Loading...
HomeMy WebLinkAboutExhibit - Agreement480411 BUILDING BETTER COMMUNITIES INTERLOCAL AGREEMENT BETWEEN CITY OF MIAMI, FLORIDA AND MIAMI-DADE COUNTY, FLORIDA Economic Development Fund Flagler Street Reconstruction Project GOB Project Number 124 THIS INTERLOCAL AGREEMENT (the "Agreement") by and between Miami -Dade County, a political subdivision of the State of Florica'(the `County"), through its governing body, the Board of County Commissioners of Miami -Dade County; Florida (the "Board") and the City of Miami, Florida, a municipal corporation organized under the laws of the State of Florida, through its governing body, the Mayor and Council of the Citywof Miami, Florida (the "City") is entered into this day of A2,014. WHEREAS, on July 20, 2004 it, R-914-04, R-915-04, R 916 04, R-917 $2.926 billion in generaloblgation bonds for cap,ita majority of those votin a roved the bond Ow j Y g}pp p. TNESSET enacted Resolution Nos. R-912-04, R-913-04, -and R 919 04 authorizing the issuance of rojects and on November 2, 2004, a :GOB Program"); and WHEREAS, Resolution No. R-914-04 was one of those resolutions and it approved the issuance of general obligationboni s'in the aggregate principal amount of $352,162,000 "to construct$ anc , .improve walkv ays bikeways bridges and access to the Seaport, and other municipal ,' -`and neighborhood infrastructure (improvements to enhance quality of life" in accordance with the projects Listed onsAppendix A to the Resolution ("Appendix A"); and WHEREAS, one of they projects`listed on Appendix A was Project 124 entitled "Economic Development Fund" with a project description of "[p]rovide infrastructure improvements to spureconomic% de velopment and attract new businesses to the community and to create jobs" ("Project WHEREAS, the Boardin Resolution No. R-616-14 adopted on July 1, 2014 approved an allocation not to exceed $6,000,000 ("Funding Allocation") to the City from Project124 for certain public infrastructure improvements described in Exhibit A to this Agreement ("Project") in connection with the reconstruction of Flagler Street in downtown Miami that will attract new development, investment and businesses and result in the creation of new permanent jobs in Miami's downtown central business district as described in Exhibit 13 to this Agreement; and WHEREAS, the County anticipates funding the full amount of the Funding Allocation ($6,000,000) in Fiscal Year 2014-15 in accordance with the requirements in Section 2 and the funding plan in Section 4; and 1 of 11 480411 WHEREAS, the County and the City wish to enter into this Agreement to set forth the terms pursuant to which the County will disburse the Funding Allocation to the City; and WHEREAS, both the City and County have authorized, by resolution, the execution and delivery of this Agreement, NOW THEREFORE, the parties agree as follows: Section 1. Parties, Effective Date and Term. The parties to this Agreement are the City and the County. The County Mayor has delegated the responsibility of administering this Agreement to the County's Office of Management and Budget or its successor or assigns ("OMB"). This Agreement shall take effect upon the date written aboye upon its execution by the authorized officers of the County and the City And shall terminate upon the satisfaction and completion of all the terms and conditions by eCounty and the City. Section 2. Funding Requirements and "Reimbursement Schedule Subject to the availability of GOB bond/note proceeds ("Funds"), the requirements in this Section 2, the funding plan in Section 4 and the terms ,of this Agreement, the County agrees to make disbursements to the City, as soon as is practical, from available: Funds, after receipt of invoices from the City for eligible capital costs incurred m connection with the Project. With each request for reimbursement, li City shall also provide a •tten statement that (a) the City is not in default pursuant to}s approv the provisions of this Agreement; (b7 the Project has not been materially altered without the County'al; (c) all :requirements of the funding plan in Section 4 have been met; and (d)Ihereimbursement is in compliance with the IRC Reimbursement Rules defined below in this Section Funds shall be disbursed n a reit ursement basis in accordance with the County's BBC GOB Administrative Rules wh ch are attached as Attachment 1 ("Administrative Rules") and incorporated in this Agreement by reference. Other than the Funding Allocation pursuant to this Agreement, the County has no obligation to provide the City with any financial support in excess of the Funding Allocation. Cost overruns are the sole responsibility of the City. City understands and agrees that reimbursements to the City shall be made in accordance with federal laws governing,;_ he BBC GOB Program, specifically the Internal Revenue Code of 1986 and the regulations promulgated under it. Any reimbursement request by the City for eligible Project expenses shall be made no later than eighteen (18) months after the later of (a) the