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Department of Justice Office of Justice Programs Bureau of Justice Assistance Office of Justice Programs July 24, 2014 Mr. Daniel J. Alfonso City of Miami 3500 Pan American Drive Miami, FL 33133 Dear Mr. Alfonso: Washington, D.C. 2053/ On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local in the amount of $369,085 for City of Miami, Enclosed you will find the Grant Award and Special Conditions documents, This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Stefanie Harris, Program Manager at (202) 305-8069; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Denise O'Donnell Director Enclosures OFFICE FOR CIVIL RIGHTS Office of Justice Programs Department of Justice 8 I 0 7th Street, NW Washington, DC 20531 Tel: (202) 307-0690 TTY: (202) 307-2027 E-mail: askOCR@usdoj.gov Wcbsite: www.ojp.usdoj.gov/ocr July 24, 2014 Mr. Daniel J. Alfonso City of Miami 3500 Pan American Drive Miami, FL 33133 Dear Mr. Alfonso: Congratulations on your recent award, in establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OW), U.S. Department of Justice (DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are available to help you and your organization meet the civil rights requirements that come with DOJ funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions are available at http://ojp.gov/about/ocr/vawafaqs.htm. Enforcing Civil Rights Laws All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal opportunity standards. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C, § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website http://www.lep.gov. Ensuring Equal Treatment for Faith -Based Organizations The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to treat faith -based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly) religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must hold them separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm. SAAs and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No, 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified at 42 U.S.C. § I3925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by - case basis to permit some faith -based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment. Using Arrest and Conviction Records in Making Employment Decisions The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions, See Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.gov//about/ocr/pdfs/UseofConviction_Advisory.pdf. Recipients should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below). Complying with the Safe Streets Act An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (sec 28 C.F.R. pt. 42, subpt. E) and (2) submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42,204(c), .205(c)(5)), Meeting the EEOP Requirement If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your organization must complete and submit Section A of the Certification Form, which is available online at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf. If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf. If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter, For assistance in developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf. To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202) 307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov. Meeting the Requirement to Submit Findings of Discrimination If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race, color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative agency, your organization must send a copy of the finding to the OCR. Ensuring the Compliance of Subrecipients SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of subrecipients. For more information on the MOA requirement, see http://www.gjp.usdoj.gov/funding/other_requirements.htm. If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial assistance, please contact us. Sincerely, Michael L, Alston Director cc: Grant Manager Financial Analyst ^hoxn Department of Justice Fj .e" ~ Office of Justice Programs o VNPAGE Bureau of Justice Assistance . i «OSTICti�¢_ is -' Grant I OF 7 I. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Miami 3500 Pan American Drive Miami, FL 33133 •4. AWARD NUMBER: 2014-DJ-BX-0390 5. PROJECT PERIOD: FROM 10/01/2013 TO 09/30/2017 BUDGET PERIOD: FROM 10/01/2013 TO 09/30/2017 6. AWARD DATE 07/24/2014 7. ACTION I A. GRANTEE IRS/VENDOR NO. 596000407 8. SUPPLEMENT NUMBER 00 Initial 9. PREVIOUS AWARD AMOUNT $ 0 3, PROJECT TITLE FY 20I4 Justice Assistance Grant Program 10. AMOUNT OF THIS AWARD $ 369,085 II. TOTAL AWARD $ 369,085 12, SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE ATTACHED PAGE(S), 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY 14(BJA - JAG) 42 USC 3750, et seq. 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Denise O'Donnell Director 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Daniel J. Alfonso City Manager 17. SIGNATURE OF APPROVING OFFICIAL 19, SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCALYFUNDC BUD.A OFC. DIV.RE SUB, POMS AMOUNT EAR ODE CT. G. X B DJ 80 00 00 369085 21, NDJUGT02S7 OW FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE, OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PAGE 2 OF 7 PROJECT NUMBER 2014-DJ-BX-0390 AWARD DATE 07/24/2014 SPECIAL CONDITIONS I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-I33, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-I33 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PAGE 3 OF 7 PROJECT NUMBER 2014-DJ-BX-0390 AWARD DATE 07/24/2014 SPECIAL CONDITIONS 8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/sam.htm (Award condition: Registration with the System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available in the OJP Financial Guide Conference Cost Chapter. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm. 12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds, or of the parents or legal guardians of such students. 14. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. 15. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PAGE 4 OF 7 PROJECT NUMBER 2014-DJ-BX-0390 AWARD DATE 07/24/2014 SPECIAL CONDITIONS 16. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and arc incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award, including such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and, as applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C.F.R Part 70 and 2 C.F.R. Part 215 (OMB Circular A-110). Further, the use of program income must be reported on the quarterly Federal Financial Report, SF 425. 18. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 19. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: http://www.it.ojp.gov/gsp_grantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 20. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to the Office of Justice Programs at the time of closeout. OJP FORM 4000/2 (REV, 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PAGE 5 OF 7 PROJECT NUMBER 2014-DJ-BX-0390 AWARD DATE 07/24/2014 SPECIAL CONDITIONS 21. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. if it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www.ojp.usdoj,gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 22. JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 23. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certifications on file for any subrecipients planning to utilize JAG funds for ballistic -resistant and stab -resistant body armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. 24. Ballistic -resistant and stab -resistant body armor purchased with JAG funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http://nij.gov). In addition, ballistic -resistant and stab -resistant body armor purchased must be American - made. The latest NIJ standard information can be found here: http://www.nij.gov/topics/technology/body-armor/safety- initiative.htm. OW FORM 4000/2 (REV, 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER 2014-DJ-BX-0390 AWARD CONTINUATIONSHEET AWARD DATE Grant 07/24/2014 PAGE 6 OF 7 SPECIAL CONDITIONS 25. The recipient agrees that any information technology system funded or supported by OW funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation, Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds, In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://www.it,ojp.gov/default.aspx?area=policyAndPractice&page=1046. 27. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo. htm, 28. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. 29. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 32. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. OW FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PROJECT NUMBER 2014-DJ-BX-0390 AWARD DATE 07/24/2014 PAGE 7 OF 7 SPECIAL CONDITIONS 33. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www,bjaperformancetools,org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 34, Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and a -mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 35. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. Additionally, all future task force members are required to complete this training once during the life of this award, or once every four years if multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 36. No JAG funds may be expended on the purchase of unmanned aircraft, unmanned aircraft systems or unmanned aerial vehicles (UA/UAS/UAV), unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order, Any state or local jurisdiction receiving BJA approval to utilize JAG funds for this type of purchase must certify to DOJ that it received Federal Aviation Administration (FAA) approval to operate a UA/UAS/UAV and that it is legal to operate a UA/UAS/UAV in the proposed jurisdiction or geographic area. The recipient must submit a statement on the goals and objectives for the use of a UA/UAS/UAV, the anticipated specific uses, and policy regarding privacy considerations. BJA may require additional reporting requirements that will be stipulated post award. 37, BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success story, sign in to your My BJA account at https://www.bja.gov/Login,aspx to access the Success Story Submission form. If you do not yet have a My BJA account, please register at https://www.bja.gov/profile.aspx. Once you register, one of the available areas on your My BJA page will be "My Success Stories". Within this box, you will see an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web page at https://www.bja.gov/SuccessStoryList,aspx. 38. