HomeMy WebLinkAboutExhibitInvoice
222 N. Sepulveda Blvd.
Suite 2000
El Segundo, CA 90245
Bill To
City of Miami
Finance - General Account
444 SW 2nd Ave, 6th Floor
Miami, FL 33130
Please make checks payable to Governmentjobs.com, Inc.
Date
Invoice #
1/6/2014 07-11111
P.O. No. Terms
(EIN/Tax Payer ID: 33-0888748) 1302871 Net 30 2/5/2014
Item
Description Amount
License - IE - Renewal Twelve (12) Month Insight Enterprise User License (From 2/26/14 through
I2/25/15).
Pay your bills online at:
https://www.intuitbillpay.com/neogov
For billing questions please call (310) 426-6304 x134 or x110.
Or email us at accounting@neogov.com
46,800.00
i
Total
$46,800.00
, Payments/Credits $0.00
Balance Due r
$46,800,00
City of Miami
Certified Copy
City Hall
3500 Pan American Drive
Miami, FL 33133
www.ci.mlami.fl.us
File Number: 04-00843 Enactment Number: R-04-0508
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A SOFTWARE LICENSE
AND SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM,
WITH ORACLE CORPORATION, THE TOP -RANKED FIRM, PURSUANT TO
INFORMAL REQUEST FOR PROPOSAL ("RFP") NO. 03-04-104, ISSUED APRIL
22, 2004, AS AUTHORIZED BY THE CITY COMMISSION PURSUANT TO
RESOLUTION NO. 04-0203, ADOPTED APRIL 8, 2004, WAIVING FORMAL
COMPETITIVE BIDDING PROCEDURES, FOR THE ACQUISITION OF
ORACLE'S ENTERPRISE RESOURCE PLANNING ("ERP") APPLICATION,
DATABASE, TOOLS, SOFTWARE AND TRAINING, IN AN AMOUNT NOT TO
EXCEED $1,021,816, AND PROVIDING SUPPORT AND MAINTENANCE AS SET
FORTH IN THE ATTACHED AGREEMENT FOR FIVE (5) YEARS AT A TOTAL
FIXED COST OF $1,009,320, FOR A TOTAL CONTRACT AMOUNT NOT TO
EXCEED $2,031,136, AND ANY NECESSARY THIRD -PARTY APPLICATION
SOFTWARE, AS NEEDED, FROM A THIRD -PARTY PROVIDER, IN AN AMOUNT
NOT TO EXCEED $357,000, AND A CONTINGENCY AMOUNT NOT TO EXCEED
$250,000, FOR UNFORESEEABLE CIRCUMSTANCES; ALLOCATING FUNDS
FROM THE INFORMATION TECHNOLOGY ERP CAPITAL IMPROVEMENT
ACCOUNT CODE NO. 311613, AND FROM THE OPERATING BUDGETS OF
THE DEPARTMENT OF INFORMATION TECHNOLOGY, VARIOUS
DEPARTMENTS CTYWIDE AND FROM VARIOUS CAPITAL IMPROVEMENT
PROJECT ACCOUNTS, SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, the Arthur Anderson L. L.P. Information Technology ("IT") Strategic Plan indicated that
the second highest priority of the strategic technology initiatives is the acquisition and implementation
of an Enterprise Resource Planning ("ERP") Software System and recommended JD Edwards,
PeopleSoft, Oracle and SAP as potential candidates for an ERP software system; and
WHEREAS, the City of Miami ("City") embarked on a Business Process Review ("BPR") to study
the City's current state of business processes and how it delivers services in the key areas of finance,
employee relations, budget, payroll, and purchasing; and
WHEREAS, the BPR study cited industry best practices in the aforementioned key areas and
provided for what the City's future state of business processes should be and how it should deliver its
services in the future in the key areas of finance, employee relations, budget, payroll, and purchasing;
and
WHEREAS, the BPR Study produced a Fit/Gap Analysis providing a road map to implement
industry best practices to improve efficiencies, performance, and accountability to minimize
customization during the ERP implementation; and
WHEREAS, the BPR Study concluded that the City should consider Tier One ERP Software firms,
from Lawson, Oracle, Peoplesoft, and SAP, to best implement Best Practice -driven solutions; and
WHEREAS, the Gartner Group's Decision Drivers ("DDI") Tool was used by the City to rank how
City of Miami
/'age I o13
R-05-0508
File Number: 04-00843 Enactment Number: R-04-0508
the four major ERP Software Firms of Lawson, Oracle, Peoplesoft, and SAP met the City's needs; and
WHEREAS, the ERP Executive Steering Committee used the Arthur Anderson L.L.P. IT Strategic
Plan, BPR Study, and Gartner Group's DD1 Tool in its conclusion to consider proposals only from Tier
One ERP Software Firms, Lawson, Oracle, Peoplesoft, and SAP; and
WHEREAS, pursuant to Resolution No. 04-0203, adopted April 8, 2004, the City Commission after
an advertised public hearing, ratified, approved, and confirmed the City Manager's request for waiving
