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Home My WebLink AboutExhibit - SUB (Approved Budget Exhibit)Approved Budget Exhibit: THIS DOCUMENT IS A SUBSTITUTION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. GESE Retirement Trust Fund FY 2013-2014 Budget THIS DOCUMENT IS A SUBSTITUTION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City of Miami Legislation Resolution: R-13-0392 arty Fill 3500 Pan American Drive Miami, FL 33133 Www,miamigov.com File Number: 13-00876 Final Action (late: 9/26/2013 A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF MIAMI GENERAL EMPLOYEES' & SANITATION EMPLOYEES' RETIREMENT TRUST ("GESE RETIREMENT TRUST FUND") FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014, IN THE AMOUNT NOT TO EXCEED $2,894,169, EXCLUDING NORMAL COST, TO PROVIDE FOR THE ADMINISTRATION OF THE GESE RETIREMENT TRUST FUND. WHEREAS, Ordinance No. 10002, adopted June 13, 1985, authorized a Board of Trustees to administer the City of Miami General Employees' & Sanitation Employees' Retirement Trust ("GESE Retirement Trust Fund"); and WHEREAS, a budget is required to properly administer the GESE Retirement Trust Fund, and WHEREAS, the budget of the GESE Retirement Trust Fund for Fiscal Year 2013-2014 has been reviewed by the Board of Trustees of the G ESE Retirement Trust Fund and found to be acceptable; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORI DA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as is fully set forth in this Section. Section 2. The annual budget of the GESE Retirement Trust Fund for the fiscal year commencing October 1, 2013 and ending September 30, 2014, attached and incorporated, in the amount not to exceed $2,894,169, excluding normal cost, to provide for the administration of the GESE Retirement Trust Fund, is approved and adopted. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{1} Footnotes: City of Miami Page 1 of 2 Pile Id: 13-00876 (Vanilla: 2) Printed On: 11/28/2017 THIS DOCUMENT IS A SUBSTITUTION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Hie Number: 13-00876 Enactment Number.: R-13-0392 {1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar day from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami .Page 2 of 2 File Id: 13-00876 OferiIon: 2) Filmed On: 11/28/2017 THIS DOCUMENT IS A SUBSTITUTION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. errOr WAVE GESE RIVIMUiN.f]i:IYTTRUST Approved at the 5epterrrbor 27, 2013 Board Meeting Reduced GESZ ger r 10ciall Exhibit A I' or tEl 0 final year ending $uptenkbor 80, 2014 anALVALIEEtpa 512000 liegular SalRrler & Wages • Based on errant salaries. 511000 Baud Members Salaries $3001rnotith X 6 board members 516000 CarAllowfnuo • Adrtdnlstratnr: S500fmonth 521000 Payroll Tuxes -Bused on 1.01 eta glaryexpenditnn $822,097 $21,600 $6,000 522000 lletlreteeut Cantriltutiane - Actuarially dntortatncd oast Per Staff Defined 13ene&it plan $291,968 521000 Edo & E3ealth Littman no - Smith 200,025 -Dentallnaurance 5,000 - Lae 111811111103 7,000 Dlaability Insurance 5 000 $217,023 $217,023 S24000 Workers' Cornpensatlon • Based on ealsny ant ondltu s $4,000 grQfe&atonal Services 531009 3nvastmnnt Consultant - Quarterly Porfariraance Evaluation ($10,7301rnanth) 128,760 Travel expeOtee (8700 x 8 trips) 5,600 c"nmprc itenoivv iinattoiol Annual Ropart a Review & GAM 40 data 26,000 - Ste Pau at 6,000 & Drop Platt at $32,000 33,000 Security Analysis and utber 5,000 - Proxy vo#ng review 5,000 Moony Manager Smolt $6,O001 Security Litigation $11,000 10,000 218,360 $218,360 coot alLivatuase1e12atdAnnualBUdpaRRadt dF1nrtlFlralAntaaresas.eudgnlf Mklilrateritb C,R,frOt2 48;2/PM THIS DOCUMENT IS A SUBSTITUTION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. crry or 1141AMI 612011 IMMUREMENT TRUST Approved at lire $opterrtbar 27, 201$ board Meeting Reduced OEM Budget 110tI0 rlxlhTit A. For tiro fiseuI year ending September 30, 2014 547100 Printing 4t 1linding - Outsourcing - Annual Report 4,000 - Annual