful employment
discrimination. In Tight of the Advisory, recipients and subrecipients should consult local
Counsel in reviewing their employment practices. If warranted, recipients and
subrecipients should also incorporate an analysis of the use of arrest and conviction
records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the
nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (I)
complying with the federal regulation pertaining to the development of an EEOP (sec 28
C.F.R. pt. 42. subpt. E) and (2) submitting to the OCR findings of discrimination (sec 28
C.F.R. §§ 42.204(c), .205(c)(5)).
Meeting the EEOP Requirement
If your organization bas less than fifty employees or receives an award of less than
$25,000 or is a nonprofit organization, a medical institution, an educational institution, or'
an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption,
your organization must complete and submit Section A of the Certification Form which
is available online at http://www.oip.gov/about/ocr/pdfs/cert.pdf.
If your organization is a government agency or private business and receives an award
of $25,000 or more, but less than $500,000, and has fifty or more employees (counting
both full- and part-time employees, but excluding political appointees), then it has to
prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have
to submit the report to the OCR for review. Instead, your organization has to maintain
the Utilization Report on file and make it available for review on request. In addition,
your organization has to complete Section B of the Certification Form and return it to the
OCR. The Certification Form Is available at httpa/www.oip..gov/about/ocr/pdfs/cert.pdf.
If your organization is a government agency or private business and has received an
award for $500,000 or more and has fifty or more employees (counting both full- and
part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form) and submit it to the OCR for
review within sixty days from the date of this letter. For assistance in developing a
Utilization Report, please consult the OCR's website at
http://www.ojp.gov/about/ocr/eeop.htm. In addition, your organization has to complete
Section C of the Certification Form and return it to the OCR. The Certification Form is
available at http://www.ojp.gov/about/ocr/pdfs/cert.pdf.
To comply with the EEOP requirements, you may request technical assistance from an
EEOP specialist at the OCR by telephone at (202) 307-0690, by TTY at (202) 307-2027,
or by e-mail at EEOsubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received
an adverse finding of discrimination based on race, color, national origin, religion, or sex,
after a due -process hearing, from _a state or federal court or from a state or federal •
administrative agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipicnts of their civil rights
obligations, written procedures to address discrimination complaints filed against
subrecipicnts, methods to monitor subrecipients' compliance with civil rights
requirements, and a program to train subrecipients on applicable civil rights laws. In
addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have
implemented to ensure the civil rights compliance of subrecipients. For more
information on the MOA requirement, see
http://www.oip.govlfundinq/other requirements.htm.
look forward to working with you during the coming year. If you have any questions
regarding your VOCA Agreement, please call me or Melissa Ray, Program Administrator, at
(850) 414-3300.
Sincerely,
Christina Harris, Bureau Chief
Advocacy and Grants Management
CFH/mar
9/23/2014
Print Application
VOCAOnline
[ Back To Grant Application } Application # V003-14185
Section: Appficant info
All fields are required unless stated otherwise
Name of Applicant Agency:
Federal Data Universal Numbering System (DUNS) Number:
Registered with the System for Award Management (SAM):
Federal Employer Identification Number (FEIN);
City of Miami Police Department
072220791
Yes
596000375
Agency Director
Prefix: First: Last: Suffix (optional):
Mr Manuel Orosa
Title:
Chief of Police
Phone: Fax:
(305) 603-6100 (305) 372-4609
Mailing Address:
400 North West 2nd Avenue
City: State: 9-Digit Zip:
Miami FL 33128-1786
Email:
Manuel.Orosa@miami-police.org
Performance Report 'Contact
Prefix: First:
Ms Lillian
Title:
Director of Grants Administration
Phone:
(305) 416-1536
Mailing Address:
444 South West 2nd Avenue, 5th Floor
City:
Miami
Email:
LBiondet@miamigov.com
i7miamigov.com
Financial Contact
Last:
Blondet
Fax:
(305) 416-2151
State:
FL
Suffix (optional):
9-Digit Zip:
33130-1910
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Prefix: First: Last:
Mrs Xiao-Wen Michelle Choi
Title:
Police Budget and Finance Manager
Phone: Fax:
(305) 603-6198 (305) 579-6634
Mailing Address:
400 North West 2nd Avenue
City: State: 9-Digit Zlp:
Miami FL 33128-1786
Email:
Xiao-Wen.Choi@miami-police.org
Suffix (optional):
Section: Eliaibility
Provide all of the information requested. The "Helpful Resources" may be useful for completing the VOCA application. This is not a
comprehensive list of resources and may not provide all of the information needed for your agency.
