HomeMy WebLinkAboutBack-Up DocumentsThe Department of Homeland Security
Funding Opportunity Announcement
National Urban Search & Rescue Response System
OVERVIEW INFORMATION
Issued By
U.S. Department of Homeland Security, Federal Emergency Management Agency,
Response Directorate, Operations Division, Urban Search and Rescue Branch
Catalog of Federal Domestic Assistance Number
97.025
CFDA Title
National Urban Search & Rescue Response System
Funding Opportunity Announcement Title
FY 2014 National Urban Search & Rescue Response System
Authorizing Authority for Program
Section 503(b)(2)(G) of the Homeland Security Act of 2002 (Pub. L. No. 107-296), as
amended (6 U.S.C. § 313(b)(2)(G)); Section 634 of the Post -Katrina Emergency
Management Refoiiu Act of 2006 (Pub. L. No. 109-295)(6 U.S.C. § 722).
Appropriation Authority for Program
The Department of Homeland Security Appropriations Act, 2014 (Pub.. L. No. 113-76)
FOA Number
DHS-14-DOD-25-000-01
Key Dates and Time
Application Start Date: 06/26/2014
Application Submission Deadline Date: 07/28/2014
Anticipated Funding Selection Date: 07/28/2014
Anticipated Award Date: 09/01/2014
Other Key Dates
Not Applicable
Intergovernmental Review
Pursuant to Executive Order 12372, an intergovernmental review may be required by applicable
State law or regulation. Applicants must contact their State's Single Point of Contact (SPOC) to
find out about and comply with the State's process under Executive Order 12372. Name and
addresses of the SPOCs are maintained at the Office of Management and Budget's home page at
http://www.whitehouse.Rov/omb/grants spoc to ensure currency.
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FOA EXECUTIVE SUMMARY
Program Type
Select the applicable program type: n New ® Continuation C One-time
Date of origin for Program:
1991
Funding Opportunity Category
Select the applicable opportunity category:
M Discretionary n Mandatory
n Competitive ® Non-competitive
I Sole Source
Application Process
DHS makes all funding opportunities available through the common electronic "storefront"
grants.gov, accessible on the Internet at http://www.grants.gov. If you experience difficulties
accessing infoiiiiation or have any questions please call the grants.gov customer support hotline
at (800) 518-4726.
Application fauns and instructions are available at Grants.gov. To access these materials, go to
http://www.grants.gov , select "Apply for Grants," and then select "Download Application
Package." Enter the CFDA and/or the funding opportunity number located on the cover of this
announcement. Select "Download Application Package," and then follow the prompts to
download the application package. To download the instructions, go to "Download Application
Package" and select "Instructions."
Eligible Applicants
FEMA's 28 designated US&R Task Force Sponsoring Agencies.
For further details on eligible applicants see Section II Funding Information.
Type of Funding Instrument
Select the applicable funding instrument: Z Cooperative Agreement n Grant
Program authority and responsibility under this Cooperative Agreement reside with FEMA.
FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct
site visits and monitoring throughout the Period of Perfouiiance.
FEMA will work with the recipient to develop and refine the details of executing this award, for
example, including work plans, goals and objectives, timelines, deliverables and effectiveness
measures, selection of key players, development of any outreach or educational materials,
coordination of multi state efforts, as well as define eligible and ineligible tasks to ensure that
program is effectively implemented. The recipient shall not develop or engage in the
development of tasks not approved in the recipients' application without prior approval and the
issuance of an amendment to the award by FEMA. Details for implementing this Cooperative
Agreement are provided in Appendix A, Statement of Work.
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Cost Share or Match: There is no Cost Match or Cost Share requirement for this program.
Maintenance of Effort
Is there a Maintenance of Effort (MOE) requirement? n Yes ® No
Management and Administration
Management and Administration costs ARE allowed under this program, as outlined in 44 CFR
Part 208.23. Management and Administration costs are activities directly related to
implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per -
applicant basis.
Indirect Cost
Indirect costs are allowable under this program, but only if the applicant has an approved indirect
cost rate agreement with the cognizant Federal agency. A copy of the approved rate (a fully
executed., agreement negotiated with the applicant's cognizant federal agency) is required at the
time of application.
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FULL ANNOUNCEMENT
I. Funding Opportunity Description
Program Overview and Priorities
a. Program Overview
The National Urban Search and Rescue Response System (US&R) provides funding
for 28 national task forces staffed and equipped to conduct round-the-clock search -
and -rescue operations following earthquakes, tornadoes, floods, hurricanes, aircraft
accidents, hazardous materials spills and catastrophic structure collapses. These task
forces, when deployed support state and local emergency responders' efforts to locate
victims and manage recovery operations.
b. Program Priorities
To provide for the sustainment and readiness of the National Urban Search and
Rescue Response System and their local jurisdictions, through the funding of:
administration and management, training, equipment and storage and maintenance.
c. Program Objectives
Ensure National Urban Search and Rescue Response System Sponsoring
Agencies manage and administer task force affairs and activities consistent with
Best Practices.
■ Make available training and exercises to enable US&R personnel to safely
perform assigned US&R duties in accordance with established FEMA and US&R
approved standards and guidance
■ Further a state of readiness and enhance operational effectiveness by acquiring
and maintaining equipment and tools in accordance with the US&R Equipment
Cache List as approved by the FEMA.
■ Provide leased space to meet the office, training site and storage requirements of
the US&R.
■ Optimize standby activities by making available resources to enable catastrophic
event planning, mobilization exercises and technical assistance
■ Provide forums to enable FEMA and Sponsoring Agency senior leadership
interaction and discussion on US&R strategic issues.
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II. Funding Information
Award Amounts, Important Dates, and Extensions
Available Funding for the FOA: $33,722,168
Projected number of Awards: 28
Projected Award Start Date(s): September 1, 2014
Projected Award End Date(s): February 28, 2016
Period of Performance: 18 Months
Period of Performance
Is an extension to the period of performance permitted? ►i4 Yes n No
Extensions to the initial period of performance identified in the award will be considered
only through formal, written requests to FEMA and must contain specific and compelling
justifications as to why an extension is required. All extension requests must address the
following:
1. Form 089-0-12 — Amendment Form shall be submitted as an attachment to this
request. All extension requests must address the following:
2. Brief status of ongoing activity under this Cooperative Agreement;
3. Outline of remaining funds available and necessary to finish activity during
extension; and
Explanation of why activity could not be completedwithin the Period of Performance;
Awardees should submit all proposed extension requests to DHS/FEMA for review and
approval no later than 60 days before the end of the Period of Performance.
III. Eligibility Information
Eligibility Criteria
FEMA designated Urban Search and Rescue Task Force Sponsoring Agency.
IV. Funding Restrictions
Restrictions on Use of Award Funds
Federal funds made available through this award may only be used for the purpose set
forth in this award and must be consistent with the statutory authority for the award.
Award funds may not be used for matching funds for any other Federal
grants/cooperative agreements, lobbying, or intervention in Federal regulatory or
adjudicatory proceedings. In addition, federal funds may not be used to sue the federal
government or any other government entity.
i. Pre -award costs
Pre -award costs are allowable only with the written consent of DHS and if
they are included in the award agreement.
To apply for pre -award costs so that they may incur costs prior to the
beginning of the Period of Performance, the grantee shall submit a
justification as to why the pre -award cost approval is needed, along with a
detailed estimate of costs, to the US&R Branch. The US&R Branch will
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review and forward to the Grant Programs Directorate point of contact for
approval. The grantee will then be instructed to include their request and the
approval with their application package submission.
Once the Cooperative Agreement is awarded, the grantee may then draw
down this funding to cover the pre -award expenses at that time.
ii. Direct Costs
Planning
Planning related costs are allowed under this program.
Training
Training related costs are allowed under this program.
Exercises
Exercise related costs are allowed under this program.
Equipment
Equipment costs are allowed under this program.
Travel
Domestic
Domestic travel costs are allowed under this program.
International
International travel is not an allowable cost under this program
unless approved in advance otherwise by the managing Federal
agency.
Construction and Renovation
Construction and renovation costs are NOT allowed under this program.
iii. Other Cost Requirements
Environmental Planning and Historic Preservation (EHP) Compliance
As a Federal agency, FEMA is required to consider the effects of its actions on
the environment and/or historic properties to ensure that all activities and
programs funded by the agency, including grants -funded projects, comply with
Federal EHP regulations, laws and Executive Orders as applicable. Grantees and
sub -grantees proposing projects that have the potential to impact the environment,
including but not limited to construction of communication towers, modification
or renovation of existing buildings, structures and facilities, or new construction
including replacement of facilities, must participate in the FEMA EHP review
process. The EHP review process involves the submission of a detailed project
description that explains the goals and objectives of the proposed project along
with supporting documentation so that FEMA may determine whether the
proposed project has the potential to impact environmental resources and/or
historic properties. In some cases, FEMA is also required to consult with other
regulatory agencies and the public in order to complete the review process. The
EHP review process must be completed before funds are released to carry out the
proposed project.
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V. Application Review Information and Selection Process
Application Review Information
Applications will be reviewed to ensure conformance with the Eligibility Criteria in
Section III of this FOA and Application Submission Criteria in Section IX (5). Applicants
that do not meet eligibility and application submission requirements will be removed
from consideration.
Application Selection Process
FEMA staff, professionally and technically qualified in the National Urban Search and
Rescue Response System will evaluate applications and select applicants for funding.
Applicants will be evaluated and selected for funding based on the following:
• The applicant demonstrates expertise and qualifications necessary to support
Emergency Support Function-9 (ESF-9) activities under the National Incident
Management System and the National Response Framework.
• The applicant's proposed work plan is consistent with the US&R Task Force FY
2014 Readiness Cooperative Agreement Statement of Work.
• The applicant proposes costs that are allowable, reasonable and cost-effective in
relation to proposed projects and tasks.
VI. Post -Selection and Pre -Award Guidelines
Notice of Award
Notification of award approval is made through the ND Grants system through an
automatic e-mail to the awardee point of contact (the "authorized official") listed in the
initial application. The date the approval of award is the "award. date." The awardee
should follow the directions in the notification to accept the award.
Grantees must accept their awards no later than 90 days from the award date. The grantee
shall notify the awarding agency of its intent to accept and proceed with work under the
award, or provide a written notice of intent to decline. Funds will remain on hold until the
grantee accepts the award throughofficial correspondence (e.g., written, electronic
signature, signed letter or fax to the Programs Office) and all other conditions of award
have been satisfied, or the awardis otherwise rescinded. Failure to accept the grant award
within the 90 day timeframe may result in a loss of funds.
Administrative and Federal Financial Requirements
Before accepting the award the authorized official should carefully read the award
package for instructions on administering the grant award and the terms and conditions
associated with responsibilities under Federal awards. Grantees must accept all
conditions in this FOA as well as any Special Terms and Conditions in the Award notice
to receive an award under this program. This includes compliance with the US&R
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System regulations found at 44 C.F.R. § 208 and all appendices to this funding
opportunity announcement.
i. Standard Terms and Conditions
A complete list of Federal Financial Requirements is available at:
http.//www.whitehouse.gov/orb/grants forms. All successful applicants for all DHS
grant and cooperative agreements are required to comply with DHS Standard
Administrative Terms and. Conditions, which are enumerated in the DHS Chief
Financial Officer Financial Management Policy Manual and are available online at:
hittp: //wnww.dhs.gov/sites/default/files/publications/Proposed%2OFY%2014%20Stand
and%20TC%202013-12-04.pdf
ii. Payment
FEMA utilizes the Payment and Reporting System (PARS) for fmancial reporting,
invoicing and tracking payments. Additional information can be obtained at
https://isource.fema. g_ov/sf269/execute/Login?sawContentMessage=true.
DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of
payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a
Standard Form 1199A, Direct Deposit Form.
Program Performance Reporting Requirements
Awardees are required to submit various financial and programmatic reports as a
condition of their award acceptance. Future awards and fund drawdowns may be
withheld if these reports are delinquent.
i. Financial and Compliance Audit Report:
For audits of fiscal years beginning on or after December 26, 2014, recipients that
expend $750,000 or more from all federal funding sources during their fiscal year are
required to submit an organization -wide financial and compliance audit report. The
audit must be performed in accordance with the requirements of GAO's Government
Auditing Standards, located at http://www.,gao.gov/govaud/vbk01.htm, and the
requirements of Subpart F of 2 C.F.R. Part 200, located at http://www.ecfr.gov/cgi-
bin/text-
idx?SID=55e12eead565605b4d529d82d276105c&node=2:1.1. 2.1.1. 6&rgn =div 6.
For audits of fiscal years beginning prior to December 26, 2014, recipients that
expend $500,000 or more from all federal funding sources during their fiscal year are
required to submit an organization -wide financial and compliance audit report. The
audit must be performed in accordance with GAO's Government Auditing Standards,
located at http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A-133, Audits
of States, Local Governments, and Non -Profit Organizations, located at
http://www.whitehouse.gov/omb/circulars/a133 compliance supplement 2012. Audit
reports are currently due to the Federal Audit Clearinghouse no later than nine
months after the end of the recipient's fiscal year.
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ii. Financial and Program Reporting Periods and Due Dates
The following reporting periods and due dates apply:
Reporting Period
Report Due Date
October 1 — December 31
January 30
January 1 — March 31
April 30
April 1— June 30
July 30
July 1— September 30
October 30
Federal Financial Report (FFR).
Obligations and expenditures must be reported on a quarterly basis through the FFR
(SF-425) and must be filed electronically using PARS. The SF-425 form is available
at http://www.whitehouse.gov/sites/default/files/omb/assets/runts forms/SF-425.pdf
An FFR report must be submitted quarterly throughout the period of performance,
including partial calendar quarters, as well as for periods where no grant award
activity occurs. Future awards and fund drawdowns may be withheld if these reports
are delinquent, demonstrate lack of progress, or are insufficient in detail.
iv. Program Performance Reporting Requirements
Awardees are responsible for providing updated performance reports using the FEMA
Form 089-0--11 on a Semi -Annual basis through NDGrants. The FEMA Form 089-0-
11 is due within 30 after the end of the reporting period grantees must complete the
FEMA Form 089-0-11 and submit it as an attachment to the ND Grants system. The
FEMA Form 089-0-11 can be accessed online at http://www.na.fs.fed.us/fap/SF-
PPR Cover%20Sheet.pdf.
v. Monitoring
Grant Award recipients will be monitored programmatically and financially on an
annual and as needed basis by FEMA staff to ensure that the activities and project
goals, objectives, performance requirements, timelines, milestone completion,
budgets, and other related program criteria are being met.