date the original expenditure is paid, or (b) the date the Project is placed in service or abandoned, but in no event more than three (3) years after the original expenditure is paid by the City (the "IRC Reimbursement Rules"). It is anticipated that the Project shall be placed in service by September 30, 2016 which is the expected completion date of the Flagler Street Reconstruction Project. For purposes of this Agreement, "placed in service" shall mean the date on which the Project is certified as 2 of 11 480411 completed by the City of Miami. Any significant delay in completion may impact the County's ability to reimburse the City due to the IRC Reimbursement Rules. The County shall only be obligated to reimburse the City provided the City is not in breach of this Agreement and from available Funds and no other revenues of the County. The Funding Allocation shall be reduced by the amount of Funds disbursed from time to time pursuant to this Agreement. The County shall administer, in accordance with the Administrative Rules, available Funds as authorized by Board Resolutions. Section 3. Project Description. The Project scope includes a complete reconstruction of Flagler Street between Biscayne Blvd and SW 1st Street,' described in Resolution No. R- 616-14 adopted by the Board. The Project is a major infrastructure improvement that will enhance the quality of life which includes the construction and improvement of walkways, road access, and traffic mitigation. The Project will ,protect and°leverage the historic assets of Flagler Street, such as the Olympia Theater, whil promoting qualityretail and restaurants. The road will be lowered and designed to follow pew curb and gutter secflon. Parallel parking will be removed to accommodate wider sidewalks, ,, to be replaced with intermittent bays for centralized valet. New trees will be planted that pwill provide a dense re canopy to shade pedestrian activity. Cohesive design elements, such as landscaping, street furniture, signs, and public art will be added. Utilities a7o`ng the corridor will be relocated and/or replaced as necessary to accommodate the new drainage system and new trees proposed for the project. The capital improvement elements of the Project eligible for functmg from the Funding Allocation are set forth in Exhibit A. If the City wishes to revisehe Projectfor the urposeof completing the Project and such revisions substantiallytalter the Itcject, the �ity shall notifyOMB in writing. OMB shall submit the request to the Vlayor and/or Board for,consideration as soon as it is practical. It is understood that the reviewprocess'rnay take up toyiinety days (90). ection 4. Funding Plan The total cost of the Project is approximately $13,00�,000. Of that amount, the ty is responsible for approximately $7,000,000 from its own funds and the Countyvwll func[6,000,000 from the Funding Allocation. The Funding Allocation s111 only reimbu ertnthe City; for expenses set forth in Exhibit A which include eligible soft costs,up, to 17% of the Funding Allocation and eligible capital costs of the Project. No portion of the Funding Alloocation shall be used to reimburse the City for working capital expenses i.e. security traffics iitrol. The City shall demonstrate that its share of the Project costs (approximately $7,000,000) is available before the County makes its initial disbursement to the Cityfrom the FundingAllocation. Each invoice from the Citysubmitted to the Countyfor '� reimbursement shall include evidence that the City funded a like amount of capital costs for which it is not seeking reimbursement (i.e. $1 million reimbursement from the County is matched by $1 million investment by the City). Section 5. Compliance with Laws. Each party agrees to abide by and be governed by all Applicable Laws necessary for the development and completion of the Project. "Applicable Law" means any applicable law (including, without limitation, any environmental law), enactment, statute, code, ordinance, administrative order, charter, tariff, resolution, order, rule, regulation, guideline, judgment, decree, writ, injunction, franchise, permit, certificate, 3 of 11 480411 license, authorization, or other direction or requirement of any governmental authority, political subdivision, or any division or department thereof, now existing or hereinafter enacted, adopted, promulgated, entered, or issued. Notwithstanding the foregoing, "Applicable Laws" and "applicable laws" shall expressly include, without limitation, all applicable zoning, land use, DRI and Florida Building Code requirements and regulations, all applicable impact fee requirements, all requirements of Florida Statutes, specifically including, but not limited to, Section 255.05 related to payment and performance bonds, Section 255.20 related to contractor selection and Section 287.055 related to competitive selection of architects and engineers, all requirements of Chapters 119 and 286 of the Florida Statutes, Section 2-11.15 of the Code (Art in Public Places), and all other applicable requirements