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Miami The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html. Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. Department of Justice +or� ark`-va', Office of Justice Programs � Bureau of Justice Assistance o „ici: fie°?'., 7 GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant PROJECT NUMBER 2014-DJ-BX-0390 PAGE 1 OF I This project is supported under FY 14(BJA - JAG) 42 USC 3750, et seq. I. STAFF CONTACT (Name & telephone number) Stefanie Harris (202) 305-8069 2. PROJECT DIRECTOR (Name, address & telephone number) Lillian Blonder Director of Grants Administration 444 SW 2nd Avenue Miami, FL 33130-1910 (305)416-1536 3a. TITLE OF THE PROGRAM BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 4. TITLE OF PROJECT FY 2014 Justice Assistance Grant Program 5. NAME & ADDRESS OF GRANTEE City of Miami 3500 Pan American Drive Miami, FL 33133 6. NAME & ADRESS OF SUBGRANTEE 7. PROGRAM PERIOD FROM: 10/01/2013 TO: 09/30/2017 8. BUDGET PERIOD FROM: 10/01/2013 TO: 09/30/2017 9. AMOUNT OF AWARD $ 369,085 10, DATE OF AWARD 07/24/2014 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEARS BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the following program areas: I) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) dog treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation). The grantee will use the JAG award to support law enforcement initiatives. Specifically, funds will be used to purchase mobile data computers and related software and accessories. These technology upgrades will improve essential law enforcement services, and help to reduce area crime. NCA/NCF OJP FORM 4000/2 (REV. 4-88) Office of the Chief Financial Officer Grant Award and. Financial Management Information Postaward Instructions December 2013 Postaward Instructions The following steps are provided as a tool for the financial administration of awards from the Office of Justice Programs (OJP) and the Office on Violence Against Women (OVW). Step 1. Complete financial point of contact registration Step 2. Review the award and special conditions Step 3. Read the guidelines Step 4. Complete and return the Automated Clearing House form Step 5. Access payment using the Grant Payment Request System Step 6. Fulfill reporting requirements Step 7. Initiate closeout Step 8. Review top 10 frequently asked questions December 2013 1 Office of the Chief Financial Officer Postaward Instructions STEP 1 — Complete Financial Point of Contact Registration Awards are processed through the OJP Grants Management System (GMS). Notification of award approval is made by email through GMS. Once an award has been approved, a notice is sent to the email address of the Grant Point of Contact (GPOC), as well as to the authorized grantee official. Grantees are notified by email through GMS when awards are released. Paper copies of awards are not mailed to award recipients. When you receive an email notification announcing award of a grant, go to GMS to assign a Financial Point of Contact (FPOC). You will not be able to access the award until registration for at least one FPOC is complete. You may access GMS at: https://grants.ojp.usdoj.gov You can find instructions on assigning, registering, and approving an FPOC at: http://www.ojp.usdoj.gov/training/pdfs/gms_userguide.pdf OJP grantees may contact the GMS Helpdesk at 1-888-549-9901 (choose option 3) or GMS.HelpDesk a usdoj.gov OVW grantees may contact OVW GMS Support at 1-866-655-4482 or OV W.GMSSupport(a,usdoj.gov. Once the FPOC registration is completed, the GPOC may then access the award. December 2013 2 Office of the Chief Financial Officer Postaward Instructions STEP 2 - Review Award and Special Conditions Once an FPOC completes registration (see step 1), you will be able to view and print the award online. If you agree with the terms and conditions, print the award. The authorized recipient official must sign and date the agreement and initial the special conditions and submit both the signed agreement and initialed special condition pages to the OJP Control Desk or OVW using one of the following methods: Agency: OJP OVW Fax: 1-866-388-3055 (toll free) 202-354-4081 202-514-7045 202-616-5962 Email: acceptance@usdo .gov OVW.Acceptance@usdoj.gov The GPOC must approve an FPOC before an accepted award can be entered in the system. If the authorized recipient official has changed, do not alter the preprinted name in box 18 of the award. A grant adjustment notice (GAN) will have to be initiated in GMS to notify the Program Office of this change. Grantees have the capability to initiate a GAN by logging into GMS at https://grants.oip.usdoj.gov and selecting the GAN tab. For assistance accessing GMS or initiating the GAN, OJP grantees may contact the GMS Helpdesk at 1-888-549-9901 (choose option 3) or via email at GMS.HelpDesk(a&,usdoj.gov. OVW grantees may contact OVW GMS Support at 1-866-655-4482 or OVW.GMSSupport(ausdoj.gov. Once the GAN is approved by the Program Office, the agreement should be signed by the new authorized recipient official. The, former authorized recipient's name should remain unaltered in box 18. The authorized recipient official should also initial each page of special conditions and return the approved GAN, signed December 2013 3 agreement, and initialed special condition pages back to the OJP Control Desk or OVW using one of the following methods: Agency: OJP OVW Fax: 1-866-388-3055 (toll free) 202-354-4081 202-616-5962 202-514-7045 Email: acceptance@usdoj.gov OVW.Acceptancegusdoj.gov Notify your Program Office when special conditions have been met. Note: The original signed documents should be maintained by the grantee for presentation in the event of an audit. Acceptance documents for Community Oriented Policing Services (COPS) and U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) grants should not be sent to OJP or OVW. Please contact COPS at 1-800-421-6770 or DHS at 1-866-927- 5646 for instructions on the return of their award documents. If you do not agree with the terms and conditions, contact the awarding Program Office as noted in the award package to decline, withdraw, or request modification. You have 45 days from the award date to accept the award. Notify your Program Office if your organization is unable to accept the award within this time. Failure to accept within 45 days may result in deobligation of funds. Following are sample pages from GMS of the award and special conditions pages that award recipients will need to print, sign, and return to OJP or OVW to accept the award. December 2013 4 Department of Jutice T., - _ Office of' Justice Programs <-:0JP Program Office; Grant PAG-E 1 OF 2 I, RECIPIENT NAME AND ADDRESS ;Including Zip Ccele) t Grantee (cunt}, <Grantee Aclaites.v, <City, Stale. Zip:, 4. AWARD NUMBER: 20r).5- Iv,: -XX -3234 5. PROJECT PERIOD FROM ninaBillyyey TO tnerizttil,my BUDGET PERIOD: FROM uanakiti'mY TO ntan:ciity,cyy 6. AWARD DATE nane'dil.'my 7. ACTION IA. GRANTEE IRSNENDOR NO. nooaccvoc E. SIWLEMENT NUMBER LIME] 9. PREVIOUS AWARD AMOUNT I, 0 3 PROJECT TITLE ,:Prn.tett Title:P 10. AMOUNT OF THIS AWARD $ xxx 11. TOTAL AWARD $ MCI II- SPECIAL CONDITIONS THE ABOVE GRANT PROJECT 5S APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGB(S), 13. STATUTORY AUTHORITY FOF s ample 15. la,THOD OF PAYMENT PAPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL At:eat-en Attorney General It. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Chief Acinennstiative Officer 17. SIGNATURE OF APPROVE,* OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DPI. YEAR CODE ACT. OFC. REG. SUB POMS AMOUNT a B :a 00 00 00 21 VT0.1U03005 OIP FORM 400012 (REV 5-137) PREVIOUS EDITIONS ARE OBSOLETE, OW FORM 4000'2 (REV 4-SS) 5 December 2013 Department of Justice Office of Justice Programs =-OJP Program Office> AWARD CONTINUATION SHEET Grant PAGE 2 OF 2 PROJEC7 NUMBER ?Gf75-_ _ _ .AWARD DATE mnr'dd1'ryv SPECIAL C'ONDJTSO; 1. The recipient agrees to comply with the financial and adnsinistrative rea9uirententtt set forth in the current edition of the Office of Justice Programs (OR) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F..R. Section 42.302), that is approved by the Office for Civil Rights. is a violation of in Certified Assurances and may result to suspension or termination of funding, until such time as the recipient is in compliatsce- 3. The recipient agrees to comply with the organizational audit requirements of 0I5•1B Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, as further described in the current edition of the OJP Financial Guide, Chapter 10 4. Recipient undere enactment repea express prior wri 5. The recipient fur' or its designee. F category of perso Sample t of the ithout the ed by OW mal acted. d. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 7. The applicant budget is pending review or approval. The recipient may not obligate, expend or draw down any grant fonds until the Office of the Comptroller, Office of Justice Programs has issued clearance of the application budget and budget narrative, and a Grant Adjustment Notice has been issued removing this special condition. 8. Recipient may not obligate, expend or drawdown funds until the Office of Justice Programs (OW) has reviewed and approved the Program Narrative portion of the application and ha:s issued a Cn'ant Adjustment Notice (GAN) informing the recipient of the approval. 9. Recipient certifies that it does not promote, support, or advocate tlse legalization or practice of prostitution, nor will it use grant funds or program match funds to promote, support, or advocate the legalization or practice of prostitution. OJP FORM 4000,'2 (REV.. 4-8S) 6 December 2013 Office of the Chief Financial Officer Postaward Instructions STEP 3 - Read the Guidelines There are Office of Management and Budget (OMB) Circulars and Common Rules and other important information you will need to know for the administration of your award. The most up-to-date versions of these documents are available through the Internet, as noted: OMB Circulars, http://www.whitehouse.gov/omb/grants/index.html Code of Federal Regulations, http://www.gpoaccess.gov/cfr/index.html OJP Financial Guide, http://www.oip.usdoj.gov/financialguide/index.htm OVW Financial Grants Management Guide, http://www.ovw.usdoj.gov/docs/ovw-fgmg.pdf OJP grantees with questions concerning the content of the Financial Guide may contact: Office of Justice Programs Office of the Chief Financial Officer Customer Service Center 1-800-458-0786 (choose option 2) or ask.ocfonusdoI.gov OVW grantees with questions concerning the content of the OVW Financial Grants Management Guide may contact: Office on Violence Against Women Grants Financial Management Division 1-888-514-8556 or ovw.gfmdAusdoj.gov December 2013 7 OMB Circulars and Common Rules For Grant Management Administrative requirements for all Federal award recipients are contained in governmentwide common rules. OMB Circular A -I 10 "Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals and Other Non -Profit Organizations," (codified at 28 CFR Part 70). http://www.whitehouse.gov/omb/circulars/a110/a 110.htm l "Governmentwide Debarment and Suspension (Nonprocurement), and Requirements for Drug -Free Workplace (Grants); Rules (Final and Interim Final)," (codified at 28 CFR Part 67).. http:/lwww.WI 'tehouse.uov sites.