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HomeMy WebLinkAboutLegislationCity of Miami Legislation Resolution _. City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14-00823a Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015. WHEREAS, the City Manager has prepared and submitted to the City Commission a Proposed Budget ("Proposed Budget") of the expenditures and revenues of all City of Miami ("City") Departments, Offices and Boards for Fiscal Year 2014-2015, and the Proposed Budget has been posted on the City's website and duly advertised in a local paper of record for public review; and WHEREAS, the General Fund Budget for Fiscal Year 2014-2015 is $558,751,800.00 and the total City Budget for all non -capital funds is $935,636,700.00; and WHEREAS, the City's ad valorem millage rate is 7.6465; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $239,056,600.00; and WHEREAS, the name of the Public Facilities Department was changed to the Department of Real Estate and Asset Management; and WHEREAS, the name of the Capital Improvements Program was changed to Capital Improvements and Transportation Program; and WHEREAS, the name of the Office of Communications was changed to Office of Communications and Protocol; and WHEREAS, the function of agenda coordination previously conducted within the Office of the City Manager is now established as an independent office as the Office of Agenda Coordination reporting to the City Manager; and WHEREAS, the Office of Film and Entertainment previously within the Office of the City Manager is now established as an independent office reporting to the Assistant City Manager/Chief of Operations; and WHEREAS, the Strategic Plan was presented to the City Commission on July 10, 2014; and WHEREAS, the same plan was included in the Proposed Budget book and has since been modified to include input from directors; and WHEREAS, the Tree Trust Fund that was administered by Code Compliance and accounted within that Department, is now administered by the Planning and Zoning Department; and City of Miami Page 1 of 7 File Id: 14-00823a (Version: 1) Printed On: 9/15/2014 File Number: 14-00823a WHEREAS, the City Commission wishes to delegate authority to the City Manager to make amendments to the Capital P4an as modified at the Second Budget Hearing; and - WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the Proposed Budget before the City Commission and Public Hearings thereon were held in order to adopt the City's Final Budget ("Budget"), as follows; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated: as fully set forth in this Section. Section 2. The City Manager has recommended a Proposed Budget, including the five (5) year financial plan, for the City ofsMiami, Florida, for the Fiscal Year commencing October 1, 2014. Section 3. The Preliminary Budget as adopted by the'City_Cornmission on September 9, 2014, is incorporated herein by reference and is amended to include all of.the applicable changes contained in the memorandum entitled "Information for First Budget Hearing -Fiscal Year 2014-2015 Preliminary Budget," to become on the date of this Resolution the final Budget. Section 4. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year commencing October 1, 2014 and ending September 30, 2015: GENERAL FUND APPROPRIATIONS Departments, Boards & Offices: Mayor $ 1,018,200.00 City Commissioners $ 2,880,700.00 City Manager $ 2,678,700.00 Office of Agenda Coordination $ 302,400.00 Auditor General $ 1,160,000.00 Capital Improvements and Transportation Programs $ 5,130,400.00 City Attorney $ 7,487,900.00 City Clerk $ 1,526,800.00 Civil Service $ 424,900.00 Code Compliance $ 4,630,700.00 Office of Communications and Protocol $ 1,147,400.00 Equal Opportunity and Diversity Programs $ 344,900.00 Office of Film and Entertainment $ 341,700.00 Finance $ 8,511,200.00 Grants Administration $ 1,051,100.00 Human Resources $ 3,851,400.00 Information Technology $ 8,633,700.00 Management & Budget $ 1,821,300.00 Neighborhood Enhancement Teams (NET) $ 4,005,900.00 Procurement $ 2,046,100.00 Building $ 9,703,400.00 City of Miami Page 2 of 7 File Id: 14-00823a (Version: 1) Printed On: 9/15/2014 File Number: 14-00823a Building Planni;n_ g and Zoning GSA Public Works Solid Waste Fire -Rescue Police Department of Real Estate and Asset Management Parks and Recreation Risk Management Non -Departmental.. 