Loading...
HomeMy WebLinkAboutGrant Award & ApplicationPanel Review Page 1 of 15 Award Package littps://eservices,fema.gov/Fem Fi•eGrant/liregrant/jsp/fre_admin/awa ds/spec/view .war_ 7/28/2014 Panel Review Page 2 of 15 U.S. Department of Homeland Security Washington, C,C, 20472 Mr. Adrian Piasencia City of Miami Department of Fire Rescue 444 S.W. 2nd Avenue Miami, Florida 33130-1910 Re: Grant No. EMW-2013-FO-03589 Dear Mr. Plasencia: On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), 1 am pleased to inform you that your grant application submitted under the FY 2013 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $1,271,410,00. The Federal share is 90 percent or $1,144,269,00 of the approved amount and your share of the costs is 10 percent or $127,141,00, Before you request and receive any of the Federal Grant funds awarded to you, you must establish acceptance of the Grant and Grant Agreement Articles through the Assistance to Firefighters Grant Programs' (AFG) e-grant system. Please make sure you read and understand the articles as they outline the terms and conditions of your grant award. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval, via amendment request, from FEMA. Maintain a copy of these documents for your official file. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the processto request your grant funds, please calf 1-866-274- 0960. Sincerely, Brian E. Kamoie Assistant Administrator Grant Programs Directorate https://eservioes.fenaa.gov/FemaFireGr.ant/fire rant/jsp/'fire_adinin/awazds/spec/view_awa,,. 7/28/20144 Panel Review Page 3 of 15 https://eservioes.fema.gov/FenlaFireGrantlfiregrant/j sp/fire_admin/awards/spec%view_awar... 7/28/2014 Panel Review Page 4 of 15 Summary Award Memo SUMMARY OF ASSISTANCE.ACTION ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM Application INSTRUMENT: GRANT AGREEMENT NUMBER: EMW-2013-FO-03589 GRANTEE: City of Miami Department of Fire Rescue AMOUNT: $1,271,410.00, Operations and Safety Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the recipient's project submitted as part of the recipient's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant program's purpose and worthy of award. The recipient shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application narrative. These sections of the application are made a part of these grant agreement articles by reference. The recipient may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval, via amendment request, from FEMA. Grantee Concurrence By providing. the Primary Contact's electronic signature and indicating acceptance of the award, the recipient accepts and agrees to abide by the terms and conditions of the grant as set forth in this document. Recipients agree that they will use the funds provided through the Fiscal Year 2013 Assistance to Firefighters grant in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2013 Assistance to Firefighters program guidance. All documents submitted as part of the original grant application are made a part of this agreement by reference. Period of Performance 21-JUL 14 to 20-JUL.-16 Amount Awarded The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this grant (including Federal share plus recipient match): Personnel: $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $1,271,410.00 Supplies $0.00 Contractual $0, 00 Construction $0.0.0 Other $0.00 Indirect Charges $0:00 Total $1,271,41•0,00 lxl;tps://eservices.fema.gov/Fe naFireGrant/fir°egrcant/Jsp/fire_ad17 in/awards/Spec/View awar... 7/2g/2014 Panel Review Page 5 of 15 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) The Program Office has made the following reductions to your grant: The approved quantity for the Portable Radios is 165, not 221. Therefore, they have recommended the award at this level: Total budget $1,271,410 Federal share $1,144,269 Applicant share $127,141 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Chanee Williams at Chanee.Williams@dhs.gov. System for Award Management (SAM} Prior to requesting federal funds, all recipients are required to register their entity information in the System for Award Management (SAM.gov). As the recipient, you must register and maintain current Information in SAM.gov until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that the recipient review and update the information at least annually after the initial registration, and more frequently for changes in your information. There is no charge to register in SAM.gov. Your -egistration must be completed on-line at https://www.sam,goviportal/pubilc!SAM/. It is your entity's responsibility to have a valid DUNS number at the time of registration. FEMA Officials Program Officer: The Program Specialist is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. If you have any programmatic questions regarding your grant, please call the AFG Help Desk at 866-274-0960 to be directed to a program specialist. Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. The Officer conducts the final business review of all grant awards and permits the obligation of federal funds. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to he directed to a Grants Management Specialist. Grants Operations POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this grant award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 4000 characters} The Program Office has made the following reductions to your grant: The approved quantity for the Portable Radios is 165, not 221. Therefore, they have recommended the award at this level: Total budget $1,271,410 Federal share $1,144,269 Applicant share S127,141 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Chanee Williams at C.hanee.WilliamsCodhs.gov. https://eservices,fora.gov/FexnaFireGrant/firegranti j sp/fire_adin inlawarcls/spec/view_awar... 7/28/2014 Panel Review Page 6 of 15 https://eservices.fenia..gov/FemaFireGrant/firegrant/jsp/fire_adniin/awards/spec/view away.,. 7/28/2014 Panel Review Page 7 of 1.5 httins://eservices.fema.gov/FemaFireGrant/firegrant/jsp/:fire_admin/awards/spec/view agar.,. 7/28/201.4 Panel Review Page 8 of 15 Agreement Articles U.S. Department of Homeland Security Washington, Q.C. 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety GRANTEE: City of Miami Department of Fire Rescue PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2013-FO-03589 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Administrative Requirements Article II Lobbying Prohibitions Article III Financial Reporting Article IV GPD - Trafficking Victims Protection Act of 2000 Article V GPO _ Drug -Free Workplace Regulations Article VI Fly America Act of 1974 Article VII Activities Conducted Abroad Article VIII Acknowledgement of Federal Funding from DHS Article IX Copyright Article X Use of OHS Seal, Logo and Flags Article XI DHS Specific Acknowledgements and Assurances Article XIl Civil Rights Act of 1964 Article XIII Civil Right Act of 1968 Article XIV Americans with Disabilities Act of 1990 Article XV Age Discrimination Act of 1975 Article XVI Title IX of the Education Amendments of 1972 Article XVII Rehabilitation Act of 1973 Article XVIII Limited English Proficiency Article XIX Animal Welfare Act of 1966 Article XX Clean Air Act of 1970 and Clean Water Act of 1977 Article XXI Protection of Human Subjects Article XXII National Environmental Policy Act (NEPA) of 1969 Article XXIII National Flood Insurance Act of 1968 Article XXIV Flood Disaster Protection Act of 1973 • https://eservioes.fen-ia.gov/Feras.aFireGrant/fn-egrant/jsp/fire_adnnin/awards/spec/view away... '7/28/201.4 Panel Review Page 9 of 15 Article XXV Article XXVI Article XXVII Article XXVIII Coastal Wetlands Planning, Protection, and Restoration Act of 1990 USA Patriot Act of 2001 Environmental Planning and Historic Preservation Screening Vehicle Awards Article I - Administrative Requirements The administrative requirements that apply to most OHS award recipients through a grant or cooperative agreement arise from two sources: - Office of Management and Budget (OMB) Circular A-102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the "A-102 Common Rule"), found under FEMA regulations at Title 44, Code of Federal Regulations (CFR) Part 13, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments." -. OMB CircularA-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit. Organizations, relocated to 2 CFR Part 215, The requirements for allowable costs/cost principles are contained in the A-102 Common Rule, OMB Circular A-110 (2 CFR § 215.27), DHS program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The four costs principles circulars are as follows: - OMB Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220, - OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR. Part 225. - OMB Circular A-122, Cost Principles for Non -Profit Organizations, relocated to 2 CFR Part 230, — OMB CircularA-133, Audits of States, Local Governments and Non -Profit Organizations. Article II - Lobbying Prohibitions None of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt toinfluence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract, grant, loan, cooperative agreement. These lobbying prohibitions can be found at 31 U.S.G. § 1352. Article III - Financial Reporting Recipients will be required to submit a semi-annual Federal Financial Report (FFR), Standard Form (SF-425) through the AFG online e-grant system. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR is due semi- annually based on the calendar year beginning with the period after the award is made. Recipients are required to submit an FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 (report due by July 31), and July 1 through December 31 (report due by January 31). At the end of the grant's period of performance, all recipients are required to produce a final report on how the grant funding was used and the benefits realized from the award. Recipients must submit a final financial report and a final performance report within 90 days after the end of the period of performance. Article IV - GPD - Trafficking Victims Protection Act of 2000 All recipients of financial assistance will comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 CFR Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance with the statutonj requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a sub -recipient - (a) Engages in severe forms of trafficking in persons during the period of time that the award is in effect; (b) Procures a commercial sex act during the period of time that the award is in effect; or (c) Uses forced labor in the performance of the award or subawards under the award. Full text of the award term is provided at 2 CFR § 175.15. https://eservi.ces.ferna..gov/FemaFir°eGrant/firegrant/jsp/fare_adnin/awards/spec/view awar,.. 