Monitoring may be accomplished through either a desk -based review or on -site
monitoring visits, or both. Monitoring will involve the review and analysis of the
financial, programmatic, performance, compliance and administrative processes,
policies, activities, and other attributes of each Federal assistance award and will
identify areas where technical assistance, corrective actions and other support may be
needed.
vi. Close Out
Within 90 days after the end of the period of performance, or after an amendment has
been issued to close out a grant, whichever comes first, grantees must submit a final
FFR and final progress report detailing all accomplishments and a qualitative
summary of the impact of those accomplishments throughout the period of
performance. As part of the final report, grantees must also submit the Tangible
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Personal Property Report (SF-428), available at
http://wtivw.whitehouse.gov/sites/default/files/omb/grants/approved_forms/sf 428.pdf,
to provide an inventory of all tangible personal property acquired using US&R funds.
After these reports have been reviewed and approved by the FEMA Grant Programs
Directorate and the Urban Search and Rescue Branch close-out notice will be
completed to close out the grant. The notice will indicate the period of perfoiniance
as closed, list any remaining funds that will be deobligated, and address the
requirement of maintaining the grant records for three years from the date of the final
FFR.
The grantee is responsible for returning any funds that have been drawn down, but
remain as unliquidated on grantee financial records.
VII. DHS — FEMA — Recovery Directorate - Contact Information
Contact and Resource Information
a. Applying for an Award
a. For Program Questions About Applying for an Award
The Centralized Services Information Desk (CSID) is a non -emergency
comprehensive management and information resource developed by
DHS for grants stakeholders. CSID provides general information on all
FEMA grant programs and maintains a comprehensive database
containing key personnel contact information at the Federal, State, and
local levels. When necessary, grantees will be directed to a Federal point
of contact who can answer specific programmatic questions or concerns.
CSID can be reached by phone at (800) 368-6498 or by e-mail at
askcsidAdhs.gov, Monday through Friday, 8:00 a.m. — 5:30 p.m. EST.
b. For Financial and Administrative Questions About Applying for an
Award
GPD's Grant Operations Division Business Office provides financial
support and technical assistance, such as for password resets and
registration requests, questions regarding Form 1199A, payment status,
amendments, closeouts, and tracking de -obligation and award amounts.
Additional guidance and information can be obtained by contacting the
FEMA Call Center at (866) 927-5646 or via e-mail. to ASK-
GMD@dhs.gov.
c. Office of Environmental Planning and Historic Preservation (OEHP)
OEHP provides guidance and information about the EHP review process
to FEMA programs and its grantees and sub -grantees. All inquiries and
communications about EHP compliance for FEMA grant projects or the
EHP review process should be sent to emily.bla.ntan(a7,fema,dhs.gov.
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VIII. Other Critical Information
Additional Information
Not Applicable
IX. How to Apply
Application Instructions
Applying for an award under this program is a multi -step process and requires time to
complete. To ensure that an application is submitted on time applicants are advised to
start the required steps well in advance of their submission. Applicants should allow
at least 15 business days (three weeks) to complete the five steps of applying
listed below. Failure of an applicant to comply with any of the required steps before
the deadline for submitting their application will automatically disqualify their
application from funding.
The steps involved in applying for an award under this program are:
1. Applying for, updating or verifying their DUNS Number
2. Applying for, updating or verifying their EIN Number
3. Updating or verifying their SAM Number
4. Submitting an initial application in grants.gov, and
5. Submitting the complete application in ND Grants
1. Obtain a Dun and Bradstreet Data Universal Numbering System (DUNS) Number
The applicant must provide a DUNS number with their application. This number is a
required field for all subsequent steps in the application submission. Applicants
should verify they have a DUNS number, or take the steps necessary to obtain one.
Applicants can receive a DUNS number at no cost by calling DUNS number request
line at (866) 705-5711. FEMA. cannot assist applicants with questions related to
obtaining a current DUNS number.
2. Obtain an Employer Identification Number (EIN)
FEMA requires both the EIN and a DUNS number prior to the issuance of a funding
award and , for grant award payment; both are also required to register with SAM
(see below). The EIN base for an organization is the IRS Tax ID number, for
individuals it is their social security number, both of which are nine -digit numbers.
Organizations and individuals submitting their applications must correctly identify
the EIN from the DUNS since both are 9-digit numbers. If these numbers are not
correctly identified in the application, this may result in a delay in the issuance of the
funding award and/or incorrect payment to a grantee organization.
Organization applicants applying for an EIN should plan on a minimum of 2 full
weeks to obtain an EIN.
If you need assistance registering an EIN, please go to
http://www.irs.gov/Businesses/Small-Businesses-&-S elf-Employed/Apply-for-an-
Elnployer-Identification-Number-(EIN)-Online. FEMA cannot assist applicants with
questions related to obtaining a current EIN.
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3. Register with the System for Award Management (SAM)
Payments are contingent on the information provided in SAM and must be completed
by the applicant at http://www.sam.gov. It is imperative that the information provided
by the applicant is correct and current. Please ensure that your organization's name,
address, DUNS number and EIN are up to date in SAM and that the DUNS number
used in SAM is the same one used to apply for all other FEMA awards.
SAM registration is a multi -step process including validating your EIN with the
Internal review Service (IRS) to obtain a Commercial and Government Entity
(CAGE) code. The CAGE code is only valid for one year after issuance and must
be current at the time of application. If you need assistance registering with SAM,
please go to https://www.fsd.gov/ or call 866-606-8220. FEMA cannot assist
applicants with questions related to obtaining a.current CAGE code.
4. Initial Application Submission in Grants.gov.
All applicants submit their initial application through Grants.gov. Applicants may
need to first create a grants.gov user profile by visiting the Get Registered section
of the grants.gov website. Successful completion of this step is necessary for
FEMA to determine eligibility of the applicant. Applicants should complete this
step at http://www.grants.gov. The initial on-line application in grants.gov
requires completing
• Standard Form 424 (SF424), Application for Federal Assistance, and
• grants.gov (GG) Forum Certification Regarding Lobbying Form.
Both forms are available in the Forms tab under SF-424 Family. The initial
application cannot be started or submitted in Grants.gov unless the applicants
registration in SAM is confirmed.
Application foams and instructions are available at grants.gov. To access these
materials, go to http://www.grants.gov, select Apply for Grants, enter the CFDA
number or the Opportunity ID Number noted in this FOA, select Download
Application Package, and follow the prompts to download the application
package. The information submitted in grants.gov will be retrieved by ND Grants,
which will allow FEMA to determine if an applicant is eligible. Applicants are
encouraged to submit their initial application in grants.gov at least ten days before
the application deadline.
If you need assistance applying through grants.gov, please go to
http: //www. grants. gov/web/grants/applicants/grant-application-process.html,
contact support@grants.gov, or call 800-518-4726. FEMA cannot assist
applicants with questions related to registering with grants.gov.
5. Final Application Submission in Non Disaster Grants System (ND Grants).
Eligible applicants will be notified by FEMA and asked to proceed with
submitting their complete application package in ND Grants located
https://portal.fem.a.gov. Applicants can register early with ND Grants and are
encouraged to begin their ND Grants registration at the time of this
announcement. Early registration will allow applicants to have adequate time to
start and complete their application.
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If you need assistance registering for the ND Grants system, please contact
ndgrants@fema.gov or (800) 865-4076.
X. Application and Submission Information
Application and Submission Information
In ND Grants applicants will be prompted to submit all of the information
contained in the following forms. Applicants should review these forms before
applying to ensure they have all the information required.
• Standard Foiin 424A, Budget Information (Non -construction);
• Standard Form 424B, Standard Assurances (Non -construction);
• Standard Form LLL, Disclosure of Lobbying Activities (if the grantee
has engaged or intends to engage in lobbying activities).
Applicants will also be prompted to assure compliance with all Standard and
Special Terms and Conditions before being eligible to receive an award under this
program.
In addition applicants must submit copies of the following in ND Grants:
a. A completed US&R Budget Narrative Workbook, FEMA Form 089-0-
10
b. Latest A-133 Audit
c. Any requests & approvals received for pre -award costs (if applicable)
d. Indirect Cost Rate Agreement
e. Vehicle specifications, when a vehicle(s) is/are included in budget
narrative
Hard copies of the FOA
Hard copies of the FOA can be downloaded from the common electronic
"storefront" grants.gov or via email from Catherine Deel at:
Catherine.Deel(cl fema.dhs. gov
Telephone Device for the Deaf (TDD)
The Telephone Device for the Deaf (TDD) and/or Federal Information Relay
Service (FIRS) number available for this Announcement is: (800) 462-7585.
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Appendices:
A National Urban Search and Rescue Response System US&R Task Force FY 2014 Readiness
Cooperative Agreement Statement of Work
B US&R Response System Task Force Narrative Workbook (FEMA Form 089-0-10)
C Cooperative Agreement Funding — Recommended Allocations
D Task Force Allocations and Budget Totals
E Administration Budget
F Special Cache Allocations (HEPP, IST, Medical)
G List of US&R Advisory Organization Members
H Summary of Deliverables
1 US&R Activity Calendar, September 2013 — December 2014
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Appendix A
National Urban Search and Rescue Response System
US&R Task Force FY 2014 Readiness Cooperative Agreement
Statement of Work
I. PURPOSE
The U. S. Department of Homeland Security (DHS) and the Federal Emergency
Management Agency (FEMA) are accountable to provide support and funding for the
maintenance and readiness of the National Urban Search and Rescue (US&R)
Response System. The purpose of this Readiness Cooperative Agreement is to
support the continued development and maintenance of a national urban search and
rescue capability.
Specifically, this agreement provides a mechanism for distribution of Cooperative
Agreement funding for certain purposes in preparation for US&R disaster response.
This Cooperative Agreement allows each Sponsoring Agency of a US&R task force the
opportunity to maintain a high standard and condition of operational readiness and
includes guidance on key areas for task force management to focus on continued
preparedness efforts.
This cooperative agreement provides direction to the US&R task force Sponsoring
Agency for the use of funding to provide: administrative and program management,
training, support, equipment cache procurement, maintenance and storage.
II. BACKGROUND
FEMA, in cooperation with other federal, state and local agencies created the National
US&R Response System to provide a national rescue capability that provides lifesaving
resources to victims of structural collapse. When this system was developed in 1990,
there was limited capability in only a few states to perform this mission and no
resources were available for a coordinated national response.
In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated
activities with 26 federal agencies. The federal government's response to disasters was
classified into 12 Emergency Support Functions (ESF). ESF #9 (Urban Search and
Rescue) was established with FEMA as the Primary Agency. FEMA maintains a
national consensus on standard operating procedures, organizational structure,
equipment, training and exercise requirements. Currently, 28 state and local
Sponsoring Agencies in 19 states participate in the National US&R Response System
by making their task forces available for national disaster response.
FEMA had no organic heavy rescue capability of its own and realized the best sources
for US&R knowledge and skills reside at the state and local level. The National US&R
Response System was developed and continues as a federal —state —local partnership,
based on a Memorandum of Agreement (MOA) and individual Response and
US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
Readiness Cooperative Agreements. While the MOAs provide the basic operational
"Agreement" between FEMA, the state and Sponsoring Agency, the individual
Readiness Cooperative Agreement provides the mechanism for distributing federal
funds to the Sponsoring Agencies of the 28 US&R task forces for continued readiness
efforts.
In December 2004, the National Response Plan (NRP) was published by DHS which
integrates the Federal Response Plan into the NRF. NRP has since been updated in
January 2008 and is now referred to as the National Response Framework (NRF). At
this time, ESF#9 was expanded and now encompasses urban, water -borne, and land -
based search and rescue environments.
III. FEMA OBJECTIVES
FEMA, through the US&R Branch and Grant Programs Directorate, shall:
1. Provide oversight and funding to US&R Sponsoring Agencies to manage and
administer task force affairs and activities in accordance with accepted standard
business practices.
2. Provide oversight and funding to train and exercise National US&R Response
System personnel to safely perform assigned US&R duties in accordance with
established FEMA/US&R approved standards and guidance.
3. Provide oversight and funding to acquire and maintain the equipment in accordance
with the US&R Equipment Cache List as approved by the FEMA US&R Branch.
4. Provide oversight and funding for the lease of space to provide offices, training
facilities and/or storage of vehicles and equipment, as needed.
5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby
activities, subject to availability of funds (e.g., catastrophic planning, technical
assistance, mobilization exercises, etc.).
6. Provide a forum for discussion on strategic issues by hosting an annual Sponsoring
Agency Chief/Head meeting with the FEMA Administrator, or designee as well as
regularly scheduled meetings with the US&R Strategic Group.
IV. APPROVALS
Advance approval must be obtained in writing from both the US&R Branch and the
FEMA Grants Assistance Officer for the following (in accordance with Grants
Management Policy and 44 CFR Part 13 and 2 CFR Part 215):
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
• Approval for activities or expenditures not identified in the task force narrative
and budget, but are allowable within the scope of work for this Cooperative
Agreement (Le., budget changes);
• Requests for extension of the period of performance for this Cooperative
Agreement
• Requests for spending Cooperative Agreement funds prior to the beginning of
this period of performance ("pre -award costs")
Unauthorized expenditures may be denied and required to be reimbursed to FEMA.
Use of Cooperative Agreement funds provided through this agreement for any activity
that occurs outside the United States and its territories is prohibited, unless authorized
by the US&R Branch, FEMA Grant Programs Directorate and FEMA International
Affairs prior to incurring costs for the activity.
V. APPLICABLE LAWS AND POLICIES/ORDER OF PRECEDENCE
This award is subject to the laws and regulations of the United States. This Cooperative
Agreement incorporates the terms and requirements of any applicable Agency policies
and all US&R Program Directives issued by the US&R Branch, including those issued
during the term of this Cooperative Agreement.