%de('1r.ilt;'files/ombassets/om11/retire 2004.103I 126.pd1' New Restrictions on Lobbying," (codified at 28 CFR Part 69). Additionally, if you are a: You are subject to the following rules: College or University OMB Circular A-21: "Cost Principles for Educational Institutions," (codified at 28 CFR Part 66, by reference), http://www.whitehouse.gov/omb/circulars/a021/a21---2004:html- --- State, Local, Indian Tribal, and U.S. Territory Government OMB Circular A-87: "Cost Principles for State, Local, and Indian Tribal Governments," (codified at 28 CFR Part 66, by reference). http://www.whitehouse.gov/omb/circulars/a087/a87 2004.html Nonprofit Organization OMB Circular A-I22: "Cost Principles for Nonprofit Organizations," (codified at 28 CFR Part 66, by reference). http://www.whitehouse.gov/omb/circulars/a122/a122 2004.html For -Profit Organization 48 CFR 31.2: "Contracts With Commercial Organizations" Hospital 45 CFR 74, Appendix E: "Principles for Determining Costs Applicable to Research and Development Under Grants and Contracts with Hospitals" Common Rules are contained in: OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments," (codified at CFR Part 66). http://www.whitehouse.gov/omb/circulars a102/ Audit Requirements: OMB Circular A-133 "Audits of States, Local Governments, and Non -Profit Organizations," (codified at CFR Part 66 and Part 70). http://www.whitehouse.gov/sites/default/files/omb/assets/a133/a133 revised 2007.pdf December 2013 8 Office of the Chief Financial Officer Postaward Instructions STEP 4 - Complete and Return the Automated Clearing House Form The U.S. Department of the Treasury uses Automated Clearing House (ACH) information to transmit payment data using electronic funds transfer to the recipient's designated financial institution. Without a current, valid, and complete ACH form on file, payment requests for the same grant on the same day must be a total of less than $10 million. With a current, valid, and complete ACH form on file, payment requests for the same grant on the same day must be a total of less than $100 million. For questions, please contact the OCFO Customer Service Center at 1-800-458-0786 or ask.ocfo@usdoj.gov. The ACH form (ACH Vendor/Miscellaneous Payment Enrollment Form, SF 3881), located at http://www.ojp.usdoj.gov/funding/forms/ach vendor.pdf, is required for: - New grantees who have never submitted an ACH form for an OJP grant. — Changes to banking information (for example, depositor account or bank routing number or banking institution). - New grants that are linked to a vendor number for which there is no banking information on file. Unless banking information has changed, grantees should not submit a new ACH form for a new grant if the grant falls under a vendor number for which there is already banking information on file. Note: If submitting a new or updated ACH form, please contact the OCFO Customer Service Center at 1-800-458-0786 (option 2) to confirm banking information has been updated before proceeding with payment requests. December 2013 9 If you have accepted the terms and conditions specified in your award, the attached ACH form must be completed and signed by your preferred financial institution. Send the ORIGINAL ACH form (i.e., the ACH form containing the original signature of the bank representative) via courier service (e.g., Federal Express, UPS, etc.) to: Office of Justice Programs Office of the Chief Financial Officer Attn: Control Desk—ACH 810 Seventh Street, NW., Fifth Floor Washington, DC 20001 Note: Submit the original form only. Electronic transmissions or copies of the original form will not be accepted. The ACH form must be processed before draw down or request for funds. December 2013 10 Office of the Chief Financial Officer Postaward Instructions STEP 5 - Access Payment Using the Grant Payment Request System (GPRS) Payments by OJP, OCFO, are electronically deposited to the recipient's account by the Treasury using banking information provided on the ACH form. Before attempting to access payment, an ACH form must be submitted. For ACH instructions, see step 4. OJP/OVW Registration Process for GPRS OJP and OVW grantees must be registered as FPOCs in GMS at https://grants.ojp.usdoj.gov before they can register as a drawdown specialist in GPRS (see step 1). Once registered as an FPOC in GMS, then grantees can access GPRS at https://grants.oip.usdoj.gov/gprs. All grantees with accounts in GPRS will have the role of drawdown specialist. A grantee who is a GMS FPOC may request to be a GPRS drawdown specialist by accessing the GPRS Web site and selecting the "New GPRS User Registration for GMS" link. Once the registration is approved, a confirmation email is sent to the GPOC and FPOC that the FPOC has been granted access to GPRS as a drawdown specialist. The confirmation email is sent the same day the registration request is made. Once the confirmation email is sent, the drawdown specialist will be granted access to GPRS. Once access is granted, the FPOC will use its GMS FPOC user identification (ID) and password to log into GPRS. COPS Registration Process for GPRS COPS grantees with accounts in GPRS have the role of drawdown specialist. A COPS grantee may request to be a GPRS drawdown specialist by accessing the GPRS Web site and selecting the "New GPRS User Registration for COPS" link. Once registration is approved by the COPS Response Center, a confirmation email is sent to the FPOC granting access to GPRS as a drawdown specialist. Once access is granted, the FPOC will use the user ID entered during the self -registration process and a temporary password (sent in the confirmation email) to log into GPRS. December 2013 11 Note to COPS users with OJP or OVW grants: The user ID entered during registration must be unique and is not the same as a GMS FPOC user ID. Please contact the COPS Response Center at 1-800-421-6770 for more registration information. Note: Important Banking Information All funds will be electronically disbursed by the Treasury to the grantee's designated financial institution for deposit into its bank account. For this reason, grantees must ensure that they complete and return the original ACH banking information form (entitled ACH Vendor/Miscellaneous Payment Enrollment Form). The original ACH form must bear the original signature of the authorized bank official. Payments are not processed by OJP during the last 4 business days of each month. For more information about payments or GPRS, contact the ()CFO Customer Service Center at 1-800-458-0786 (choose option 2) or email ask.ocfo!,usdoj.gov. December 2013 12 Office of the Chief Financial Officer Postaward Instructions STEP 6 — Fulfill Reporting Requirements Reporting requirements must be met during the life of the grant. A full explanation of these requirements can be found in the OJP Financial Guide, which may be accessed at http://www.ojp.usdoj.gov/financialguide/index.htm and/or the OVW Financial Grants Management Guide, which may be accessed at http://www.ovw.usdoj.gov/docs/ovw- fgmg.pdf. Also check special conditions on awards for additional reporting requirements. GPRS (see step 5) will not permit access to funds if financial reporting is delinquent. The following reports are required: • Single Audit Reports • Categorical Progress Reports • Federal Financial Reports 13 December 2013 Single Audit Reports A special condition may be included with your award that details reporting requirements for audit reports. Please review and comply with that special condition. Information and instruction on submitting single audit reports may be found in the OJP Financial Guide under Part III, Postaward Requirements, Chapter 24: Audit Requirements and in OMB Circular No. A-133, Audits of States, Local Governments, and Non -Profit Organizations. The submission of audit reports for all grantees shall be as follows: • State and Local Governments, Institutions of Higher Education, and Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007 should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East 10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008 and later should be submitted on the Federal Audit Clearinghouse's Web site at http://harvester.census.gov/sac. Do NOT submit your audit reports to OJP unless specifically requested. • Commercial Organizations and Individuals. One copy of all audit reports should be mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN: Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531. Categorical Assistance Progress Reports Reporting on the progress of the grant program is required. Some grants may require an annual submission of progress report information. Most programs require semiannual reporting. Reporting requirements are specified in the grant solicitation and in the special conditions specified in the award. Progress Reports must be submitted via GMS. OJP grantees may contact the GMS Helpdesk at 1-888-549-9901 (choose option 3) or GMS.HelpDesk@usdoj.gov and OVW grantees may contact OVW GMS Support at 1- 866-655-4482 or OVW.GMSSupport@usdoj.gov for assistance with submissions. Questions concerning progress reporting should be directed to the Program Manager for the award. Semiannual reports are due: Reporting period: January 1—June 30 July 1—December 31 Due no later than: July 30 January 30 The final Progress Report is due 90 days after the grant end date. December 2013 14 Federal Financial Reports (SF-425) This report (also called FFR) is used to track actual expenditures and