7/28/2014 Panel Review Page 10 of 15 Article V - GPD - Drug -Free Workplace Regulations All recipients of financial assistance will comply with the requirements of the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. These regulations are codified at 2 CFR3001. Article VI - Fly America Act of 1974 Ali recipients of financial assistance will comply with the requirements of the Preference for U.S. Flag Air Carriers: Travel supported by U.S. Government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C.- 4 -§ 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942. Article VII - Activities Conducted Abroad All recipients of financial assistance will comply with the requirements that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article VIII Acknowledgement of Federal Funding from DHS All recipients of financial assistance will comply with requirements'to acknowledge Federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article IX - Copyright Ali recipients of financial assistance will comply with requirements that publications or other exercise of copyright for any work first produced under Federal financial assistance awards hereto related unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). For any scientific, technical, or other copyright work based on or containing data first produced under this award, including those works published in academic, technical or professional journals, symposia proceedings, or similar works, the recipient grants the Government a royalty -free, nonexclusive and irrevocable license to reproduce, display, distribute copies, perform, disseminate, or prepare derivative works, and to authorize others to do so, for Government purposes in all such copyrighted works. The recipient shall affix the applicable copyright notices of 17 U.S.C. § 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under an award. Article X - Use of DNS Seal, Logo and Flags Ali recipients of financial assistance must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XI - OHS Specific Acknowledgements and Assurances All recipients of financial assistance must acknowledge and agree -and require any subrecipients, contractors, successors, transferees, and assignees acknowledge and agree -to comply with applicable provisions governing OHS access to records, accounts, documents, information, facilities, and staff. 1, Recipients must cooperate with any compliance review or complaint investigation conducted by OHS. 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to https://eservices .fema, gov/FernaFire Grantlfiregrant/j sp/fire_aclmi n/awards/spec/vievv_awar... 7/28/2014 Pane). Review Page 11 of 15 the grant and permit access to facilities, personnel, and other Individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance: 3. Recipients must submit timely,complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports, 4, Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color; national origin (including limited English proficiency)., sex, age, disability, religion, or familial status, the recipient must provide a fist of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex,age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and!or awarding office, The United States has the right to seek judicial enforcement of these obligations. Article XII - Civil Rights Act of 1964 Recipients of financial assistance will comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U,S.C.§ 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Article XIII - Civil Right Act of 1968 All recipients of financial assistance will comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C.§ 3601 et seq.),as implemented by the Department of Housing and Urban Development at 24 CFR Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units -Le., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features (see 24 CFR § 100.201). Article XIV - Americans with Disabilities Act of 1990 All recipients of financial assistance will comply with the requirements of Titles I, II, and Ill of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12101-12213). Article XV - Age Discrimination Act of 1975 All recipients of financial assistance will comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.C. § 6101et seq.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Article XVI - Title IX of the Education Amendments of 1972 All recipients of financial assistance will comply with the requirements of Title IX of the Education Amendments of 1972(20 U,S.C. § 1681 et seq.), which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance, These regulations are codified at 44 CFR Part 19. Article XVII - Rehabilitation Act of 1973 All recipients of financial assistance will comply with the requirements of Section 504 of the Rehabilitation Act of https://eservices.feina.gov/FemaPi eGrant/fizegr.•antt sp/fire_adnv.n/awards/spec/view _awar... 7/28/2014 Panel Review Page 12 of 15 19'73, 29 U,S.C. § 794, as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance, These requirements pertain to the provision of benefits or services as well as to employment. Article XVIII - Limited English Proficiency All recipients of financial assistance will comply with the requirements of Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin and resulting agency guidance, national origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI, recipients must take reasonable steps to ensure that LEP persons have meaningful access to your programs. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary, Recipients are encouraged to consider the need for language services for LEP persons served or encountered both in developing budgets and in conducting programs and activities. For assistance and information regarding LEP obligations, go to http:/Iwww.lep.gov. Article XIX . Animal Welfare Act of 1966 All recipients of financial assistance will comply with the requirements of the Animal Welfare Act, as amended (7 U.S.C. §2131 et seq.), which requires that minimum standards of care and treatment be provided for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public. Recipients must establish appropriate policies and procedures for the humane care and use of animals based on the Guide for the Care and Use of Laboratory Animals and comply with the Public Health Service Policy and Government Principles Regarding the Care and Use of Animals, Article XX - Clean Air Act of 1970 and Clean Water Act of 1977 All recipients of financial assistance will comply with the requirements of 42 U.S.C. § 7401 et seq. and Executive Order 11738, which provides for the protection and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters is considered research for other purposes, Article XXI - Protection of Human Subjects All recipients of financial assistance will comply with the requirements of the Federal regulations at 45 CFR Part 46, which requires that recipients comply with applicable provisions/law for the protection of human subjects for purposes of research. Recipients must also comply with the requirements in DHS Management. Directive 026- 04, Protection of Human Subjects, prior to implementing any work with human subjects. For purposes of 45 CFR Part 46, research means a systematic investigation, including research, development, testing, and evaluation, designed to develop or contribute to general knowledge. Activities that meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program that is considered research for other purposes. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 CFR Part 46, Article XXII . National Environmental Policy Act (NEPA) of 1969 All recipients of financial assistance will comply with the requirements of the National Environmental Policy Act (NEPA),as amended, 42 U.S.C. § 4331 et seq., which establishes national policy goals and procedures to protectand enhance the environment, including protection against natural disasters. To comply with NEPA for its grant -supported activities, DNS requires the environmental aspects of construction grants (and certain non - construction projects as specified by the Component and awarding office) to be reviewed and evaluated before final action on the application. Article XXIII - National Flood Insurance Act of 1968 https://esevices.fema.gov/FemaFireGrant/fi.regrant/jsp/fire_adxnin/awards/spec/view_awar... 7/28/2.014 Panel Review Page 13 of 15 All recipients of financial assistance will comply with the requirements of Section 1306(c) of the National Flood Insurance Act, as amended, which provides for benefit payments under the Standard Flood insurance Policy for demolition or relocation of a structure insured under the Act that is located along the shore of a lake or other body of water and that is certified by an appropriate State or local land use authority to be subject to imminent collapse or subsidence as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels. These regulations are codified at 44CFR Part 63. Article XXIV - Flood Disaster Protection Act of 1973 All recipients of financial assistance will comply with the requirements of the Flood Disaster Protection Act of 1973, as amended (42 U,S.C, § 4001 et seq.), which provides that no Federal financial assistance to acquire, modernize, or construct property may be provided in identified flood -prone communities in the United States, unless the community participates in the National Flood Insurance Program and flood insurance is purchased within one year of the identification. The flood insurance purchase requirement applies to both public and private applicants for DHS support. Lists of flood prone areas that are eligible for flood insurance are published in the Federal Register by FEMA. Article XXV - Coastal Wetlands Planning, Protection, and Restoration Act of 1990 All recipients of financial assistance will comply with the requirements of Executive Order 11990, which provides that federally funded construction and improvements minimize the destruction, loss, or degradation of wetlands. The Executive Order provides that, in furtherance of Section 101(b)(3) of NEPA (42 U.S,C. § 4331(b)(3)), Federal agencies, to the extent permitted by law, must avoid undertaking or assisting with new construction located in wetlands unless the head of the agency finds that there is no practicable alternative to such construction, and that the proposed action includes all practicable measures to minimize harm to wetlands that may result from such use. In making this finding, the head of the agency may take into account economic, environmental, and other pertinent