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Home My WebLink AboutR-14-0366City of Miami Legislation Resolution: R-14-0366 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14-00855 Final Action Date: 9/29/2014 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BYA FOUR -FIFTHS (4/STHS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS, PURSUANT TO SECTION 18-86(A)(3)(C) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY OF MIAMI'S DEPARTMENT OF PARKS AND RECREATION, THAT AMIGOS TOGETHER FOR KIDS, INC., D/B/AAMIGOS FOR KIDS, ARTS FOR LEARNING/MIAMI, INC., AND MIAMI-DADE FAMILY LEARNING PARTNERSHIP, INC., ALL FLORIDA NOT -FOR -PROFIT CORPORATIONS, ARE THE MOST QUALIFIED FIRMS TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY WORKSHOPS, AND OTHER SUCH ACTIVITIES, IN CONJUNCTION WITH EDUCATIONAL AND PARK SERVICES AT ATHALIE RANGE PARK, JOSE MARTI PARK, ROBERTO CLEMENTE PARK, SHENANDOAH PARK, AND WEST END PARK, FOR THE HEART OF OUR PARKS OUT OF SCHOOL PROGRAM; AUTHORIZING THE CITY MANAGER TO EXECUTE SERVICE AUTHORIZATION LETTERS AND TO NEGOTIATE AND EXECUTE PROFESSIONAL SERVICES AGREEMENTS, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN COMPLIANCE WITH THE ATTACHED FISCAL YEAR 2014-2015 CHILDREN'S TRUST CONTRACT, RESPECTIVELY, WITH: AMIGOS TOGETHER FOR KIDS, INC., D/B/AAMIGOS FOR KIDS, IN AN AMOUNT NOT TO EXCEED $68,758.00; ARTS FOR LEARNING/MIAMI, INC., IN AN AMOUNT NOT TO EXCEED $43,776.00; AND MIAMI-DADE FAMILY LEARNING PARTNERSHIP, INC., IN AN AMOUNT NOT TO EXCEED $51,693.00; EACH FOR A PERIOD COMMENCING AUGUST 1, 2014 THROUGH JULY 31, 2015, WITH THE OPTIONS TO RENEW FOR TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME NOT TO EXCEED AMOUNTS, UNDER THE SAME TERMS AND CONDITIONS, SUBJECT TO BUDGETARY APPROVAL AT TIME OF NEED. WHEREAS, the City of Miami ("City") Department of Parks and Recreation ("Department") has been awarded a reimbursement grant from The Children's Trust ("Trust") for the City's Heart of Our Parks Out of School Program ("Program"), in an amount not to exceed $419,166.00 ("Grant"), for the period from August 1, 2014 through July 31, 2015 for services for the Program to be provided at Athalie Range Park, Jose Marti Park, Roberto Clemente Park, Shenandoah Park, and West End Park, pursuant to a negotiated form of contract ("Trust Contract"), between the City and the Trust for said purposes; and WHEREAS, pursuant to a Resolution, adopted earlier today on September 29, 2014, the City Commission has accepted the Grant, authorized the negotiation and execution of the Trust Contract, and authorized related appropriations, allocations, and creation of the related Special Revenue City of Miami Page 1 of 3 File Id: 14-00855 (Version: 1) Printed On: 1/12/2018 File Number: 14-00855 Enactment Number: R-14-0366 Project for "The Children's Trust Grant for Parks 2014-2015," for funding the Program; and WHEREAS, the Program is comprised of a cooperative effort between the Department and three (3) not -for -profit organizations, Amigos Together for Kids, Inc., (d/b/a Amigos for Kids), Arts for Learning/Miami, Inc., and the Miami -Dade Family Learning Partnership, Inc. for its successful implementation; and WHEREAS, the goals of the Program are to improve health and well-being, increase academic achievement, and decrease involvement in behaviors that may put children at risk; and WHEREAS, Amigos Together for Kids, Inc., d/b/a Amigos for Kids was determined by the Department to be the most advantageous not -for -profit organization, in the City's best interests, to provide program management, teacher supervision, family events, and other such activities at Jose Marti Park; and WHEREAS, Arts for Learning/Miami, Inc. was determined by the Department to be the most advantageous not -for -profit organization, in the City's best interests, to provide art, music, drama, and dance instruction at Athalie Range Park, Roberto Clemente Park, Shenandoah Park, and West End Park; and WHEREAS, Miami -Dade Family Learning Partnership, Inc. was determined by the Department to be the most advantageous not -for -profit organization, in the City's best interests, to provide literacy instruction services and family literacy activities at Athalie Range Park, Roberto Clemente Park, Shenandoah Park, and West End Park; and WHEREAS, the City Manager has approved the recommendations and findings of the Department, has advertised a required public hearing, and has made findings that, pursuant to Section 18-86(a)(3)(c) of the Code of the City of Miami, Florida, as amended ("Code"), competitive negotiation methods and procedures are not practicable or advantageous for obtaining said services, and has recommended to the City Commission that the recommendations and findings be adopted, and that competitive bidding methods and procedures be waived; and WHEREAS, the City Manager and the Department are requesting that the City Commission authorize the City Manager to negotiate and execute Professional Services Agreements ("Agreements"), in forms acceptable to the City Attorney, in compliance with the attached Fiscal Year 2014-2015 Trust Contract, respectively, with: Amigos Together for Kids, Inc., d/b/a Amigos for Kids, for an amount not to exceed $68,758.00; Arts for Learning/Miami, Inc., for an amount not to exceed $43,776.00; and Miami -Dade Family Learning Partnership, Inc., for an amount not to exceed $51,693.00; each for the period from August 1, 2014 through July 31, 2015, with the options to renew for two (2) additional similar periods for the same not to exceed amounts, under the same terms and conditions, subject to budgetary approval at time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as fully set forth in this Section. City of Miami Page 2 of 3 File Id: 14-00855 (Version: 1) Printed On: 1/12/2018 File Number: 14-00855 Enactment Number: R-14-0366 Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's findings and recommendations that competitive negotiation methods and procedures are not practicable or advantageous, pursuant to Section 18-86(a)(3)(c) of the Code, waiving the requirements for said procedures, is ratified, approved, and confirmed, and the Department's recommendations and findings that Amigos Together for Kids, Inc., d/b/a Amigos for Kids, Arts for Learning/Miami, Inc., and Miami -Dade Family Learning Partnership, Inc., all Florida not -for -profit organizations, are the most qualified firms to provide instruction, family activities, mentoring, community workshops, and other such activities in conjunction with educational and Park services at the aforementioned parks, are approved. Section 3. The City Manager is authorized{1} to execute Service Authorization Letters and to negotiate and execute Agreements, in forms acceptable to the City Attorney, in compliance with the attached Fiscal Year 2014-2015 Trust Contract, respectively, with: Amigos Together for Kids, Inc., d/b/a Amigos for Kids, for an amount not to exceed $68,758.00; Arts for Learning/Miami, Inc., for an amount not to exceed $43,776.00; and Miami -Dade Family Learning Partnership, Inc., for an amount not to exceed $51,693.00; each for the period from August 1, 2014 through July 31, 2015, with the options to renew for two (2) additional similar periods for the same not to exceed amounts, under the same terms and conditions, subject to budgetary approval at time of need. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{2} Footnotes: {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 3 of 3 File Id: 14-00855 (Version: 1) Printed On: 1/12/2018