Any inconsistency or conflict in terms and conditions specified in the award will be
resolved according to the following order of precedence: public laws, regulations
(including the US&R Interim -Final Rule at 44 CFR Part 208), applicable notices
published in the Federal Register, Executive Orders, OMB Circulars, agency award
conditions, the terms and conditions of the Sponsoring Agency's Memorandum of
Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives
and US&R General Memorandums.
Some of the terms and conditions contained herein may contain, by reference or
substance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB
Circulars. To the extent that it is a summary, such provision is not in derogation of, or
an amendment to, any such statute, regulation, Executive Order, or OMB Circular.
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
VI. COOPERATIVE AGREEMENT FUNDING
The FY 2014 Cooperative Agreements basic total for each task force is $1,150,631.
The US&R Branch recommended allocations are outlined in
Appendix C of this document. Additional funds allocated to specific task forces are
provided by the US&R Branch in Appendices D, E, and F.
Each task force can apply for up to the amount allocated to their agency as shown in
Appendix D. All Sponsoring Agencies must submit supporting documentation with each
application.
The Period of Performance for the FY 2014 US&R Readiness Cooperative Agreement
funding is 18 months. Each task force should submit budget plans covering only 12
months for daily operation, such as salary expenses and lease costs within the period of
performance. However, the 18 month performance period is available for internal
acceptance of funds, cost to conduct training and procurement of equipment and
supplies. Should a continuing resolution impact the US&R appropriation within the FY
2014 cooperative agreement period of performance, a waiver may be given by FEMA to
allow task forces to submit a budget change to cover daily operation such as salary
expenses and lease costs for more than a 12 month period.
VII. FEMA/US&R BRANCH RESPONSIBILITY
1. Review, approve, and adopt US&R-related products, including technical
manuals, operational procedures, training curriculum and supporting manuals,
meeting agendas and other requirements for the National US&R Response
System.
2. Coordinate and support meetings relating to the National US&R Response
System activities, to develop and implement policies, procedures and US&R
System documents.
3. Establish and disseminate policy and Program Directives for the National US&R
Response System based on 44 CFR Part 208 and with substantial involvement
and input from the partner sponsoring agencies and their members.
4. In cooperation with the US&R Strategic Group, determine annual funding levels
for readiness activities.
5. Purchase equipment and deliver to US&R task forces, based on need and
available funding.
6. Review and/or approve expenditure reports, performance reports, personnel
records, training records, task force self -evaluation documents, equipment cache
and excess property inventories and other deliverables required by the US&R
Branch.
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
7. Review and approve/disapprove in writing, in conjunction with the Grants
Assistance Officer, any cost deviations or budget revisions from those prescribed
in this agreement or from other FEMA established policies.
8. Implement the policy, criteria and procedure for task force evaluations. Distribute
an annual Task Force Self -Evaluation survey with 45-day submission suspense,
for completion by the task forces. Conduct a cooperative peer -based
administrative readiness evaluation (ARE) and operational readiness exercise
evaluation (OREE) programs.
9. Track, disseminate, and consistently update the status of recommendations
generated from the Advisory Organization to all System components.
10. Based on various planning factors, the US&R Branch may alert or activate task
forces for activities associated with scheduled NSSEs. Task forces activated
under this section will be notified in advance, through written activation orders
that will provide authorization for travel and to carryout activities of the required
operations. Prior to any activities under this section, the US&R Branch will
request -cost estimates from identified task forces. This item would be funded
separately from annual Readiness Cooperative Agreement funding, but could be
either an amendment to this Cooperative Agreement or the Response
Cooperative Agreement.
11. Provide at least one full-time US&R Branch staff member to serve as project
officer for each of the recognized Functional Groups within the Advisory
Organization to assist the Group leader in the administration of the Group.
12. Annually provide the Sponsoring Agencies/Task Forces with an organization
chart of the US&R Branch staff delineating program staff responsibilities.
VIII. SPONSORING AGENCY RESPONSIBILITY AND REQUIREMENTS
Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use
funding to prepare the task forces under the following categories: Administration/
Management, Training, Equipment, and Storage/Maintenance.
A. ADMINISTRATION AND MANAGEMENT
1. Provide sufficient staff for management and administration of the US&R task
force day-to-day activities. This staff shall be responsible for program
management, grants management, financial management, administrative
support, training coordination and instruction, logistics management and property
accountability. These management responsibilities include, but are not limited to,
task force salaries and expenses coordination; record -keeping; inventory and
maintenance of the US&R equipment caches; communicating with task force
members and parties who support task force activities; and similar management
and administrative tasks.
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
2. Purchase equipment necessary to administer the task force. These items may
include but are not limited to, laptop and desktop computers, cellular
telephones/wireless tablets, personal communication devices (e.g., iPhones,
etc.), printers, scanners, copy machines, office furniture, video conference
capability, etc.
3. Recruit, train and maintain a roster of personnel to enable complete staffing of a
Type I US&R Task Force. Positions shall be staffed from within the task force
organization, unless prior approval is given by the US&R Branch. The rostered
staffing level shall be a maximum 210 personnel, plus up to 10% allowable
staffing overage, to address attrition, Incident Support Team (1ST) members, etc.
The task force shall pursue the goal to roster the minimum of 140 deployable
personnel; two deep at each of the 19 functional positions required for a Type I
configuration.
4. The task force shall procure and maintain the required Hazmat preparedness
and response equipment and supplies and train personnel according to current
US&R policy. Doing so will allow. the Task Force to perform rescue operations in
a contaminated environment, as defined in the US&R Hazmat Concept of
Operations.
5. Ensure each task force member meets the necessary license, certification or
other professional qualification requirements of their assigned position at time of
deployment. Further ensure that the task force has the documentation on file to
verify currency.
6. The task force may use funds to cover salary and travel for product research and
development efforts, when authorized by the US&R Branch who will coordinate
with the Grant Programs Directorate.
7. The task force may use funds to cover salary and travel to enable task force
personnel to collaborate with federal, state, or other entities (e.g., other US&R
System asset(s), emergency responders) to enhance the capabilities of the
National US&R Response System.
8. Ensure the task force is prepared for Administrative Readiness Evaluations
(AREs) by completing an internal self -evaluation operational readiness and
preparedness survey (Phase I Evaluation) as provided by the National US&R
Branch. The completed electronic copy of the self -evaluation shall be submitted
to the US&R Branch Chief as directed by the US&R Branch through a US&R
Program Directive.
9. Submit to the US&R Branch the following items on one password -protected
compact disk (CD) by June 1st:
a. A current database of task force personnel, in a Microsoft Access -
compatible database format.
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
b. A current US&R task force equipment cache database in a Microsoft
Access -compatible database format. This database shall include both
equipment caches.
c. A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft
Loading Data"), in a format provided by the US&R Branch.
d. A transportation plan including all vehicles and trailers for both a Type I
and Type III over -the -road configuration.
e. For the seven Task Forces that maintain one of the Hazardous Materials
(Hazmat) Equipment Push Packages (HEPP) caches, also submit an
Annual Maintenance and Inventory Log.
10. Ensure funds are properly allocated, accounted for, and reported for those task
force members who serve as the Sponsoring Agency Chief Representatives, the
Operations Advisory Group Chair, Work Group Chairs, Sub -Group Chairs, the
National and Divisional Task Force Representatives, as appropriate and
authorized by the US&R Branch. These funds are intended to defray personnel
salary, backfill, travel and other administrative costs associated with these
positions for assigned task forces in accordance with Sponsoring Agency policies
and Appendices D, E. and F.
11. Ensure timely reporting of expenditures for readiness activities carried out under
this agreement and timely delivery of Cooperative Agreement reporting. Refer to
Section IX, Reporting.
12. As funding allows, ensure personnel salaries and expenses relating to task force
administration, development and training preparedness activities are paid in
accordance with established Sponsoring and Participating Agency
policies/practices and in a timely manner, but no later than 120 days after
completion of a training exercise. Appropriate personnel records shall be kept in
accordance with 44 CFR Part 13 (FEMA's codified version of OMB Circular A-
102), and 2 CFR Part 215 (OMB Circular A-110).
13. Compliance with the NIMS is a condition for award of this Cooperative
Agreement as outlined in Homeland Security Presidential Directive 5, Managing
Domestic Incidents. Sponsoring Agencies must comply with the NIMS
Implementation Activities established annually by FEMA. Sponsoring Agencies
must report NIMS compliance activities in accordance with state and local NIMS
guidance. Additionally, a certificate of completion for each required course in
accordance with current the Position Descriptions must be located in each US&R
task force member's personnel file. State offered NRF NIMS or equivalent
certificates may be substituted for those courses offered on the FEMA NIMS
website provided they meet federal NIMS standards. For further information on
compliance and guidance, refer to the following website:
http://www.fema.gov/emergency/nims/index.shtm.
14. Attend FEMA-sponsored or FEMA-approved US&R meetings, conferences, and
training sessions, or other events as directed by the US&R Branch as they relate
to the National US&R Response System. Other activities include on -site peer
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
Administrative Readiness Evaluation's (ARE),Operational Readiness Exercise
and Evaluation Program (OREEP) quality assurance oversight of FEMA-
sanctioned training courses, training with other Task Forces, grants management
training, non-federal search and rescue meetings/activities (e.g., State Urban
Search and Rescue (SUSAR) Alliance) , and research & development for
equipment, as directed by the US&R Branch. The US&R Branch is
recommending allocation of certain funds as identified in Appendix C for travel.
All travel funds shall be accounted for under Management and Administration
and/or Training at the task force level.
15. Provide complete medical evaluations and immunizations to task force members
as defined by the US&R Medical Work Group. Medical screening should be
conducted, at a minimum, on a triennial basis for each task force member. Each
task force member must have a current Fit for Deployment form signed by the
examining physician on file. This document along with the medical evaluation
shall become part of each member's personal medical record. Please refer to
the most current US&R Program Directive.
B. TRAINING
1. Provide US&R-related or US&R-required training for task force personnel,
including the delivery of local US&R training courses or other courses specifically
required by the US&R Position Descriptions or authorized by the US&R Branch.
This should include equipment specific training provided by the manufacturer and
authorized repair technician certification training to allow task forces to have
members certified to conduct manufacturer approved repairs in- house.
2. As funding permits, conduct at least one task force mobilization or deployment
exercise during the Cooperative Agreement period of performance. The task
force is encouraged to exercise as many task force members as possible during
this cooperative agreement.
a. A federal task force deployment defined as a task force arriving at a point
of assembly during the period of performance would satisfy this
requirement, as long as the Activation Order is filed with this Cooperative
Agreement Period of Performance.
b. Non-federal task force deployments could satisfy this requirement, but a
request to do so must be submitted to the US&R Branch for review and
approval.
c. If a task force is deployed, those funds originally set aside for a
deployment exercise may then be used for other US&R approved items
within the same budget category. This change must be addressed in the
Semi -Annual Performance Report. A budget change is only required
when funds are moved to another program budget category.
3. The task force should notify the US&R Branch of mobilization or full-scale
exercises as soon as the exercise is scheduled, but not later than 60 days before
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
the exercise begins. Notification should be brief, but include dates, scope of
exercise, number of participants, and other agencies involved. The intent of this
notification is to provide the US&R Branch planning information for administrative
readiness evaluations (ARE's) and scheduling joint exercises with other
DoD/federal Agencies. It does not take the place of, and should not be confused
with sanction request letters to obtain FEMA approval of TF sponsored training
and exercises in accordance with the Training Program Administration Manual
(TPAM), dated February 2013 (issued as US&R Program Directive 2013-005).
4. Submit an after -action report within 90 days of the completion of a mobilization or
full-scale exercise, or a training activity with duration of more than 24 consecutive
hours. Send the report to the attention of the US&R Branch Chief and written in
a format where lessons learned may be shared with other task forces in the
National US&R Response System.
5. Ensure training and exercise activities of the task force meet National US&R
Response System standards, requirements and certifications. Ensure training
records for all task force personnel are kept in a central, secure location.
6. Provide funding for expenses related to the acquisition, maintenance, training
and certification of US&R Canine Search Teams. This statement is not related to
the funding provided to host canine evaluations.
7. When authorized, ensure funds are distributed in support of hosting a National
US&R Response System Canine Evaluation or Preparation, as stated in
accordance with Canine Evaluation schedules identified in Appendix I. When
funding provided for the Canine evaluations exceeds actual costs, the excess
allocated funds may be redirected to other US&R Program activities that support
the task force's canine program under Item 5. If remaining funds are used to
cover costs under Section VIII, A, Item 14, include items and their cost in their
Semi -Annual Performance Report submission.
8. The task force is authorized to fund registration and travel costs for System
members and canines to attend Canine Search Team — Human Remains
Detection training. This will allow the task force the ability train a human remains
canine search team to have as a resource within the task force. Task force
support of this resource is voluntary. This cooperative agreement can only be
used for costs related to registration and travel for this training. All other
expenses related to this effort shall be funded by the Sponsoring Agency or
through other means.
9. Provide third party grants management training to assigned task force Grant
Managers and Assistants who have not previously attended training. Grant
management training is mandatory for all US&R Grants Managers and
Assistants. Grant management training is optional, but highly recommended, for
US&R Program Managers and other key personnel assigned to US&R
administrative duties. Personnel should attend training from a facility that
provides a "Grants Certificate Program" and/or the US&R grant manager course.
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
The task force shall submit information regarding the program or classes to the
FEMA Grants Assistance Officer for written approval prior to registering or
attending any classes. The Grants Assistance Officer may be contacted for
further information on classes offered. Examples of some grants management
courses are:
a. Managing Federal Grants and Cooperative Agreements for Recipients,
b. Uniform Administrative Requirements: OMB Circular A-102 and 2 CFR
Part215
c. Cost Principles: 2 CFR Part 220 (A-21), 225 (A-87), 230 ((A-122), and
FAR 31.2
d. Applying for Federal Grants and Cooperative Agreements
e. How to Prepare the Application Budget
f. Business Management Systems for Recipients
g. Audit of Federal Grants and Cooperative Agreements.