factors. The public disclosure requirement described above also pertains to early public review of any plans or proposals for new construction in wetlands. This is codified at 44 CFR Part 9. Article XXVI : USA Patriot Act of 2001 All recipients of financial assistance will comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 13 U.S.C. §§ 175-175c. Among other things, it prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. The act also establishes restrictions on access to specified materials. "Restricted persons," as defined by the act, may not possess, ship, transport, or receive any biological agent or toxin that is listed as a select agent. Article XXVII - Environmental Planning and Historic Preservation Screening AFG funded activities (Modification to Facility or Equipment) that may require an EHP review, involving the installation or requiring renovations to facilities, including but not limited to air compressor/fill station/cascade system (Fixed) for filling SCBA, air improvement systems, alarm systems, antennas, gear dryer, generators (fixed), permanently mounted signs, renovations to facilities, sprinklers, vehicle exhaust systems (fixed) or washer/extractors are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA's Environmental and Historic Preservation (EHP) screening form and instructions go to our Department of Homeland Security/Federal Emergency Management Agency- website at: h.ttps: //www, fema.gov/library/viewRecord.do'id=6906 lnttps://eservices.fenia.gov/FernaFireGranilfiregr'al t/jsp/fi e_acdlnin/awards/spec/view away.., 7/28/2014 Panel Review Page 14 of 15 In order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds, Article XXVIII - Vehicle Awards If awarded any A.FG vehicle grant, you must obtain a vehicle purchase contract from the vendor or manufacturer and send it by e-mail to your AFG Regional Representative. A list of the AFG Regional Representatives and their contact information can be found on the AFG website at http://www.fema.govlfre-grant-contact-information. The grantee must include in their vehicle purchase contract specific performance requirements and penalties (penalty clause) for noncompliance with the requirements, The clause should specify a delivery date for the vehicle under contract and include a provision for a penalty for non -delivery on the specified date, Non -delivery by the contract's guaranteed date should require a penalty for non-performance of at least $100 per day until the date that the vehicle is delivered, It is recommended that any department/organization that will advance their own local funds to their vendor prior to receipt of the vehicle obtain a performance bond. The bond may be obtained through the vendor or a local bank. It is required that any department/organization that will advance of Federal funds to their vendor prior to receipt of the vehicle obtain a prepayment bond. A prepayment bond may be obtained through your bank or the vendor. The cost for the bond may be included in the grant. Grantees that fail to comply with these requirements —fail to provide the AFG with a copy of the vehicle purchase contract, or fail tc obtain the necessary prepayment bond - will not be eligible for an extension of the grant's period of performance. If you have questions about these procedures, please contact the AFG Help Desk at 1-866-274-0960, or send an email to firegrants@dhs.gov, littps; //eservices.terra. go v/FernaFi re Grant/fire grain/j sp/fireryachnin/awards /spec/v i ewawar, .. 7/2 8/2014 Panel Review Page 15 of 15 1a. AGREEMENT NO. EMW 2013-FO-03589 6. RECIPIENT NAME AND ADDRESS City of Miami Department of Fire Rescue 1151 NW 7th Street Miami Florida, 33136-3604 9. NAME OF RECIPIENT PROJECT OFFICER Adrian Plasencia 11. EFFECTIVE DATE OF THIS ACTION 21-JUL-14 15, DESCRIPTION a. (Indicate funding PROGRAM NAME ACRONYM AFG FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT 3. RECIPIENT NO. NO. 59-6000375 0 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 POC: Marketa Walker PHONE NO. 3054165422 4. TYPE OF ACTION W518706N AWARD 8, PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 10, NAME OF PROJECT COORDINATOR Catherine Patterson 12. METHOD OF 13. ASSISTANCE ARRANGEMENT PAYMENT Cost Sharing SF-270 OF ACTION data for awards or financial changes) CFDA NO. ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX-xXXXX- XXXX-XXXX-X 97.044 2014-M3-C111-P4310000- 4101-D PRIOR TOTAL AWARD 5, CONTROL NO. PHONE NO, 1-866-274.0960 14. PERFORMANCE PERIOD From:21-JUL- To:20-JUL-15 14 Budget Period From:05-MAR- To:30-SEP-14 14 AMOUNT CURRENT AWARDED THIS TOTAL AWARD ACTION + OR. (-) $0.00 81,144,269,00 $1,144,289.00 CUMULATIVE NON- FEDERAL COMMITMENT $127,141.00 TOTALS $0.00 $1,144,269.00 $1,144,269.00 $127,141.00 b. To describe changes other than funding data or financial changes, attach schedule and check here, NIA 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference In program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Marketa Walker DATE N/A DATE 26-JUN-14 i ttps://eservices.fema.gov/FernaFireGrant/firegrant/,asp/fire_athnin/award.s/spec:/view _away,,, 7/28/2014 Application Ntlnlber: ENMW-2013-FO-03589 Page 1 of 22 Entire Application Overview 'Did you attend one of the workshops conducted by CMS's regional fire program specialist? Yes, I have attended workshop *Was a workshop within two hours' drive? Yes * Are you a member, or are you currently involved In the management, of the fire department or non-affiliated EMS organization or a State Fire Training Academy applying for this grant with this application? Yes, I am a member/officer of this applicant If you answered No, please complete the information below. If you answered Yes, please skip the Preparer Information section. Fields marked with an * are required. * Preparer'e Name * Address 1 Address 2 * City 'State *Zip Preparer Information Need help for ZIP+4? In the space below please list the person your organization has selected to be the primary point of contact for this grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion. Reminder: if this person changes at any time during the period of performance please update this information. Please list only phone numbers where we can get in direct contact with the POC. * Title Prefix (check one) * First Name Middle Initial * Last Name * Business Phone (e,g, 123-456-7890) * Home Phone (e.g. 123-456-7890) Mobile Phone/Pager (e.g. 123-456-7890) Fax (e.g. 123-456-7890) * Email (e;g. user@xyz.org) Contact Information ' Title Prefix *First Name Middle Initial Primary Point of Contact Captain Mr. Adrian Plasenoia 305-416-5450 Ext. 305-235-3410 Ext. 305-951-3958 305-400-5354 aplasencia©r miamigov.com Alternate Contact Information Number 1 DeputyFire Chief Mr. Reginald * Last Name Duren 'Business Phone 305-416-5403 Ext. *Home Phone 954-476-5822 Ext. Mobile-Phone/Pager 954-258-5204 bttps://eservices,ferna.gov/FeniaFireGrant/ftregrant/jsp/fire2O13/application/print app.jsp?... 7/28/2014 Application Number: EMW-2013-F 0-03589 Page 2 of 22 Fax *Email rduren(mlamigov.com Alternate Contact Information Number 2 * Title Director Prefix Ms, *First Name Lillian Middle Initial P *Last Name Blondet • Business Phone 305-416-1536 Ext. *Horne Phone 305-416-1500 Ext. Mobile Phone/Pager 305-903-1315 Fax °Email Iblondet©Jr miamigov.com https://eservices,fenla,.gov/Fema.FireGrant/fire.grant/jsp/fire2013/application/print_app.jsp?a., 7/28/2014 Application Number: EVIW-2.013-F0-03589 Page 3 of 22 Applicant Information EMW-2013-F0-03589 Originally submitted on 12/05/2013 by Adrian Plasencia (Userid: rduren) Contact Information: Address: 1151 NW 7 ST, 3RD FLOOR City: Miami State: Florida Zip: 33136 Day Phone:30541665422 Evening Phone: Cell Phone: 3059513958 Email: aplasencla@miamigov.com Application number is EMW-2013-FO-03589 *Organization Name *Type of Applicant *Type of Jurisdiction Served If other, please enter the type of Jurisdiction Legal name of your jurisdiction Note: This information must match your SAM.GOV profile if your organization is using the DUNS number of your Jurisdiction, * Emnlover Identification Number(e.g. 12.3456789) Note: This Information must match your SAM.GOV profile, What Is your organization's 9 digit DUNS Number? If you were issued a 4 digit number (DUNS plus 4) in addition to your 9 digit number please enter it in the second box. If not, please leave the second box blank. * Is your DUNS Number registered In SAM.ggy (System for Award Management previously CCR.gov)? * I certify that my organization/entity is actively registered at www.SAM.cov and registration will be renewed annually in compliance with Federal regulations, I acknowledge that the information submitted in this application is accurate, current and consistent with my organization's/entity's SAM.00v record. Headquarters or Main Station Physical Address *Physical Address 1 Physical Address 2 City State *Zip Mailing•Address Mailing Address 1 Mailing Address 2 *City * State City of Miami Department of Fire Rescue Fire Department/Fire District City City of Miami 59-6000375 072220791 (call 1-866-705-5711 to get a.DUNS number) Yes 1151 NW 7th Street N/A Miami Florida 33136 - 3604 Need help for ZIP+4? 444 S.W. 2nd Avenue Miami Florida *Zip 33130. 