contained in this Agreement and Exhibit 1, which is hereby incorporated in this Agreement by this reference. Section 6. City Obligations. All records ofe City and its contractors pertaining to the Project shall be maintained in Miami -Dade Couhnty and, upon reasonable notice shall be made available to representatives of the County I'''''addition, the of Inspector General of Miami -Dade County shall have access thereeoif r any of the purposes. provided in Section 2- 1076 of the Code of Miami -Dade County. The City shall cause each contract with all requirements of Section 2 accounts of expenditures for contras maintained within Miami -Dade Courr thereto as provided in this Agreement. to include a provision that contractor shall comply and that contractor will maintain all files, records, ortion of the=:work and that such records shall be raphical area and the County shall have access The City shallcomplywith the requirements` of Florida Statutes related to retainage of funds due a contractor nd shall include appropriate language n its construction contracts and shall require the contractor to include,^such language in its subcontracts. All app Ica ble Coun ti. Orders,:- n the Coun`` website."miamidade.gov ales, Regulations, Ordinances, Resolutions, Administrative arter referenced in his Agreement are posted on the County's Section 7 Accounting, Financial Review, Access to Records and Audits. The City shall maintain adequate records<to justify all charges, expenses, and costs incurred which us .5 represent the funded £;portion of tle Project for at least three (3) years after completion of the Project. The County shall have access to all books, records, and documents as required in this section for the purpose ofnspection or auditing during normal business hours. Pursuant to Section 2-1076 of the Miami -Dade County Code, the County shall have the right to engage the services of an Independent Private -Sector Inspector General ("IPSIG") to monitor and investigate compliance with the terms of this Agreement. THE MIAMI-DADE COUNTY OFFICE OF THE INSPECTOR GENERAL ("OIG") shall have the authority and power to review past, present and proposed County programs, accounts, records, contracts and transactions, and contracts such as this Agreement for improvements some cost of which is funded with County funds. 4 of 11 480411 As such, the OIG may, on a random basis, perform audits on this Agreement throughout the duration of said Agreement (hereinafter "random audits"). This random audit is separate and distinct from any other audit by the County. The OIG shall have the power to retain and coordinate the services of an IPSIG who may be engaged to perform said random audits, as well as audit, investigate, monitor, oversee, inspect, and review the operations, activities and performance and procurement process including, but not limited to, project design, establishment of bid specifications, bid submittals, activities of the City and contractor and their respective officers, agents and employees, lobbyists, subcontractors, materialmen, staff and elected officials in order to ensure compliance with contract specifications and detect corruption and fraud. The OIG shall have the»power to subpoena witnesses, administer oaths and require the production of records. Upon fen (10) days written notice to the City(and any affected contractor and materialman)romrOIG, the City(and any affected contractor and materialman) shall make all requested records aril documents available to the OIG for inspection and copying. The OIG shall have the power to re`ort and/or recommend totthe Board whether a particular project, program, contract or transaction is: or was necessary and, if deemed necessary, whether the method used for implementing the project or pprogram is or was efficient both financially and operationally. Monitoring of an e existing projct or program may'include reporting whether the project is on time, within,..;:budget and in conformity with plans, specifications, and applicable law. The DIG shall have the power�toanalyze the need for, and reasonableness of, proposed change orders.' The OIG is ufhorized to,�x nvestigate fan •Business Ethics, pursuant Miami fade County; The provisions in flies Sectiox shall apply to the Municipality, its contractors and their respective officers agents wand employees . The City shall incorporate the provisions in this SectiodIC1 contracts;and all 'other agreements executed by its contractors in connection with the performance of this Agreement Any rights that the County has under this Section shall not be the basis =for any liability to accrue to. the County from the Municipality, its contractors or third parties for such monitoring or investigation or for the failure to have conducted such monitoring or investigation andIlie County shall have no obligation to exercise any of its rights for the benefit of the Municipality. This provision shall survive the early termination and/or the expiration of this Agreement, Section 8. Relationship of the Parties. The parties