Every effort shall be made to attend continuing education by task force Grant
Managers and Assistants during the cooperative agreement to stay current with
regulation updates/changes.
10. Provide Microsoft (MS) Access database and MS Excel training, as needed to
US&R logistics and program management personnel to maintain personnel,
equipment, grant, financial and accountability records. Program Managers are
authorized to use readiness funding to provide "beginner", "intermediate" and
"advanced" MS Access Database and MS Excel training to program
management personnel.
C. EQUIPMENT
1. The Sponsoring Agency is authorized to purchase equipment as listed in the
most current approved FEMA Task Force Equipment Cache List and Water
Operations Equipment Cache List. Task force personnel are reminded and
directed not to exceed the current manufacturer's suggested retail price (MSRP)
(with documentation), unless prior approval is received in writing from the US&R
Branch. Task force must follow Sponsoring Agency procurement regulations,
which are in accordance with 44 CFR Part 13 or 2 CFR Part 215 to ensure
reasonable prices are obtained. Special consideration is given to task forces to
purchase other equipment items in support of training, administrative, and
warehouse/maintenance needs. Any other equipment not specified above can
only be purchased after receiving written approval from the US&R Branch.
2. When funding is provided, ensure that funds are made available to purchase and
maintain medical response kits for the IST Medical Officer assigned to the task
force identified, to the extent that the funding will allow. Task forces who sponsor
the 1ST Medical Officer and Deputy currently rostered on each of the three ISTs
are provided funds to cover costs associated with maintaining their medical
response kits (See Appendix F).
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
3. Specific task forces are identified and provided funds to cover maintenance costs
of the 1ST "A", "B" and "C caches. Cooperative Agreement regulations apply to
these funds and shall not be transferred to a Participating Agency (See Appendix
F).
4. Specific task forces are also identified and provided funds to cover maintenance
costs of the seven Hazardous Materials Equipment Push Package (HEPP)
caches in accordance with the HEPP Concept of Operations, version 1.0, dated
March 2013, or more current version of this document (See Appendix F).
Cooperative Agreement regulations apply to these funds and shall not be
transferred to a Participating Agency. These task forces are also required to
submit an annual HEPP maintenance cost estimate by October 30th of each year
to the US&R Program Management Section Chief to assist with the budgeting for
future cooperative agreements, subject to the availability of funds. This cost
estimate shall be based on actual expenses incurred from the previous year and
any additional costs anticipated for the following year(s), as funding allows. This
estimate shall be submitted on the electronic form provided by the US&R Branch.
5. Task Forces are to ensure that the full complement of Communications capability
that meets the requirements, per the current FEMA Approved Equipment Cache
List or any subsequent or interim cache list, has been purchased and/or identified
within the Sponsoring Agency for immediate deployment. This Communications
capability shall be maintained in a state of readiness for response. Service
agreements, as required, shall be in place for immediate use of equipment upon
activation. Communications capabilities shall be addressed in the following
priority order:
a. Satellite capability including satellite data via transportable .98-1.2M dish
system, mobile satellite data system(s), and handheld and mobile satellite
phones;
b. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to
include the required quantities of portable handheld radio units; portable
base station(s), mobile and converti-com unit(s), and portable repeater(s);
and mobile radio units installed and operational in all task force prime
mover vehicles;
c. Cellular -based data and phone capability to include wireless mobile
hotspots and wireless phones.
Correcting deficiencies in Task Force communications capabilities is a priority
within the FY14 Cooperative Agreement Period of Performance.
6. Purchase equipment necessary to conduct operations within the disciplines of the task
force (e.g., Communications, Search & Logistics). These items may include but are not
limited to, -wireless tablets, personal communication devices (e.g., iPhones), printers, etc.
7. All equipment must be tracked as to its origin. Equipment that is procured
with this Cooperative Agreement funding shall be identified with the source,
cache list number and Cooperative Agreement number, in accordance with
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
44CFR, Part 13 or 2 CFR Part 215. Additionally, federal equipment shall be
properly identified as to the ownership and funding source (including Agency
name and Cooperative Agreement number or Disaster/contract number). The
tracking can be accomplished through procurement documents, through fields in
a database, or spreadsheet. It is the responsibility of each task force to develop
a method of tracking in accordance with this section. However, it should be a
system that will easily and quickly identify the information. Additionally, all
procurement records and receipts should be cross-referenced and coded with
the Cooperative Agreement number, cache list item number, Statement of Work
section, or source of origin, or a system to easily and quickly identify the
information.
8. Transportation equipment is authorized for purchase as part of this Cooperative
Agreement with prior approval from the US&R Branch and Grants Assistance
Officer in writing.
9. Equipment and prime mover vehicles purchased with federal funds or provided
by FEMA shall be for the use of the National US&R Response System and shall
not be used for normal day-to-day operations of the Sponsoring or
Participating Agency for purposes that do not directly support the task force.
However, this requirement does not preclude the Sponsoring Agency from using
this equipment or vehicles on a local, regional or state disaster response or
under other extraordinary circumstance. The US&R Branch Chief shall be
notified immediately in writing of any exceptional use of the two US&R equipment
caches that diminish the response capability of the task force. The Sponsoring
Agency is responsible for replacement, re -supply and or repair of equipment
used or consumed during activities not associated with the National US&R
Response System and return to an immediate state of readiness.
10. Task forces are not authorized to purchase equipment with funds
authorized through the FEMA Assistance to Firefighters Grant Program.
However, this does not prevent the Sponsoring Agency from applying to the
FEMA Assistance to Firefighters Grant Program for other costs or items not
associated with the National US&R Response System.
11. Title for the original cache, vehicles, and all equipment purchased under the
Cooperative Agreements reside with the task forces (44 CFR Part 13).
12. Title to the FEMA (i.e., "New Cache") equipment cache, as well as the 1ST and
HEPP Caches, which were purchased and distributed to their respective task
forces by FEMA, resides with FEMA.
13. Title for any equipment purchased under this Cooperative Agreement directly by
a task force shall reside with the task force.
14. Should the task forces transfer, sell, or scrap any of the equipment and/or
vehicles, they are required to first ask for prior written approval and disposition
instructions from the US&R Branch and Grants Assistance Officer for all
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US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
federally -furnished equipment and all grant -purchased equipment with a single
item value over $5,000 (in accordance with 44 CFR 13.32(e) and FEMA Manual
119-7-1, or current edition at time of disposition).
15. For the purpose of accountability and safety, US&R task force is authorized to
purchase an identification (ID) system, as long as they meet the requirements
outlined in US&R Program Directive 2006-019 — Accountability and Medical
Information Cards.
D. MAINTENANCE AND STORAGE
1. Maintain an accountability of property acquired under Cooperative Agreement
funding, distributed federal property and acquired federal excess property.
Provide an annual report to FEMA on the status of federal property on June 1st of
each year, as part of the database submittal to the US&R Warehouse. Conduct
an inventory of federal property and property acquired under Cooperative
Agreement funding, in accordance with 44 CFR Part 13 or 2 CFR Part 215.
2. Provide manufacturer's recommended maintenance and repair to US&R
equipment acquired and specifically identified on the current FEMA approved
US&R Equipment Cache lists. Also, provide maintenance and repair to any
supplemental equipment as approved by FEMA, which was purchased with
FEMA funding and delivered to the task forces, purchased during a federal
US&R field response, or was acquired with. FEMA approval through the Federal
Excess Property Program. Task forces are expected to perform routine
maintenance of equipment to maintain a state of readiness.
3. As part of the operational readiness of each task force, all US&R equipment shall
be maintained in an immediate state of readiness in a cache storage facility or
facilities. This may include planning and engineering and other costs for
development, maintenance, and/or lease of storage facilities and associated
equipment for US&R equipment and supplies. Any costs for upgrades to existing
warehouse facilities associated with this funding must be included in the budget
narrative or submitted as a budget change and be approved by the US&R
Branch and the Grants Assistance Officer prior to the start of any work. Task
force personnel are reminded, if they are relying totally on the Cooperative
Agreement for funding leased warehouse space, they are not permitted to enter
into agreements for longer than the Period of Performance of the Cooperative
Agreement. However, contracts can be written with an available funds clause or
"option" years for protection. This Cooperative Agreement may not be used for
funding new capital construction. However costs associated with leasing,
upgrading, minor renovations and modifications of existing warehouse facilities
that do not change the footprint of the structure are permitted.
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US&R Task Force FY 2014 Readiness Cooperative Agreement —Statement of Work
4. The day-to-day repair, maintenance, storage and administrative costs for all
equipment purchased or provided by FEMA will be accomplished via this
Cooperative Agreement funding provided and in accordance with the cost
principles (2 CFR, Part 225). Refer to 2 CFR Part 225 or 2 CFR Part 230(Cost
Principles) for specific guidance on purchasing insurance.
IX. REPORTING
The Sponsoring Agency shall use the following procedure for reporting. There
are several types of reports required for this agreement. Refer to Appendix H for
specific instructions and points of contact to submit all reports and deliverables.
A. REQUIREMENTS
1. Task Force Self -Evaluation: as identified in Section VIII, Subsections A.8 of
this document is due when directed by the US&R Branch, using the National
US&R Response System Task Force Self -Evaluation Scoresheet (FEMA Form
089-0-14).
2. Personnel and Equipment Database CD submittal: as identified in Section
VIII, Subsections A. 9 and D. 1. Provide FEMA with an updated database of the
task force personnel and the US&R equipment cache (both federally -owned and
grant purchased) in a Microsoft Access database program. Also provide a
current Task Force Phased Deployment Data (TFPDD) form, in a format
provided by the US&R Branch and a transportation plan including all vehicles
and trailers for both a Type I and Type III over -the -road configuration. Copy files
onto one CD and forward the disk to the US&R Branch by overnight carrier. This
CD shall be submitted with a cover letter addressed to the US&R Branch directed
in Appendix H by June 1st. Those task forces who have been identified to
maintain one of the three ISTs and/or one of the seven HEPP caches are also
required to submit the inventory of these caches as well.
3. The Semi -Annual Performance Report is due to the FEMA US&R Readiness
Cooperative Agreements Project Officer for the duration of this agreement and is
a written report providing a narrative and expenditures, as explained below.
a. The Sponsoring Agency shall electronically send the first report semi-
annually by January 30th (covering the time period of July 1st through
December 31 st) and the second by July 30th (covering the time period of
January 1st through June 30th) of each year until the Cooperative
Agreement is closed.
b. The Performance Report shall include task force accomplishments and
the total budgeted, expenditures and balance for the Cooperative
Agreement funding within the following areas:
Administration/Management, Training, Equipment, and
Maintenance/Storage.
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USSR Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be
used.
d. Completed Performance Report shall be uploaded into the NDGrants
System, or as otherwise directed.
e. All changes, whether requiring prior approval or not, shall be noted in the
Performance Fund Reports and closeout documents.
f. The Final Performance Reports shall be included in the completed
closeout package and emailed to the US&R Branch and FEMA Grant
Programs Directorate, unless otherwise directed.
4. The Federal Financial Report (FFR) SF-425, also referred to as the quarterly
financial report, is due within 30 days after each quarter ends. Each task force
will complete and submit a quarterly SF-425 through the Payment and Reporting
System (PARS). Future awards and fund draw downs may be withheld if these
reports are delinquent. The quarters are separated as follows: October through
December, January through March, April through June, and July through
September.
Reporting periods and due dates:
• October 1 — December 31; Due January 30
• January 1 — March 31; Due April 30
• April 1 — June 30; Due July 30
• July 1 — September 30; Due October 30
5. Financial and Compliance Audit Report. Recipients that expend $500,000 or
more of federal funds during their fiscal year are required to submit an
organization -wide financial and compliance audit report. The audit must be
performed in accordance with the U.S. General Accountability Office,
Government Auditing Standards, located at
htto://www.gao.gov/govaud/vbk01.htm, and OMB Circular A-133, Audits of
States, Local Governments, and Non -Profit Organizations, located at
http://www.whitehouse.gov/omb/circulars/a133/a133.html. Audit reports are
currently due to the Federal Audit Clearinghouse no later than nine months after
the end of the recipient's fiscal year. In addition, the Secretary of Homeland
Security and the Comptroller General of the United States shall have access to
any books, documents, and records of recipients of FY 2014 Cooperative
Agreement assistance for audit and examination purposes, provided that, in the
opinion of the Secretary or the Comptroller, these documents are related to the
receipt or use of such assistance. The grantee will also give the sponsoring
agency or the Comptroller, through any authorized representative, access to, and
the right to examine all records, books, papers or documents related to the grant.
B. CLOSEOUT REPORTS
The scope of work identified in the task force's approved budget plan for the
Cooperative Agreement must be completed within the Period of Performance. The
task force will have 90 days after the Period of Performance to complete the final
payments, and prepare the closeout documents. If unable to complete the closeout
Page
15
US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
process by the due date, the task force must contact the Grant Programs Directorate
and US&R Branch to request an extension of the closeout period. At a minimum the
following closeout documents must be submitted:
1. Cover Letter — Should address the closeout of the Cooperative Agreement and
the number. Please note any items that are not applicable. If the equipment
and/or supplies are maintained by the task force then they will need to include a
statement that the equipment/supplies will be used for their intended purpose of
the Cooperative Agreement, over the life cycle of the equipment/supplies.
2. Final Performance Report should include a summary of qualitative
accomplishments that the Cooperative Agreement has made for the duration of
the grant period. Quantitative data shall be used to support any impact
statements. The report should be broken out into the four (4) program
categories: Administrative/Management, Training, Equipment, and
Storage/Maintenance, with a total amount spent, by category.
3. Final Federal Financial Report (FFR): A standard government -wide FFR (SF-
425) is required.
4. Equipment Inventory: This form is required if items purchased with federal
grant funds has a current fair market value of $5,000 or higher, per single item
must be reported. If the task force does not have any items to report that meet
the threshold, provide a copy of the form noting such or provide a statement in
the Performance Report or Cover Letter to indicate the same information.
Provide a statement expressing the intent to continue use of federally -
furnished Property for the National US&R Response System, as noted in
the most recent equipment CD submission.