1910 Need help for ZIP+47 *Please describe all grants that you have received from DHS, for example, 2008 AFG grant for a vehicle or 2010 HSGP grant for exercises. (Enter N/A If Not Applicable). The City of Miami Department of Fire Rescue has received the following grants from the Federal Government via the Department of Homeland Security and/or the Assistance to Firefighter Grant Program: 2012 SAFER Grant for Hiring Firefighters 2012 AFG Grant for Physical Fitness Equipment 2011 SAFER Grant for Hiring Firefighters https://eservices.feria..gov/FexnaFireGrant/fix•egrar.t/jsp/fire20i.3/application/print app.jsp?... 7/28/2014 Application Number: EMW-2013-FO-03589 Page 4 of 22 2011 AFG for Personal Protective Equipment and Modify Facilities 2010 FEMA/USAR for Equipment, Training, Support, Management,. and Procurement 2010 UASI for Training, Personnel, and Equipment for Terrorism Events 2010 AFG for SCBA and Exhaust Extraction System 2009 AFG for PPE and Generator Project 2009 UASi for Training,. Personnel, and Equipment for Terrorism Events 2008 UASI for Training, Personnel, and Equipment for Terrorism Events 2007 UASi for Training, Personnel, and Equipment for Terrorism Events 2006 AFG for Extractors, Auto -Pulses, and Generators 2006 UASI for Training, Personnel, and Equipment for Terrorism Events 2006 FEMA/USAR for Training, Personnel, Equipment, and Operations 2006 Fire Prevention and Safety for Firefighting and Arson Detection Equipment 2005 SAFER Grant for Hiring Firefighters 2005 UASI for Training, Personnel, and Equipment for Terrorism Events 2004 FEMA/USAR far Training, Personnel, Equipment, and Operations 2004 UASI for Training, Personnel, and Equipment for Terrorism Events 2004 AFG for CAD System 2003 AFG for Station Alerting System 2003 UASI for Training, Personnel, and Equipment for Terrorism Events 2002 AFG for Implementation of an Urban Firefighter Skills Training Program Account Information Note: This information must match your SAM,GOV profile. "Type of bank account •Checking * Bank routing number - 9 digit number on the bottom left hand 121000248 corner of your check *Your account number 2696204833948 Additional Information For this fiscal year (Federal) Is your organization receiving Federal funding from any other grant program that may duplicate No the purpose and/or scope of this grant request? *if awarded the AFG grant, will your organization expend more than $500,000 in Federal funds during your organization's fiscal Yes year? Is the applicant delinquent on any Federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: The City of Miami Department of Fire -Rescue (MFR) is a recipient of the Assistance to Firefighters Grant (AFG), as well as the UASIand other federal grants, MFR will spend more than $500,000 in federal funds during the fiscal year in which the AFG is awarded. Furthermore, the City of Miami (City) receives over $50,000,000 In federal grants annually.. These grants are awarded to the City by various federal agencies to implement a host of programs and services including, but not limited to, public safety, education, housing development, home buying and rental assistance, fire prevention, meals, transportation, public works and infrastructure, after -school care, economic development initiatives, emergency preparedness, job creation, training, green Initiatives, art and cultural programs. The City utilizes financial management systems, procedures and controls to ensure funds are used according to grants' requirements and federal regulations. In adherence to OMB A-133, a single audit is completed annually. Fire Department/Fire District Department Characteristics (Part I) *Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of No fires on Federal property? What kind of organization do you represent? All Paid/Career If you answered combination, above, what Is the percentage of career members in your organization? If you answered volunteer or combination or paid on -call,, how many of your volunteer Firefighters are paid members from another career department? *What type of community does your organization serve? * Is your Organization considered a Metro Department? *What is the square mileage of your first -due response area? Primary/First Due Response Area is a geographical area proximate to a fire or rescue facility and normally served by the personnel and apparatus from that facility in the event of a fire or Urban Yes 35 https://eservices.fenia..gov/Fa.FireGrant/firegrant/jsp/firc2.013/applicatiori/print app.jsp?... 7/28/2014 Application Number: EMW-2013-F0-03589 Page 5 of 22 1 other emergency and does not Include daily or seasonal population surges. *What percentage of your response area is protected by 100 hydrants? In what county/parish is your organization physically located? If you have more than one station, in what county/perish is your Miami -Dade main station located? *Does your organization protect critical infrastructure of the state? Yes *How much of your jurisdiction's land use is for agriculture, wildiand, open space, or undeveloped properties? *What percentage of your Jurisdiction's land use is for commercial and industrial purposes? *What percentage of your jurisdiction's land is used for residential purposes? * How many occupied structures (commercial, Industrial, residential, or institutional) in your jurisdiction are more than three stories tall? Do not include structures which are not regularly occupied such as silos, towers, steeples, etc. *What is the permanent resident population of your Primary/First-_ Due Response Area or iurisdictlon served? "Do you have a seasonal increase In population'? 5% 29% 66 % 644 413802 Yes If "Yes" what is your seasonal increase in population? 4222 *How many active firefighters does your department have who perform firefighting duties? *How many members in your department/organization are trained to the level of EMT-i or higher? Do you have Community Paramedics ? No 650 650 * How many stations are operated by your organization? 14 * Is your department compliant to your local Emergency Management standard for the National incident Mianagement Yes System (NIMS)? *Do you currently report to the National Fire Incident Reporting System (NFIRS)? Note: You will be required to report to NFIRS for the entire period of the grant. If you answered yes above, please enter your FDiN/FDID 01042 * What percent of your active firefighters are trained to the level of Firefighter I? * What percent of your active firefighters are trained to the level of Firefighter II? If you answered less than 100% to either question above, are you requesting for training funds In this application to bring 100% of your firefighters into compliance with NFPA 1001? Yes 100% 100 % If you indicated that less than 100% of your firefighters are trained to the Firefighter II level and you are not asking for training funds to bring everyone to the FF 11 level in this application! Please describe in the box to the right your training program and your plans to bring your membership up to Firefighter II. n/a *What services does your organization provide? Structural Fire Suppression'_... -- Occasional Fire Prevention Program Maritime operations/Firefighting Please describe your organization and/or community that you serve, We recommend typing your response in a Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit. The City of Miami, known as the "Gateway to the Americas", is a compact microcosm of economic, social, and ethnic diversity. in 2012 it had an estimated 413,892 people and in 2010 had 183,994 housing units, It is the largest city within Miami -Dade County - the seventh - largest metro area in the nation with over 5.4 million residents. Miami's population swells to over 1,000,000 during daytime business hours between residents, tourist, business commuters and visitors in general, It is a compact, 35 square miles, urban area surrounded by Emergency Medical Responder Basic Life Support Advanced Life Support Formal/Year-Round Fire Prevention Program Haz-Mat Operational Level Haz-Mat Technical Level Rescue Operational Level Rescue Technical Level https://user\'ices.ferna.gov/FemaFireGltaut/firegrant/jsp/fire2013/application/print epp jsp?.... 7/28/2014 Application Number: EMW-2013-F0-03589 Page 6 of 22 the ocean which makes it vulnerable to many natural disasters and target for terrorist activities. Through its Operations and Administration divisions, MFR is currently staffed with 650 fire professionals who respond to a myriad of fire related emergencies and over 95,000 alarms every year. These -responses are provided by fire professionals who are stationed at one of our 14 fire stations. MFR is one of the busiest fire departments In the nation in responses per firefighter (busier than New York, Los Angeles, and many other major urban departments). As thesecond largest fire department In Miami -Dade County, MFR faces many unique challenges in serving the City of Miami - one of the most diverse and densely populated cities in the U.B. (11,135 persons per square mile). The majority of its residents come from minority backgrounds, with 70% Hispanlc/Latino and 19.2% Black, Furthermore, 58% of its population is foreign -born and over 78% speak a language other than English at home, including Spanish and Creole; creating a language barrier between MFR and a large segment of residents. Economically, the City Is one of great contrasts and Is often referred to as the "Tale of Two Cities". Though It serves as one of the nation's leading centers for trade, banking, and finance, it is considered among the poorest cities of its size in the country, In 2007-2011, 27.7% of people lived below the poverty levels versus only 14.3% nationally. There are high rates of unemployment (8.5% for the region vs. 6.7% for Florida), substandard housing, and illiteracy. All of these dynamics create great challenges for the MFR. From 2006-2012, Miami was in the epicenter of the foreclosure crisis. Property values plummeted more than 50% and the high number of foreclosed and aba'doned properties. created unique problems for the City and MFR. The City. has 1102 registered unsafe structures, ___ __ mainly owned by absentee owners. Since they are poorly maintained, these properties pose immediatedanger to residents and result in dangerous fire hazards. Consequently, neighborhoods are vulnerable and have en increased need for fire department services. MFR is challenged with providing adequate service to meet the community's increasing demands while enduring a 23% funding decrease since 2011 and straining already limited resources. Miami also has a multitude of critical Infrastructure that Is integral to both the Miami and the US. Infrastructure, such as the National Access Point (electronic gateway to the Americas), Brickell Financial District, Wilkie D. Ferguson Jr. US Federal Courthouse, the new Port of Miami Tunnel, AAA arena, Marlins Stadium and several other heavily populated structures, This Infrastructure poses a high casualty risk, as well as the possibility of crippling not only Miami's economy, but the nation's economy as well. In addition to the million plus tourists and other persons traversing through Miami every day, Miami has a vast number of undocumented immigrants, which are rising in numbers each year; a dense population with the largest concentration of high-rises per capita in the US when compared to cities of like size or larger populations (even New York); the largest concentration of international banks; and according to the Department of Homeland Security, is ranked 11 th amongst the highest risk cities threatened by terrorism in the nation. Fire Department Characteristics (Part II) 2012 2011 2010 "What is the total number of fire -related civilian fatalities in your jurisdiction over 1 3 4 the last three years? 