agree that the City is an independent entity responsible solely for the Project and not an agent or servant of the County. No party or its officers, elected or appointed officials, employees, agents, independent contractors or consultants shall be considered employees or agents of any other party, nor to have been authorized to incur any expense on behalf of any other party, nor to act for or to bind any other party, nor shall an employee claim any right in or entitlement to any pension, workers' compensation benefit, unemployment compensation, civil service or other employee rights or privileges granted by operation of law or otherwise, except through and against the entity by whom they are employed. violation by a contractor of its Code of e Section 2.8.1. 5 of 11 480411 Section 9. Liability. The parties to this Agreement shall not be deemed to assume any liability for the negligent or wrongful acts, or omissions of the other party. Nothing contained herein shall be construed as a waiver, by either party, of the liability limits established in Section 768.28 of the Florida Statutes. The City acknowledges that the County, its employees, Commissioners and agents are solely providing funding assistance for the Project and are not involved in the design, construction, operation or maintenance of the Project. Section 10. Breach, Opportunity to Cure and Termination. (a) Each of the following shall constitute a default b=y; the City: (1) If the City uses all or any portion of the Funding Allocation for costs not associated with the Project(i e ; ineligible costs), and the City fails to cure its default within thirty (30)4A4ys after written notice of the default is given to the by the Coun4f provided, however, that if not reasonably possible to cure such default within the thirty (30) day period, such cure period shall be extended for up to one hundred eighty (180) days following the, £date of the. original notice• if within thirty (30) days after such written' notice the City commences diligently and thereafter ontinues to cure (2) If the City shall breach any of the other covenants or provisions in this Agreement other than as referred to ;i Section 9(a)(1) and the City s4okcure its default withitilurty (30)ays after written notice of the efault is given to}the C.ity.by the County; provided, however, that if not reasonably possible 4to cure such'°'default within the thirty (30) day Y c eriod, stch cure periodshall be extended for up to one hundred eighty Allowing the date of the original notice if within thirty (30) fter such Witten notice the City commences diligently and er :continues tojeure. ty fails to complete the Project within three (3) years of the effective date Hof#this Interlocal Agreement' s. (b) The#following saalt constitute a default by the County: f (3) (1) (c) Remedies: aunty shall breach any of the covenants or provisions in this eement and the County fails to cure its default within thirty (30) ayst after written notice of the default is given to the County by the Municipality; provided, however, that if not reasonably possible to cure such default within the thirty (30) day period, such cure period shall be extended for up to one hundred eighty (180) days following the date of the original notice if within thirty (30) days after such written notice the County commences diligently and thereafter continues to cure. 6 of 11 480411 (1) Upon the occurrence of a default as provided in Section 9(a)(1) and such default is not cured within the applicable grace period, in addition to all other remedies conferred by this Agreement, the City shall reimburse the County, in whole or in part as the County shall determine, all funds provided by the County hereunder. (2) Either party may institute litigation to recover damages for any default or to obtain any other remedy at law or in equity (including specific performance, permanent, preliminary or temporary injunctive relief, and any other kind of equitable remedy). (3) Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by -any party of one or more of such rights or remedies shall notspreelude the exercise by it, at the same or different times, of any.otl er rights or remedies, for the same default or any other default. (4) Any failures}of a party to exercise Y riy right or remdy e, as provided in this AgreI ent shall not beydeemed a waiver by that party of any claim for damagestrit may have byreason of the default. (d) Termination: otwithstanding anything herein to>tthe contrary, either party shall have theright to terminate this Agreement, by giving written notice of ermina'tion to the other party, in the event that the other party is in reach of this greement. ermmation of this Agreement by any Party is not effective until five business days following receipt of the written notice of termination: on_termination of this Agreement pursuant to Section 9(d)(l) above, y shall have any further liability or obligation to the other party xcept` as expressly set forth in this Agreement; provided that no party shall be relieved of any liability for breach of this Agreement for events or obligations arising prior to such termination. Section 11. Litigation Costs/Venue. In the event that the City or the County institutes any action or suit to enforce the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable costs and attorney's fees at the trial, appellate and post - judgment levels. