HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 14-00909
Date: 08/07/ 2014
Commission Meeting Date: 10/09/2014
Requesting Department:' 'Polite
Distrieti Impacted: All
Type: /1 Resolution Li Ordinance n Emergency Ordinance n Discussion Item
�] Other
Law Department
Matter ID No.
Subject: Upgrade of the Emergency Police Dispatch (EPD) System, New Medical Software Emergency
Medial Dispatch ("EMD) System and Provision of Certification Training.
Purpose of Item:
By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida,
as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding
of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the
purchase, from Priority Dispatch, of software upgrades, new medical software and certification training for the
Emergency Police Dispatch ("EPD") System, as well as the Emergency Medial Dispatch ("EMD) System for
the Department of Police, in an amount not to exceed $345,908.00 for software upgrade and $45,600.00 for
certification training, allocating funds from the Department of Police E-911 special revenue fund, Project 19-
196003, Award 1214, Account No. 12000.190351.531000 and account no. 12000.190351.554000; further
authorizing the City Manager to negotiate and execute any agreement, after consultation with the City
Attorney.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: P: 19-196003, A: 1214, Account #: 12000.190351.531000
(Software) and Account #: 12000.190351.554000 (Training)
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $3'1 � Sc w .00
Final Approvals
(SIGN AND DATE)
CIP N/A Budget
If using or receiving capital funds
Grants N/A Risk Management N/A
Pur ing (IA \ »1L Dept. Director
Chief /, City Manager,f Th/24t
Do, 1 ,-f')
AGENDA ITEM SUMMARY FORM (CONTINUED)
Subject: Upgrade of the Emergency Police Dispatch System and Provision of Certification Training
Background Information:
In 2004 the Police Department procured implementation related services from Priority Dispatch, and in
2006 the remaining software applications and hardware were procured (see attached supporting
documentation). The purpose of this software is to improve the way that the Police Department
responds to calls for emergency service, investigates crimes, and interprets calls for service and crime
data in order to elevate the level and delivery of public safety services to the residents, businesses, and
visitors to the City of Miami.
Pursuant to the E-911 State Plan and the guidelines applicable to the operating standards of all E-911
centers in the State of Florida, the 9-1-1 Florida Statue specifically mandates the requirement of a
minimum of 90% of all the 9-1-1 calls received by the Public Safety Answering Point (PSAP) have to be
answered within ten (10) seconds. By upgrading from a manual process and installing the automated
call entry process, the Police Department will be able to continue to comply with the state guidelines
with minimal room for error and/or non-compliance. Training is an integral component because the
communications personnel need to be properly trained and certified to handle all calls no matter the
nature of the call.
Failure to upgrade these systems could result in a prolonged system outage, resulting in inefficient
manual processes, delay the End -User Department's ability to deliver services and investigate crimes. It
would also impact Department's inability to meet stringent State .guidelines.
Therefore it is recommended that for both continuity of services and to meet Florida Statuary
requirements that Priority Dispatch be awarded as a Sole Source Provider.
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