the requirements for competitive bids and authorized issuance of an informal Request for Proposal
("REP") to Lawson, Oracle, Peoplesoft, and SAP; and
WHEREAS, on April 22, 2004, the REP was issued to the four firms and on May 3, 2004, four
proposals were submitted by all four firms; and
WHEREAS, the ERP Executive Steering Committee for eight (8) full days were present for scripted
demonstrations and met on three additional occasions (May 24, May 25, and May 28, 2004) to discuss
the scripted demonstrations and to consider factors such as, functionality, scripted demonstrations,
end -user input, and cost analysis provided by the City's hired ERP technical consultant to make its
selection of an ERP Software System; and
WHEREAS, on May 28, 2004, the ERP Executive Steering Committee met and ranked the firms in
the following manner: (1) Oracle (2) Peoplesoft (3) SAP (4) Lawson; and
WHEREAS, the negotiation team negotiated a contract, in substantially the attached form, with the
Oracle Corporation; and
WHEREAS, the City Manager respectfully recommends that the City Commission authorizes the
execution of said agreement, in substantially the attached form;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized(1) to execute a Software License and Services
Agreement ("Agreement"), in substantially the attached form, with Oracle Corporation, the top -ranked
firm, pursuant to informal RFP No. 03-04-104, issued April 22, 2004, pursuant to Resolution No. 04-
0203, adopted April 8, 2004, waiving formal competitive bidding procedures, for the acquisition of
Oracle's Enterprise Resource Planning ("ERP") Application, Database, Tools Software and Training, in
the amount not to exceed $1,021,816, and providing support and maintenance as set forth in the
attached Agreement for five (5) years at a total fixed cost of $1,009,320, for a total contract amount not
to exceed $2,031,136 and any necessary third -party application software, as needed, from a third -party
provider, in the amount not to exceed $357,000 and a contingency amount not to exceed $250,000, for
unforeseeable circumstances, with funds allocated from Information Technology ERP Capital
Improvement Account Code No. 311613, and from the Operating Budgets of Information Technology
and various departments Citywide and from various Capital Improvement Project Accounts, subject to
budgetary approval.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.(2)
City ofMiami Page 2 of 3 R-04-0508
File Number: 04-00843 Enactment Number: R-04-0508
Date: JULY 22, 2004
Mover: COMMISSIONER GONZALEZ
Seconder: COMMISSIONER WINTON
Vote: AYES: 4 - COMMISSIONER GONZALEZ, WINTON, REGALADO AND TEELE
ABSENT: 1 - COMMISSIONER SANCHEZ
Action: ADOPTED
Date: JULY 27, 2004
Action: SIGNED BY THE MAYOR
I, Priscilla A. Thompson, City Clerk of the City of Miami, Florida, and keeper of the records thereof, do
hereby certify that this constitutes a true and correct copy of Resolution No. R-04-0508, with
attachments, passed by the City Commission on 7/22/2004.
June 30, 2006
Date Certified
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City ofMiami
Page 3 of 3
R-04-0508
City of Miami
Certified Copy
City Hall
3500 Pan American Drive
Miami. FL 33133
www.ci.miami.fl. us
File Number: 06-00114
Enactment Number: R-06-0083
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN
INCREASE IN THE SOFTWARE LICENSE AND SERVICES AGREEMENT WITH
ORACLE CORPORATION ("ORACLE"), PURSUANT TO RESOLUTION NO.
04-0508, ADOPTED JULY 22, 2004, TO ACQUIRE ORACLE'S ENTERPRISE
RESOURCE PLANNING APPLICATION, DATABASE, TOOLS, SOFTWARE AND
TRAINING, IN THE AMOUNT NOT TO EXCEED $200,000, FROM $1,021,816 TO
$1,221,816, AN INCREASE IN THE PROCUREMENT OF THIRD -PARTY
APPLICATION SOFTWARE, AS NEEDED, FROM A THIRD -PARTY PROVIDER,
IN THE AMOUNT NOT TO EXCEED $325,000, FROM $357,000 TO $682,000,
AND INCREASING THE CONTINGENCY FOR UNFORESEEABLE
CIRCUMSTANCES IN THE AMOUNT OF $200,000, FROM $250,000 TO
$450,000; ALLOCATING FUNDS FOR SAID INCREASE(S), FROM VARIOUS
CAPITAL IMPROVEMENT PROJECT ACCOUNTS AND FROM THE OPERATING
BUDGETS OF THE DEPARTMENT OF INFORMATION TECHNOLOGY, AND
VARIOUS DEPARTMENTS CITYWIDE, SUBJECT TO BUDGETARY APPROVAL;
AMENDING RESOLUTION NO. 04-0508 TO REFLECT SAID INCREASE(S).