unliquidated obligations. OJP and OVW grantees are required to file the SF-425 quarterly via GMS at https://grants.ojp.usdoj.gov. COPS grantees are required to submit quarterly SF-425 reports on the COPS Web site at http://www.cops.usdoj.gov. For assistance accessing the system or completing the SF-425, contact the COPS Resource Center at 1-800-421-6670. The schedule for submitting the SF-425 is as follows: Reporting quarter: January 1—August 31 April 1—June 30 July 1—September 30 October 1—December 31 Due not later than: April 30 July 30 October 30 January 30 The final SF-425 is due 90 days after the grant end date. Filing the SF-425 online. OJP and OVW grantees are required to designate and approve at least one FPOC in GMS before they can file the SF-425. An FPOC must be registered and approved by the GPOC through GMS at https://grants.ojp.usdoj.gov. Instructions on assigning, registering, and approving an FPOC are available at http://www.oip.usdoj.gov/training/pdfs/gms userguide.pdf OJP grantees may contact the GMS Helpdesk by phone at 1-888-549-9901 (choose option 3) or by email at GMS.HelpDesk(c�usdoj.gov and OVW grantees may contact OVW GMS Support at 1-866-655-4482 or OVW.GMSSupport(a�usdoj.gov for help in accessing or using GMS. December 2013 15 Office of the Chief Financial Officer Postaward Instructions STEP 7 — Initiate Closeout Within 90 days after the end date of the grant, grantees must initiate closeout of the grant in GMS. Grantees should: — Submit a Final Progress Report — Submit a Final FFR — Perform a financial reconciliation. If your reported unobligated balance of Federal funds is more than your draw downs, draw down the difference. If your reported unobligated balance of Federal funds is less than your draw downs, submit a check for the difference to OJP to: DOJ/Office of Justice Programs Office of the Chief Financial Officer ATTN: Accounting Control and Reconciliation Branch 810 Seventh Street, NW. — Fifth Floor Washington, DC 20531 A check made payable to the Office of Justice Programs, should be clearly marked with the grant number and vendor number to ensure proper credit. Also, specify if funds are being returned to the grant or to be applied to program income. If funds are being sent for both, specify what amount is for each. Staff will review grants submitted for closeout in GMS and contact grantees as necessary to complete closeout. December 2013 16 Office of the Chief Financial Officer Postaward Instructions STEP 8 — Review Top 10 Frequently Asked Questions 1. How will I know that my application has been approved? If you are the person who applied for the award or the authorized official of the organization named in the application, you will receive an email notifying you of your award. Once registration of at least one FPOC is completed in GMS, you may access the award by clicking on the "Awards" tab. For instructions on registering an FPOC, see http://www.ojp.usdoj.gov/training/pdfs/gms userguide.pdf. 2. Who do I contact for assistance in using the Grants Management System? Agency: OJP OVW Help Desk: GMS Help Desk OVW GMS Support Time: 7 a.m. to 9 p.m. eastern standard time (EST) 8 a.m. to 4 p.m. EST Phone: 1-888-549-9901 (choose option 3) 1-866-655-4482 Email: GMS.HelpDesk@usdoj.gov OV W.GMSSupport a,usdoj.gov 3. How do I accept my award? If you are the person who applied for the award or the authorized official of the organization named in the application, you will receive an email notifying you of your award. Once registration of at least one FPOC is completed in GMS, you may access the award by clicking on the "Awards" tab. For instructions on registering an FPOC, see http://www.ojp.usdoj.gov/training/pdfs/gms userguide.pdf Print and read the award and special conditions right away. If you accept the terms and conditions of the award, have your authorized recipient official sign a copy of the award and initial the Special Condition pages and submit both the signed agreement and initialed Special Condition pages to the OW Control Desk or OVW. Note: The signature in box 19 should be the same as the preprinted name in box 18. If the authorized recipient official has changed, do not alter the preprinted name in box 18. A grant adjustment notice (GAN) will have to be initiated in GMS notifying your Program Office of this change. Once the Program Office approves the GAN, print it out, have the new authorized December 2013 17 recipient official sign in box 19 and initial every page with special conditions. The documents should be submitted using one of the following methods: Agency: OJP OVW Fax: 1-866-388-3055 (toll free) 202-354-4081 202-616-5962 202-514-7045 Email: acceptanceAusdoj.gov OVW.Acceptancenusdoj.gov Note: OJP will not disburse funds unless the award is submitted correctly. The original signed documents should be maintained by the grantee in the event of an audit. Note: Acceptance documents for Community Oriented Policing Services (COPS) or U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency grants should not be sent to OJP or OVW. Please contact COPS at 1-800-421-6770 or DHS at 1- 866-927-5646 for instructions on the return of their acceptance documents. If you do not accept the terms/conditions, contact the OJP Program Office noted in the award letter immediately. 4. How do I obtain payment? Award recipients should first submit a completed original ACH form with the original signature of the bank representative via courier (Federal Express, UPS, etc.) to the following address: Office of Justice Programs Office of the Chief Financial Officer Attn: Control Desk 810 Seventh Street, NW., Fifth Floor Washington, DC 20001 Note: If submitting a new or updated ACH form, please contact the OCFO Customer Service Center at 1-800-458-0786 (choose option 2) to confirm banking information has been updated before proceeding with payment requests. Once the ACH form has been received and verified by OCFO, you may request funds ("draw down") using OJP's Grant Payment Request System (GPRS). Grantees and vendors can access GPRS at https://grants.oip.usdoj.gov/gprs. Without a current, valid, and complete ACH form on file, payment requests for the same grant on the same day must be a total of less than $10 million. With a current, valid, and complete ACH form on file, payment requests for the same grant on the same day must be a total of less than $100 million. December 2013 18 Upon successful completion of a draw down, funds will be electronically deposited into an account designated by the grantee on the ACH form. 5. How can I access GPRS? OJP and OVW grantees must register FPOCs in GMS at https://grants.oip.usdoj.gov before they can successfully register drawdown specialists in GPRS. Once FPOC registration is complete, OJP and OVW grantees may then access the GPRS Web site and select the "New GPRS User Registration for GMS" link to register. COPS grantees may request to be GPRS drawdown specialists by accessing the GPRS Web site, https://grants.oip.usdo,j.gov/gprs/welcome, and selecting the "New GPRS User Registration for COPS" link to register. 6. Why was my payment request denied? Payment requests may be unsuccessful for various reasons, the most common of which are: (1) award was not accepted; (2) special conditions of the grant were not met; 3) certain reporting requirements throughout the life of the grant were not fulfilled; (4) legislation and Federal grant management procedures during the life of a grant were not followed; (5) amount requested exceeded what was available; (6) financial reports (i.e. SF-425, Progress, or Audit) were not submitted the by due date; (7) the grant end date passed and an administrative closeout was initiated. Compliance may affect the timing or the amount of the funds made available at any time. 7. What are my award responsibilities? Upon initial award: Sign and fax the agreement and special conditions to confirm award acceptance. Complete and return the ACH form according to the instructions in the award. Follow the instructions in the award to notify your Program Manager of your compliance with applicable special conditions. Reporting: Grantees are required to submit the SF-425 30 days after the end of each quarter as follows: Reporting Quarter: January 1—August 31 April 1—June 30 July 1—September 30 October 1—December 31 Due Not Later Than: April 30 July 30 October 30 January 30 Final reports are due 90 days after the grant end date. December 2013 19 If your organization has a match requirement (refer to Program Announcement), the match should be reported on the report. OJP and OVW grantees are required to submit reports online via GMS at https://grants.oip.usdoj.gov. An FPOC must be registered before the report can be submitted. For instructions on registering an FPOC, see http://www.ojp.usdoj.gov/training/pdfs/gms userguide.pdf. COPS grantees are required to submit quarterly SF-425 reports on the COPS Web site at http://www.cops.usdoj.gov. For assistance accessing the system or completing the SF-425, contact the COPS Resource Center at 1-800-421-6670. Progress Reports are usually due as follows or as listed in the solicitation: Reporting Period: January 1-June 30 July 1-December 31 Due Not Later Than: July 30 January 30 Single Audit Reports may be required. A special condition is included with your award that details the reporting requirements for the audit reports. Please review that special condition. Funds Management: Your organization should request funds based upon immediate disbursement/reimbursement requirements. Funds will not be paid in a lump sum, but rather disbursed over time as project costs are incurred or anticipated (with the exception of block grant programs such as the Byrne Justice Assistance Grant Program, Juvenile Accountability Block Grant Program, and State Criminal Alien Assistance Program awards, which may be drawn or are paid out in a lump sum). Time requests to ensure that Federal cash on hand is the minimum needed for disbursements/reimbursements to be made immediately or within 10 days. If the funds are not spent or disbursed within 10 days, you must return them to the awarding agency. 