HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 14-00858 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO ACCEPT A TOTAL AMOUNT NOT TO
EXCEED $419,166.00, IN THE FORM OF ONE (1) REIMBURSEMENT GRANT
("GRANT") FROM THE CHILDREN'S TRUST TO THE CITY OF MIAMI'S ("CITY'S")
DEPARTMENT OF PARKS AND RECREATION ("DEPARTMENT") FOR THE HEART
OF OUR PARKS OUT OF SCHOOL PROGRAM ("PROGRAM"); ESTABLISHING A
NEW SPECIAL REVENUE PROJECT ENTITLED: "THE CHILDREN'S TRUST
GRANT FOR PARKS 2014-2015," TO FUND THE DEPARTMENT'S PROGRAM AT
ATHALIE RANGE PARK, JOSE MARTI PARK, ROBERTO CLEMENTE PARK,
SHENANDOAH PARK, AND WEST END PARK, WITH IN -KIND SERVICES FROM
THE CITY VALUED AT A NOT TO EXCEED AMOUNT OF $211,053.00 ("CITY
MATCH"); APPROPRIATING THE GRANT FUNDS AND THE CITY MATCH;
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE,
IN A FORM ACCEPTABLE TO THE CITYATTORNEY, AN AGREEMENT WITH THE
TRUST, AND TO NEGOTIATE AND EXECUTE ALL OTHER NECESSARY
AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE OF
AND COMPLIANCE WITH THE GRANT FOR SAID PURPOSES, FOR THE PERIOD
COMMENCING AUGUST 1, 2014 THROUGH JULY 31, 2015, WITH THE OPTIONS
TO RENEW FOR TWO (2) ADDITIONAL SIMILAR PERIODS AT THE SAME
NOT -TO -EXCEED AMOUNTS, UNDER THE SAME TERMS AND CONDITIONS,
SUBJECT TO BUDGETARYAPPROVAL AT THE TIME OF NEED.
WHEREAS, the City of Miami's ("City's") Department of Parks and Recreation ("Department")
has been awarded one (1) reimbursement grant ("Grant") from The Children's Trust ("Trust") for Out of
School Programs in the not to exceed amount of $419,166.00, for the Department's Heart of Our
Parks Out of School Program ("Program"), for the Program to continue providing services during the
2014-2015 Program period commencing August 1, 2014 through July 31, 2015; and
WHEREAS, the City and the Trust are negotiating the form of contract ("The Children's Trust
Contract") for said purposes for the new Program period; and
WHEREAS, the Program is comprised of a cooperative effort between the Department and
three (3) not -for -profit organizations: Amigos for Kids, Arts for Learning, and the Miami -Dade Family
Learning Partnership; and
WHEREAS, the goal of the Program is to improve the overall health, well-being, and academic
achievement of children, and to decrease their involvement in behaviors that may put them at risk; and
WHEREAS, the City must execute one (1) award package including the new form of The
Children's Trust Contract, to accept the Grant in order to enter into similar professional service
agreements with the not -for -profit organizations, and in order to comply with the Trust's requirements;
and
City of Miami Page 1 of 3 File Id: 14-00858 (Version: 1) Printed On: 9/17/2014
File Number: 14-00858
WHEREAS, Amigos for Kids was determined by the -Department to be the most advantageous
not -for -profit organization and in the City's best interest to provide,program management, teacher
supervision, family events, and other such activities at Jose Marti Park; and
WHEREAS, Arts for Learning was determined by the Department to be the most advantageous
not -for -profit organization and in the City's best interest to provide art, music, drama, and dance
instruction at Athalie Range Park, Roberto Clemente Park, Shenandoah Park, and West End Park;
and
WHEREAS, Miami -Dade Family Learning Partnership was determined by the Department to be
the most advantageous not -for -profit organization and in the City's best interests to provide literacy
instruction, teacher supervision, and family literacy activities at Athalie Range Park, Roberto Clemente _.
Park, Shenandoah Park, and West End Park; and
WHEREAS, the City Manager and the Department, by separate Resolution today, after a
required public hearing, are `requesting that the City Commission authorize' the City Manager to
execute Service Authorizationtetters and to negotiate and execute Professional Service Agreements
("Agreements") in compliance with the final form of The Children's Trust Contract, respectively, with
Amigos for Kids, for an amount not to exceed $68,759.00, Arts for Learning, for an amount not to -
exceed $43,776.00, and the Miami -Dade Family Learning Partnership, for an amount not to exceed
$51,693.00, for the period of August 1, 2014 through July 31, 2015, with the options to extend for two
(2) additional similar periods for the same not -to -exceed amounts, subject to budgetary approval at
time of need; and
WHEREAS, the City Manager and the Department are requesting the appropriation of said
Grant funding and the required City in -kind services match in a not to exceed amount of $211,053.00
for these Agreements with the respective not -for -profit organizations, for Fiscal Year 2014-2015, with
future Fiscal Year funding subject only to budgetary approval at time of need;
NOW THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted
by reference and incorporated as fully set forth in this Section.
Section 2. The City Manager is authorized{1} to accept a total not to exceed amount of
$419,166.00, in the form of one (1) reimbursement grant ("Grant") from the Trust to the City's
Department for the Program at Athalie Range Park, Jose Marti Park, Roberto Clemente Park,
Shenandoah Park, and West End Park, with in -kind services from the City valued at a not to exceed
amount of $211,053.00.
Section 3. The following new Special Revenue Project is established, and resources are
appropriated for the Program as described below:
PROJECT TITLE: The Children's Trust Grant for Parks 2014-2015
RESOURCES: The Children's Trust $419,166.00
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File Number: 14-00858
City In -Kind Services Match
$211,053.00
APPROPRIATION: The Children's Trust Grant for Parks 2014-201T5 $630,219.00
Section 3 The City Manager is further authorized{1} to negotiate and execute, in a form
acceptable to the City Attorney, an agreement with the Trust, and to negotiate and execute all other
necessary amendments, extensions, and modifications, in a form acceptable to the City Attorney, to
implement acceptance of and compliance with the Grant for said purposes, for the period commencing
August 1:2014 through July-31, 2015, with the options to renew for up to two (2) additional similar
periods at the same not to exceed amounts, under the same terms and conditions, subject to
budgetary approval at time of need.
Sectio T is Resolution shall become effective immediately upon its adoption and signature
of the May {2}'
APPROVED" S TO F.RM AND CORRECTNESS:
VICTORIA ME
ITY ATTO
Footnotes:
{1} The herein authorization is further subjected to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this resolution, it shall
become effective immediately upon override of the veto by the City of Miami Commission.
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