'What is the total number of fire -related civilian injuries in your jurisdiction over 6 16 15 the last three years? "What is the total number of line of duty member fatalities in your jurisdiction aver 0 0 0 the last three years? *What is the total number of line of duty member injuries In your jurisdiction over 233 200 210 the last three years? " Over the last three years, what was your organization's average operating 73090809 budget? " What percentage of your TOTAL budget is dedicated to personnel costs (salary, 94 % overtime and fringe benefits)? *What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 93 % EMS Bill,ina? 7 % Grants? 0 % Donations? 0 % Fund drives? 0 Fee for Service? 0 Other? 0 % if you entered a value into Other field (other than 0), please explain N/A Does your organization Intend to provide a financial match greater than the No required amount? If yes, how much additional funds is you department/agency willing to contribute? $ Please fill in the amount in the box to the right, * Please describe your organization's need for Federal financial assistance, We recomrnend typing your response in a Word Document https://eservices.ferna,gov/Fen aFireGr.ant/firegrant/jsp/fire2013/application/print_app.jsp?,.. 7/28/2014 Application Number: EMW-2013-F0-03589 Page 7 of 22 outside of this application, then copying and pasting it into the written field. There Is a 4000 character limit. In 2011 and 2012, the City's administration declared "fiscal urgency", which is defined as an economic crisis so dire it allows a municipality to void all labor contracts pursuant to section 447.4095 of the Florida Statute. in 2011 the budget far MFR was approved at $88,013,463, due to budget cuts, it was reduced to $72,315,697. Again in FY12, MFR's budget was further reduced to $68,047,000, a significant decrease undermining long-term planning and ability to respond to emergency situations, In FY13, there were no funds budgeted for training or the acquisition of equipment. This undermines MFR's ability to quickly respond to the myriad of emergency calls received annually, putting in jeopardy the health and safety of firefighters and citizens alike, Therefore, MFR is in dire need of financial assistance to purchase P25 compliant radios and a driving simulator system, which cannot be included in the already strained budget. Miami is a municipality Incorporated in the state of Florida, which does not have income taxes to assist in supporting local governmental administrative and municipal services, such as firefighters. Due to a lack of financial support and a 49% reduction in property values from 2006-2012, revenue intake and projections for the City have been significantly reduced. With nearly half of all South Florida mortgages underwater, plenty of foreclosed homes and only a slight improvement in housing sales, the 2012 housing market was unremarkable. There is speculation the market has hit bottom, yet Miami has a foreclosure rate more than four times the national average. In 2012, home prices were down to 2002 levels and property tax collections were down accordingly. For example, Downtown Miami added about 22,785 condo units in the boom years but the City's tax revenue collection did not increase to make up for the loss in property value. New residential towers and condominiums were 93% occupied (21,226 units), increasing the need for municipal and emergency services, MFR's budget Is funded from the City's General Fund which is 93 io supported by property taxes; therefore the City's diminished tax base had a profoundly negative impact on our department. In addition, increasing costs for supplies and equipment further decrease the MFR budget and with the declined economy, increased poverty levels, and increased demand on resources, relief from these troubled circumstances Is not likely in the near future, MFR is In a precarious position, barely able to cover its day to day operations and lacking funding to address immediate needs of equipment. to improve the safety of citizens and firefighters, MFR can only meet these critical needs if funds are allocated from this grant, * How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization butnot yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Type or Class of Vehicle Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): Pumper, Pumper/Tanker, Rescue/Pumper, Foam Pumper, OAFS Pumper,Type f or Type II Engine Urban Interface Ambulances for transport and/or emergency response Tankers or Tenders (pumping capacity of less than 750 gallons per minute (gpm) and water capacity of 1,000 gallons or more): Aerial Apparatus; Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, Quint Brush/Quick attack(pumping capacity of fess than 750 gpm and water carrying capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pickup w/ Skid Unit), Quick Attack Unit, Mini -Pumper, Type III Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy),Technical Rescue Vehicle, Hazardous Materials Unit Additional Vehicles: EMS Chase Vehicle, AlrlLitht Unit, Rehab Units, Bomb Unit, Technical Support (Commend, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle Department Call Volume Number Number of Number of of Seated Front Line Reserve Apparatus Apparatus Riding Positions 11 8 114 24 12 108 0 6 0 3 8 0 0 4 60 0 0 0 16 0 27 2012 .2011 -- -- — — *How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories,. enter o) Structural Fires 864 737 813 False Alarms/Good Intent Calls 5364 5817 6034 Vehicle Fires 240 261 274 Vegetation Fires 198 276 172 EMS -BLS Response Calls 32:578 31627 28869 EMS-ALS Response Calls 43453 41096 43001 -2010 https://eservices.f ma.gov/FemaFireGrant/fi egrant/jsp/ft e2013/application/print_app.jsp?,.. 7/28/2014 Application Number: EMW-2013-F'0-03589 Page 8 of 22 EMS -BLS Scheduled Transports 0 0 0 EMS-ALS Scheduled Transports 0 0 0 Community Paramedic Response Calls 0 0 0 Vehicle Accidents w/o Extrication 7715 6739 6352 Vehicle Extrications 218 364 220 Other Rescue 0 167 150 Hazardous Condition/Materials Calls 384 411 591 Service Calls 4335 922 937 Other Calls and Incidents 0 3032 3827 Total 95349 91449 91240 How many responses per year by category? (Ocher whole numbers only. If you have no calls for any of thecategcrles, enter 0) What is the total acreage of all vegetation fires? 5 8 5 m How many responses per year by category? (Enter whole numbers only, If you have no calls for any of the categories, enter 0) In a particular year, how many times does your organization receive mutual 129 2 2 aid? In a particular year, how many times does your organization receive 14 0 0 automatic a€d? In a particular year, how many times does your organization provide mutual 43 0 0 aid? In a particular year, how many times does your organization provide 129 268 71 automatic aid? Total Mutual / Automatic Aid (please total the responses from the previous 315 270 73 two blocks) Out of the mutual/automatic aid responses, how many were structure 104 12 3 fires? https://eservices,fema,gov/Fema:FireGrant/firegrant/jsp/fire2013/application/pr.nt app..jsp?.,. 7/28/2014 Application Number: EMW-20 13 -F0-035 89 Page 9 of 22 Request. Information 1. Select a program for which you are applying. If you are Interested in applying under both Vehicle Acquisition and Operations and Safety, and/or regional application you will need to submit separate applications. Program Name Operations and Safety 2, Will this grant benefit more than one organization? Yes If you answered yes, please explain In your narrative statement and list the organization(s) In the form below. You must enter the Organization name, POC end Phone number and extension (optional). Organization Name First Name Last Name Phone Number Action 305-355-8989 Key Biscayne Fire -Rescue Eric Lang Ext View 3, Enter Grant -writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 * From the requested activities, what is the total dollar amount requested for EMS equipment, supplies, training, etc in the Request Details of this application? If none of the items requested are for fire -based EMS, then enter $0. $0 * 4. If you are filing for a micro grant ($25,000 federal share) or less please click the radio button and answer "YES". Please remember that your total request will be limited to $25,000 or less in Federal funds in the Operations and Safety portion only. N/A 5. By answering yes to question #4 you are giving up the option to apply under Operations & Safety (Equipment, Modifications to Facilities, Personal Protective Equipment, Training and Weliness & fitness) for more than $25,000 of Federal funding. Do you agree to this? Do you fully understand this option? Request Details The. activities for program Operations and Safety are listed in the table below. Activity Number of Entries TotalCost Additional Funding Equipment 1 $ 948,915 $ 0 Modify Facilities 0 $ 0 $ 0 Personal Protective Equipment 0 $ 0 $ 0 Training 1 $ 322,495 $ 0 Wellness and Fitness Programs 0 $ 0 $ 0 * Total Funding for all EMS requested in this application $0 Grant -writing fee associated with the preparation of this request, $0 Equipment https://eservi.ces.fema..gov/FernaFireGrantifiregrant/j sp/1'ite2013/application/print_app.jsp?... 7/28/2014 Application Number: ENIW-2013-F0-03589 Page 10 of 22 Equipment Details 1 What equipment will your organization purchase with this grant? * Please provide further description of the item selected from the drop clown list. 2. Number of units: 3, Cost per unit: 4. Generally the equipment purchased under this grant program will: Portable Radios (must be P-25 Compliant) P-25 compliant portable radios with dual band operation, digital CAI operation, and P25 baud trunking capabilities. 165 (whole number only) $ 5751 (whole dollar amounts only) Replace old, obsolete, damaged equipment with equipment that meets current standards if you selected "replacing equipment" (from Q4) above, please specify the age of equipment in years. 5. Generally the equipment purchased under this grant program is: Will bring the organization Into voluntary compliance with a national standard, e,g. compliance with NFPA, OSHA, etc. Please explain how this equipment will bring the organization into voluntary compliance in the space provided to the right. 15 or more years Explanation Purchase of this equipment will facilitate compliance with NFPA 1221(Standard for the Installation, Maintenance, and Use of Emergency Services Communications Systems), New radios will allow channels to be changed, emergency button activation, and other functions to be effectuated while emergency response personnel are wearing gloves. 