8. How do I submit reports? SF-425 and semiannual/annual Progress Reports should be filed online via GMS at: https://grants.oip.usdoj.gov OJP grantees may contact the GMS Helpdesk by phone at 1-888-549-9901 (choose option 3) or by email at GMS.HelpDesk@usdoj.gov and OVW grantees may contact OVW GMS Support at 1-866-655-4482 or OVW.GMSSupport cr usdoj.gov for assistance. Audit Reports should be submitted as follows: • State and Local Governments, Institutions of Higher Education, and Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007 should be mailed to the December 2013 20 Federal Audit Clearinghouse, Bureau of Census, 1201 East 10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008 and later should be submitted on the Federal Audit Clearinghouse's Web site at http://harvester.census.gov/sac. Do NOT submit your audit reports to OJP unless specifically requested. • Commercial Organizations and Individuals. One copy of all audit reports should be mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN: Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531. 9. If I have questions about my grant, whom do I contact? Program questions: Contact the Program Manager identified in the award letter. Financial questions: Agency: OJP OVW Help Desk: OCFO Customer Service Center Grants Financial Management Division 8 a.m. to 4 p.m. EST Time: 8:30 a.m. to 6 p.m. EST Phone: 1-800-458-0786 (option 2) TDD: 202-616-3867 1-888-514-8556 Email Ask.ocfo(a,usdoj.gov OVW.GFMD@usdoj.gov 10. What are the addresses and Fax numbers for OCFO and OVW? Office of Justice Programs Office of the Chief Financial Officer Attn: Control Desk 810 Seventh Street, NW. Washington, DC 20531 (U.S. Postal Service delivery) or 20001 (overnight delivery, e.g. FedEx, UPS, etc.) Fax: 202-353-8475 or 202-616-5962 Office on Violence Against Women 145 N Street, NE. Suite 10W.121 Washington, DC 20530 Fax: 202-514-7045 December 2013 21 U.S. Department of Justice Office of Justice Programs Making the Pieces Fit Assisting grant recipients in resolving financial questions. OCFO Customer Service Center 8:30 a.m.-6 p.m. EST, Monday through Friday 1-800-458-0786 (choose option 2) TDD (Telecommunication Device for Deaf) 202-616-3867 OJP Web site address: http://www.ojp.usdoj.gov Email: ask.ocfousdoj.gov Fax: 202-353-9279 OVW Grants Financial Management Division 8 a.m.-4 p.m. EST, Monday through Friday 1-888-514-8556 http://www.usdoj.gov/ovw Email: OVW.GFMDAusdoj.gov Fax: 202-514-7045 COPS Resource Center 9 a.m.-5 p.m. EST, Monday through Friday 1-800-421-6770 http://www.cops.usdoj.gov Email: askCOPSRC@usdoi.gov Fax: 202-616-9004 December 2013 22 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 1 of 2 BJA FY 14 Edward Byrne Memorial. Justice Assistance;.'' Grant JAG Pro. ram: Local 2014-133808 FL Application Application Handbook Applicant Information ProjectInformation 1 Submit A"pplicaddfi ._ Help/Frequently Asked Questions GMS Home Log Off Switch to ... Applicant Information Contact Contac Con ref ix i Municipal City of Miami Police Department City of Miami 400 N.W. 2nd Avenue Florida 33128-1706 Lillian Director of Grants Administration 444 SW 2nd Avenue Miami https://grants.ojp.usdoj.gov/gmsextemal/applicantInformation.do 7/25/2014 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 2 of 2 Contact State; Contact:Zip Cot Contact'Fax :Num Continue Florida (305) 416-2151 Iblondet@miamigov.corn https://grants.ojp.usdoj.gov/gmsexternal/applicantInformation.do 7/25/2014 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 1 of 1 BJA,FY 14 Edward Byrne Memorial Justice Assistance' Grant JAG Pro • ram: Local 2014-H3808-FL DJ DPI icatio Application Handbook Protect Information rash"rah ces;an Ge- rtifrcatonst Help/Frequently Asked Questions GMS Home Loq Off Switch to ... Project Information Funds provided by the FY 2014 Local Byrne Memorial Justice Assistance Grant (JAG) Program will allow the Miami Police Department (MPD) over the next four (4) years to implement projects • following the guidelines under Planning, Evaluation, and Technology Improvement Programs. The MPD will use a two (2)step process to place into operation: 1). The purchased one hundred twenty-seven (127) Mobile Data Computers, including software, warranties and accessories; and 2). Install the one one hundred twenty-seven (127) Mobile Data Computers. 'ected?eY Pro The Purchase one hundred twenty-seven (127) Mobile Data Computers with built-in fingerprint readers, including software, warranties and accessories will replace existing out of warranty and end of useful life equipment as well as providing patrol support units such as K9, beat units, and problem solving units with much needed new equipment. These computers are an essential efficiency tool for the patrol officers which allow them to complete all of their required paperwork electronically while remaining in their respective assigned patrol zones. The newer computers are required to support newer software applications and the built in fingerprint readers will meet the federally mandated two -factor authentication requirements. Proposed *Congressional Districts of Fe Appllean -Program,-3 [. Continue October/ 01/ 2014 September/ 30/ 2017 Congressional District 11, FL https://grants.ojp.usdoj.gov/gmsexternal/projectInformation.do 7/25/2014 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 1 of 1 verv,iew _ This form allows you to upload the Budget Detail Worksheet, Program Narrative and other Program attachments. Click the Attach button to continue. JAG 2014 Program Narrative Attachment II.pdf 17AG 2014 Review Narrative Attachement V.pdf }JAG 2014 Applicant Disclosure of Pending Applications Attachment VI.odf JAG 2014 Proiect Abstract Attachment I.pdf [JAG 2014 Budget Narrative Attachment III.pdf Application Application Handbook 14 Edward Byrne !Memorial Justice Assistance rant JAG Pro • ram. Local 2O14- -13eas-FL-Da Switch to ... Budget and Program Attachments tca rmati Budget and Program Attachments JAG 2014 budget detail Attachment IV 06162014.pdf Your files have been successfully attached, but the application has not been submitted to OJP. Please continue with your application. ubrrit. Application , Help/Frequently Asked Questions GMS Home Log Off https://grants.ojp.usdoj.gov/gmsexternal/budget. do 7/25/2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION Program Narrative - Attachment II This proposal, submitted by the City of Miami Police Department (MPD), supports the legislative intent and operational objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local Solicitation. Type of Program to be Funded: Funds provided by JAG will allow the MPD to implement this project following the guidelines under: Planning, Evaluation, and Technology Improvement Programs. Over the next four (4) years the MPD will use a two (2) step process to place into operation: 1) The purchased one hundred twenty-seven (127) Mobile Data Computers, including software, warranties and accessories; and 2) The installation of one hundred twenty-seven (127) Mobile Data Computers. Statement of Need: A little more than a century ago, a city sprang up almost overnight. As a result, one of the City of Miami's many nicknames is the Magic City. Much like its description, Miami's history is colorful, magnetic and exotic. Ever -evolving, Miami is surging as a major international port and gateway for global industries establishing footholds in the United States despite the City's relatively young age. The City was incorporated in 1896 under the name of "The City of Miami" and is located in Southeast Florida, within Miami -Dade County on the Miami River. Miami is the largest municipality in Miami -Dade County but has very distinct characteristics different from the County. Since the late 1960's, Miami has become known for its diverse cultures and ethnicities. A dense urban area of nearly 36 square miles, Miami has had an influx of 1 immigrants, comprised of people from a multitude of places especially South America, Central America and the Caribbean. With a population estimated at 417,640 the City consists of a 70% Hispanic population, a 19% African-AmericanBlack population, and a 12% White Non - Hispanic population. Although thoughts of Miami may evoke images of beautiful beaches, warm weather, international flare and an exciting lifestyle, the reality is that 32.3% of Miami families with children under the age of 18 were living below the poverty level compared to 16.4% nationwide as of the 2010 U.S. Census. In addition, 16.6% of families have an income less than $10,000 compared to 7.1% nationwide, 28% of Miami residents live in poverty. The MPD is one of the largest police departments in the country with over 1,000 sworn officers. In 2013, Miami had 71 homicides, 125 sexual batteries, 2,216 robberies, 2,533 aggravated assaults, 3,993 burglaries, 15,021 larcenies and 1,914 motor vehicle thefts for a total of 25,873 Part I crimes. Size and Scope of Problem: To help characterize the reality of violence in Miami consider the following: • Miami Florida ranks 17th most dangerous City in the United States. • The City of Miami has an 1197.6 violent crime rate for every 100,000 population as compared to a 386.3 violent crime rate for every 100,000 population nationally. Program Plan: Technology Acquisition and Equipment Improvement Project: Administration Division, Information Technology Support Section.' ■ Purchase one hundred twenty-seven (127) Mobile Data Computers, including software, warranties and,accessories. 