5. Inventory of Unused or Residual Supplies purchased with federal grant funds,
which in the aggregate exceed $5,000 must be reported. If the task force does
not have any residual supplies in the aggregate that exceeds $5,000, provide a
copy of the form noting such or provide a statement in the Performance Report or
Cover Letter to indicate the same information.
6. Patent/Invention Disclosure: Provide a copy of the completed form if
applicable. If the Task Force does not have any patents or inventions provide a
copy of the form noting such or provide a statement in the Performance Report or
Cover Letter to indicate such.
7. Audit Requirements: There are requirements and rights for audits pursuant to
the Cooperative Agreement terms and conditions. All grantees must follow the
audit requirements of OMB circular A-133, Audits of States, Local Governments,
and Non -Profit Organizations. The OMB Circular states that grantees who
expend $500,000 or more in federal funds (from all federal sources within their
fiscal year) must have a single audit performed yearly in accordance with the
circular. If the task force falls under this category they must submit a copy
of their Single Audit Report along with their Closeout Documentation. In
Page
16
US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
addition it is a requirement to send a copy of the Audit to the Single Audit
Clearinghouse. The Single Audit Report is required to be reviewed during the
closeout process. FEMA retains the right to negotiate any shortages or findings
found in the audit reports, disallow costs and recover funds on the basis of an A-
133 single audit, other audit or other review.
8. Refund Checks: If appropriate, a check should be made payable to FEMA to
return any federal funds drawn under the Cooperative Agreement but not
expended. This may also include interest earned in excess of the allowable $100
for state, local, and Indian Tribal Governments, or $250 for all others that are
allowable for administrative expenses, or any other appropriate financial
adjustment due FEMA, including Audit adjustments.
9. Record Keeping/Retention: Retain records pursuant to the grant conditions.
Grant records should include a copy of the award document, grant agreement
articles, ledgers, documentation of expenditures, documentation -copies of
cancelled checks, paid invoices, payrolls, T & A records, contract records, etc.
As a reminder all Single Audits must be completed covering the period of
performance for the grant and all Single Audit Findings must be resolved prior to
the final closeout of the Cooperative Agreement. Upon completion of all required
actions, the submission of all required items, and any appropriate financial
adjustments and payments, FEMA will advise the task force in writing when the
award can be considered closed out. This information must be kept for three
years after the date of submission of the final closeout documents or later date if
the sponsoring agency requires a longer record retention period. See 44 CFR 13
and 2 CFR 215 for further information about the items in this paragraph. It is
generally three years from the submittal of the final closeout documents, but may
be longer if there are audit findings or the audit covering the period of
performance for the Cooperative Agreement has not been completed.
C. TIMELINES
1. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by
way of a US&R Program Directive
2. Personnel and Equipment Database CD (including inventory of Federally -
owned equipment, HEPP Cache and 1ST Cache, where applicable) due June 1st
to US&R Warehouse, US&R Branch only.
4. The Semi -Annual Performance Report: due by January 30th and July 30th
each year during the Period of Performance.
5. The Quarterly Federal Financial Report (FFR) — SF-425, due within 30 days
after the end of each quarter: January 30th, April 30th, July 30th, October 30tn
6. Final Performance Report: due to FEMA within 90 days after the Period of
Performance expires.
Page
17
US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
7. The Final Federal Financial Report (FFR), SF-425, due within 90 days after the
Period of Performance expires.
8. Equipment Inventory and Inventory of Unused or Residual Supplies and
Tangible Personal Property Report (SF-428) due within 90 days after the
Period of Performance expires.
9. Final Payment/Unexpended Funds: due within 90 days after the Period of
Performance expires.
Task forces must be current with all reports at the time of award of this Cooperative
Agreement.
Page
18
US&R Task Force FY 2014 Readiness Cooperative Agreement - Statement of Work
X. TIME IS OF THE ESSENCE
FEMA is providing an annual Readiness Cooperative Agreement and it is strongly
recommended that the Sponsoring Agency seek expedited approval for the acceptance
and management of the Cooperative Agreement. The US&R Branch and Grant
Programs Directorate acknowledge the time -sensitive nature of processing and
awarding the Cooperative Agreement and will make every effort to expedite the
process. The time frame provided by FEMA must be strictly adhered to. The U.S.
Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement
funds and failure to meet necessary requirements and time frames may result in the
loss of funding for this and future Cooperative Agreement periods.
The US&R Branch will ensure all necessary documentation is provided to all
eligible task forces:
B US&R Response System Task Force Narrative Workbook (FEMA Form 089-0-10)
C Cooperative Agreement Funding — Recommended Allocations
D Task Force Allocations and Budget Totals
E Administration Budget
F Special Cache Allocations (HEPP, IST, Medical)
G List of US&R Advisory Organization Members
H Summary of Deliverables
US&R Activity Calendar, September 2013 — December 2014
Page
19
FY2014 COOPERATIVE AGREEMENT FUNDING
RECOMMENDED ALLOCATIONS - APPENDIX C
N0.
SO W
Categories
ITEMEM
UNIT
COST
1
-
r
g -:59g-raiaage-e
t = 550
28
2ediea
� " �'
.�
� ee i-
$50
00
5
i
60
�
•�•
4
3 0 _
000
3
s adme_ss--ssessm ni xA �T o ' �
� ,cYc-, -. xz, eat- a. u� "atr�-- r `k"-3-..�-' - 4t4t- 1-x" ' " , s ue
C--
t.Pei:$"�''-�-- -$0,-.4 �X
h
--
5r
irecte �'
'r itg dIn hleekng or �
5
va,�` .s,�
" " ' -r ram_ $ / "_-` `a kk
'nezg d B &4S' . 3^ ! 9 S s° $$ 8 cs �a`.`Cx�a
�t� 'per ,
3'.,s€ `--'
� k
ems.
,}y mod
5 ZB �r Ea
t - o
o e
. _x-e`,-
a..�
'
x g.: a€l8� c e'88en
7
'�
�-
Y i
i -] '^Sr - `'-f i`' K .:�k.YF+'
�f% J'eyL ZY+-"`'...--,C t^i �r3 Y?#.53c,.�;#£ 3''f rs.a,
� "` 2 '=r r� ,yam .sa.�.
�-, •b. L �.'-` `3'-2`€ "{' ''�- � :' R 9*�''#
/
kkF aSor`age amtenance5
i am'.y4 }
l +v. 'Y.k-+...'
^3L
150
000:
Cooperative Agreement Base Funding Subtotal
(per Task Force):
150
631
National Urban Search and Rescue FY2014 Readiness Cooperative Agreements
APPENDIX D
Sponsoring Organization/Cooperative Agreement Recipients =
.Base Grant .,.
Administrative
Costs
Special Cache
" Costs
Total Grant Amount
1
City of Phoenix Fire Department (AZ-TF1)
Attn: Rick Bartee (rick.d.bartee@phoenix.gov)
2430 S. 2nd Avenue
Phoenix, AZ 85009 (602) 256-3179
$1,150,631
$30,000
$0
$1,180,631
2
City of Los Angeles Fire Department (CA-TF1)
Attn: Mark Akahoshi (mark.akahoshi@lacity.org)
5021 N. Sepulveda Blvd.
Sherman Oaks, CA 91403 (818) 756-9678
$1,150,631
$24,000
$D
$1,174,631
3
Los Angeles County Fire Department (CA-TF2)
Attn: John Boyle (jboyle@fire.lacounty.gov)
12605 Osborne Street (818)890-5700
Pacoima, CA 91331
$1,150,631
$8,000
$0
$1,158,631
4
Menlo Park Fire Protection District (CA TF3)
Attn: Tim Campbell (time@menlofire.org)
170 Middlefield Road
'Menlo Park, CA 94025 (650) 642-1335
$1,150,631
$16,000
$0
$1,166,631
5
City of Oakland Fire Services Agency (CA TF4)
Attn: Mark Hoffman/Robert Lipp (rlipp@oaklandnet.com)
150 Frank H. Ogawa Plaza, Suite 3354
Oakland , CA 94612-2007 (510)615-5872
$1,150,631
$107,500
$0
$1,258,131
6
Orange County Fire Authority (CA-TF5)
Attn: Richard Ventura
(richardventura@ofca.org)
19811 Pauling Avenue
Lake Forest, CA 92610
$1,150,631
$12,000
$1,500
$1,164,131
7
City of Riverside Fire Department (CA-TF6)
Attn: LaWayne Heam (Lhearn@riversideca.gov)
3085 St. Lawrence Street
Riverside, CA 92504 (951)351-6292
$1,150,631
$55,000
$40,000
$1,245,631
8
City of Sacramento (CA-TF7)
Attn: Chris Costamagna(costamagna@sfd.cityofsacramento.org)
5770 Freeport Blvd. #200
Sacramento, CA 95822 (916)264-7522
$1,150,631
$87,500
$25,000
$1,263,131
9
City of San Diego Fire -Rescue Department (CA-TF8)
City of San Diego
Attn: Doug NakamalChris Webber (CWebber@sandiego.gov)
1010 Second Ave., Suite 400 (619)980-0434
San Diego, CA 92101
$1,150,631
$0
$0
$1,150,631
10
West Metro Fire Protection District (CO-TF1)
Attn: Rod Tyus (rtyus@westmetrofire.org)
433 S. Allison Street
Lakewood, CO 80226-4332 (303) 274-0814 x11
$1,150,631
$34,000
$25,000
$1,209,631
11
Metro -Dade -County Fire Department (FL TF1)
Attn: Alan Perry (alperry@miamidade.gov)
9300NW41St.
Miami, FL 33178 (786)331-4482
$1,150,631
$35,000
$D
$1,185,631
12
City of Miami Fire and Rescue (FL-TF2)
Attn: JoeZahralban/Scott Dean (usarpm@miamigov.com)
1150 SW 22nd Street
Miami, FL 33129 (305) 569-4003
$1,150,631
$45,000
$25,000
$1,220,631
13
City of Indianapolis - DPS (IN-TF1)
Attn: Tom Neal (Thomas.Neal@indy.gov)
8309 North Perimeter Road
ndianapolis, IN 46241-3628
$1,150,631
$123,000
$25,000
$1,298,631
—
14
City of Beverly Emergency Management Agency (MA-TF1)
Attn: Mark Foster (mfoster@beverlyma.gov)
13 Morningside Drive
Beverly, MA 01915 (508) 922-5680
$1,150,631
$83,000
$0
$1,233,631
15
Montgomery County Government (MD-TF1)
Dept. of Fire & Rescue Services
Attn: Scott Graham/Buddy Ey
(buddy.ey@montgomerycountymd.gov)
101 Monroe St,, 12th Floor (240)777-2493
Rockville, MD 20850-2589
$1,150,631
$32,500
$25,000
$1,208,131
2 of 12
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National Urban Search and Rescue FY2014 Readiness Cooperative Agreements
APPENDIX D
Sponsoring OrganizationlCooperative Agreement Recipients
'Base Grant .
'Administrative
Costs
Special Cache
Costs :i
Total Grant=Amount '.
16
Boone County Fire Protection District (MO-TF1)
Attn: Scott Olsen/Doug Westoff (dwesthoff@bcfdmo.com)
1520 Business Loop, 70 West
Columbia, MO 65202 (573)447-5000
$1,150,631
$0
$0
$1,150,631
17
City of Lincoln, NE Fire and Rescue Department (NE TF1)
ATTN: John Huff/Dan Wright (DWright@lincoln.ne.gov)
1801 Q Street
Lincoln, NE 68508 (402)441-8351
$1,150,631
$32,500
$1,500
$1,184,631
18
NM Department of Homeland Security and Emergency Mgmt
Attn: Greg Myers/Greg Lee (gregorym.lee@state.nm.us)
5880 Office Blvd NE (505)383-9701
Albuquerque, NM 87109
$1,150,631
$8,000
$0
$1,158,631
19
Clark County Fire Department (NV-TF1)
Attn: Mario Trevino (Nvtfl@clarkcounty.gov)
575 East Flamingo Road
Las Vegas, NV 89119 (702)455-8426
$1,150,631
$72,500
$25,000
$1,248,131
20
NYC Office of Emergency Management
Attn: John Grimm (jgrimm@oem.nyc.gov)
11 Water Street 718-422-8700 (24-hr)
Booklyn, NY 11201
$1,150,631
$87,500
$0
$1,238,131
21
Miami Valley Fire/EMS Alliance (OH-TF1)
Attn: Evan Schumann (eschumann@ohtfl.com)
444 W. Third Street, Suite 20-231
Dayton, OH 45402-1460 (937)608-7939
$1,150,631
$18,000
$0
$1,168,631
22
Philadelphia Fire Department (PA-TF1)
Attn: Craig Murphy (craig.murphy@phila.gov)
1127 West Louden Street
Philadelphia, PA 19141-2202
$1,150,631
$65,000
$0
$1,215,631
23
Division of Fire Services (TN-TF1)
Attn: Kenneth Reeves (kenneth.reeves@memphistn.gov)
4341 O.K. Robertson Rd
Memphis , TN 38127 (901)354-6752
$1,150,631
$43,000
$1,500
$1,195,131
24
Texas Engineering Extension Service (TX-TF1)
Attn: Jeff Saunders (Jeff.Saunders@teexmail.tamu.edu)
John B. Connally Bldg. 301 Tarnow
College Station, TX 77840 (888)999-9775
$1,150,631
$88,500
$66,500
$1,305,631
25
Salt Lake Urban Search & Rescue (UT-TF1)
Attn: Bill Brass (bbrass@ufa-slco.org)
6726 South Navigator Drive
West Jordan, UT 84084
$1,150,631
$0
$0
$1,150,631
i
26
Fairfax County Fire and Rescue Dept.
Attn: M. Chris Schaff/Matt Tamillow
(Richard.Tamillow@fairfaxcounty.gov)
4600 West Ox Road
Fairfax, VA 22030
$1,150,631
$0
$1,500
$1,152,131
27
Virginia Beach Fire Department (VA-TF2)
Attn: Dennis Keane (dkeane@vbgov.com)
Special Operations,Municipal Center
2408 Courthouse Drive, Building #21
Virginia Beach, VA 23456-9065 (757)385-6681
$1,150,631
$60,500
$40,000
$1,251,131
28
Pierce County Dept. of Emerg. Mgmt (WA-TF1)
Attn: Mike McCaffree (mmccaff@co.pierce.wa.us)
2501 S 35th Street
Tacoma, WA 98409 (253)798-6595
$1,150,631
$32,500
$1,500
$1,184,631
Totals.