Summary Phut Description 2,500 • Staticanny 8,500 15,000 $15,000 548100 .Advertising & Related Coats - J3sthaided based oat past experience daub Miami Herald display $5,000 advertisement oast approx. $650, rout other papers nava $250 - $400 551000 Office Supplies $60,000 • Amount based oat pig and cttrmtti dxpentlltwo 55300 Operating Supplies $1,200 • Amount based nq vonuwAl afn airy of 3 bi4'f memb0rs 554000 Subscriptions, Memburships, Licenses • F PTA routalbarship 1,000 - WEB? membership 0 es 850 -Goverment Finance Of agr9ASseciahlanmembershipfoss 550 • AICI}A membership des 0 ▪ 1+IC?A membership fdos - Petlalnrt & Benefits lslowaleftar 50 - CCZf Tax Oda 304 • The Miami Harald 250 -TJta Wall Stteet£autnal 0 -Ruttzltoimer btti'Traval Price Guld 0 • Aneestry.cere 300 • Computer antlwarn inelletietil books 200 3,500 $31,500 ,Iltquraalee }itapeurniney 545000 Iuaurartoe - Cvmltlea. Iai pro port, & liability Ilaaed on manic from Wank & MoLenutut Agency • Comrticreial Paling° Polley • Primry UnnbreIla $10M Limit 13,898 - R lltaary Cxttl#q ,$5M Limit - Commercial Viscera - $10,231 7,144 - Cyber Liability • 19,693 • Wind Insurance Liability 3,411 44 146 $44,146 545000 Warman - Fidelity & Piduciaq Based on quota f oin lvIstsh MoLomnau Amoy $96,101 • 1PrIlnary D840 • i1m inynnt iraatiot:aLlahllity.3M Combined 2745 • llxuess I0&O - Iilrrpleyment Prao.Liabflity42Mxa$3M Primary 15,I9t3 - Primary Pidueimy I.laltitfly - $10M Limit 50,608 06,101 543000 Utility Si orvlces -1?.leatrloliy based an catimated amount 19,000 • Water & sewer based ort oallrnutod amount 4,000 Catbrtgn bused cat ugtirra ite$ amen 3,000 28,000 S28,000 0:1013113udoetTAtVat4 Annuli BudgellH?eduod FIr I P!r I AnnualaUBEEludgoti Jai Etkax crt 1181014 pea THIS DOCUMENT IS A SUBSTITUTION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. CITY Or MfAMI GIB RETIREMENT TRUST Approved at the September 27, 2013 I3» u d Mooting Reduced GESE Budget Detail &bible A Il'!w the fiscal your ending September $0, 2014 544000 Rentals & Tenses - Equipment rental based on last year expenditure, $40,000 5460110 Repnfr & 1Maininaeaco Burdens Maintenance contracts and estimated repaint based on historical oasis »Pension Gold aottwure annual maintenance costs: Retiree payroll software (l'Oold Plums 5.6) t Ordinance dumps made 09l2011 40,000 Support, Software & Custoatlzatiou tnointonanCe 77,000 Pension Gold additlorud maintenance duo to ordinance oltanges 29,000 Ordinance Adages made on {i /271,2012 by City Commission 50,000 5Q7L &aver LI Upgrade to 2012 12,500 Imaging Software tttantennae- & support: to 6,200 1Q softwarc main/marine & ttupport le 2,898 Business roiltlltulty plan maintenance & support 1ba 12,000 Pile Beolrup rue 3,000 Ps(yroll Processing $oo g,500 Customizations for Staff ) dtlug Droi{Reduced by $25,000) Muu=t be done next yen: 0 Maiutsnanae on ouatotnizatlons 2,500 Oraelc Liaonoos 8,145 BIS Mimi RecordingMnitvaauoe 1,850 3meaad Software Roplaat mant 10,000 Daily Monitoring of Ixirewall 12,000 Aoc.Pao Accounting Sol -hums Maintenance 6,000 Website 15,000 Told Penman Odd & Ao 1Pao annual maintenance 293,593 . Offloo btiiltltng inalntonnnco frtoit[dsa $59/ciirwobpnge, security sysi m8381mctntb, stir$10,000/yr, landscaping 87331month, elevator maintonanac $247/month, oontfage:toy(0IIigatlernterlam) $1,50l/month,ja:titouial$I,66sinmat, fire ayarem$I05/atit 60,000 Offioe building repain 36,450 Total Building Mnlntonttnac, 96,450 546000 Building htsura nee Deductible for hutyloane repairs ADDUCED BY $45,500 559000 Depredation -Depreciation of Bridgeport bldg besod on 39 yr straight.lino 390,(43 $390,043 $0 $4$,000 664000 Machinery & Equipment Butiinat$44 purehasos based on current market prides •I3quipnmitt (Computer & aquipittcatttpgrtsdtu) R1d1)UCI D 13Y,14,269 15,731 ($10,7$1 tyirntvall X'3 dware, $5,000 Wobsllo 1- arsiwarv) Office Furniture (Bonita Cabinet, Panels for anon, ]room Table, & Confirm. Chain 3,000 18,73E $18,731 TOTAL ADM ISTRATIV1" COSTS 82,894,10 