1. Which of the following categories best describes the applicant agency?
Public
2. Describe the implementing agency:
Start by selecting a category:
Next select a type:
If Other, please explain:
Criminal Justice
Law Enforcement
3. Which Judicial Circuit will be served
11
4. Identify all of the counties that will be served
5. List the total population of the counties to be served
408750.0
6, Select the geographic characteristic that best describes the service area
Urban
7. List the Congressional District(s) served (up to 5 allowed, statewide projects use "99")
23 24 25 26 27
8. Describe the purpose of the proposed VOCA project
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Continue a VOCA funded victim project funded in a previous year
9. Describe what the funds will primarily be used for
Continue existing services to crime victims
10. Is the applicant organization faith based?
No
SUPPLANTING CERTIFICATION
This portion of the form must be completed by an agency official who is authorized to enter into contractual agreements.
By checking this box I hereby certify that pursuant to the Victims of Crime Act, (VOCA) Federal Guidelines, grant funds will
Yes be used to enhance or expand services and will not be used to supplant state and local funds that would otherwise be
available for crime victim services.
Section: Funding Source
Applicants must provide matching contributions to increase the amount of resources available to the projects supported by grant
funds. Provide the amount of funding that is allocated to victim services within the applicant agency for the current fiscal year and the
amount requested for the proposed VOCA project.
Include all expenses which are budgeted for the viotim services program (i.e., personneloosts which include salaries for directors,
clerical/support staff, victim advocates, counselors, etc.; training costs; equipment such as computers, fax machines, printers,
copiers, telephones, and furnishings, etc.; operating costs such as utilities, postage, printing, office supplies, travel, counseling
supplies, etc.).
Note: Do not include in -kind match.
Funding Sources
Federal Funding Sources 0.0 $0.00
State Funds $0.00 $0.00
Local, Public, or Private Funds $8,465,00 $8,117,00
Other Sources $0.00 $0,00
Totals $8,465,00 8,117.00
Agency Victim Services 2014.2015 VOCA
Current Fiscal Year Project Year
. Describe any federally funded resources:
N/A.
Describe any other resources:
N/A
Section: Statement of ed
The statement of need must provide a description about why this project is needed, Be clear and avoid acronyms that may be
confusing.
Underserved Victims
Applicants are encouraged to identify gaps In available services for "underserved" victims and to seek funding to provide services to
these victims. Underserved populations may include, but are not limited to, child -on -child abuse, child abuse by non -caretaker,
crimes against the elderly, non-English speaking persons, persons with disabilities, victims of federal crimes, victims of workplace
violence and members of racial or ethnic minorities.
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Note: Responses are limited to 2000 characters
1. Briefly describe the need for services to victims of crime that will be addressed using VOCA funding. If needed, define the
deficiency of services to victims,
The City of Miami Police Department (MPD) as first responder for the citizens of Miami is requesting funding to maintain and
continue the quality of services it provides to the victims of crime In the City. Award of Victims of Crime Act (VOCA) grant
funds would allow MPD to persevere with providing services In the most efficient.and responsive manner to the victims of
crime. Through funds from VOCA a much needed Victim Advocate will be available to provide on -site assistance, with filling
for victim compensation, advocacy, information and referrals. Upon approval of a 2014-15 VOCA grant, the City of Miami
would be able to maintain its current quality of services. At this time, Miami's Victim Advocacy Program is staffed with two
positions, a VOCA funded position and a supervisor position which provides the match for this grant. Without the VOCA
funded Victim Advocate position the program will not be able to serve the 2,580 citizens it projects will be victims of crime
during the 2014-15 program year.
