Loading...
HomeMy WebLinkAboutExhibitFM# 425598-1-52-01 Page 1 of.9 OFF -SYSTEM CONSTRUCTION AND MAINTENANCE AGREEMENT Between STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION ("DEPARTMENT") and THE CITY OF MIAMI, a municipal corporation of the State of Florida ("CITY") THIS AGREEMENT is made and entered into as of , 2014, by and through THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida (the "Department"), and THE CITY OF MIAMI, a municipal corporation of the State of Florida (the "City"), collectively referred to as the "Parties." RECITALS A. Upon approval of the Department's Work Program by the State of Florida Legislature, and adoption by the Department Secretary, the Department shall complete the various projects included in the Department Work Program; and B. Included in the Department Work Program is Project Number FM No. 425598-1.-52-01 (the "Project") on SR7/N.W. 7th Avenue, within the limits of N.W. 8th Street to N.W. 36th Street (the "Project Limits"), in the City of Miami, Miami -Dade City, Florida, which include roads not on the State Highway System; and C. The City is the holder of ownership rights to the roads not on the State Highway System; and D. The Parties agree that it is in the best interest of each party for the Department to undertake and to complete all aspects of the Project, including but not limited to, the design, construction, construction inspection, utilities, permits, easements and other associated tasks; and E. The Parties further agree that it is in the best interest of each party to enter into this Agreement in order to allow the Department to construct and complete the Project. FM# 425598-1-52-01 Page 2of9 TERMS NOW THEREFORE, in consideration of the premises, the mutual covenants and other valuable considerations contained herein, the receipt and :sufficiency of which are hereby acknowledged, the parties agree as follows: 1. The recitals in this, Agreement are true and correct, and incorporated into and made a part hereof. 2. The Parties agree that the Department intends to undertake and complete project number FM 425598-1-52-01; the. Project shall include improvements on SR7/N.W. 7th Street, from N.W. Stli Street to NW 36th Street, and the Project Limits contains roads not on the State Highway System, and the Project shall include, but not may be limited to, roadway and sidewalk improvements, installation of drainage, elevation changes, and the construction of ADA compliant features (the "Local Roadway Improvements"), within the Project Limits. The Project shall further include all activities associated with, or arising out of the construction of the Local Roadway Improvements. The City shall cooperate with and shall support the Department's work efforts in these regards. The Department will design and construct the Project in accordance with all applicable federal and state laws and regulations and in accordance with Department design and construction standards as set forth in the Department's guidelines, standards, and procedures. The Department shall have final decision authority with respect to the design, the design review process, and construction of the Local Roadway Improvements, and the relocation of any utilities that the Department may determine to be required. 3. The Parties acknowledge and agree that the City will review the Project Design Plans ("PDP") and shall submit its comments, if any, via Electronic Reviewer Comments ("ERC".) The Department shall provide the City access to the ERC, and the Department shall use the ERC to submit the Project Design Plans for the City to review. When the Department places the Project Design Plans in the ERC, the Department will designate a Comment Due Date and a Response Due Date. The City shall submit its continents with regards to the Project Design Plans on or before the Comment Due Date, and the Department shall respond to the City's continents, if any, on or before the Response Due Date. If the City does not submit its comments by the Comment Due Date, the City will be deemed to have approved the Project Design Plans submitted by the Department. The review process for the Project Design Plans FM# 425598-1-52-01. . Page 3 of O. will be deemed concluded when the Department has submitted the Final Project Design Plans to the ERC, and the Comment Due Date and Response Due Date for the Final Project Design Plans have passed, and the Department has addressed all of the City's comments that were submitted through the ERC. Once the review process is concluded, the City shall authorize its Public Works Department to issue a permit ("the Permit.") to the Department's construction Contractor; authorizing .the Department to construct the Project in accordance ,with, the Final Projecf Design Plans submitted through the ERC. The City acknowledges and agrees that, during construction of the Local Roadway Improvements, the Department_will only utilize the services of law enforcement officers when required by the