6. Is your department trained in the proper use of this equipment being requested? Yes 7. Are you requesting funding for training? (Funding for requested training should be No requested in the Equipment Additional Funding section), 8. if you are not requesting training funds through this application, will you obtain No training for this equipment through other sources? Firefighting Equipment • Narrative Section- #'1 Project Description: In the space provided below include clear and concise details regarding your organization's projects description and budget, This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project, Further, please describe what you are requesting funding for including budget descriptions of the major budget items, I,e„ personnel, equipment, contracts, etc, *3000 characters NEED MFR Is seeking $1,271,078 to replace its fleet of 221 obsolete portable radios with P25 compliant dual band radios with the following components: 221 Portable Radios $2,925 21 Dual Band Operation $750 221 'Digital CAI Operation .$386 221 Yellow Housing $19 221 P25 'Baud Trunking $1350 6 Multi Unit Chargers $591 221 Lapel Microphones $268 IMPLEMENTATION Upon notice of award MFR will immediately begin the procurement process and expects no delays. Once received the radios, will be placed into service in the hands of NFPA support personnel in seated positions trained in all functionality of the radios. They will immediately impact the effectiveness and efficiency of our emergency response capabilities and our ability to communicate with other jurisdictions and systems during hazardous incidents and emergency situations. CURRENT SITUATION Annually, MFR responds to over 95,000 calls from 14 stations in 35 square miles; resulting in one of the top ten call volumes per firefighter in the U.S. Daily, they protect the almost'l million Individuals who live, work, or visit this densely populated city. With the extensive call volume and multitude of hazardous emergencies and fires MFR responds to annually, it is imperative that effective communications are available to assure the safety and survival of both our firefighters and residents. MFR's 221 obsolete radios have a median age of 13,7 years with multiple radios older than 15 years, The manufacturer discontinued production .of this radio model in 2004 and has not supported this model for many years and spare parts are unavailable. These radios are single band radios, not P25 compliant, intrinsically unsafe, have reached their functional limitations, are not water resistant, and do not https://eservices.fenan.gov/FemaFireGranf/firegra.nt/jsp/fize2013/applicationlprint_app jsp?... 7/28/2014 Application Number: EMW-2013-FO-03589 Page 11 of 22 allow for interoperable communications between jurisdictions. This year alone MFR placed 46 radios out of service, repaired 173 radios , and replaced 324 batteries, The 6 fire departments in our populated county operate with disparate radio systems, with which MFR Is unable to communicate during emergency scenes. A few years ago, an explosion at the Port of Miami resulted in 4 deaths and 21 injuries, where MFR could not communicate with other agencies on scene via radio, significantly impacting emergency operations. Repeatedly, Interoperable communications was a necessity to assure the safety and survival of our members arid public safety. However, due to an extensively reduced and strained budget, MFR has been unable to bring the aforementioned to fruition. A comprehensive risk analysis revealed that MFR uses 221 obsolete portable radios. Funding this project will allow MFR to purchase equipment that is P25 compliant, increase responder safety, Increase interagency operability, increase efficiency, and Increase the level of service to our citizens. "` Section 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits your department or your community will realize if the project described is funded (i.e. anticipated savings and/or efficiencies)? Is there a high benefit for the cost Incurred? Are the costs reasonable? Provide justification for the budget items relating to the cost of the requested items. *3000 characters MFR BENEFITS MFR is heavily dependent on radio use to conduct operations safely and effectively. New radios would improve the effectiveness and safety of MFR firefighters, as communications problems are continually cited as contributing factors in fire and emergency incidents where firefighters are killed or injured (USFA). Increased functions that are state of the art also prevent incidents, such as the death of an Indianapolis firefighter who perished in a fire when small, recessed radio buttons impeded activation with gloved hands. With AFG funded radios, MFR will realize a vast improvement In communications, as well as an extensive decrease in radios placed out of service, related costs and costs associated with battery replacements. MFR members will feel confident and safe as they operate in hazardous incidents not having to worry that their radios will fail unexpectedly, therefore eliminating their ability to communicate the need for assistance in life threatening situations, MFR will also be afforded the benefit of being able to communicate with other entities during dangerous Incidents, which will substantially improve operations. _MFRwill also realize benefits such as: 'Battery level indicator- Current radios do not have a battery level indicator, which has resulted in radios becoming useless during a plethora of emergency situations and unnecessarily endangering our members. *Intrinsically safe (explosion proof) *Increased operability in high -noise environments *Improved transmission and reception .50% louder "Larger display Button friendly controls increasing operability during fires 'Extra -large emergency button assuring life-saving notifications assistance when needed -Increased accountability via GPS capabilities "Improved signal quality 'Decreased costs in repairs and replacement batteries (last year 324 batteries were replaced) COMMUNITY BENEFITS AFG funded radios will vastly improve the protection of the residents and property of the City of Miami as well as many other jurisdictions to which MFR provides mutual and automatic aid. MFR's ability to save lives will be tremendously improved. Effective interoperabllity between jurisdictions wiil assure cohesiveeffective operations at emergency incidents, ensuring hazardous incidents are manageable and do not exacerbate. This will result in a reduction in property damage and financial losses, JUSTIFICATION FOR BUDGET ITEMS Without this funding, MFR members will continue to realize a decrease In communications resulting in Increased risk to the safety of firefighters and the community, compromised maximum response efficacy, and increased costs associated with radio damage and battery replacements. Purchase of this equipment will facilitate compliance with NFPA 1221 and improve the safety of firefighters and the community. The many benefits far outweigh the costs. Section #i: 3 Statement of Effect: How would this award affect the daily operations of your department (i.e., describe how frequently the equipment will be used or what the benefits will provide the personnel in your department)? Flow would this award affect your department's ability 'to protect lives and property in your community? *3000 characters MFR strives to provide effective and efficient services to its residents. MFR has identified a need to replace its 221 obsolete, unreliable radios; however, a strained budget has precluded MFR from effectuating this quintessential purchase. AFG Grant assistance is critical to bringing this project and the many benefits that will be realized to fruition. MFR's most valuable asset Is our personnel, Unreliable radios have exhibited communication problems during high risk situations, where Personnel Accountability Reports (PAR) were difficult to effectuate due to members not hearing transmissions on unreliable radios, This has caused confusion and fear during stressful events and could be detrimental in the event a firefighter becomes lost or trapped. New P25 compliant radios, will allow our firefighters to be confident and safe, as these new radios will provide increased reliability and functionality that is Imperative during life -threatening hazardous incidents, as well as facilitate NFPA 1221 compliance. These radioswill be utilized 24 hours a day, 365 days a year by highly trained MFR firefighters In NFPA support positions. New radios will Increase MFR's effectiveness in saving lives and protecting property, as functional radios will afford MFR the ability to communicate operations and life saving tactics. in addition, these radios will benefit other public safety entitles, as MFR will be able to communicate with them during the activation of the National Incident Management Systems during multi jurisdictional events, MFR is the 12th highest risk area based on the Metropolitan Statistical Analysis with an array of critical infrastructure that is integral to both the City of Miami and the United States. Infrastructure, such as the National Access Point(NAP), Brickell Financial District, Wilkie D.Ferguson Jr. https://eser:°vices.Pena.a.gov/FemaFireG.rant/f regraiit/jspf_fire2013/application/print_app,jap?... 7/28/2014 Application Number: EMW-2013-FO-03589 Page 12 of 22 United States Federal Courthouse, and several other heavily populated structures. pose a high casualty risk, as well as the possibility of crippling not only the City of Miami's economy, but the nation's economy as well. With the new radios, MFR will be better equipped and capable of assuring the continued protections of these paramount infrastructures and the public as well as all other structures in Miami and other jurisdictions with the added benefit of increased safety to firefighters and effective communication. Should this project not be funded, IVlFR will continue to have a substantial deficiency in communications, firefighter safety, and protection of the community. In addition, MFR will continue to have a loss in radios, an inability to communicate with other jurisdictions, unreliable radios, a lack of personnel accountability at hazardous incidents, poor functionality, and high costs associated with battery replacement, Thus, It is imperative that MFR attain 221 reliable state of the art radios to employ on the over 95,000 calls MFR responds to a year to assure the safety and well-being of the communities we serve. Training Program Training Details 1. For your active structural firefighters do you require FF II or equivalent? 2. Which title most closely describes your requested program? Driver/Operator (NFPA 1002) Please provide further description of the Training Program you selected. 3. Generally, this program can best be categorized as: Training that is evaluated/tested using a national or state standard 4. What percentage of applicable personnel will be trained by this program? 