HomeMy WebLinkAboutSummary FormDate: 08/20/2014
AGENDA ITEM SUMMARY FORM
FILE ID: 14-00798
Requesting Department: Information Technology
Commission Meeting Date: 09/11/2014 District Impacted:
Typo: ❑X Resolution fl Ordinance ❑ Emergency Ordinance 0 Discussion Item
❑ Other
Subject: 4/5th Bid. Waiver— GovernmentJobs.com Inc., a/k/a NEOGOV, Inc.,. software services
Purpose of Item:
Law Department
Matter ID No.
This is a resolution, with attachments, seeking a four -fifths (4/5tns) affirmative vote of the City
Commission for a bid waiver of competitive sealed bidding methods, pursuant to City Code Sections
18-85 and 18436, for the approval of the outstanding invoice total amount of forty six thousand eight
hundred dollars ($46,800.00) for NEOGOV software services rendered by GoverrunentJobs,corn, Inc.,
a/ir/aNEOGOV, Inc., ("NEOGOV") thereafter expiration of their service agreement on or about
February 25th, 2014; authorizing the City's Chief Financial Officer, or designee, to issue payment to
NEOGOV for said outstanding invoice amount; and further authorizing the City Manager to execute a
Service Agreement with NEOGOV for the current period of February 26, 2014 through February 25,
Please see attached.
Background Information:
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: 50001.251000.546000.0.0
CdP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $46,800.00
Final Approvals
(SIGN AND DATE)
CIF Budget
Huang or readying capitol Inds
Grants
479659
Risk Managem
Dept. Director
City Manage . '' r �TlMtr►
Background Information;
NEOGOV software services are needed to provide access to the City's employment
application process on a continual basis. The initial purchase of the NEOGOV software services was
not approved as a stand-alone resolution, but rather it was part of PHASE 11 of the City's Enterprise
Resource Planning (ERP) project for implementation of the ORACLE system, as approved by the
attached Resolutions No, 04-0508, 06-0083, 08-0128, and 10-0217.
Pursuant to a piggyback of a contract for the City and County of Denver, Colorado, on or
about February 26, 2009, the City executed a service agreement with GovernmentJobs.com, Inc., a/k/a
NEOGOV, Inc., for the purchase of the NEOGOV software services for an initial term of one (1) year
with four (4) additional one. (1) year options to renew. Through inadvertence, mistake, or clerical
error, the NEOGOV service agreement with the City lapsed or expired on or about February 25, 2014;
yet, at the City's request, GoverninentJobs.corn has continued to provide its needed professional
services to date, for which there is the attached outstanding invoice total amount of forty six thousand
eight hundred dollars ($46,800,00), This is the same rate as set forth by the previous service
agreement and provides service for the current period of February 26, 2014 through February 25,
2015,
Based on the recommendations of the Information Technology Department as the user
department, the City Manager has made a written finding that it is in the best interests of the City to
request and receive a waiver of competitive sealed bidding methods as not being practicable or
advantageous to the City as set forth in Sections 18-85 and 18-86 of the City's Procurement
Ordinance, subject to the ratification, confirmation and approval of the Miami City Commission by a
four -fifths (4/5ths) affirmative vote, for payment of the outstanding invoice total amount of
$46,800.00 for the current period of February 26, 2014 through February 25, 2015. Said bid waiver
will also authorize the City Manager to execute a new Service Agreement, in substantially the
attached form, for NEOGOV software services for the current period of February 26, 2014 through
February 25, 2015.
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