Department's Standard Specifications for Road and Bridge Construction, and:no additional requirements will be imposed. The City agrees that the Pen -nit will not impose any conditions other than those included in this Agreement, and the terns of this Agreement supersede any conflicting terns in the Permit. Additionally, the City waives any permit fees that may apply to issuance of the Pernit. Major modifications of the permitted plans must be submitted to the City for review. A Major Modification is any modification that materially alters the kind or nature of the work depicted in the permitted plans, or that alters the integrity or maintainability of the Local Roadway Improvements, or related components. The City's review shall be within the reasonable time schedule proposed by the Department, in order to avoid delay to the Department's construction contract. In the event that any Major Modifications are required during construction, the Department shall be entitled to proceed with the modifications that are necessary to complete the construction of the Project, and shall notify the City of the changes. It is specifically understood and agreed that any such changes during construction shall not delay nor affect the timely construction schedule of the Project. The City shall modify the permit in accordance with any plan modifications and shall accept all Major Modifications that are required by the Department to duly complete the Project. 4. The City agrees to fully cooperate with the Department in the construction, reconstruction and relocation of utilities that are located within the City's right-of-way, within the Project Limits. Utility relocations, if any, which may be required by the Department for purposes of the Project, shall be done in accordance with the Department's guidelines, standards and procedures. The Department shall submit the proposed Utility Relocation Schedule to the City. Utility relocations, if any, shall be done in accordance with the provisions of Chapter 337, F. S. FM# 425598-1-52-01. Page 4of9. 5. The City acknowledges that the Department will be utilizing federal funds to construct the Project, and as a result thereof, the City agrees to perpetually maintain the Local Roadway Improvements, meeting all Department maintenance criteria and requirements. To maintain means to perform normal maintenance operations, including but not limited to litter pick-up and sweeping, for the preservation of the Local Roadway Improvements, which shall include but is not limited to, roadway surfaces, shoulders, drainage (as further stipulated herein), sidewalks, curb and gutters, signing and pavement markings, and such traffic control devices as are necessary for the safe and efficient use of the Local Roadway Improvements. Exhibit "A" of this Agreement further defines the maintenance responsibilities between the Department and the City for. all drainage modifications made under this Project. For all inlets cases shown in Exhibit "A", the City shall sweep the City roads of all debris which is deposited along the gutter and over the inlets, and to ensure that all grates are securely installed in the inlets, and further agrees to be responsible for all grate replacement for inlets meeting Case 3 as shown in Exhibit "A". The Department, after receiving evidence satisfactory to the Department that the City has met the maintenance requirements stated above, will be responsible for the repair of all drainage features constructed under this Project. Additionally, the Parties understand and agree that the Department shall transfer the permit(s) to the City as the operational maintenance entity, and the City agrees to accept said transfer and to be fully responsible to comply with all operational and maintenance conditions of the perrnit(s), at its sole cost and expense. Notwithstanding the requirements hereof, maintenance during construction shall be the responsibility of the Department and its Contractor, as set forth in paragraph 9 of this Agreement. 6. The Parties acknowledge and agree that the City's right-of-way and the improvements and structures located within the City's right-of-way, are and will remain under the ownership of the City, and that the Department will not have any ownership interest in the right-of-way, improvements, or structures located thereon or installed therein pursuant to this Project. 