2, Provide information about crime statistics for the service area, Specifically, detail the statistics related to the need described in
question #1.
Crime statistics in the City have spiked in recent years, In 2013 the Police Department received 312,198 calls for service
compared to 305,635 In 2012. Out of the calls for service; 71 were homicides; 2,216 were robberies; 3,993 were burglaries;
2,533 were aggravated assaults; 125 were sex offenders; 3,190 were domestic violence related; 15,021 were larcenies; 1,914
were auto thefts; 3 were DUls (involving fatalities); 3 were hit and runs; and 41 were traffic homicides. In 2013, the MPD faced
a total of 4,945 crimes against person and 20,928 property crimes. The volume of calls as well as the severity of the crimes
ascertains the need for a Victim Advocate who can provide information and assistance to the victims of crimes in the City of
Miami.
3, Describe the demographics of the population to be served through the proposed VOCA project, At a minimum, provide
information about gender, race, or national origin and age for the service area,
Known for its diverse cultural and ethnicities, Miami is the largest municipality in Miami -Dade County. According to the U.S.
Census Bureau, the estimated 2011 population for Miami was 408,750, Miami has a 68.9% Hispanic population, a 19.2%
African -American Black population and an 11.9% White population. Across the country and Latin America thoughts of Miami
evoke images of beautiful beaches, warm weather, international flare and an exciting lifestyle. In stark contrast to the vitality
of the City, 25% of its residents median household income is less than $15,000 as compared to 12% in the United States
overall. Miami is a dense urban area of nearly 36 square miles with a median household income of $29,621 in comparison to
the average US household income of $50,046. Twenty-seven percent (27%) of Miami residents percent live below poverty
level and thirty-three percent (33%) do not possess a high school diploma. Furthermore, Miami ranks number three (3) in the
US in wealth gap because the poor are so very poor. The needs and characteristics of the City of Miami residents put a
heavy demand on the limited resources of the Miami Police Department,
ct n: Pro ect Proposal
The project proposal must clearly outline what needs to be done and by whom in order to address the needs identified in the
Statement of Need, The protect proposal pertains only to the services related to the proposed Total VOCA Project (VOCA grant plus
matching activities).
[Victims with Disabilities:
Costs for furniture, auxiliary aids that assist persons with sensory disabilities to communicate such as TTY/TTD machines for the
hearing impaired, or minor building alterations/improvements that make victim services more accessible to persons with disabilities
are allowable.
Note: Responses are limited to 2000 characters
1. Describe which services will be provided to the crime victims described In the statement of need. Summarize which services will
be provided by each proposed VOCA funded personnel position or contractor. Specifically, indicate how the proposed personnel,
operating and contractual expenses are associated with the provision of services to crime victims.
Since the Victim Advocate will deliver services directly at the crime scene, he/she will be able to assess the victims' needs
and immediately establish which services are needed. The Advocate provides the Victim Compensation form and explains
the process to complete and assists victims with filling the claim. The Victim Advocate provides crisis intervention and
refers victims to the appropriate agencies. The victims receive a multi-lingual Victim's Right brochure which explains their
rights and community service providers. The Victim Advocate maintains a high -quality network of other advocates and
agencies in order to enhance services. Based on the needs of the victim, follow-up visits are conducted, or contacts via
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telephone or mail are completed to ensure the victims requisite are met. A database of the services provided will be .
maintained. Additionally, training will be offered to new police officers on victim's rights as well as informational updates
to staff and other officers in MPD.
2. Provide a listing of other agencies that will coordinate services with the applicant for the VOCA project and the services provided
by each agency.