onaniE3tsudsataoiemoi9AnnualnudgehRodueodF'Inaipn9natnuggattr13`aadai El x Vat11$14laPIS THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT, City of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Meeting Minutes Tuesday, September 9, 2014 5:05 PM FIRST BUDGET HEARING City Hall Commission Chambers City Commission Tomas Raga!ado, Mayor Wifredo (Willy) Gott, Chair Keon Hardemon, We Chair Marc David Samoff, Commissioner District Two Frank Carona, Commissioner District Three Francis Suarez, Commissioner District Four Daniel J. Alfonso, City Manager Victoria Mendez, City Attorney Todd B. Hannon, City Clerk THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 B H.9 14-00775 General Employees and Sanitation Employees Retirement Trust RESOLUTION "INCOMPLETE (CHANGES NECESSARY). PENDING FINAL REVIEW AND APPROVAL BY CITY ATTORNEY." A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF MIAMI GENERAL EMPLOYEES' AND SANITATION EMPLOYEES' RETIREMENT TRUST FUND ("GESE RETIREMENT TRUST FUND"), ATTACHED AND INCORPORATED, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015, IN THE AMOUNT NOT TO EXCEED $3,255,936.00, EXCLUDING NORMAL COSTS, TO PROVIDE FOR THE ADMINISTRATION OF THE GESE RETIREMENT TRUST FUND. Motion by Commissioner Carollo, seconded by Commissioner 5arnoff, that this matter be ADOPTED WITH MODIFICATIONS PASSED by the following vote. Votes: Ayes: 5 - Commissioner(s) Gort, Sarnoff, Carollo, Suarez and Ilardemon R-14-0312 Chair Gort: PH.9. Ronald Silver: Thank you, Mr. Chairman. I'm Ronald Silver, I'm the attorney for the City of Miami General Employees & Sanitation Employees Retirement Trust. We're seeking to adopt this resolution of the Commission for the fiscal year commencing October 1, 2014 and ending September 30, 2015, in an amount not to exceed $3,255,936. Chair Gort: Okay. Is anyone in the public would like to address this issue? Anyone in the public who would like to address BH.9? Seeing none, hearing none, close the public hearings. Commissioners. Commissioner Carollo: Mr. Chairman. Chair Gort: Yes. Commissioner Carollo: Thank you. Ill start asking some questions. How are you, Senator? Mr. Silver: I'm fine, thank you, sir. How are you? Commissioner Carollo: Good. Senator -- and I don't want ii to be Groundhog Day, but we -- I mentioned this the last time that we were here during the budgets. Please explain to me, how do you spend $60, 000 on office supplies? Mr. Silver: Okay. 1 will not do that, but I'll have somebody from staff do that. Commissioner Corolla: 1 mean, how much office supplies can you buy for $60,000? Edgar Hernandez: Edgar Hernandez, for the record. As we explained before, we said that last year, we had about 240 retirees. We had binding to do, mailing to do, and these people come to our office, and we have to provide them duplicates. And we do -- paper and tone, although it may sound a little bit funny, but it's expensive. And these are people that require, actually ask -- they ask us for us to print the forms, fill out the forms for them, and they require the attention. I CHy of Mianu Page 2 Printed on 11/29/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 wish they could go and sort of do it themselves, but we like to also aid them as they move on to retirement. Commissioner Carollo: So what you're saying is the majority of this office supplies expense of $60,000 is paper? Mr. Hernandez: Paper, toner, binding, mailing, postage requirement to -- Commissioner Carollo: Well, hold on, hold on, hold on, 'cause I think you have separate line items for postage, and you have separate line items for all the other things. We're talking about office supplies specific. For all those other things, you have separate line items. Mr. Hernandez: No, postage is different; yes, you're correct. Commissioner Carollo: So in other words, if I -- Mr. Hernandez: One of the main -- just to explain to you, one of the major reasons why also office supplies, we have to test and improve our Pension system, and there's