7. The Department shall require its construction Contractor to maintain, at all times during the construction, Contractor's Public Liability Insurance providing for a limit of not less than $1,000,000 for all damages arising out of bodily injuries to, or death of, one person and, subject to that limit for each person, a total limit of $5,000,000 for all damages arising out of bodily injuries to, or death of, two or more persons in any one occurrence; and regular Contractor's FM# 425598-1-52-01 Page5of9 Property Damage Liability Insurance providing for a limit of not less than $50,000 for all damages arising out of injury to, or destruction of, property in any one occurrence and, subject to that limit per occurrence, a total or aggregate limit of $100,000 for all damages arising out of injury to, or destruction of, property during the policy period; or such other minimum insurance coverage that may be required by the Department for the construction of the Project, 111 accordance with the Department's standards and specifications. The Department shall further cause ;its Contractor to name the City and the Department as additional insured Parties on the afore -stated policies, and to provide evidence of Workers' Compensation Insurance_ in accordance with the laws of the State of Florida and in amounts sufficient to secure the benefit of the Florida Workers' Compensation law for all employees. 8. The Department shall notify the City at least 48 hours before beginning construction within the City's right-of-way. Such notification may be provided verbally or via email, and the notice requirements set forth in paragraph 20 shall not apply to this paragraph. The Department agrees that the City may, at reasonable times during the construction of the Local Roadway Improvements, inspect the Contractor's construction site and perform such tests as are reasonably necessary to determine whether the goods or services required to be provided by the Contractor, pursuant the Contractor's Construction Agreement with the Department, conform to the terms of said Construction Agreement. Upon request by the City, the Department shall coordinate with its Contractor to provide access to the City for performance of said inspections. During the construction work related to the Project, the City shall fully cooperate with any such work being performed by the Department and the Department's contractors. The City shall not commit nor permit any act which may delay or interfere with the performance of any such work by the Department or the Department's contractors, unless the Department agrees in writing that the City may conunit or permit said act. 9. Maintenance during construction, commencing as of the first date of construction, shall be the responsibility of the Department's Contractor, except that litter removal and all necessary mowing shall be the responsibility of the City. After completion of construction, the City shall assume all maintenance responsibilities. Upon completion of construction, the Department will invite the City on the Final Inspection of the work within the Project Limits, and will incorporate valid City concerns that are within the scope of the contract into the final Project punch list to be corrected by the Contractor. The Final Inspection shall be performed and the FM# 425598-1-52-01 Page 6 of 9 Notice of Final Acceptance shall be issued in accordance with the Department's Standard Specifications for Road and Bridge Construction and the Construction Project Administration Manual (CPAM). The City's presence at the Final Inspection, however, is not mandatory, and the Department shall conduct the Final Inspection, finalize the Project punch list, and issue a Notice of Final Acceptance to its Contractor, whether or not the City attends the Final Inspection. Upon issuance of the Notice of Final Acceptance to the Contractor, the Department shall Provide a copy of said notice to the City. As of the date of the Notice of Final Acceptance, the City shall be .immediately responsible for the maintenance of the Project in accordance with Paragraph 5 herein. The Department, however, shall have the right to assure completion of any punch list by the Contractor. Notwithstanding the issuance of the Notice of Final Acceptance, the City may notify the Department Project Manager of deficiencies in the Local Roadway Improvements that may be covered by the warranty provisions in the contract between the Department and its Contractor. The Department shall enforce the warranty if the remedial action is required by the warranty provisions, as determined by the Department. Upon completion of all work related to construction of the Project, the Department will be required to submit to the City final as -built plans for the Local Roadway Improvements and an engineering certification that construction was completed in accordance with the plans. Additionally, the Department shall vacate those portions of the City's right-of-way used to construct the Local Roadway Improvements, and shall remove the Department's property, machinery, and equipment from said portions of the City's right-of-way. Furthermore, the Department shall restore those portions of the City right-of-way disturbed by Project construction activities to the same condition than that which existed immediately prior to commencement of the construction of the Project. 