4. Transfers -OUT TOTAL: GENERAL FUND Reserves. Based on Financial Integrity Principles: (Included'; in General Fund - NDA) Contingency Reserves Undesignated Reserves TOTAL RESERVES $ 9,703,400.00 $ 6,699,900.00 $ 21,302,400.00 $ 18,102,200.00 $ 29,584,900.00 $ 109,575,000.00 $ 181,270,300.00 $ 7,484,500.00 $ 32,515,300.00 $ 2,909,500.00 $ 40,645,600.00: $ 39,963,400.00 $ 558, 751, 800.00 5, 000, 000.00 0.00 $ 5,000,000.00 Section 5. The above appropriations for the General Fund are made based on the following sources of revenues for the Fiscal Year ending September 30, 2015: GENERAL FUND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues Licenses and Permits Other Revenues Charges for Services TOTAL GENERAL FUND REVENUES $ 239,056,600.00 $ 102,212,800.00 $ 1,900,000.00 $ 1,715,000.00 $ 4,272,200.00 $ 50,498,300.00 $ 52,039,000.00 $ 10,993,500.00 $ 96,064,400.00 $ 558,751,800.00 Section 6. The following appropriations are made for the municipal operations of Debt Service Funds for the Fiscal Year ending September 30, 2015: DEBT SERVICE FUNDS Special Obligation Bonds General Obligation Bonds TOTAL DEBT SERVICE FUNDS APPROPRIATIONS 36,937,100.00 26,106,800.00 63, 043, 900.00 City of Miami Page 3 of 7 File Id: 14-00823a (Version: 1) Printed On: 9/15/2014 File Number: 14-00823a. Section 7. The above appropriations for Debt Service Funds are made based on the following sources of revenues for the Fiscal Year ending September 30, 2015: DEBT SERVICE FUNDS REVENUES Property Taxes Transfers In & Other Revenues TOTAL DEBT SERVICE FUNDS 24, 755, 000.00 38,288,900.00 63,043,900.00 Section 8. The following appropriations are made for the municipal operations of Special Revenue Funds for the Fiscal Year ending September 30, 2015: SPECIAL REVENUE FUNDS City Clerk Services Community Development Department of Real Estate and Asset Management Services Departmental Improvement Initiative Economic Development (SR) Emergency Funds Fire Rescue Services General Special Revenue Homeless Program Law Enforcement Trust Fund Miami Ballpark Parking Facilities Parks & Recreation Services Planning Services Police Services Public Works Services Solid Waste Recycling Educational Trust Fund Transportation and Transit Tree Trust Fund UASI-Fire Rescue TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 718,200.00 $ 60,412,100.00 $ 8,762,800.00 $ 5,065,700.00 $ 152,400.00 $ 100,000.00 $ 2,860,200.00 $ 1,314,900.00 $ 3,089,300.00 $ 1, 789, 600.00 $ 5,425,000.00 $ 3,161, 400.00 $ 7,036,800.00 $ 14,290,700.00 $ 3,580,000.00 $ 1,236,500.00 $ 17,399,600.00 $ 1, 900, 000.00 $ 5,699,200.00 $ 143,994,400.00 Section 9. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for the Fiscal Year ending September 30, 2015: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES $ 143,994,400.00 $ 143,994,400.00 Section 10. The following appropriations are made for the municipal operations of Internal Service Funds for the Fiscal Year ending September 30, 2015: City of Miami Page 4 of 7 File Id: 14-00823a (Version: 1) Printed On: 9/15/2014 File Number:-14-00823a INTERNAL SERVICE FUND Retirement Contributions Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS $ 89,145, 700.00 $ - _ = 48,210,800.00 $ 16,757,000.00 $ 15,733,100.00 $ 169,846,600.00 Section 11. The above appropriations for Internal Service Funds are made based on the following sources of revenues for the Fiscal Year ending September 30, 2015: INTERNAL .SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND REVENUES $ 169,846,600.00 $ 169,846,600.00 Section 12. The Strategic Plan is adopted. Section 13. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("Code"). The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to transfer funds between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted monies from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation and whose expenditure is not limited to use for any other specified purpose. Section 14. All Departments and the number of employees designated therein provided for in this Budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 15. The City Manager is authorized to administer the executive pay plan and benefit package, and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 16. Section 16. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. Section 17. Nothing contained in this Resolution shall be construed as to prohibit or prevent City of Miami Page 5 of 7 File Id: 14-00823a (Version: 1) Printed On: 9/15/2014 File Number: 14-00823a the City Manager, the administrative head of the City, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him/her in the City Charter to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, _temporary or permanent positions; whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently; such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 18. (a)(1) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved_and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) :The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1) To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the Code. (2) To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 19. (a) The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Section 20, for which formal bidding is required; such bids to be returnable to the City Commission or City Manager in accordance with Charter or Code provisions. (b) Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Code provisions. Section 20. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {1} City of Miami Page 6 of 7 File Id: 14-00823a (Version: 1) Printed On: 9/15/2014 File Number: 14-00823a APPROVED AS, TO FORM AND CORRECTNESS: r VICTORIA MLNDEZ CITY ATTORNEY Footnotes: {1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendardays from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. • City of Miami Page 7 of 7 File Id: 14-00823a (Version: 1) Printed On: 9/15/2014