5. Generally, the training program, provided under this grant: Will bring your department into compliance with recommended applicable NFPA or other standards, please specify: 6.. Will this training enhance your ability to perform mutual aid? If you answered Yes to the question above, please explain. 7. Will this training include members from other fire departments and/or non- affiated EMS organizations? 8. Will this training be: Yes The Advanced Driver Training Program will consist of a Driving Simulation System, train the trainer Instruction, performance evaluation,and the ability to develop scenarios to train and educate MFR driversand drivers of other public safety entities with the knowledge, skills, and abilities In safe and effective driving, which will facilitate continued driving development throughout members' careers. Training ' will also provide objective competence scoring for certification to meet NFPA 1001/1002. 81 % Explanation: NFPA 1001/1002 to Include standards on breaking, signaling, horn and siren mode, steering wheel position and vehicle speed. Explanation: Explanation: Yes MFR will have the the necesary advanced driving training to respond to incidents throughout the City of Miami, as well as the 6 neighboring jurisdiction we provide mutual aid and automatic aid to. Since the training will be offered at the MFR training facility; various fire departments and other public safety entities in fihe region will be allowed to participate In the training. Yes Instructor -led Budget Item - Driver/Operator (NFPA 1002) *Item Simulators 1.Driving Simulation System (DSS)- a 2 place fire truck driving simulator. 2.instructor's console to control operation of the simulator, select trainIng scenarios, https://eservici s.fera.gov/FeinaFireerant/figegrarat/jsp/fixe2013/applicationlprint_app.jsp?... 7/28/2014 Application Number: EMW-2O13-FO-03589 Page 13 of 22 *Please provide further description of the item selected above, *Select Object Class If you selected other above, please specify * Number of units * Cost per unit Firefighting Training - Narrative retain individual training sessions, and replay portions of sessions 3,Train the Trainer Instruction to assure sustainability and effective use of the DSS.. 4,Telma Breaking System 5.Scenario Developer allows creation of scripted traffic scenarios or re-creation of collision conditions 6.Performance Evaluation Software Equipment 1 (Whole number only) $ 322495 (whole dollar amounts only) * Section # 1 Project Description: In the space provided below include clear and concise details regarding your organization's projects description and budget. This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will Implement the proposed project. Further, please describe what you are requesting funding for including budget descriptions of the major budget items, i.e., personnel, equipment, contracts, etc. *3000 characters • NEED MFR seeks $322,495 to develop an Advanced Driver Training Program (ADTP) with the following components: 1.Driving Simulation System (DSS)-a 2 place fire truck driving simulator-$310,000 2.Instructor's consoles to control operation of the simulator, retain individual training sessions, and replay portions of sessions 3,Train the -Trainer instruction to assure sustalnability and effective use of the DSS and to have the ability to replay scenarios to better educate and correct errors 4.Telma Breaking System-$2,995 5.Scenario Developer -creation of scripted traffic scenarios or recreation of collision conditions-$9,500 6.Performance Evaluation Software -objective competency scoring for certification to meet NFPA1001/1002 IMPLEMENTATION MFR expects no delays in completing this project within a 12 month period. Train the Trainer instruction will be effectuated to assure our training staff is well -versed In the operation of the DSS. The ADTP would allow MFR to continuously train all of Its members In safe and effective driving techniques, Also, the ADTP would supplement our Emergency Vehicle Operations Course (EVOC) and facilitate continued driving development throughout members' careers. The program will also lead to State Certification (Fire Service Apparatus/Pump Operator Certification), CURRENT SITUATION Annually, MFR responds to over 95,000 calls from 14 stations in 35 square miles; resulting in one of the top ten call volLtmes per firefighter in the US. Daily, they protect the almost 1 million individuals who live, work, or visit this densely populated city, which every day brings a voluminous amount of traffic. As such, Miami ranks first in automotive fatalities and in accidents Involving pedestrians In the country (Buffington Post). Miami -Dade County has regrettably had a 20% increase In motor vehicle collisions from 2011 to 2012. Due to extensive traffic and poor driving conditions in Miami, MFR has experienced a large amount of motor vehicle collisions yearly. Last month an MFR emergency vehicle was involved in a catastrophic collision resulting in numerous fractures including 2 broken femurs, Since 2009, MFR has experienced a 53% increase in body shop repair costs for emergency vehicles. In 2012 units involved in an accident were out of service an average of 104 days, significantly impacting our ability to respond to emergency incidents. Costs associated with lawsuits and litigation due to vehicle accidents involving MFR vehicles have also Increased by 348% in comparison with last fiscal year. Of the last 747 MFR accidents, 52% resulted from vehicle collisions and most were avoidable. Through a comprehensive risk assessment, MFR has concluded 'that one of its greatest needs is training which can be best acquired with en ADTP. It is imperative that MFR drivers attain the driving skills necessary to maneuver its 52 MFR emergency vehicles through high traffic conditions of Miami. * Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits your department or your community will realize if the project described is funded (i.e. anticipated savings and/or efficiencies)? Is there a high benefit forthe cost incurred? Are the costs reasonable? Provide justification for the budget items relating to the cost of the requested items. *3000 characters MFR BENEFITS MFR will realize an immediate decrease in vehicle accidents, as seen in cities using similar programs and simulators, such as Philadelphia who realized a 30% decrease. Costs associated with repairs, claims, workmen's compensation Injuries and rehabilitation will also significantly decrease by approximately 20% - 30% within 2 years. MFR, will. also save money in training costs. With driving simulators, gas -guzzling apparatus will not be used and old apparatus will be spared wear and tear. Apparatus will not have to be taken out of service for training, thus, assuring an adequate amount of already limited fire apparatus is available to protect the community at all times. IVIFR drivers will realize an exponential improvement in their driving capabilities when they simulate, learn from and correct mistakes and crashes to avoid costly damage or Injury. They will learn and practice difficult maneuvers repeatedly in high hazard scenarios and different weather conditions and facilitate increased compliance with NFPA 1451. Objective competency scoring for certification to meet NFPA 1001/1002 will assure driver proficiency. The simulator will allow one instructor to train multiple drivers in one driving session. Instructors can expand the length, breadth, and complexity of the training https://eservices.fezna. gov/FernaFireEhant/firegr a.nt/jsp/fire2013/application/print_app.jsp?... 7/28/2014 Application. Number: EMVIW-2013-FO-03589 Page 14 of 22 while reducing the cost of overtime, MFR will be able to train regardless of weather, time of day, or traffic conditions. This training will give MFR a standardized training program, where each of our drivers will master. the same effective driving techniques in a controlled learning environment. Training will also be extended to as many firefighters as possible, which directly supports AFG priorities. MFR will hold classes frequently at its training facility, where other public safety entities in the region will participate and benefit, thus multiplying the programs effectiveness and impact on the community. MFR is prepared to document the amount of firafightersfpublic safety entities that participate in this new program. COMMUNITY BENEFITS The ADTP will have an immediate impact to the safety of firefighters and the public through increased effectiveness of MFR's ability to respond to emergencies in a safe and expedient manner. This will span across several communities, as MFR responds an mutual aid to four other municipal departments and automatic aid to another. The community will realize improved response times as driver confidence and skill increases. Taxpayer dollars will be utilized more effectively and efficiently as monies will be saved as accidents decrease, JUSTIFICATION FOR BUDGET ITEMS . Without the ADTP, MFR firefighters will likely continue to realize an increase in accidents, resulting In risk to the safety of firefighters and the community, compromised maximum response efficacy, and increased costs associated with accidents, injuries, and claims. The ADTP will result in significant cost savings. *Section # 3 Statement of Effect: How would this award affect the daily operations of your department (i.e„ describe how frequently the equipment will be used or what the benefits will provide the personnel in your department)? How would this award affect your department's ability to protect lives and property In your community? *3000 characters N1FR strives to provide effective training to its personnel. MFR has identified a need for an Advanced Driver Training Program; however, a strained budget has halted the Implementation of this quintessential program. Thus, AFG Grant assistance is critical to bringing this project and the extraordinary benefits that will be realized to fruition. The safety of the residents and firefighters is paramount to MFR. With an Advanced Driver Training Program, new and veteran drivers Will acquire invaluable "hands on" training in a simulation setting that will reduce the risk of Injury or accidental death to the public, firefighters and damage to apparatus. Firefighters will be able to learn, practice, master, and employ challenging maneuvers in a controlled environment and with expert instruction, This will drastically improve instinctive responses and driving skills, thus, resulting In a dramatic decline in accidents. A decrease in accidents, will in turn, result in having more apparatus available to respond on calls and a reduction in accident claim costs, By March 2015, MFR will lose over 25% of our experienced drivers