Miami Dade Office of the State Attorney —Assist with court system Kristi House, Inc. —Assist sexually abused children
Safespace Foundation, Inc. and The Lodge — Assist victims of domestic violence Family Adult Child Enrichment Services,
Inc. — Counsels victims of crimes America for Immigrants — Assists battered immigrants and victims of violent crimes as a
result of immigrant status Switchboard of Miami, Inc. — Information and referrals Miami Bridge Youth and Family Services
— Assists runaway children and children In foster care Florida Department of Children and Families — Assists families and
children. Community Action and Human Services Department — Certifies victims of domestio violence Jackson Health
System Roxy Bolton Rape Treatment Center — Assist rape victims Guardian ad Litem Program — Advocates for children
3. Describe In detail how the coordination of services will be accomplished. Indicate if a Memorandum of Agreement or other formal
coordination plan is In place,
Once the initial assessment is made, the Victim Advocate will determine the necessary services based on the victims
circumstances. The Victim Advocate will make an appointment for the victim to attend the victim advocacy program to
receive services or will refer the victim to another appropriate and better suited service provider. The Victim Advocate will
follow-up to ensure that the service provider is responsive to the needs of the victim. In addition, the service provider then
becomes the responsible entity for the victim once the advocate confirms that assistance is being provided. The Victim
Advocate will also be responsible for providing assistance with filling the victim compensation forms. The Miami Victims
Advocate program has a Multidisciplinary Team Agreement with the Orlowitz-Lee Children Advocacy Center oprated by
the Kristi House, Inc.
4. Does a duplication of services exist?
No
5. The Final Program Guidelines mandate that grant recipients use volunteers in the victim services program. Describe how
volunteers will be utilized to provide services to crime victims. If the agency does not currently utilize volunteers, please explain how
they will be recruited and incorporated into the victim services program,
Volunteers are utilized to provide Information and brochures to th.e public, and if necessary they assist in providing direct
services to the victims, supervised by the Victims Advocate Supervisor. Typical duties involve preparing files, filling out
Intake forms, making photocopies, providing victims with explanations of their rights in the Victims Rights Brochure and
fulfilling other duties as required.
6. Identify the number of volunteers currently utilized in the agency's victim services program. This number must be expressed in
FTEs.
1.0 Identify the number of volunteers currently utilized in the agency's victim services program
52 Indicate the hours of service provided annually by the victim service volunteers
0.025 This number of volunteers expressed in FTEs
7. The agencies that receive VOCA grant funding are required to comply with the Federal statutes and regulations that prohibit
discrimination in Federally assisted programs or activities. Recipients may not discriminate in employment on the basis of race,
color, national origin, religion, sex, and disability. Also, recipients may not discriminate In the delivery of services or benefits on the
basis of race, color, national origin, religion, sex, disability, and age. In order to ensure VOCA-funded agencies fulfill the
expectations of the Federal civil rights obligations all organizations that receive VOCA funding must complete the online civil rights
training curriculum for recipients offered by the Office for Civil Rights. If awarded VOCA grant funding will the applicant agency
complete the required training and comply with all applicable Federal statutes and regulations related to civil rights and
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nondiscrimination?
VOCAOnline
Yes
Se U n¢ Person e. Budget
Position Requested Funding Requested Total Actual Cost VOCA Funded (%) VOCA Funded FTE
Victim's Advocate $ 32,467.00 $ 32,467.00 100.00% 0.73
Totals:
$ 32,467,00 $ 32,467.00 0,73
tau = This item is also used as a matching expense
ection: Co t ac utA::-: ' :prodget
Description
No Documents Entered
t = This Item is also used as a matching expense
Num of Items
Cost per Item Total
Section Equipment Budpet
Description
No Documents Entered
= This item is also used as a matching expense
Num of Items
Cost per Item Total
Section: Operating Budget
Description Num of Items Cost per Item Total
No Documents Entered
= This item is also used as a matching expense
Section: Matcorng Budget
The purpose of matching contributions is to increase the amount of resources available to the protects supported by grant funds. All
proposals must demonstrate at least 20% of the total project as matching expenses provided by the applicant. Matching expenses are
subject to the same restrictions that govern VOCA grant funds, i.e., the source(s) of program match must be VOCA-allowable
expenses. Allowable matching expenses may include, but are not limited to, volunteers, staff salaries, rent, equipment, operating
costs, etc, Matching expenses used for the VOCA project cannot be used as matching expenses for any other grant.