"$32,21.7,668
• `$1,200,600
5304,000
,-?: r$33,722,108
3 of 12
4/1/2014 11:37 AM
National Urban Search and Rescue Administrative Costs - FY2014 Readiness Cooperative Agreements
APPENDIX E
Sponsoring Organization/Cooperative Agreement
Recipients :
Task::
Force.
Strategic Group, Advisory Group Senior
Staff,,Functional Group Leaders-,'
(Attachment G) & Nafonol Meeting;
, SAC/NationoV .
Divisional '
Rep/Working Gratip
TFR'.:
.Meetings/WC
Meetings/SAC
Canine Search
, Spe6
'Certification
" National Training
Hosting,: Course Name:
National Training
Host $$'i.
Total Amount
Per Task Force
��.
S30,000
Phoenix Fine Department
Attu: Rick Barlee
2430 S. 2nd Avenue
Phoenix. AZ 85009
AZ-TF1
TFR -National Rep - Rick Barlee
$ 30,000.00
City ofLosAngeles Fire Depattment
Attn: Mark Akahoshl
5021 N. SepulvedaBlvd.
Sherman Oalm, CA 91403
CA TM
Public AffairsWGChair- RickGodinez
Canine Sub Group Chair- Debra Tosch
Training WG Chair - Ernie Ojeda
$ 8,000.00
$ 8,000.00
S 8,000.00
$24,000
Los Angeles County Fire Department
Attn: John Boyle
12608 Osbome Street
Pacoima, CA 91331-2129
CA-TF2
Comm WG Chair- Richard Atwood
RescueWG Chair - Frank Fraone
$ 8,000.00
$11,000
Menlo Pad:Fire ProtectioeaDistdct
Attu: Thin Campbell
300 Middlefield Rd
Menlo Pad:, CA 94025
CA TF3
S 8,000.00
$ 8,000.00
$ -
$16,000
Legal Issues WG-Harold Schapelhoumar
Oakland Fire Department
Attn: Mark lloRman/Robert Lipp
150 FrunkH. Ogawa Plaza, Suite 3354
Oakland, CA 94612-1927
CA-TIP4
$ 32,500.00
Medical Team Trng
$ 75,000.00
$107,500
Orange County Fire Authority
Attn: Richard Ventura
19311 Pawling Avenue
Lake Forest, CA 92610
CA-TFS
SACR-West- Keith Richter
$ 12,000.00
$12,000
City of Riverside Fire Department
Attn: LaWayae Hearn
3085 St. Lawrence Street
Riverside, CA 92501
CA-TF6
Comm Spec Course
$ 55,000.00
$55,000
City of Sacramento Hue Department
Attn: Chris Costamagna
5770 Freeport Boulevard Suite 200
Sacramento, CA 95522-3516
(916)433-1601
CA-TF7
TFR D (West)- Chris Costa wagon
$ 15,000.00
-
$ 32,500.00
IIERS Course
HERS Course
$ 20,000.00
$ 20,000.00
$87,500
City of San Diego Fire-RescueDeparbnene
City of San Diego
Attn: Doug Nakama/Chris Webber
1010 Second Ave., Suite 400
San Diego, CA 92101
CA-TFS
$0
National Urban Search and Rescue Administrative Costs - FY2014 Readiness Cooperative Agreements
APPENDIX E
,
Sponsoring Organlzallon/CooperotiveAgreement
Recipients
1task -
Force
Strategic Group, AdWsory Group Senior
Stan; r)lnctlonal.GroupLea.ders
(Attachment G) &Notional Meeting
;: Name.::
SACfiTaOonaV
... DMWslonal':..
Rep/Working Group
Chair' ...
TER;
MeeHngs/1VG
Meetings/SAC
Meeting Host$$
Canine Senrck
Spec„
Certification
Process
.
'-NationalTralning,,
Hosting -Coarse Name
:"
NationalTraining
. -Host $$-,
TotalAmount
Per Task Force.:
West Metro Fire ProtectionDistact
Attn: Rodney Tyus
433 South Allison Parkway
Lakewood CO 80226
CO-TFO
Sponsoring Agency Chiefs' Mtg(CY15)
Quarterly Strategic Grp Mtg Host (CY14)
Quarterly Strategic Grp hltg IJost(CY15)
TFR D (Central) - Rod ryas
SACR - Central - Don Lombardi
$ 15,000.00
$ 12,000.00
$ 5,000.00
$ 1,000.00
$ 1,000.00
534,000
hiimni-Dade Coinity Fire Department
Attu: Alan Perry
9300 NW 41 St
Miami, FL 33173-2312
9 T
Operations Group* Meeting (Dec 2015)
Work Group•• Meetings (Dec 2015)
$ 5,000.00
5 30,000.00
$35,000
$45,000
City of Miami Fire and Rescue
Atha: Scott Dean
3425 Jefferson Street
Miami, FL 33133-5663 (305) 416-1642
FL T
IST CouEd Wkshp (CY15
$ 45,000.00n........
City of lndianapolis - DPS
Attn: Tom Neal
8309 North Perimeter Road
Indianapolis, IN 46241-3628
IN-Th1
Operations Group' Chair- Bill Brown
HaoMat WG Chair - Tom Neal
$ 45,000.00�
$ 8,000.00
HazMat Spec T-t-T
IST S-420 Course
$ 20,000.00
$ 50,000.00
$123,000
City of Beverly EMIA
Attn: Mark Foster
13 Mominsrde Drive
Beverly, MA 01915
MA TF7
Grants WG Chair - Anita Arnim
0 8,000.00
Comm Spec Course
Comm-N Workshop
$ 55,000.00
$ 20,000.00
$R3,000
Montgomery County Government
Dept. of Fire & Rescue Services
Attn: Scott Graham/Buddy Ey
101 Monroe St., 12th Floor
Rockville, MD 20850-2589
MD-TFI
$ 32,500.00
$32,500
Boone County Fire Protection District
Ann: Scott Olsen/Doug Westhoff
1520 Business Loop, 70 West
Columbia, MO 65202 (573)447-5000
MO-TFl
50
Lincoln Fire &Rescue
Attn: John HurtrDan Wright
1801 Q Street
Lincoln. NE 68508
NE TIT
$ 32,500.00
$32,500
NM Dept of Homeland Security & EM
Attn: Greg Myers/Greg Lee
Now Mexico US&R TaskForce, NM TFI
5880 Office Blvd NE
Albuquerque, NM 87109
NM,TF1
Logistics WG Chair - Rick Klein
$ 8,000.00
$g Opp
Clark County Fire Department
Attn: Mario Trevino
575 East Flamingo Road
Las Vegas, NV 89119
NV-TF7
$ 32,500.00
Logistics Spec Course
$ 40,000.00
$72,500
National Urban Search and Rescue Administrative Costs - FY2014 Readiness Cooperative Agreements
APPENDIX E
Sponsoring Organization/Cooperative Agreement
• Redplents
Task
Force:
Strategic Group, Advisory Group Senior
".• Staff, Functional Group Leaders .
(Attachm6ntG) & National Meeting?
Nance '.r.
, SAC/National(
.Divisional..
RepfWorktng Group
s:Chatr `f
. TFR
. Meetings/lid
; Meetlhgs(SAC
MeetlrtgHmf$$
Canine Search
Spec. • ;
`Cedification
Process
;' National Training
Hosting- Course Name
.Naflon•d Training
test$$ •+
...
Total Amount
Per Task Force:
_.
NYC Office of Emergency Management
Attn: John Grimm
11 Water Street
Brooklyn. NY 11201
NY Tlrl
TFRD (East) - Joe Downey
$ 15,000.00
$ 32,500.00
Planning Team Trng
$ 40,000.00
$87,500
Miami Valley Fire/EMS Alliance
Attn: Evan Schumann
444 W. Third Street, Suite 20-231
Dayton. OH 45402-1460
OH-TFi
1ST Ldrshp - Invite Trvl (bin Facilitator)
$ 18,000.00
$18,Ooo
Philadelphia Fire Department
Attn: Cra1g Murphy
1127 West Louden Street
Philadelphia. PA 19141-22022
PA-TI1
Med(cai Team Trng
$ 65,000.00
$G5,000
City of Memphis Fire Service
Attn: James Harvtll
4341 O.S. Robertson Rd
Memphis, TN 38127
TN
.rfl
Operations Group" Meeting (June 2015)
Work Group"" Meetings (June 2015)
Medical WG Chair - Greg Waymon
$ 8,000.00
$ 5,000.00
$ 30,000.00
$43,000
Texas Engineering Extension Service
Attn: Jeff Saunders
301 Tarrow Road, US3RDivision
College Station, TX 77840-7896
TX TIi
C&GS Work Group Chair- Jeff Saunders
Structures Sub Grp Chair - Peter Keating
$ 8,000.00
$ 8,000.00
$ 32,500.00
Tech Search Course
$ 40,000.00
$8$500
Salt Lake Urban Search & Rescue
Attn: Bill Brass
6726 South Navigator Drive
West Jordan, UT 84084
U.S..IF,1
$U
Fairfax County Fire and Rescue Dept.
Attn: M Chris Schaff/Matt Tamlllow
4600 West Ox Road
Fairfax, VA 22030
VA-TF1
S0
Virginia BeachFire Department
Attn: Dennis Keane (dkeane(a/vbgov.com)
Special Operations,Murdcipal Center
2408 Courthouse Drive, Building #21
V rgiatiaBeacl6 VA 23456-9065
VA-TF2
SACR- East -Steve Cover
IST WG Chair -Randy Journigan
Search WG Chair - Jim ingledue
$ 12,000.00
$ 8,000.00
$ 8,000.00
$ 32,500.00
$60,500
Pierce County DepL ofEmerg. MgmUUS&R
Attn: Mike McCaffree
2501 S 35'h Street
Tacoma, WA 98409
WA-TFi
$ 32,500.00
832,500
Totals:
$ 268,000.00
$ 95,000.00
$ 292,500.00
$ 545,000.00
$ 1,200,500.00
*Operations Group may change to Senior Staff within the propo ed Advisory Organization Structure
*"'Work Group may change to Advisory GronpfAdvisory Support Group Meetings within the proposed Advise
National Urban Search and Rescue - Special Cache Allocations
FY2014 Readiness Cooperative Agreements -APPENDIX F
Sponsoring Organisation/Cooperative Agreement
Recipients
Task Force <
HFPP Cache Maintenance
IST Cache Maintenance
IST Medical Cache Maintenance
Total Amount Per Task Force
Phoenix Fire Department ,
Attn: Rick Bartee
2430 S. 2nd Avenue
Phoenix, AZ 85009
AZ-TF1
$0
City of Los Angeles Fire Department
Attn: MarkAkahoshi
5021 N. Sepulveda Blvd.
Sherman Oaks, CA 91403
CA-TF1
$0
Los Angeles County Fire Department
Attn: John Boyle
12608 Osborne Street
Pacoima, CA 91331-2129
CA-TF2
—'
$0
Menlo Park Fire Protection District
Attn: Tim Campbell
300 Middlefield Rd.
Menlo Park, CA 94025
CA-TF3
$0
Oakland Fire Department
Attn: Mark Hoffman/Robert Lipp
150 Frank H. Ogawa Plaza, Suite 3354
Oakland , CA 94612-1927
CA-TF4
1
$0
Orange County Fire Authority
Attn: Richard Ventura
19811 Pauling Avenue -
Lake Forest, CA 92610
CA 3F5
oftwome't
$ 1,500.00
$1,500
City of Riverside Fire Department
Attn: LaWayne Hearn
3085 St. Lawrence Street
Riverside, CA 92501
CA-TF6
$ 40,000.00
$40,000
City of Sacramento Fire Department
Attn: Chris Costamagna
5770 Freeport Boulevard Suite 200
Sacramento, CA 95822-3516
(916) 433-1601
CA-TF7
$25,000
$25,000
City of San Diego Fire-RescueDepariment
City of San Diego
Attn: Doug Nakama/Chris Webber
1010 Second Ave., Suite 400
San Diego, CA 92101
CA-TF8
—
$0
National Urban Search and Rescue - Special Cache Allocations
FY2014 Readiness Cooperative Agreements - APPENDIX F
Sponsoring Organization/Cooperative Agreement
Recipients .
Task Force .
'HEPP Cache Maintenance
1ST Cache Maintenance
IST Medical Cache Maintenance
Total Amount Per Task Force
West Metro Fire Protection District
Attn: Rodney Tyus
433 South Allison Parkway
Lakewood, CO 80226
CO-TF1
$25,000
$25,000
Miami -Dade County Fire Department
Attn: Alan Perry
9300 NW 41 St •
Miami, FL 33178-2312
FL-TF1
$0
City of Miami Fire and Rescue
Attn: Scott Dean
3425 Jefferson Street
Miami, FL 33133-5663 (305) 416-1642-
FL-TF2
$25,000
��
$25,000i
11
City of Indianapolis - DPS
Attn: Tom Neal
8309 North Perimeter Road
Indianapolis, IN 46241-3628
IN-TF1
$25,000
$25,000
City of Beverly EMA
Attn: Mark Foster
13 Momingside Drive
Beverly, MA 01915
MA-TFl
$0
Montgomery County Government
Dept. of Fire & Rescue Services
Attn: Scott Graham/Buddy Ey
101 Monroe St., 12th Floor
Rockville, MD 20850-2589
MD-TF1
$25,000
$25,000
Boone County Fire Protection District
Attn: Scott Olsen/Doug Westhoff
1520 Business Loop, 70 West
Columbia, MO 65202 (573)447-5000
MO-TF1
.
$0
Lincoln Fire & Rescue
Attn: John Huff/Dan Wright
1801 Q Street
Lincoln, NE 68508
NE-TFl
$ 1,500.00
$1,500
NM Dept of Homeland Security & EM
Attn: Greg Myers/Greg Lee
New Mexico US&R Task Force, NM TFl
5880 Office Blvd NE
Albuquerque, NM 87109
NM-TF1
$0
Clark County Fire Department
Attn: Mario Trevino
575 East Flamingo Road
Las Vegas, NV 89119
NV-TF1
S25,000
'.