2 These Mobile Data Computers with built-in fingerprint readers will replace existing out of warranty and end of useful life equipment as well as providing patrol support units such as K9, beat units, and problem solving units with much needed new equipment. These computers are an essential efficiency tool for the patrol officers which allow them to complete all of their required paperwork electronically while remaining in their respective assigned patrol zones. The newer computers are required to support up-to-date software applications and the built in fingerprint readers will meet the federally mandated two -factor authentication requirements. Purpose and Leveraging: The purchase of one hundred twenty-seven (127) Mobile Data Computers, including software, warranties and accessories for every sworn and civilian employee of the MPD will improve productivity and increase the accuracy and speed in which vital information is obtained. Reports will be readily available to the City of Miami citizens, State Attorney's Office, Detectives and Officers. Upgrading the current technology will positively impact MPD's ability to perform its responsibilities and commitment to its mission: "... to make our city a place where all people can live, work and visit safely without fear." Coordination Efforts Involving JAG and Other Justice Related Funds: MPD received funding in 2013 from the United States Department of Justice for the following: • Edward Byrne Justice Assistance grant in the amount of $333,241 • Solving Cold Cases with DNA in the amount of $500,000 • DEA Tactical Diversion in the amount of $43,000 • COPS Hiring Programs in the amount of $1,875,000 The Department has also received funding in 2013 from the Florida Department of Transportation for a total of $192000, Florida Office of the Attorney General for $44,782 and $199,999 from the Florida Department of Law Enforcement. Performance Collection Measures: Data for required performance measures will come from MPD program records. Data collection and analysis (when needed) will be led and supported by MPD data analysts. Data will be regularly monitored via meetings with agency personnel. Measures of implementation progress will be collected and maintained and ideas, problems encountered, and identification of solutions to impediments will be regularly assessed. MPD uses CompStat, a computerized reporting system that is designed to facilitate the collection of criminal statistical data. The CompStat process is a method of management accountability and a philosophy of crime control. CompStat is not a quick -fix answer to crime but rather a process of organized problem solving that coupled with analysis and evaluation inexorably leads to the positive outcome of recurring incremental reductions in crime. The MPD applies the CompStat process to collect, analyze, map, and review crime data and other police performance measures on a regular basis; create best -practice strategies to address identified issues and implement strategies in real time. Performance measures of the proposed project will also be collected from existing government records which are routinely maintained such as police calls for service, crime incident reports, arrest/case clearance statistics and officer man-hours. The purchase of one hundred twenty-seven (127) Mobile Data Computers, including software, will only complement MPD's efforts to reduce and prevent crime. The one hundred twenty-seven (127) Mobile Data 4 Computers will increase MPD's ability to capture and submit crime incident report data which is subsequently available for timely and accurate crime analysis. 5 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION Review Narrative - Attachment V EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION List of Attachments l , Executed memorandum informing that the City of Miami, Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local Solicitation application was - available for review to- the governing body, and that an opportunity to comment was provided to the public. 2. Executed memorandum to City Manager, Mr. Daniel J. Alfonso. 3, Executed memorandum to the Honorable Tomas Regalado, Mayor and the Honorable • City of Miami Commissioners. 4. Information placed on the City of Miami Police Department's (MPD) website notifying the public of the MPD's intention to apply for funding through the 2014 JAG Program. This posting enabled the public to comment or ask questions about this funding opportunity via the telephone or e-mail. 5. Copy of the information placed on the MPD website notifying the public of the MPD's intention to apply for funding through the 2014 JAG Program. This posting enabled the public to comment or ask questions about this funding opportunity via the telephone or e-mail. CITY OF MIAMI, FLORIDA.— INTER-OFFICE MEMORANDUM TO. Manuel Orosa Chief of Police (Throu els) FROM . omez ant Chief dministration Division DA1 E: • REFERENCE' • ENCLQ81)RES :JUN 214 '02,4 77 1p - 12/ 2014 Justice Assistance Grant (JAG) FIEF Attached memorandums notify the City Manager, Commissioners and Mayor, as required by Federal Government regulations, of the submission of an application for funding, in the amount of $369,085.00 that was allocated to the Miami Police Department under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local. Solicitation announced by the U.S. Department of Justice, These documents must be signed by you and the City Manager, respectively, The Miami Police Department plans to use these grant funds toWard the purchase of Mobile Data Computers (MDC's) and/or any other need for technology equipment greater than MDC'S at this time as allowable under the JAG Purpose Areas of Law Enforcement Programs and Planning, Evaluation and Technology Improvement Programs, As required by grant guidelines, the community will be provided an opportunity to comment on this grant via an announcement that will be posted on the Miami Police Department's official website, This notification will remain posted for a minimum of 30 days, Upon signing, please have. your staff return the entire package to the Business Management Section, to the attention of Mrs, Anneriz Walker, for further processing. Please do not hesitate to contact the at (305) 603-6130, should you need additional information. JPIG:XWMC:aw Attachments CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORAND I-3 6 Lfl_ (2- \ pti TO: Dani cli. Alfonso City Manager Manuel Oro-ga Chief of Police CAlE .a./1\1 a r '1.014 SUBJECT, REFERENCETS: ENCLOSURES 2014 Justice Assistance Grant (JAG) FILE Attached is a memorandum, for your signature, that notifies the Mayor and Commissioners, as • required by Federal Government regulations, of the submission of an application for funding, in the amount of $369,085.00, that was allocated to the Miami Police Department under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local Solicitation announced by the U.S. Department of Justice: The Miami Police Department plans to use these grant funds toward the purchase of Mobile Data Computers (MDC's) and/or any other need for technology equipment greater .than MDC'S at this time as allowable under the JAG Purpose Areas of Law Enforcement Programs and Planning, Evaluation- and Technology Improvement Programs. As required by grant guidelines, the community will be provided an opportunity to comment on this grant via. an announcement that will be posted on the Miami Police Department's official website. This notification will remain posted for a minimum of 30days. Upon signing, please have, your staff contact Ms. Anneriz_ Walker, from the Business Management Section in the. Police Department, at (305)-603-6201, for further processing. Please do not hesitate to contact me at (305) 603-6100, should you need additional information. MO:,11-10:XWMC:aw Attachment CITY OF MIAMI, FLORIDA INTER -OFFICE tviEMORANDUEL Arirryitr Honorable Mayor Tomas P. Regalado and Members of the City Commission ./- Fom • Daniel J. Alloliso City Manager DATE EJZT RE P,E,11•4CES • - ENCLOSURE JIM 9 2014 2014 Justice Assistance Grant (JAG) .7/7 Th ,01-3 Y r FE As per Federal Government regulations, this will serve to notify regarding the submission of an application for funding in the amount of $369,08.5,00, allocated to the City of Miami Police Department -under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2014 Local Solicitation, announced by the US Department of justice, The Miami Police Department plans to use these grant funds toward the purchase of MDC's and/or any other need for technology equipment greater than !ADC'S at this time as allowable • under the JAG Purpose Areas of Law Enforcement Programs and Planning, Evaluation and Technology Improvement Programs. As required by grant guidelines, the community will be provided an opportunity to comment on this grant via an announcement that will be posted on the Miami Police Departments official v,,ebsite, This notification will remain posted for a minimum of 30 days, Please do not hesitate to contact me at (305) 250-5400, should you need additional information on this matter. DJA:MO:JHG:XWMC:aw EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION The City of Miami Police Department wishes to announce its application for funding through the Edward Byrne.Memorial Justice Assistance Grant (JAG) -Program FY 2014 Local Solicitation, as referenced on the attached. The Department of Justice requires that applicant a.genbies make their application available to the public to enable citizens and neighborhood or community organizations an opportunity to comment on the agency's application to the Bureau of Justice Assistance, Office of Justice Programs. The City of Miami Police Department is - .- hereby fulfilling this requirement through this internet posting. Should you have any questions or comments regarding the Police Department's grant application, please contact Assistant Chief Jorge H. Gomez at (305) 603-6130 or via e-mail at jorge.Gomez(ibmiami-police.org. Legal Information - Miami Police Department MO TM for EMETMEN,."3-E! ONLY 14arni Police Non - Emergency: (3051 6754111 CrimeStappora: (3461 471.TIOS Dreg TIP Hotline: (3.0.5) 61J-1-7N47 CianafGrat114 Hotline: Moo) 50a-6We M JAM I POLICE DEPARTMENT PRO! LSSIONAL LAW I N rORCEMINT INSIDE MPD > LEGAL INFORMATION Page 1 of IkotoL--,A4Ctut tra act EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROCRAM 2014 LOCAL SOLICITATION: The City of Miami Pollee Dapartinent wishes to announce as epplication for funding through tile Edward Byrne Memorial Justice AsSISitenee Grant 1..ffSG) Program FY 2014 Local Solicitation, 86 referenced on the attached The Deparbnera of Justice requires that applicant agencies make their application available to the public to ensiost entzens and neighborhood or community organizations on opportunity to comment on the 1)13611Ly8 88814d.O808 TO the Bureau of ilustee Aselstance, Office of Justice Programa. The City of Miami Police Decennial 1 is hereby fulfiling this requirement through thin Internet pooling. Should you hays any goes-WA:se or comments regarding the Police Department's grant application, p10368 contact Assistant Pear Jorge it. Gomez al (305)603-6130 or via n-mat at ileganig2711111.111elle_er2Dii LILMILRELLunatIssOmm• jaitkt. Assisara Gnia PKgrie Oopyri9lit 02013 The G•Iry oh uteri Podee ftiannft”tnnt. All 1.0, row -end, This infonondon is mid,/ eventide Sr Ore public And taw vs!..,..e.Mcrd in -the inierres1 of pubd c tv/uty Arty urostlissdrod oar arkh,s Ifesr8sOon A fortoddon end sonpre Iv effoznel wv.rfet.r: on. littp://www.miami-police.orgilegal_irafo.html 6/5/2014 QIffj cif 41liami. DANIEL I. ALFONSC? City Manager EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION Applicant Disclosure of Pending Applications — Attachment VI The City of Miami Police Department does not have pending application submitted within the last 12 months for federally funded assistance that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. 