HomeMy WebLinkAboutSummary FormDate: 08/11/2014
AGENDA ITEM SUMMARY FORM
FILE ID: 14-00741
Requesting Department: G.S.A
Commission Meeting Date: 09/29/2014 District Impacted:
Type: I Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Bid Waiver for Custodial Services at the City Hall Facility
Purpose of Item:
Law Department
Matter ID No.
14-1933
It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a
four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and
approving the City Manager's written finding, pursuant to section 18-85 of the Procurement Code of
the City of Miami, Florida as amended, waiving the requirements for competitive sealed bidding
methods for the provision of custodial services at Miami City Hall and awarding said services to
United Cerebral Palsy of Miami, Inc. (formerly known as Hope Center, Inc.) for the period of October
1, 2014 thru September 30, 2016, with options to renew for three (3) additional one (1) year periods,
at an annual amount not to exceed $68,888.00; and, further authorizing the City Manager to execute a
Professional Services Agreement, in substantially attached form, as a result thereof. Funds allocated
from the Department of General Services Administration, Property Maintenance, Other Contractual
Services, Account Code No. 05001.242000.534000.0000.00000.
Background Information:
See Attached
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 05001.242000.534000.0000.00000
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $68,888 Annually
If using or recei `nc capital funds
IV
Grants
Purchasing
Chief
Final Approvals
(SIGN AND DATE)
Bud /2- ,
Risk Management
Dept. Director
Off ••searsi•
City Manager
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Background Information:
The Office of the City Manager has determined that it is not practical and advantageous to the City to
adhere; and, therefore waive competitive sealed bidding methods for the provision of custodial
services at Miami City Hall performed by United Cerebral Palsy Association of Miami, Inc. formerly
known as Hope Center, Inc.
When the Miami City Commission awarded invitation for bid (IFB) No. 10606 for the provision of
Custodial Services -Citywide in January 2010, it delegated to the City Manager the authority to add or
delete facilities, pursuant to Section 2.26, of the IFB, anticipating that Miami City Hall would be
removed to award said contract to the Hope Center. At that time, some of the Commissioners opined
the City needed to be more socially responsible and supported the mission of the Hope Center.
On July 1, 2014, United Cerebral Palsy Association of Miami, Inc. (UCPA of Miami) formerly
merged and acquired Hope Center, Inc. UCPA of Miami was established in 1947. The mission of
UCP of South Florida (UCP) is to positively impact the quality of life for people with cerebral palsy,
other developmental disabilities, and their family members as well as people with similar needs, such
as the frail elderly, by providing supports and services which aide in the achievement of their goals
and desires. At UCP, they believe the individuals they serve are defined by their unique human
qualities, and not by their disabilities. UCP works to provide programs and services which meet the
special needs of each child and adult, nurturing their talents and abilities in order to help them reach
their greatest potential. UCP believes that regardless of the physical and mental challenges they may
face, individuals with disabilities are entitled to live in and belong to a community where they are
accepted and included with dignity and respect.
In support of this social cause, this request would constitute the reassignment of the competitive bid
waiver of the Miami City Hall custodial services to UCPA of Miami, Inc.; formerly known as Hope
Center, Inc. After thorough discussions with the UCPA of Miami, Inc. the contract/agreement for
services, if awarded through this bid waiver, would have a value of $68,888 per year (or approx..
$5,740 per month).
Said item must be ratified, confirmed, and approved by the Miami City Commission by a four -fifths
(4/5ths) affirmative vote during an advertised public hearing which is scheduled for September 29,
2014.
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