Remaining Funding Source Cash
State: 0.0
Local: 0.o
Other: o.o
Description
Victim's Advocate Supervisor
$0.00 over budget max of $8,117.00 of Required Match amount.
,Cash/In-Kind Source Category Amount. FTE
Cash Local Personnel $ 8,117.00 0.1
The total salary of $72,738,00 funded by City of Miami Police offer as match amount of $8,117.00
Totals: $ 8,117,00 0.10
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Section: Budget Summary
1, If applicable, provide a justification for not billing Victim Compensation for services that may be funded through Victim
Compensation, For example, therapy services requested as part of the personnel or contractual budgets.
N/A
2, Enter the total number, in full time equivalents (FTEs), of victim advocates/direct victim service providers staffed by the applicant
agency. Do not include staff that are not direct service providers.
3
The total number, in full time equivalents (FTEs), requested from VOCA, from the personnel budget: 0.73
The total number, in full time equivalents (FTEs), reported as cash matching expenses, from the match 0.10
budget
Total number of VOCA project staff (VOCA funded staff + Match staff): 0.83
Budget Summary By Category
• The subtotal for each budget category for the total VOCA Budget Request is provided here. Amounts are rounded to the nearest
whole dollar.
Total VOCA Budget Request Agency Contribution for VOCA Project
PERSONNEL: $ 32,467.00 $ 0.00
CONTRACTUAL: $ 0.00
.EQUIPMENT: $ 0.00
OPERATING: $ 0.00
Total: $
REQUIRED MATCH: $
32,467.00
8,116,75
Section: Vim Ims Serve
Indicate the number of victims projected to be provided with services by VOCA funded and matching staff during the grant period. The
figures indicated must be based on historical data and/or the anticipated needs of the populations proposed to be served through the
p di, the applicant agency will be expected to fulfill se performance expectations.
VOCA ro ect. If awarded funding., the
• Each victim should be counted only once unless there is a separate instance of victimization, For example, a victim of
domestic violence should be counted one time during the grant period unless he/she Is victimized as a result of a separate and
unrelated crime.
• Recipients of VOCA funding are required to provide services to victims of Federal crimes and to provide assistance with
the VOCA Crime Victim Compensation program.
2014 - 2015 VOCA Grant Request: $32,467,00
Number Type of Victim $ Amount % Award List of other added victim types:
25 Child Physical Abuse $312.78 0,96% Number Type of Victim
35 Child Sexual Abuse $437.90 1.35%. 2 Harassment -Online
8 DUI/DWI Crashes .$100,09 0.31% 2 Pornography (Child)
1,800 Domestic Violence $22,520.46 69,36% 6 Hit & Run
30 Adult Sexual Assault $375,34 1,16% 2 Innocent Victims of Gang Violence
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30 Elder Abuse $375.34 1.16%
5 Adults Molested as Children $62.56 0,19%
20 Survivors of Homicide Victims $250,23 0.77%
30 Robbery $375.34 1,16%
600 Assault $7,506,82 23.12%
Victims Totals $ Amount % of Award
2,583 Subtotal - Victims $32,316.86 99.54%
12 Subtotal - Other $150.14 0.46%
2595 Grand Total $32,487.00 100%
VOCAOniine
• Section: r vices Provided
Indicate the number of victims projected to receive the following services. In this section, only count a victim once, regardless of how
many times the victim received a particular service. The total amount for any one service may not exceed the total number of victims
projected to be served. See the VOCA Definitions for description of each service.