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. The County and the City agree to submit to service of process and jurisdiction of the State of Florida for any controversy or claim arising out of or relating to this Agreement or a breach of this Agreement. Venue for any court action between the parties for 7 of 11 480411 any such controversy arising from or related to this Agreement shall be in the Eleventh Judicial Circuit in and for Miami -Dade County, Florida, or in the United States District Court for the Southern District of Florida, in Miami -Dade County, Florida. permissible for the publicity purposes stated herein The City sliall,submit sample of mockup of such publicity or materials • o vthe County for review and approval 'he City shall ensure that all media representativewhen inquiring about the >Project(s) ;funded by the Agreement, are informed that the Coun is its fundingsource. Section 12. Naming Rights and Advertisements. It is understood and agreed between the parties hereto that the City is funded by Miami -Dade County. Further, by acceptance of these funds, the City agrees that Project(s) funded by this Agreement shall recognize and adequately reference the County as a funding source. In the event that any naming rights or advertisement space is offered on a facility constructed or improved with BBC GOB Program funds, then Miami -Dade County's name, logo, and slogan shall appear on the facility not less than once and equal to half the number of times the mosyrequent sponsor or advertiser is named, whichever is greater. Lettering used for Miami -Dade County will be no less than 75% of the size of the largest lettering used for any sponsor or{adverb.ser unless waived by the Board. The City shall ensure that all publicity, public relations; advertisements and signs recognize and reference the County for the support of all ProjectW This is to include, but is not limited to, all posted signs, pamphlets, wall plaques, cornerstones dedications, notices, flyers, brochures, news releases, media packages, promotions and stationery. In particular, the must include the following credit line in all promotional marketing materials related to this funding including web sites, news and press releases, public service announcements, 'broadcast media, programs, and publications: "THIS PROJECTS CIS SUPPORTED BY THE BUILDING BETTER COMMUNITIES BOND PROGRAMTHE MAYOR AND BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADS C OUNTY." The'4use. of the official County logo is v` Y Section43 Notice .,Any°notice, copse t nor other communication required to be given under tlushAgreement shall beinlwriting, and shall b considered given when delivered in person or sent bye facsimile or electronic5ail (provided that any notice sent by facsimile or electronic mail shall simultaneously Abe mail personal delivery, overnight courier or certified mail as provided herein), one (1) business day after being sent by reputable overnight carrier or three (3) ,aft business days er being mailedsby certified mail, return receipt requested, to the parties at the addresses set forth b*:?such (or =_such other address as a party may specify by notice given pursuant to this Sectionto the other party): The County: County Mayor Miami -Dade County, Stephen P. Clark Center 111 NW 1 Street, Suite 2910 Miami, Florida 33128 With a copy to: Director, Office of Management and Budget 111 NW 1 Street, Suite 2210 Miami, Florida 33128 8 of 11 The City: City Manager City of Miami Miami, Florida 331 480411 Section 14. Modification and Amendment. Except as expressly permitted herein to the contrary, no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and equal dignity herewith. Section 15. Joint Preparation. The preparation of this Agreement has been a joint effort of the parties, and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. Section 16. Headings. Captions and headings in ,this Agreement are for ease of reference only and do not constitute a part of this Agreement}and° shall not affect the meaning or interpretation of any provisions herein. Section 17. Waiver. There shall be nowaiver of any,ght related to this Agreement unless in writing and signed by the party waiving such right. No delay or failure to exercise a right under this Agreement shall impair such. igh"t=hor shall be construed to be a waiver thereof. Any waiver shall be limited to the particular right so waived and shall nibttbe deemed a waiver of the same right at a later time or of any other right sander this Agreement. Waiver by any party of any breach of any provision of this Agreement' shall no43e consideredka"s or constitute a continuing waiver or a waiver of kny/ether breach of the same