10. This Agreement shall become effective as of the date both parties hereto have executed the agreement and shall continue in full force and effect until the Project is completed, as evidenced by the Department's issuance of the Notice of Final Acceptance. Prior to commencement of construction, the Department may, in its sole discretion, terminate this Agreement if it determines that it is in the best interest of the public to do so. If the Department elects to terminate this Agreement, the Department shall deliver formal notice of termination to the City, as set forth in paragraph 20 of this Agreement. FM# 425598-1-52-01 Page 7 of 9 11. In the event that any election, referendum, approval, ratification, or permit, notice or other proceeding, or authorization is required to carry out the Project, the City agrees to expeditiously initiate and consummate, as provided by law, all actions necessary with respect to any such matters, with time being of the essence. 12. The Parties acknowledge and agree that the Project shall be constructed using federal funds and that all costs incurred must be in conformity with applicable federal and state laws, regulations, and policies and procedures. 13. The Department's performance and obligations under this Agreement are contingent upon.ari annual appropriation by the Legislature. If the Department's funding for this Project is in Multiple fiscal years, funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. Project costs utilizing fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. 14. In the event that this agreement is in excess of $25,000, and the agreement has a term for a period of more than one year, the provisions of Section §339.135(6)(a), Florida Statutes, are hereby incorporated into this agreement and are as follows:: The department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during any such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The department shall require a statement from the comptroller of the department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the department which are for an amount in excess of $25,000 and which have a term a for a period of more than 1 year. 15. The Department is a state agency, self -insured and subject to the provisions of Section 768.28, Florida Statutes. Nothing in this Agreement shall be deemed or otherwise interpreted as waiving .the Department's sovereign immunity protections, or as increasing the limits of liability as set forth in Section 768.28, Florida Statutes. 16. A modification or waiver of any of the provisions of this Agreement shall be effective only if made in writing and executed with the same formality as this agreement FM# 425598-1-52-01 Page 8 of 9 17. This agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions hereof. Venue for any and all actions arising out of or in any way related to the interpretation, validity, performance or breach of this Agreement shall lie exclusively in a state court of appropriate jurisdiction in Miami, Florida. 18. No term or Provision of this Agreement shall be interpreted for or against any party because that party's legal counsel drafted the provision. 19. In accordance with Executive Order No. 11-02 the Department's_ Vendor/Contractor(s) shall.. utilize the U.S. Department of Homeland Security's E-Verify system, in accordance with the terms governing use of the system, to confine the employment eligibility of; i. all persons employed by the Vendor/Contractor during the tens of the Contract to perform employment duties within Florida; and ii. all persons, including subcontractors, assigned by the Vendor/Contractor to perform work pursuant to the contract with the Department. 20. All notices required pursuant to the terns hereof, shall be in writing and shall be sent by first class United States Mail, facsimile transmission, hand delivery or express mail. Notices shall be deemed to have been received by the end of five (5) business days from the proper sending thereof unless proof of prior actual receipt is provided. Unless otherwise notified in writing, notices shall be sent to the following: To the City: To the Department: Director of Transportation Operations State of Florida, Department of Transportation 1000 N.W. 111t1i Avenue Miami, Florida 33172 FM# 425598-1-52-0.1 Page 9 of 9 IN WITNESS WHEREOF, the parties hereto have executed this agreement on the dates exhibited, by the signatures below. CITY OF MIAMI. By: Name: Title: Date: Attest: By: Title: Clerk Approved as to form and legality: By: City Attorney STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: Name: Debora M. Rivera, P.E. Title: Director of Transportation Operations Date: Department Legal Review: By: EXIST. OR: PROP. INLET EXIST. OR PROP. PIPE SIDE STREET IA D w Q MAINTAINED z 1- ® BY CITY / COUNTY ® MAINTAINED BY FDOT CASE 1 EXIST. OR PROP. INLET Ls",—_______ EXIST. OR PROP. PIPE EXIST. OR PROP. PIPE SIDE STREET W D z w r"-------- MAINTAINED BY CITY / COUNTY ® MAINTAINED BY FDOT CASE 2 >10, EXIST. OR PROP. INLET Gam; EXIST. OR PROP. PIPE EXIST. OR PROP. PIPE SIDE STREET W D w ti Z MAINTAINED BY CITY / COUNTY ® MAINTAINED BY FDOT CASE 3 EXHIBIT A - OFF SYSTEM AGREEMENT