due to retirement, thus, losing essential and invaluable driving experience, where the ADTP will be crucial to the training of new inexperienced drivers. Having drivers trained with the Advanced Driver Training Program will assure that (V1FR apparatus are driven safely and expediently through the dangerous accident-prone streets of Miami. This training will also fill a large gap in MFR, where our firefighters do not receive any driving training after receiving EVOC training in the academy when first hired. In addition, members showing driver deficiencies during responses or when Involved in accidents reviewed by our Accident Review committee will be recommended for remedial training, where the Advanced Driver Training Program can provide them with the driving skills and abilities lacking and test proficiency with pre and post tests. Should the program not be funded, MFR will continue to have a deficiency in the driving of apparatus, where the risk of possibly causing harm to the public, MFR members, and apparatus, as exhibited in the past will continue to increase. In addition., If the Advanced Driver Training Program is not brought to fruition, unnecessary funds will continue to be expended on lawsuits/settlements, vehicle repairs, and medical expenses incurred by injured personnel. This Driving Simulator will be used extensively as MFR members and members of other public service entities participate in the Advanced Driver Training Program. The Advanced Driver Training Program will be a priority for MFR and will, therefore, have a consistent conglomerate of participants scheduled routinely. MFR will work diligently to assure all drivers participate in the Advanced Driver Training Program and pass competency exams, assuring the knowledge, skills, and abilities were successfully disseminated. Budget Budget Object Class a. Personnel b. Fringe Benefits c. Travel d. Equipment e, Supplies f. Contractual $0 $0 $0 $1,271,410 $0 $0 https://eservices.ferna.gov/FeniaFireGrant/fhegrant/j sp/fire2013/applicatlonlprint_app, j sp?... 7/28/2014 Application Number: EMWw2013-FO-03589 Page 15 of 22 g. Construction $ 0 h. Other $ 0 i. Indirect Charges $ 0 J. State Taxes $ 0 Federal and Applicant Share Federal Share $ i,144,269 Applicant Share $127,141 Federal Rate Sharing (`/o) 90/10 * N On -Federal Resources (The combined Non -Federal Resources must equal the Applicant Share of $ 127,14'I) a. Applicant $127,141 b. State $ 0 c. Local .$ 0 d. Other Sources $ 0 If you entered a value In Other Sources other than zero (0)', include your explanation below, You can use this space to provide information on the project, cost share match, or if you have an Indirect cost agreement with a federal agency, Total Budget $1,271,410 llttps://eservices,fenia.gov/FemaFireGrant/firegan.t/jsp/fi e2013/application/print app,jsp?... 7/28/2014 Application Number: EMW-2013-F0-03589 Page 16 of 22 Narrative Statement For 2011 and on, the Narrative section of the AFG application has been modified. You will enter individual narratives for the Project Description, Cost -Benefit, Statement of Effect, and Additional Information in the Request Details section for each Activity for which you are requesting funds. Please return to the Request Details section for further instructions. You will address the Financial Need in Applicant Characteristics it section of the application. We recommend that you type each response in a Word Document outside of the grant application and then copy and paste It Into the spaces provided within the application. https://eservices.fema.gov/fezzes.FireGrant/firegra.nt/jsp/fire2013/appli.cation/print_app.jsp?... '7/28/2014 Application Number: BMW-2013-F 0-03 5 8 9 Page 17 of 22 Assurances and Certifications FEMA Form SF 424E You must read and sign these assurances. These documents contain the Federal requirements attached to ail Federal grants including the right of the Federal government to review the grant activity, You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note; Fields marked with an * are required. OMB Control Number 4040.0007 Assurances Non -Construction Programs Note: Certain of these assurances may not be applicable to your project or program. if you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to. and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F,R. 900, Subpart F). 6, Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)'Pile VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color er national origin; (le) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.G. Section 794),.which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (Pl. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P,L. 91- 616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vlil of the Civil Rights Acts of 1968 (42 U,S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the safe, rental or financing of housing; (I) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and j) the requirements of any other nondiscrimination statute(s) which may apply to the application, 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. (P.L. 91-646) which provide for.fair and equitable treatment of persons displaced or whose property is. acquired as a result of Federal or federally -assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will 'comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded In whole or in part with Federal funds. 9, Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients In a special flood hazard area to participate in the program and to purchase flood Insurance if the total cost of insurable construction and acquisition is $10,000 or more, 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L, 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards In floodplains in accordance with EQ 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Irtips://eservices.ferna.gov/FemaFireGrant/firegrant/jsp/ ire2013/application/print_app,jsp?,.. 7/28/2014 Application Number: EMW-20 13 -FO -03 5 89 Page 18 of 22 Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L 93-523); and, (h) protection of -endangered species under the Endangered Species Act of 1973, as amended (P.L. 93 205), 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system, 13. Will assist the awarding agency In assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C, 470), EC 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P,L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U,S.C. 2131 et.seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits In accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. Signed by Adrian Plasencia on 12/05/2013 https,//eservices,fema.gov/FernaFireGrant/firegrant/jsp/fire2013/applioation/print_app jsp?.., 7/28/2014 Application Number: EMW-2013-F0.03589 Page 19 of 22 Form 20-16C You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug -Free Workplace Requirements. Note: Fields marked with an * are required. O.M.B Control Number 1660-0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification Included in the regulations before completing this form, Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government - wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the l.iS Code, and Implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that ailsub recipients shall certify and disclose accordingly, 2, Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17,510-A, the applicant certifies that it and its principals; (a) Are not presently debarred, suspended, proposed fordebarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements' in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17,615 and 17.620: (A) The applicant certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; https://eservi.ces.feina.gov/FeinaFireGrant/firegrant/j sp/fire2013/application/print_app.j sp?... 7/28/2014 Application Number: EMW-2013 -F0-03589 Page 20 of 22 (2) The grantees policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making It a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); .(d) Notifying the employee In the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office, (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or ether appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (a), and (f). (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip 3425 Jefferson Street Miami Florida 33133 -5653 Action if your place of performance is different from the physical address provided by you in the Applicant information, press Add Place of Performance button above to ensure that the correct place of performance has bean specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Adrian Plasencla on 12/05/2013 https://eservices.fenna.gov/FemriFireGrant/firegrant/jsp/i'ire2013/application/print app.jsp?.... 7/28/2014 Application Number: EMW-2013-p0-03589 Page 21 of 22 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. https://eservices.Tema.gov/FexnaFireGrant/firegrant/jsp/fire2013/application/print._app jsp?,.. 7/28/2014 Application Number: BMW-2013-FO-03589 Page 22 of 22 Submit Application Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application. Once all areas of your application are complete, you may submit your application, Application Area Status Overview Complete Contact Information Complete Applicant Information Complete Applicant Characteristics (I) Complete Applicant Characteristics (Il) Complete Department Call Volume Complete Request Information Complete Request Details Complete Budget Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. • YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED, if you are not yet ready to submit this application, save lt, and log out until you feel that you have no more changes. • When you submit this application, you, as an authorized representative of the organization applying for this grant, are certifying that the following statements are true: Tothe best of my knowledge and belief, all data submitted In this application are true and correct. This application has been duly authorized by the governing body of the applicant and thee applicant will comply to the Assurances and Certifications if assistance is awarded. To sign your application, check the box below and enter your password in the space provided. To submit your application, click the Submit Application button below to officially submit your application to FEMA. Note: The primary contact will be responsible for signing and submitting the application. Fields marked with an • are required. I, Adrian E Plasencia, am hereby providing my signature for this application as of 05-Dec-2013. https://eservices.fema,gov/FemaFireGraut/f reg7ant/jsp/fire2013/application/print app.jsp?.,. 7/28/2014