WHEREAS, the City Manager and the Director of the Department of Information Technology
recommend increasing the software license and services agreement ("Agreement") with the Oracle
Corporation ("Oracle"), for tools, software and training, in the amount not to exceed $200,000, from
$1,021,816 to $1,221,816, procurement of third -party application software, as needed, from a
third -party provider, in the amount of $325,000, from $357,000 to $682,000, and in the contingency
amount for unforeseeable circumstances, in the amount of $200,000, from $250,000 to $450,000, and
amending Resolution No. 04-0508, to reflect said increase(s); and
WHEREAS, the City of Miami ("City") requires these increases to leverage additional functionality
within the Oracle Financial Systems which will further enhance the business processes of the City,
productivity of its employees, and the reliability and responsiveness of the applications; and
WHEREAS, funds for said increases are available from various Capital Improvement Project
Accounts, from the Operating Budgets of the Department of Information Technology and various
departments Citywide;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. An increase in the Agreement, with Oracle, pursuant to Resolution No. 04-0508,
adopted July 22, 2004, to acquire Oracle's Enterprise Resource Planning application, database, tools,
software and training, in the amount not to exceed $200,000, from $1,021,816 to $1,221,816,
procurement of third -party application software, as needed, from a third -party provider, in the amount of
$325,000, from $357,000 to $682,000, and in the contingency amount for unforeseeable
circumstances, in the amount of $200,000, from $250,000 to $450,000, is authorized.
City °Miami
Page 1 al 3
R-06-0083
File Number: 06-00114 Enactment Number: R-06-0083
Section 3. Resolution No. 04-0508, adopted July 22, 2004, is amended in the following
particulars:{ 1 }
"Resolution No. 04-0508
Section 2. The City Manger is authorized{1} to execute a Software License and
Services Agreement ("Agreement"), in substantially the attached from, with Oracle
Corporation, the top -ranked firm, pursuant to informal RFP No. 03-04-104, issued April 22,
2004, pursuant to Resolution No. 04-0203, adopted April 8, 2004, waiving formal
competitive bidding procedures, for the acquisition of Oracle's Enterprise Resource
Planning ("ERP") Application, Database, Tools, Software and Training, in the amount not
to exceed $1,021,816 $1,221,816, and providing support and maintenance as set forth in
the attached Agreement for five (5) years at a total fixed cost of $1,009,320, for a total
contract amount not to exceed $2,031,136 $2,231,136, and any necessary third -party
application software, as needed, from a third -party provider, in an amount not to exceed
$3 099 $682,000, and a contingency amount not to exceed $2597999 $450,000, for
unforeseeable circumstances, with funds allocated from Information Technology ERP
Capital Improvement Account Code No. 311813, and from the Operating Budgets of the
Department of Information Technology, and various departments Citywide and from
various Capital Improvement Project Accounts, subject to budgetary approval. .
Section 4. Funds for said increase(s) are allocated from various Capital Improvement Project
Accounts, and from the Operating Budgets of the Department of Information Technology, and various
departments Citywide, subject to budgetary approval.
Section 5. This Resolution shall become effective immediately upon adoption and signature of the
Mayor.{2}
Date: FEBRUARY 9, 2006
Mover: COMMISSIONER SANCHEZ
Seconder: VICE CHAIRMAN WINTON
Vote: AYES: 5 - COMMISSIONER GONZALEZ, WINTON, SANCHEZ, REGALADO AND
SPENCE-JONES
Action: ADOPTED
Date: FEBRUARY 10, 2006
Action: SIGNED BY THE MAYOR
City of Miami Page ? of3 R-06-0083
File Number: 06-00114 Enactment Number: R-06-0083
I, Priscilla A. Thompson, City Clerk of the City of Miami, Florida, and keeper of the records thereof, do
hereby certify that this constitutes a true and correct copy of Resolution No. R-06-0083, with
attachments, passed by the City Commission on 2/9/2006.
June 15, 2006
Date Certified
{1} Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted
and unchanged material.