or any other `rovision of this Agreement. Section 18. Representation of the, City. y?'he City represents that this Agreement has been duly authorized by the iV ayor and Council, as the governing' body of the City, and the City Manager or designee„jias beefs rgranted the required power„ and authority to execute this Agreement. The City�agrees to: (a) maintain the 'roject for dVinimum of 25 years; (b) keep the Project open safely and properly maintained for all Miami -Dade County residents; and (c) accept and comply with the =ales as stated in Attachment 1 and as may hereafter be amended;. ` Section 19. Representation of the County. The County represents that this Agreement- as been duly apt?royed, executed and delivered by the Board, as the governing body of the County, Rand it has granted the Miami -Dade County Mayor or Mayor's designee the required power and ,authority to execute this Agreement. Subject to the conditions set forth in this Agreement, the County agrees- to provide the Funding Allocation to the City for the purpose of developing and improving the 'roject in accordance with each of the attached Exhibit Forms, incorporated herein as Exhibits'A-J of Attachment 1 (Administrative Rules). In addition to the other conditions set forth in'"this Agreement, Miami -Dade County shall only be obligated to reimburse the City provided the City is not in breach of this Agreement and the City has demonstrated that it has adequate funds to complete the Project. The County shall administer, in accordance with the appropriate regulations, the funds available from the BBC GOB Program as authorized by Board Resolutions. Any and all reimbursement obligations of the County shall be fully subject to and contingent upon the availability of funding from the County for the specific purpose contained herein. The City shall be solely responsible for submitting all documentation, as required by the specific Administrative Rules incorporated herein as Attachment 1, to the County Mayor or his designee for this purpose. 9 of 11 480411 Section 20. Invalidity of Provisions, Severability. Wherever possible, each provision of the Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Agreement, provided that the material purposes of this Agreement can be determined and effectuated. Section 21. Indemnity. The City does hereby agree to indemnify and hold harmless the County to the extent and within the limitations of,Section 768.28 Florida Statutes, subject to the provisions of that Statute, whereby the City shall not be held liable to pay a personal injury or property damage claim or judgment by}any one person which exceeds the sum of $200,000, or any claim or judgments or portions thereof, which when totaled with all other occurrences, exceeds the sum of $300,000 from any and?all personal injury or property damage claims, liabilities, losses or causes of action whAigay arise solely as a result of the negligence of the City. However, nothing herein shall be deemed to indemnify the County from any liability or claim arising out of the negligent performance or failure of performance.of the County or any unrelated third party. The County does hereby agree to indemnify and`hold-harmless the City o the extent and within the limitations of Section 76828 Florida Statutes, subject to the provisions of that Statute, whereby the County shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000kor any claim or judgments or portions thereof, whichvhenitotaled with all other :occurrences exceeds the sum of $300,000 from any and all personal'`injuryor property damage claims, liabilities, losses or causes of action which may arise solely as a result of the negligence of the county. However, nothing herein YJ '- shall be deemed to indemnify the` City from any liability or claim arising out of the negligent performance At failure of performance -of the City or any unrelated third party. = ection 22. issignment . The City > hay not assign all or any portion of this Agreement without the prior )written consent of the County. Section 23 Entiretyoof Agreerrient. This Agreement, and the attachments thereto, incorporates and i cludes all prior; negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained in this Agreement. The parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this Agreement, and that this Agreement contains the entire agreement between the parties as to all matters contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that any oral representations or modifications concerning this Agreement shall be of no force or effect, and that this Agreement may be modified, altered or amended only by a written amendment duly executed by both parties hereto or their authorized representatives. IN WITNESS THEREOF, the parties through their duly authorized representatives hereby execute this AGREEMENT with an effective date of , 2014. 10 of 11 480411 Approved by County Attorney as to form and legal sufficienc City of Miami, Florida By: City Mayor ,CLERK Attest: Date By: Clerk Date By: Count3VI`ayor OARVEY RUV 11 of 11