*Indicates required service
Assistance Filing Compensation Claims
Number Service Type
0 Crisis Counseling
2,580 Follow-up Contacts
0 Therapy
0 Support Groups
0 Crisis Hotline Counseling
0 Shelter/Safehouse
2,580 Information and Referral (In -Person)
50 Criminal Justice Support/Advocacy
0 Emergency Financial Assistance
0 Emergency Legal Advocacy
2,580 Assistance w/Filing Crime Victim Compensation Claims*
300 Personal Advocacy
2,580 Telephone Contacts
Services Totals
10670 Subtotal - Set Type
Subtotal - Other
10,670 Grand Total
List of other added service types:
Number Type of Service
Section: Cart Rega ng Debarment
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Instructions for Certification
VOCAOnline
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.
2. The certification in this clause Is a material representation of fact upon which reliance was placed when this transaction was.
entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency where this transaction originated may
pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at
any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become
'erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person,"
"primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be
entered Into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible,.or voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will Include the clause title "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions," without modification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not debarred, suspended, Ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its
principals. Each participant may check the Non -procurement List,
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good
faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which
• is normally possessed by a prudent person In the ordinary course of business dealings,
9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, In addition to other remedies available to the Federal Government, the department or agency with
which the transaction originated may pursue available remedies, including suspension and/or debarment.
Certified by Lillian Blondet, Director, Office of Grants Administration on 2/25/14 12:01 PM
City of Miami Police Department
Name of Organization
400 North West 2nd Avenue Miami, FL 33128
Address of Organization
Section: Related Parties
Provide all of the information requested.
1. Are there currently any family relationships that exist between the board of directors, the agency's principal officers, the agency's
employees,•and any independent contractors?
No
Description:
2. Are you aware of any Interests, direct or indirect, that exist with the current board of directors, the current agency principal
officers, the current agency employees, or any current independent contractors in the following area?
(a) Sale, purchase, exchange, or leasing of property? No
(b) Receiving or furnishing of goods, services, or facilities? No
(c) Transfer or receipt of compensation, fringe benefits, or income or assets? No
(d) Maintenance of bank balances as compensating balances for the benefit of another? No
Description:
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3. Are any current board of directors, current agency's principal officers, current agency's employees, or any current independent
contractors indebted to the agency?
No
Description:
4. Have any current board of directors, current agency principal officers, current agency employees, or any current Independent
contractors misappropriated assets or committed other forms of fraud against the agency?
No
Description:
By checking this box I hereby certify that the Information contained in this questionnaire is true and accurate to the best of my
Yes knowledge and belief, I acknowledge by obligation to notify the Office of the Attorney General VOCA Grant Manager for this
contract of any changes to the Information provided.
Se
n: Attachments
The following items are required to complete the VOCA Grant Application:
Job Descriptions
A job description is required for all proposed VOCA-funded personnel and match personnel.
You must indicate the percentage of time allocated for each task totaling 100% of the job duties.
Letters of Support
Attach three (3) current letters of support from local community or government groups. A current letter Is one that is dated during the
current calendar year. Letters from individuals or units within the appiicant.agency will not be accepted. It is the responsibility of the
applicant agency to ensure letters confirm the applicant agency's record of providing effective services to victims of crime (if
applicable), and demonstrate community support for the VOCA Grant Application and approval of the applicant's services. Form
Letters will not be accepted. Do not provide more than three letters.
Note
Letters acknowledging participation In a conference or meeting are not acceptable as letters of support.
Documentation of the agency's 501(c) 3 ruling from the internal Revenue Service
Do not send the 990 statements or tax-exempt certificate.
File Attachments
Description Size File Name Created
Contract -Reg 372K REG_ContractWithCoverLetter.PDF Sep 23, 2014
Enter a description 1316K voca grant Job description amendment 2014-15.pdf Sep 19, 2014
Enter a description 605K Support Letter II I.pdf Feb 18, 2014
Enter a description 728K Support Letter Il.pdf Feb 18, 2014
Enter a description 547K Support Letter I.pdf Feb 18, 2014
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