{2} ff the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miomi Page 3 of3 R-06-0083
City of Miami
Certified Copy
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 08-00210 Enactment Number: R-08-0128
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN
INCREASE TO THE SOFTWARE LICENSE AND SERVICES AGREEMENT
("AGREEMENT') WITH ORACLE CORPORATION ("ORACLE"), PURSUANT TO
RESOLUTION NO. 04-0508, ADOPTED JULY 22, 2004, FOR ADDITIONAL
SUPPORT AND MAINTENANCE, FOR ORACLE'S ENTERPRISE RESOURCE
PLANNING APPLICATION, DATABASE, TOOLS, AND SOFTWARE, IN THE
AMOUNT NOT TO EXCEED $492,000, THEREBY INCREASING THE TOTAL
AGREEMENT AMOUNT FROM $1,009,320 TO $1,501,320; ALLOCATING
FUNDS FOR SAID INCREASE, FROM VARIOUS CAPITAL IMPROVEMENT
PROJECT ACCOUNTS, FROM THE OPERATING BUDGET OF THE
DEPARTMENT OF INFORMATION TECHNOLOGY, AND VARIOUS
DEPARTMENTS CITYWIDE SUBJECT TO BUDGETARY APPROVAL AT THE
TIME OF NEED.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. An increase to the Software License and Services Agreement ("Agreement") with
Oracle Corporation ("Oracle"), pursuant to Resolution No. 04-0508, adopted July 22, 2004, for •
additional support and maintenance, for Oracle's Enterprise Resource Planning application, database,
tools, and software, in the amount not to exceed $492,000, thereby increasing the total Agreement
amount from $1,009,320 to $1,501,320, is authorized, with funds allocated for said increase, from
various Capital Improvement Project accounts, from the operating budget of the Department of
Information Technology, and various departments Citywide subject to budgetary approval at the time
of need.
Section 2. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{1}
Date: MARCH 13, 2008
Mover: COMMISSIONER GONZALEZ
Seconder: COMMISSIONER SARNOFF
Vote: AYES: 5 - COMMISSIONER GONZALEZ, SARNOFF, SANCHEZ, REGALADO AND
SPENCE-JONES
Action: ADOPTED
Date: MARCH 17, 2008
Action: SIGNED BY THE MAYOR
City of Miami
Page 1 of 2
R-08-0128
File Number: 08-00210 Enactment Number: R-08-0128
I, Priscilla A. Thompson, City Clerk of the City of Miami, Florida, and keeper of the records thereof, do
hereby certify that this constitutes a true and correct copy of Resolution No. R-08-0128, with
attachments, passed by the City Commission on 3/13/2008.
July 03, 2008
Date Certified
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City ofMiami Page 2 of 2 R-08-0128
City of Miami
Legislation
Resolution: R-10-0217
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 10-00613 Final Action Date:'5/27/2010
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN
INCREASE TO THE SOFTWARE LICENSE AND SERVICES AGREEMENT
("AGREEMENT") WITH ORACLE CORPORATION ("ORACLE"), PURSUANT TO
RESOLUTION NO. 08-0128, ADOPTED MARCH 13, 2008, IN AN AMOUNT NOT
TO EXCEED $1,276,615 ,THEREBY INCREASING THE TOTAL AGREEMENT
AMOUNT FROM $1,501,320 TO AN AMOUNT NOT TO EXCEED $2,777,935, FOR
SUPPORT AND MAINTENANCE FOR ORACLE'S ENTERPRISE RESOURCE
PLANNING APPLICATION, DATABASE, TOOLS, AND SOFTWARE FOR
APPROXIMATELY A THREE AND A HALF (3 1/2) YEAR PERIOD; ALLOCATING
FUNDS FOR SAID INCREASE, FROM THE OPERATING BUDGET OF THE
DEPARTMENT OF INFORMATION TECHNOLOGY, ACCOUNT NO.
00001.251000.546000.0.0.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. An increase to the Software License and Services Agreement ("Agreement") with
Oracle Corporation ("Oracle"), pursuant to Resolution No. 08-0128, adopted March 13, 2008, in an
amount not to exceed $1,276,615 , thereby increasing the total Agreement amount from $1,501,320
to an amount not to exceed$ 2,777,935, for support and maintenance for Oracle's Enterprise
Resource Planning application, database, tools and software, for approximately a three and a half (3
1/2) year period, is authorized, with funds allocated for said increase, from the operating budget of
the Department of Information Technology, Account No.00001.251000.546000.0.0.
Section 2. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{1}
Footnotes:
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page I oft File Id: 10-00613 (Version: 1) Printed On:. 6/7/2010