1\4IAMI POLICE I7)H'AR Ch1ENT/P.Q, BOX 01 6777 I Miami, Florida 33101 ! t.30J5! MM tM00 E:-Mall Address: chickutpolicemmiami-police.urg EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION Project Abstract — Attachment I Applicant's Name: City of Miami Police Department Address: 400 N.W. 2nd Avenue, Miami, FL 33128 Title of Project: 2014 Law Enforcement and Technology Improvement Project Dollar Amount Requested: $369,085.00 Funds provided by the FY 2014 Local Byrne Memorial Justice Assistance Grant (JAG) Program will allow the MPD to implement technology improvement projects following the guidelines of the following purpose area to prevent and reduce crime and violence: • Planning, evaluation, and technology improvement programs. Technology Acquisition and Equipment Improvement Projects: • Purchase 127 Mobile Data Computers, including software, warranties and accessories. These projects are associated with the following Identifiers: • Computer software/hardware Page 1 of 1 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION Budget Narrative - Attachment III One of the biggest challenges for the Miami Police Department (MPD) is providing officers and support personnel with adequate resources to perform their duties. It is the goal of the MPD to provide its employees with the technology and equipment necessary to enhance and improve their performance on an everyday basis. The purchase of one hundred twenty-seven (127) Mobile Data Computers, including software, will only complement MPD's efforts to reduce and prevent crime. The one hundred twenty-seven (127) Mobile Data Computers, for every sworn and civilian employee of the MPD will improve productivity, increase MPD's ability to capture and submit crime incident report data which is subsequently available for timely and accurate crime analysis. Reports will be readily available to the City of Miami citizens, State Attorney's Office, Detectives and Officers. Upgrading the current technology will positively impact MPD's ability to perform its responsibilities and commitment to its mission: "...to make our city a place where all people can live, work and visit safely without fear." 1 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION Budget: A. Personnel N/A B. Fringe Benefits N/A C. Travel N/A D. Equipment Purchase one hundred twenty-seven (127) Mobile Data Computers with built-in fingerprint reader, software, warranties and accessories: Panasonic CF-53 I5 320 GB 4GB Windows 7 2 Yr. Laptop Extended Warranty (Yr. 4 & 5) Panasonic 5YR Toughbook Premier Service Havis Vehicle Port Replicator Panasonic Lind 120W Car Adapter Microsoft Office Professional 2013 McAfee Antivirus Total Protection Endpoint 127 x $2,159.00 127 x $279.00 127 x $129.00 3 x $469.00 4 x $98.50 127 x $298.00 127 x $27.00 Sub -Total Amount — Planning, Evaluation and Technology Program $369,085.00 These Mobile Data Computers will replace existing out of warranty and end of useful life equipment as well as providing patrol support units such as K9, beat units, and problem solving units with much needed new technology. These computers are an essential efficiency tool for the patrol officers which allow them to complete all of their required paperwork electronically while remaining in their respective assigned patrol zones. These computers are required to support newer software applications and the 2 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2014 LOCAL SOLICITATION built-in fingerprint readers will meet the federally mandated two -factor authentication requirements. Equipment Total Amount: $369,085.00 E. Supplies N/A F. Construction N/A G. Consultants/Contracts N/A H. Other Costs N/A I. Administrative Costs N/A Total Grant Award $369,085.00 3 General Instructions & Resources View Budget Summary OMB APPROVAL NO.: 1121-0329 EXPIRES 7/31/2016 Budget Detail Worksheet (1) Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be left blank. Indicate any non-federal( match) amount in the appropriate category, if applicable. (2) For each budget category, you can see a sample by clicking (To View an Example, Click Here) at the end of each description. (3) There are various hot links listed in red in the budget categories that will provide additional information via documents on the internet. (4) Record Retention: In accordance with the requirements set forth in 28 CFR Parts 66 and 70 , all financial records, supporting documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period. (5) The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2. A. Personnel— List each Compensation paid for employees responsibilities and duties 75.50% should be shown as PERSONNEL (FEDERAL) position by title and name of employee, if available. engaged in grant activities must be consistent of each position in relationship to fulfilling the project 75.50) To View an Example. Click Here Show the annual salary rate and the percentage of time to be devoted to the project. with that paid for similar work within the applicant organization. Include a description of the goals and objectives. (Note: Use whole numbers as the percentage of time, an example is . Name Position Computation Cost Salary Basis . Percentage of Time Length of Time Year $0 FEDERAL TOTAL $0 PERSONNEL NARRATIVE (FEDERAL) PERSONNEL (NON-FEDERAL) Name Position Computation Cost Salary Basis Percentage of Time Length of Time Year $0 NON-FEDERAL TOTAL $0 PERSONNEL NARRATIVE (NON-FEDERAL) TOTAL PERSONNEL $0 B. Fringe Benefits — Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. in budget be shown If not based category Compensation as .0765) To View an Example, Click Here on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit rates, an example is 7.65% should FRINGE BENEFITS (FEDERAL) Description Computation Cost Base Rate $0 FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (FEDERAL) FRINGE BENEFITS (NON-FEDERAL) Description Computation Cost Base Rate $0 NON-FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (NON-FEDERAL) TOTAL FRINGE BENEFITS $0 C. Travel — Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; or if unknown, indicate "location to be determined." Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the "Contractual/Consultant" category. To View an Example, Click Here TRAVEL (FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rate Quantity Number of People Number of Trips Cost Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0.00 Transportation: Round-trip $0.00 Local Travel $0.00 Other $0.00 Subtotal $o.00 $o FEDERAL TOTAL $0 TRAVEL NARRATIVE (FEDERAL) TRAVEL (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rate Quantity Number of People Number of Trips Cost Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0.00 Transportation: Round-trip $0.00 Local Travel _ $0.00 Other $0.00 • Subtotal $0.00 $0 NON-FEDERAL TOTAL $0 TRAVEL NARRATIVE (NON-FEDERAL) TOTAL TRAVEL $0 D. Equipment — List non -expendable items that are purchased (Note: Organization's own capitalization policy for classification of purchasing versus leasing "Contractual" category. Here of equipment should equipment, especially high Explain how the equipment is be used). Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits subject to rapid technological advances. Rented or leased equipment costs should be listed in the of the project, and describe the procurement method to be used To View an Example. Click cost items and those necessary for the success EQUIPMENT (FEDERAL) Item Computation Cost Quantity Cost SEMI -RUGGED LAPTOPS FOR PATROL $0 PANASONIC CF-53 I5 320GB 4GB W7 127 $2,159.00 $274,193 2 YR LAPTOP EXTENDED WARRANTY (Yr 4 & 5) 127 $279.00 $35,433 PANASONIC 5YR TB PREMIER SVC 127 $129.00 $16,383 HAVIS VEHICLE PORT REPLICATOR 3 $469.00 $1,407 PANASONIC LIND 120W Car Adapter 4 $98.50 $394 Microsoft Office Professional 2013 127 $298.00 $37,846 McAfee Antivirus Total Protection Endpoint 127 $27.00 $3,429 FEDERAL TOTAL $369,085 EQUIPMENT NARRATIVE (FEDERAL) Purchase one hundred twenty-seven (127) Panasonic CF-53 Semi -Rugged Toughbooks with software and accessories. These Mobile Data Computers will replace existing out of warranty and end of useful life equipment as well as provide patrol support units such as K9, beat units, and problem solving units with much needed new equipment. These computers are an essential efficiency tool for the patrol officers which will allow them to complete all of their required paperwork electronically while remaining in their respective assigned patrol zones. The newer computers are required to support newer software applications and the built in fingerprint readers will meet the federally mandated two -factor authentication requirements. EQUIPMENT (NON-FEDERAL) Item Computation Cost Quantity Cost $0 NON-FEDERAL TOTAL $0 EQUIPMENT NARRATIVE (NON-FEDERAL) TOTAL EQUIPMENT $369,085 E. Supplies — List items by type (office supplies, postage, training materials, copying paper, hand held tape recorders) and show the basis for computation. Generally, supplies include any To View an Example, Click Here and expendable equipment items costing less than $5,000, such as books, or consumed during the course of the project. materials that are expendable SUPPLIES (FEDERAL) Supply Items Computation Cost Quantity/Duration Cost $0 FEDERAL TOTAL $0 SUPPLIES NARRATIVE (FEDERAL) SUPPLIES (NON-FEDERAL) Supply Items Computation Cost Quantity/Duration Cost $0 NON-FEDERAL TOTAL $0 SUPPLIES NARRATIVE (NON-FEDERAL) TOTAL SUPPLIES $0 F. Construction — Provide a description or renovations may be allowable. Minor repairs of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this category. To View an Example, Click Here CONSTRUCTION (FEDERAL) Purpose Description of Work Cost FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (FEDERAL) CONSTRUCTION (NON-FEDERAL) Purpose Description of Work Cost NON-FEDERAL TOTAL SO CONSTRUCTION NARRATIVE (NON-FEDERAL) TOTAL CONSTRUCTION SO Consultant excess G. Consultants/Contracts — Indicate whether applicant's formal, written Fees: For each consultant enter the name, if known, service to be provided, of $450 per day or $56.25 per hour require additional justification and prior CONSULTANT FEES (FEDERAL) Procurement Policy or hourly or daily fee approval from OJP.To View the Federal Acquisition Regulations are followed. fees in (8-hour day), and estimated time on the project. Consultant an Example. Click Here Name of Consultant Service Provided Computation Cost Fee Basis Quantity 8 Hour Day $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (FEDERAL) CONSULTANT FEES (NON-FEDERAL) Name of Consultant Service Provided Computation Cost Fee Basis Quantity 8 Hour Day $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (NON-FEDERAL) Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULTANT EXPENSES (FEDERAL) Purpose of Travel Location - Computation Cost Item Cost Rate Basis for Rate . Quantity Number of People Number of Trips. Cost Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0.00 Transportation: Round-trip $0.00 Local Travel $0.00 Other $0.00 Subtotal Moo $o SUBTOTAL $0 FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (FEDERAL) CONSULTANT EXPENSES (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rate Quantity Number of People Number of Trips Cost Lodging Night $0.00 Meals Day $0.00 Mileage Mile $0.00 Transportation: Round-trip $0.00. Local Travel $0.00 Other $0.00 Subtotal $o.00 so SUBTOTAL $0 NON-FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL) TOTAL CONSULTANTS $0 Contracts: Provide a description of the product or service to in awarding contracts. A separate justification must be provided organization that is ineligible to receive a direct award. CONTRACTS (FEDERAL) be procured by contract and an estimate of for sole source contracts in excess of $100,000. the cost. Applicants are encouraged to promote free and open competition A sole source contract may not be awarded to a commercial Item Cost FEDERAL TOTAL $0 CONTRACTS NARRATIVE (FEDERAL) CONTRACTS (NON-FEDERAL) Item Cost NON-FEDERAL TOTAL $0 CONTRACTS NARRATIVE (NON-FEDERAL) TOTAL CONTRACTS $0 TOTAL CONSULTANTS/CONTRACTS $0 H. Other Costs — List items (e.g., rent ( arms -length transaction only ), reproduction, telephone, footage and the cost footage, months, etc. janitorial or security services, and investigative or per square foot for rent or provide a monthly rental cost To View an Example, Click Here conf iidential funds) by and how many months major type and the basis of the computation. For example, provide the square to rent. The basis field is a text field to describe the quantity such as square OTHER COSTS (FEDERAL) Description Computation Cost Quantity Basis Cost Length of Time $0 FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (FEDERAL) OTHER COSTS (NON-FEDERAL) Description Computation Cost Quantity Basis Cost Length of Time $0 NON-FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (NON-FEDERAL) TOTAL OTHER COSTS $0 I. Indirect Costs — Indirect costs are allowed only if the applicant has a Federally approved indirect agreement ), must be attached. If the applicant does not have an approved rate, one can be requested by cost rate. A copy of the contacting the applicant's permits, costs may be as 15.73) To View an rate approval, (a fully executed, negotiated cognizant Federal agency , which will review all documentation and approve a. rate for the applicant organization, or if the applicant's accounting system (Note: Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown INDIRECT COSTS (FEDERAL) allocated in the direct costs Example, Click Here categories. Description Computation Cost Base Rate $0 FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (FEDERAL) INDIRECT COSTS (NON-FEDERAL) Description Computation Base Rate Cost $0 NON-FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (NON-FEDERAL) TOTAL INDIRECT COSTS $0 Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non -Federal funds that will support the project. Budget Category Federal Request Non -Federal Amounts Total A. Personnel $0 $0 $0 B. Fringe Benefits $0 $0 $0 C. Travel $0 $0 $0 D. Equipment $369,085 $0 $369,085 E. Supplies $0 $0 $0 F. Construction $0 $0 $0 G. Consultants/Contracts $0 $0 $0 H. Other $0 $0 $0 Total Direct Costs $369,085 $0 $369,085 I. Indirect Costs $0 $0 $0 TOTAL PROJECT COSTS $369,085 $0 $369,085 Paperwork Reduction respond to a collection create forms and instructions possible burden on this application is estimate, or suggestions Office of the Chief Reports Project, Budget, Washington, is not required to number. We try to which impose the least time to complete and file the accuracy of this of Justice Programs, 20531; and to the Public Use of Management and Federal Request $369,085 Non -Federal Amount $0 Total Project Cost $369,085 Public Reporting Burden Act Notice: Under the Paperwork Reduction Act, a person of information unless it displays a current valid OMB control that are accurate, can be easily understood, and you to provide us with information. The estimated average four (4) hours per application. If you have comments regarding for making this form simpler, you can write the Office Financial Officer, 810 Seventh Street, NW,. Washington, DC 1121-0188, Office of Information and Regulatory Affairs, Office DC 20503. BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 1 of 2 BJA FY :14 Edward Byrrie Memorial Joetioe ASslsfanee Grant JAG Pro • ram: Local saga=Hasps�FL DJ Application Application Handbook pl ican' ormati� rmation _j Assurances and Certifications Help/Frequently Asked Questions GMS Home Log Off Switch to ... Assurances and Certifications To the best of my knowledge and belief, all data in this application/preapplication is true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this application and your statement of the veracity of the representations made in this application. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the following: 1. Assurances 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace requirements. If you are an applicant for any Violence Against Women grants, this includes the Certification of Compliance with the Statutory Eligibility Requirements of the Violence Against Women Act. Daniel 3500 Pan American Drive Florida 33133- 305-416-1011 Ext 305-416-1019 djalfonso©miamigov.com 15! I have examined the information provided here regarding the signing authority and certify it is accurate. I https://grants.ojp.usdoj . gov/gmsexternal/applicationAssurance.do 7/25/2014 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 2 of 2 am the signing authority, or have been delegated or designated formally as the signing authority by the appropriate authority of official, to provide the information requested throughout this application system on behalf of this jurisdiction. Information regarding the signing authority, or the delegation of such authority, has been placed in a file and is available on -site for immediate review. Continue https://grants.ojp.usdoj.gov/gmsexternal/applicationAssurance.do 7/25/2014 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 1 of 2 pplicatio BJA FY 14 Edward Byrne Memorial Justice Assistance Grant JAG ':Pro • ram Local .2014=FI38fi8-FL DJ Review SF-424 Print a Copy APPLICATION FOR FEDERAL ASSISTANCE Application Handbook Review SF 424 !• Submit Application Help/Frequently Asked Questions GMS Home Log Off 1. TYPE OF SUBMISSION Application Non -Construction 5'APPLICANT INFOR(NATIQN Legal Name City of Miami Address 400 N.W. 2nd Avenue Miami, Florida 33128-1706 Switch to ... 2. DATE SUBMITTED Applicant Identifier June 16, 2014 3. DATE RECEIVED BY STATE ;State Application Identifier ............. 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 59-6000375 8. TYPE OF APPLICATION New r10. CATALOG OF FEDERAL DOMESTIC ASSISTANCEY NUMBER: 16.738 CFDA EDWARD BYRNE MEMORIAL JUSTICE TITLE: ASSISTANCE GRANT PROGRAM 12. AREAS AFFECTED BY PROJECT Organizational Unit City of Miami Police Department Name and telephone number of the person to be contacted on matters involving this application Blondet, Lillian (305) 416-1536 7. TYPE OF APPLICANT Municipal 9. NAME OF FEDERAL AGENCY Bureau of Justice Assistance 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT Funds provided by the FY 2014 Local Byrne Memorial Justice Assistance Grant (JAG) Program will allow the Miami Police Department (MPD) over the next four (4) years to implement projects following the guidelines under Planning, Evaluation, and Technology Improvement Programs. The MPD will use a two (2)step process to place into operation: 1). The purchased one hundred twenty-seven (127) Mobile Data Computers, including software, warranties and accessories; and 2). Install the one one hundred twenty-seven (127) Mobile Data Computers. https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 7/25/2014 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 2 of 2 The Purchase one hundred twenty-seven (127) Mobile Data Computers with built-in fingerprint readers, including software, warranties and accessories will replace existing out of warranty and end of useful life equipment as well as providing patrol support units such as K9, beat units, and problem solving units with much needed new equipment. These computers are an essential efficiency tool for the patrol officers which allow them to complete all of their required paperwork electronically while remaining in their respective assigned patrol zones. The newer computers are required to support newer software applications and the built in fingerprint readers will meet the federally mandated two -factor authentication requirements. 13. PROPOSED PROJECT Start Date: October 01, 2014 End Date: September 30, 2017 15. ESTIMATED FUNDING Federal Applicant State Local Other Program Income TOTAL $369,083 1$0 0 14. CONGRESSIONAL DISTRICTS OF a. Applicant b. Project FL11 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Program is not covered by E.O. 12372 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? N 18. TO THE BEST OF MY KNOWLEDGE" AND_ BELIEF ALL DATA IN THIS APPLICATION: PREPLICATION ARE TRUE AND CORRECT,,_THE• DOMT H CUENAS>EN- BEDU APLY `, AUTHORIZED BYY=GOVERNING BODY OF THE APPLICANT AND THE_APPLICANT WILL COMPLY WITH THE ATTACHED_=ASSURANCES IF THE ASSISTANCEIS REQUIRED 1, Continued https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 7/25/2014 BJA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Page 1 of 1 application _FY 14 Edward Byrne Memorial Justice Assts'. ^rant JAG Pro • ram: Local 2o14H3Boa-F aJ trt Application Handbook Submit Application ect I ciatoin formation �errrrrcations Submit Application Help/Frequently Asked Questions GMS Home Log Off Switch to ... . Application submitted on 06/10/2014 https://grants.ojp.usdoj.gov/gmsexternal/submitApplication.do 6/10/2014