$25,000
8
National Urban Search and Rescue - Special Cache Allocations
FY2014 Readiness Cooperative Agreements - APPENDIX F
Sponsoring Organization/Cooperative Agreement
,, f Recipients
Task Force `
�.:.:.
HEPP Cache Maintenante
IST Cache Maintenance
IST Medical Cache Maintenance
Total Amount Per Task Force
NYC Office of Emergency Management
Attn: John Grimm
11 Water Street
Brooklyn, NY 11201
NY-TF
$
-
$0
Miami Valley Fire/EMS Alliance
Attn: Evan Schumann
444 W. Third Street, Suite 20-231
Dayton, OH 45402-1460
OH-TFl
$0
Philadelphia Fire Department
Attn: Craig Murphy
1127 West Louden Street
Philadelphia, PA 19141-2202
PA-TFl
$0
City of Memphis Fire Service
Attn: James Harvill
4341 O.K. Robertson Rd
Memphis , TN 38127
TN-TF1
$
1,500.00
$1,500
Texas Engineering Extension Service
Attn: Jeff Saunders
301 Tarrow Road, US&R Division
College Station, TX 77840-7896
TX-TFi
$25,000
$
40,000.00
$
1,500.00
s
$66,500
Salt Lake Urban Search & Rescue
Attn: Bill Brass
6726 South Navigator Drive
West Jordan, UT 84084
UT-TF1
--,
$0
Fairfax County Fire and Rescue Dept.
Attn: M. Chris Schaff/Matt Tamillow
4600 West Ox Road
Fairfax, VA 22030
VA-TFS
$
1,500.00
-
$1,500
Virginia Beach Fire Department
Attn: Dennis Keane (dkeane@vbgov.com)
Special Operations,Municipal Center
2408 Courthouse Drive, Building #21
Virginia Beach, VA 23456-9065
VA-TF2
$
40,000.00
S40,000
Pierce County Dept. ofEmerg. Mgmt/US&R
Attn: Mike McCaffree
2501 S 35th Street
Tacoma. WA 98409
WA-TF1
$
1,500.00
$1,500
Totals:
$
175,000.00
$
120,000.00
$
9,000.00
$304,000
I
9
US&R RESPONSE SYSTEM
STRATEGIC GROUP MEMBERS
SAC OVEST.,DIVI5ICIN
Keith Richter
keithrichterna,ocfa.orq
CA-TF5
SAC CENTRALDMVMSION„ _ .
Don Lombardi
Dlombardi(a7westmetrofire.orq
CO-TF1
SAC ,EAST:DIVISION .
Steve Cover
scover(a�vbgov.com
VA-TF2
TFR -NATIONAL r
Rick Bartee
rick.d.bartee(a)phoenix.gov
AZ-TF1
TFR :NEST DIVISION 3 :
Chris Costamagna
ccostamagna(castd.cityotsacrament
CA-TF7
o.orq
Rod Tyus
Rtyus(WestMetroFire.orq
CO TF1IFR-CENTRALDMSION
TFR EAST DIVISION :Joe Downey
downeyiCfdny.nyc.gov
NY-TF1
US&R RESPONSE SYSTEM
OPERATIONS GROUP MEMBERS
,iIVORK GROUP
CHAIR
EMAIL ,
TF
OPERATIONS CHAIR *fi '
Bill Brown
b6033 a(7,indygov.orq
IN-TF1
COMD & GEN-STAFF ` ` ;
Jeff Saunders
Jeff.Saunders(cr�teexmail.tamu.edu
TX-TF1
COMMUNICATIOKS
Richard Atwood
ratwood(?fire.lacounty.gov
CA-TF2
GRANTSE.; ;
Anita Arnum
aarnum (nr,beverlyma.gov
MA-TF1
INCIDENT,SUPPORT TEAM _, :
Randy Joumigan
wiournig(a7vbgov.com
VA-TF2
,
LEGAL1SS, - r . UES {
Harold
Schapelhouman
haroldsP,menlofire.orq
CA-TF3
LOGISTICS' x
Rick Klein
rkleinna,lincoln.ne.gov
NM-TF1
MED[CAL r ,-*
Greg Waymon
Greq.Waymon(a�memphistn.gov
TN-TF1
PUBL1CAAF.EAIRSW�
Rick Godinez
rickago ansbcglobal.net
CA-TF1
RESCUE. si y _
Frank Fraone
frankf c(D,menlofire.orq
CA-TF3
SEARCH , - x x
Jim Ingledue
Iinpledue anvbgov.com
VA-TF2
CANINEA ilb--pr.o.0 .
Debra Tosch
debraAndsdf.orq
CA-TF1
TRAINING = -
Ernesto Ojeda
teachrescu(cr�aol.com
CA-TF1
HAZMAT -F '
Tom Neal
n7458(a indygov.orq
IN-TF1
STRUCTURES (Sub=Group) - <
Peter Keating
p-keatinqOtamu.edu
TX-TF1
FY 2014 COOPERATIVE AGREEMENT STATEMENT OF WORK — SUMMARY OF DELIVERABLES APPENDIX H
YEARLY REPORTING REQUIREMENTS
Deliverable
DneDateO
Method(s) of Submittal
Point(s) of Contact
Additional Information
1
Grant Application
May 30, 2014
Submit initially through through
Grants.gov (www.grants.gov). Once
determined eligible, submit complete
package through NDGrants System
Catherine Deel/Rayna Ba1/Shu-Ain Li - US&R Branch
Tawana Mack - Grant Programs Directorate (GPD)
Use current template (FEMA
Form 089-0-10)
2
Task Force Self -Evaluation
As directed via US&R Program Directive
Email
Andy Hubert
National US&R Reponse System
Task Force Self -Evaluation
Scoresheet (FEMA Form 089-0-
14)
3
Personnel & Equipment Database CD
June 1st
password -protected Compact Disc
(CD) via postal mail
Dallas Slem p
e. Please use e. ress courier
(g
FedEx) to avoid damage through
postal system
4
Inventory of Federally Owned Equipment (2nd Cache,
HEPP & IST, where applicable)
June 1st
5
Time -Phase Force Deployment Data
(TPFDDy"Aircraft Loading Data" fomr (FEMA Form
089-15)
June 1st
6
Semi -Annual Performance Report (FEMA Form 089-
11)
January 30th
Submit through NDGraut System
Catherine Deel/Rayna Bal - US&R Branch
FEMA Form 089-0-11
July 30th
7
Quarterly Financial Report (SF-425)
October 30th
Submit 5E425 through the Payment and
System (PARS)
Tawana Mack - GPD
Must be submitted in PARS to
continue to draw down funds
January 30thReporting
April 30th
July 30th
S
Notification of Mobilization or Full -Scale Exercise
No later than 60 days before the exercise
begins
Email
Dean Scott
-
Notification should be brief, but
include dates, scope of exercise,
number of participants, and other
agencies involved. (not take the
place of, and should not be
confused with sanction request
letters to obtain FEMA approval
of TF sponsored training and
exercises)
9
Exercise After Action Report
Within 90 days of the completion of a
mobilization or full-scale exercise, or a
training activity with duration of more
than 24 consecutive hours,
Postal or Email
Dean Scott
AAR should be written in a
format where lessons learned
may be shared with other task
forces in the National US&R
Response System.
CLOSEOUT REPORTING REQU1REMENTS -Due 90 days after end of Period ofPerformance
Deliverable
Metbal(s) of Submittal
Point(s) of Contact
Additional Information
USE CURRENT CLOSEOUT PACKAGE TEMPLATE (CONTAINS THE FOLLOWING
FE14IA-USR-
GRANTS(@ema.dhs.gov
Email as a Microsoft Word or .PDF file
Tawana Mack (TawanaMack@femadhs.gov) and
Reyna Bal )
ov (FEMA-USR-Grants@ femadhs.
g
ITEMS):
I
Final Performance Report (should show actual expenditures, by budget category)
Consolidates and summarizes all
prior performance reports
2
Final Financial Status Report (SF-425)
Email as .pdf file
3
Financial Pa yment and Unexpended Funds (if applicable)
Discuss specific method of repayment
with Grants Officer at time of closeout
Payment of all unliquidated
obligations for FEMA and report
unexpended funds to Assistance
Officer
4
Equipment Inventory
Email
Inventory should include items
purchased with Federal grant
funds. where current fair market
value is equal to or greater than
$5,000 per item
5
.
Inventory of unused or residual supplies (if applicable) and Tangible Personal Property Report (SF
Email
Inventory should include items
purchased with Federal grant
funds, which the aggregate
exceeds $5,000 or provide
written statement that such
supplies filmy) do not exceed
$5,000. If not applicable, state
so in Performance Report
6
Letter of intent for future use of equipment
Email
Submit letter stating you will use
equipment/supplies for their
intended purpose of the grant
over the life cycle of the
equipment/supplies.
POC NAME
EMAIL
Phone
ADDRESS
GROUP EMAIL ACCOUNT
Catherine Deel
Joe Hiponia
Reyna Bal
Andy Hubert
Dean Scott
FEMA-USR-GRANTStEfema.dhs.gov
N/A
202-646-3796
202-646-3511
202-646-7933
202-212-4896
202-646-4530
U.S. Department of Homeland Security
Federal Emergency Management Agency
US&R Branch, ORR-OP-US
Attn: (Appropriate name here)
500 C Street, SW
Washington. DC 20472
Catheline.Deelna fema.dlls.gov
Joe.Hinonianfema.dhs.gov
Ravna.Balefema.dhs.gov
Andrew.HuberltEfema.dhs.gov
Dean.Scott()femadhs.gov
US&R WAREHOUSE CONTACT -
EQUJIPMENT INVENTORY ITEMS
(DATABASE CD)
Dallas Slemp
Dallas.Slemu(a..fenladhs.gov
540-203-9715
Federal Emergency Management Agency
US&R Warehouse
13990 Park Center Road
Building 9
Hemdon, VA 20171-3222
GRANT PROGRAMS DIRECTORATE CONTACTS
Tawana Mack
Control Desk
NDOnmts Orrice
TawanaMac1otttFemadlts.gov
202-786-9863
U.S. Depent of Homeland Security
Federal Emergency Management Agency
Grants Management Branch
Attn: Tawana Mack
500 C Street, S.W.
Room 411 - Tech World
Washington, D.C. 20472
ASK-GMDE)femadhs.°ov
NDGrantscafema.dhs.00v
ADDRESS TO RETURN REFUND CHECKS
(Make payable to the Federal Emergency
Management Agency)
Note_ Please make sure address is current before
sending any checlk, as this is subject to change.
i
All Checks and Money Orders:
FEMA
P.O. Box 530217
Atlanta. GA 30353-0217
Payments sent via courier (Le, UPS, DEL, Fedec)
FEMA
Bank of America
Lockbox Number 530217
1075 Loop Road
Atlanta, GA 30337-6002
Award -Let
U.S. Department of Homeland Security
Washington, D.C. 20472
Scott Dean
City of Miami - Florida Task Force II
444 SW 2ND Avenue, 10th Floor
Miami, FL 33130
Re: Grant No. EMW-2014-CA-K00009
Dear Scott Dean:
Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under
the Fiscal Year (FY) 2014 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement
has been approved in the amount of $ $1,220,631.00 . You are not required to match this award with any amount of non -
Federal funds.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By
accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your
award:
• Agreement Articles (attached to this Award Letter)
• Obligating Document (attached to this Award Letter)
• FY 2014 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Funding
Opportunity Announcement.
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
In order to establish acceptance of the award and its terms, please follow these instructions:
Step 1: Please go on-line to the ND Grants system at https://portal.fema.gov. After logging in, you will see a subtitle Grants
Management. Under this subtitle, you will see a link that says Award Package(s). Click this link to access your award
packages. Click the Review Award Package link to review and accept the award package for your award. Please print your
award package for your records.
Step 2: Please fill out and have your bank complete and sign the SF 1199A, Direct Deposit Sign-up Form. The information on
the 1199A must match your SAM record. Be sure to include your DUNS and grant number on the form in Section 1 F 'Other."
The SF 1199A should be sent directly from your financial institution to the FEMA Finance Center, via fax or mail to the Vendor'
Maintenance Office (see address below). The 1199A form will not be accepted unless it is received directly from the financial
institution. Please pay careful attention to the instructions on the form.
FEMA Finance Center
Attn: Vendor Maintenance
P.O. Box 9001
Winchester, VA 22604
Secured Fax: (540) 504-2625
Email: FEMA-Finance@FEMA.DHS.gov
-1-
System for Award Management (SAM): Please ensure that your organization's name, address, DUNS number, EIN, and
banking information are up to date in SAM and that the DUNS number used in SAM is the same one used to apply for all
FEMA awards. The System for Award Management is located at http://www.sam.gov. Future payments will be contingent on
the information provided in the SAM; therefore it is imperative that the information is correct.
If you have any questions or concerns regarding the process to request your funds, please call (866) 927-5646.
BRIAN KAMOIE, GPD Assistant Administrator
-2-
2014-09-01 00:00:00.0
U.S. Department of Homeland Security
G''xtx Washington, D.C. 20472
AGREEMENT ARTICLES
National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement
GRANTEE:
PROGRAM:
AGREEMENT NUMBER:
City of Miami - Florida Task Force II
National Urban Search & Rescue
(US&R) Response System Readiness
Cooperative Agreement
E M W-2014-CA-K00009-S01
TABLE OF CONTENTS
Article I Program Income
Article 11 Acceptance of Post Award Changes
Article III Acknowledgment of Federal Funding from DHS
Article IV Activities Conducted Abroad
Article V Americans with Disabilities Act of 1990
Article VI Assurances, Administrative Requirements and Cost
Principles
Article VII Best Practices for Collection and Use of Personally
Identifiable Information (PII)
Article VIII Civil Rights Act of 1968
Article IX Copyright
Article X DHS Specific Acknowledgements and Assurances
Article XI Debarment and Suspension
Article XII Drug -Free Workplace Regulations
Article XIII Duplication of Benefits
Article XIV False Claims Act and Program Fraud Civil Remedies
Article XV Federal Debt Status
-3-
Article XVI Fly America Act of 1974
Article XVII Hotel and Motel Fire Safety Act of 1990
Article XVIII Incorporation by Reference of Funding Opportunity
Announcement
Article XIX Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Article XX Lobbying Prohibitions
Article XXI Non -supplanting Requirement •
Article XXII Rehabilitation Act of 1973
Article XXIII SAFECOM
Article XXIV Title IX of the Education Amendments of 1975 (Equal
Opportunity in Education Act)
Article XXV Trafficking Victims Protection Act of 2000
Article XXVI Title VI of the Civil Rights Act of 1964
Article XXVII USA Patriot Act of 2001
Article XXVIII Use of DHS Seal, Logo and Flags
Article XXIX Reporting Subawards and Executive Compensation
Article XXX Cooperative Agreement - Federal Involvement
Article XXXI Age Discrimination Act of 1975
Article I - Program Income
Per 44 CFR Part 13.25, Grantees are encouraged to earn income to defray program costs. Program income includes income
from fees for services performed, from the use or rental of real or personal property acquired with grant funds, from the sale of
commodities or
items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds.
Program Income does not include interest on grant funds, rebates,
credits, discounts, refunds, etc. and interest earned on any of them. When the grantee earns program income under this
cooperative agreement, this program income may be added to
the funds committed to the grant agreement by the Federal agency and the grantee. The program income shall be used for
the purposes and under the conditions of the grant agreement.
Article II - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award.
Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD(dhs.gov if you have any questions.
Article III - Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals,
bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds.
Article IV - Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
Article V - Americans with Disabilities Act of 1990
-4-
All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits
recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12101-12213).
Article VI -Assurances, Administrative Requirements and Cost Principles
a. Recipients of DHS federal financial assistance must complete OMB Standard Form 424B Assurances — Non -Construction
Programs. Certain assurances in this document may not be applicable to your program, and the awarding agency may require
applicants to certify additional assurances. Please contact the program awarding office if you have any questions.
The administrative requirements that apply to DHS award recipients originate from two sources:
• Office of Management and Budget (OMB) Circular A-102, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments (also known as the "A-102 Common Rule"). These A-102 requirements are also
located within DHS regulations at Title 44, Code of Federal Regulations (CFR) Part 13.
• OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals, and Other Non- Profit Organizations, relocated to 2 CFR Part 215.
b. The cost principles that apply to DHS award recipients through a grant or cooperative agreement originate from one of the
following sources:
• OMB Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220.
• OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal
Governments, relocated to 2 CFR Part 225.
• OMB Circular A-122, Cost Principles for Non -Profit Organizations, relocated to 2 CFR Part 230.
The audit requirements for State, Local and Tribal recipients of DHS awards originate from:
• OMB Circular A-133, Audits of States, Local Governments and Non -Profit Organizations.
Article VII - Best Practices for Collection and Use of Personally Identifiable Information (PII)
All recipients who collect PII are required to have a publically-available privacy policy that describes what PII they collect, how
they use the PII, whether they share P11 with third parties, and how individuals may have their PII corrected where appropriate.
Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: http://www.dhs.gov/xlibrary/
assets/privacy/privacy_pia_guidancejune2010,pdf and http://www.dhs.gov/xlibrary/assets/privacy/privacy_pia template.pdf,
respectively.
Article VIII - Civil Rights Act of 1968
All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the
sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race,
color, national origin, religion, disability, familial status, and sex (42 U.S.C. § 3601 et seq.), as implemented by the Department
of Housing and Urban Development at 24 CFR Part 100. The prohibition on disability discrimination includes the requirement
that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment
units (all units in buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed
with certain accessible features (see 24 CFR § 100.201).
Article IX - Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. § 401 or 402 and an acknowledgement of Government
sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work
includes any information that is otherwise controlled by the Government (e.g., classified information or other information
subject to national security or export control laws or regulations).
Article X - DHS Specific Acknowledgements and Assurances
-5-
All recipients must acknowledge and agree —and require any sub -recipients, contractors, successors, transferees, and
assignees acknowledge and agree —to comply with applicable provisions governing DHS access to records, accounts,
documents, information, facilities, and staff.
1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS.
2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and
sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as
may be necessary, as required by DHS regulations and other applicable laws or program guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law
or detailed in program guidance.
5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin
(including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such
proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and
the DHS Office of Civil Rights and Civil Liberties.
6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin
(including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient
settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS
Component and/or awarding office.
The United States has the right to seek judicial enforcement of these obligations.
Article XI - Debarment and Suspension
All recipients must comply with Executive Orders 12549 and 12689, which provide protection against waste, fraud and abuse
by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government.
Article XII - Drug -Free Workplace Regulations
All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), which requires that all
organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. These regulations are
codified at 2 CFR 3001.
Article XIII - Duplication of Benefits
State, Local and Tribal Recipients must comply with 2 CFR Part §225, Appendix A, paragraph (C)(3)(c), which provides that
any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be
charged to other Federal awards to overcome fund deficiencies.
Article XIV - False Claims Act and Program Fraud Civil Remedies
All recipients must comply with the requirements of 31 U.S.C. § 3729 which set forth that no recipient of federal payments
shall submit a false claim for payment. See also 38 U.S.C. § 3801-3812 which details the administrative remedies for false
claims and statements made.
Article XV - Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any Federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form
SF-424B, item number 17 for additional information and guidance.
Article XVI - Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102)
for international air transportation of people and property to the extent that such service is available, in accordance with the
International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines
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issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision
B138942.
Article XVII - Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), all recipients must ensure
that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire
prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225.
Article XXIII - Incorporation by Reference of Funding Opportunity Announcement
The Funding Opportunity Announcement for this program is hereby incorporated into your award agreement by reference. By
accepting this award, the recipient agrees that all allocations and use of funds under this grant will be in accordance with the
requirements contained in the Funding Opportunity Announcement.
Article XIX - Limited English Proficiency (Civil Rights Act of 1964, Title VI)
All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on
the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful
access for persons with LEP may entail providing language assistance services, including oral interpretation and written
translation. In order to facilitate compliance with Title VI, recipients are encouraged to consider the need for language
services for LEP persons served or encountered in developing program budgets. Executive Order 13166, Improving Access
to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to
recipients, assisting such organizations and entities in understanding their language access obligations. DHS published
the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768,
(April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation
to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP
persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient
Guidance https://www.dhs.gov/guidance-published-hem-department-supported-organizations-provide-meaningful-access-
people-limited and additional resources on http://www.lep.gov.
Article XX - Lobbying Prohibitions
All recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under an award may be
expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any
Federal action concerning the award or renewal.
Article XXI - Non -supplanting Requirement
Recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not
replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources. Where federal statues
for a particular program prohibits supplanting, applicants or recipients may be required to demonstrate and document that a
reduction in non -Federal resources occurred for reasons other than the receipt of expected receipt of Federal funds.
Article XXII - Rehabilitation Act of 1973
All recipients of must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as
amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the
handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal financial assistance. These requirements pertain to the provision of benefits or services as well as to
employment.
Article XXIII - SAFECOM
Recipients who receive awards made under programs that provide emergency communication equipment and its related
activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical
standards that ensure and enhance interoperable communications.
Article XXIV - Title IX of the Education Amendments of 1975 (Equal Opportunity in Education Act)
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All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.),
which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance.
These regulations are codified at 6 CFR Part 17 and 44 CFR Part 19.
Article XXV - Trafficking Victims Protection Act of 2000
All recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 CFR Part 175. This is
implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007.
In accordance with the statutory requirement, each agency award under which funding is provided to a private entity, Section
106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the
award, without penalty, if the recipient or a subrecipient —
(a) Engages in severe forms of trafficking in persons during the period of time that the award is in effect;
(b) Procures a commercial sex act during the period of time that the award is in effect; or
(c) Uses forced labor in the performance of the award or subawards under the award.
Full text of the award term is provided at 2 CFR § 175.15.
Article XXVI - Title VI of the Civil Rights Act of 1964
All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), codified
at 6 CFR Part 21 and 44 CFR Part 7, which provides that no person in the United States will, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
Article XXVII - USA Patriot Act of 2001
All recipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools
Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. Among other
things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system
of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful
purpose.
Article XXVIII - Use of DHS Seal, Logo and Flags
All recipients must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses
of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or
likenesses of Coast Guard officials.
Article XXIX - Reporting Subawards and Executive Compensation
A. Reporting of first -tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that
obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the
American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e.
of this award term).
2. Where and when to report.
a. You must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov.
b. For subaward information, report no later than the end of the month following the month in which the obligation was made.
(For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December
31, 2010.)
3. What to report. You must report the information about each obligating action in accordance with the submission instructions
posted at http:// www.fsrs.gov specify.
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B. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for each of your five most highly compensated
executives for the preceding completed fiscal year, if -
a. the total Federal funding authorized to date under this award is $25,000 or more;
b. in the preceding fiscal year, you received —
i. 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal
financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal
financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
c. The public does not have apt_ bb to information about the compensation of the executives through periodic reports filed
under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and
Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp,htm.)
2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term:
a. As part of your registration profile at http://www.sam.gov.
b. By the end of the month following the month in which this award is made, and annually thereafter.
C. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -tier
subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most
highly compensated executives for the subrecipient's preceding completed fiscal year, if -
a. in the subrecipient's preceding fiscal year, the subrecipient received-
i. 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal
financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and
ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal
financial assistance subject to the Transparency Act (and subawards); and
b. The public does not have access to information about the compensation of the executives through periodic reports filed
under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S.Security and
Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this
award term:
a. To the recipient.
b. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated
on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required
compensation information of the subrecipient by November 30 of that year.
D. Exemptions
1. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements
to report:
a. Subawards, and
b. The total compensation of the five most highly compensated executives of any subrecipient.
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E. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 CFR § 25.320:
a. A Governmental organization, which is a State, local government, or Indian tribe;
b. A foreign public entity;
c. A domestic or foreign nonprofit organization;
d. A domestic or foreign for -profit organization;
e. A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity.
2. Executive means officers, managing partners, or any other employees in management positions, as defined in 2 CFR §
170.315.
3. Subaward, as defined in 2 CFR § 170.325:
a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or
program for which you received this award and that you as the recipient award to an eligible subrecipient.
b. The term does not include your procurement of property and services needed to carry out the project or program (for further
explanation, see Sec. _ .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit
Organizations").
c. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a
contract.
4. Subreclpient, as defined in 2 CFR § 25.360, means an entity that:
a. Receives a subaward from you (the recipient) under this award; and
b. Is accountable to you for the use of the Federal funds provided by the subaward.
5. Total compensation, as defined in 2 CFR § 170.330 means the cash and noncash dollar value earned by the executive
during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR
229.402(c)(2)):
a. Salary and bonus.
b. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement
reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123'
(Revised 2004) (FAS 123R), Shared Based Payments.
c. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical
reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.
d. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
e. Above -market earnings on deferred compensation which is not tax -qualified.
f. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of
life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000.
Article XXX - Cooperative Agreement - Federal Involvement
Program authority and responsibility under this cooperative agreement resides with FEMA. FEMA will work with the recipient
to review and refine work plans to ensure program goals and objectives can be effectively accomplished.
The recipient shall not develop or engage in the development of tasks not approved in recipient's application without post -
award approval from the program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project
on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in
consultation with the recipient, as needed.
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Article XXXI - Age Discrimination Act of 1975
All recipients must comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), which
prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance.
Personnel 751335
Unallocated Charges 0
Fringe Benefits 116938
Travel 48000
Equipment 86058
Supplies 6000
Contractual 166300
Construction 0
Indirect Charges 0
Other 46000
Total 1220631
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Obligating ocumeit for
war
la. AGREEMENT NO.
EMW-2014-CA-K00009-
S01
6. RECIPIENT NAME AND
ADDRESS
City of Miami - Florida Task
Force II
444 SW 2ND Avenue, 10th
Floor
Miami, FL, 33130
9. NAME OF RECIPIENT
PROJECT OFFICER
Scott Dean
11. EFFECTIVE DATE OF
THIS ACTION
09/01/2014
2. 3. RECIPIENT NO.
AMENDMEN1596000375
NO.
7. ISSUING FEMA OFFICE AND
ADDRESS
Grant Operations
245 Murray Lane - Building 410, SW
Washington DC, 20528-7000
POC: 866-927-5646
PHONE NO.
(786)
256-5109
12.
METHOD Cost Reimbursement
OF
PAYMENT
PARS
4. TYPE OF 5. CONTROL NO.
ACTION W498788N
AWARD
8. PAYMENT OFFICE AND ADDRESS
Financial Services Branch
500 C Street, S.W., Room 723
Washington DC, 20472
10. NAME OF FEMA PROJECT COORDINATOR
Central Scheduling and Information Desk
Phone: 800-368-6498
Email: Askcsid@dhs.gov
13. ASSISTANCE ARRANGEMENT
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA
NAME (ACCS CODE)
ACRONYM XXXX-XXX-XXXXXX-
XXXXX-XXXX-XXXX-X
National 97.025 2014-90-A312-D650-
Urban Search ` `-4100-D:W498788N $
& Rescue 1,220,631.00
(US&R)
Response
System
Readiness
Cooperative
Agreement
PRIOR AMOUNT
TOTAL AWARDED
AWARD 4 THIS
ACTION
+ OR (-)
$0.00 $1,220,631.00
14. PERFORMANCE
From:
09/01/2014
Budget Period
09/01/2014
PERIOD
To:
02/28/2016
02/28/2016
CURRENT CUMULATIVE NON -
TOTAL ' FEDERAL COMMITMENT
AWARD
$1,220,631.00
TOTALS $0.00 $1,220,631.00 $1,220,631.00
$0.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS
DOCUMENT TO FEMA (See Block 7 for address)
National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and
return copies of this document. However, recipients should print and keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
Scott Dean, PROGRAM MANAGER
18. FEMA SIGNATORY OFFICIAL (Naive and Title)
DATE
09/18/2014
DATE
08/26/2014
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DEBORAH SCOTT , Assistance Officer
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