a lot of testing to do which require printing, and double printing, and sometimes triple printing, just to make sure the data is correct, just to make sure that we update the Pension system correctly to reflect the ordinance changes that were passed in the past. Commissioner Carollo: So in other words, ifI was going to audit you and actually see what that office supplies really is, that's what I'm going to be finding, right; I'm going to be finding all the invoices for those papers and all -- Mr.I-Iernandez: Yes. Commissioner Carollo: -- and for the toners and stuff like that? Mr. Hernandez: And we do hold audits, and we've been audited before on that, yes. Commissioner Carollo: Okay, 'cause it just seems like $60, 000 -- and again, it is not the first that I -- the first time that I bring this up. I brought it up in the last budget hearing. And it just seems that $60,000, it's a lot of money for office supplies. Mr. Hernandez: Right. And I think you're correct that it seems like it, but knowing our demographics, we are -- we have to do certain things for our members in order to help them move on to retirement. Just this year, I mean, we have just in the last two weeks about 80 of them come through our office. We send them the package at home. They come here to the office. We have to sometimes duplicate those packages. They change their options, their taxes, their life insurance, and those are the things that we need to supply to them. Commissioner Carollo: Okay. Well, I'll find a way to actually see what your actual expenses were and so forth, but that'll come later, Talk to me about repair and maintenance, You have 600,000 or you're requesting 600, 000 for repair and maintenance. What are you repairing? Mr. Hernandez: That's the same Pension software. We have to -- we have an update, basically, on the central -- Commissioner Carollo: Six hundred thousand? Mr. Hernandez: It's a reoccurring -- we're not asking for 600,000 -- Commissioner Carollo: I'm seeing -- City ofMiami Page 3 Printed an 11/29/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 Mr. Hernandez: -- increase, Commissioner Carollo: -- here and I guess need to -- office supplies in my office -- get o -- Mr, Hernandez, Repair and maintenance is five -- right, 600, 000, but as you can see, in the past few years, since 2010, and I believe you used the worksheet that they provided to us for us to fill out, right? Commissioner Carollo: Yeah, 1 see it. Mr. Hernandez: Okay. So -- Commissioner Carollo: find you're requesting for this budget year $599,000. Mr. Hernandez: Yes. Commissioner Carollo: No? Mr. Hernandez: Well -- Commissioner Carollo: So why --? Mr. Hernandez: The difference from 2010 to now, as you can see, which is 300 -- it's 250, 000, the net increase in addition -- or the net increase -- and all of that has to do with the Pension software update. We have to maintain the system. Mr. Silver: I think you ought to explain to the Commissioner why you have to update the software. Every time there's a change in the ordinance or every time there's a change, we have to change things, the software. Commissioner Carollo: To the tune of $600,000 -- Mr. Silver: I'm not sure. Pm just trying to -- Commissioner Carollo: --- in a year? I mean what -- I mean what -- is there a robot? Does it run by itself! Does it clean -- well, no, 'cause you have -- $600,000. Commissioner Suarez: That's 10 percent of our -- well, not ten. That's like six percent of our entire IT (Information Technology) budget. Commissioner Carollo: And let me be clear. Look let me be clear. We're looking for revenues, and you just saw, you know, Police, Fire, all of our employees' came up here, you know, saying, "Hey, give some hack." You saw residents come in here and say, "Find the findings." Well, these fundings that the City pays for this administration of trust is taking away from the City's general fund where we could go to pay Police, Fire, Solid Waste, and all the other -- Mr. Hernandez: And I understand that. Commissioner Corolla: -- general functions. Mr. Hernandez: Right. Commissioner Corolla: So that's why --- and then it's troubling when you're asking for $3.2 million of total cost. City ofMlaml Page 4 Printed on 11/29/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 Mr. Hernandez: Well, some of the increase, it has been due to GASB (Government Accounting Standards Board); GASB, the statements from -- Commissioner Carollo: I understand, I understand. So, yes, there's going to be GASB. So therefore, you have to have repair and maintenance go up by two hundred and some thousand dollars to $600, 000. You have to have office supplies of 60,000. You have to increase professional services for 76 -- for an additional 76,000? I think chose increases are just outrageous. Mr. Hernandez: Well, if -- may I explain the professional services if 25, 000 for the investment consultant; it's -- the three-year experience study as required by the ordinances is an additional 25,000. There's an increase to the actuary and the auditing, 5,000 on the auditing. So there is -- there are some obligations that we have to do and impose by those changes. There's also the Senate Bill 534, which is -- will hopefully enhance the transparency on pension funding. Commissioner Carollo: Well, you actually increased auditing by $10, 000, but I'm just looking at your numbers. And professional services, there's an increase of 76,000. I mean, we're talking 511,000 on professional services. I just think these numbers are out of whack. How does FIPO do it with a million dollars less? Sandra Elenberg: If1 may, Sandra Elenberg, Pension administrator for the GESE Trust. Olcay, for the professional services, it increased 76,000. Twenty-five thousand was for the three-year experience study that's required every three years by the City of Miami ordinance. For the actuary, it's increasing 51,000; that's for GASB 67, 68 and Senate Bill 534. The auditing fees is only going up 5,000 for GASB 67, from 67,100 to 72,100, Vice Chair Hardemon: Do you have a copy of that; not what you're reading, but the actual auditing? And I apologize for jumping in, Ms. Elenberg: 'I'm sorry, the copy of the ordinance? What did you say? Vice Chair Hardemon: Auditing. Chair Gort.' The audit. Vice Chair Hardemon: Auditing; did l pronounce -- am 1 not --? Ms. Elenberg. The auditing? Vice Chair Hardemon: Auditing, auditing. Chair Gort: Yeah, the auditing. Ms. Elenberg.: Well -- Vice Chair Hardemon: Do you have a copy of it right now? Commissioner Carollo: He wants documentation on your fees. Ms. Elenberg: Okay. Commissioner Carollo: Is -- Ms. Elenberg: Yes. CHy o1M:c ui Page 5 Printed on 11/29/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 Commissioner Carollo: -- that correct? Ms. Elenberg: I could send it to you, their invoice, tomorrow if you want. Vice Chair Hardemon: Oh, no, I don't want the invoice, because I know the Commissioners and -- well, the Commissioner to my right -- is concerned about the cost, the outlay of the expenses, and I am, also, because, I mean, in this number is -- are numbers that can actually fund some other organizations that are looking for funding. I mean just a savings of a mere $199,000 could And an organization here or there. So I'm just trying to make sure that what you're telling us is what it's purported to be. Ms. Elenberg: Okay. Vice Chair Hardemon: So if you have some type of audit on you -- 'cause I'm sure you've had dollars that you've used for audits, and you've had audits in the past -- Ms. Elenberg: Right. Vice Chair Hardemon: -- that you can show us something in the meantime, something that I can look at while I'm here. Ms. Elenberg: I didn't bring -- okay, your staff -- okay. We are different than all your regular departments. We get reimbursed quarterly. We do not get the money ahead. So if we have to supply the invoices to you for everything that we spend -- all auditors, all professionals -- and then we get reimbursed. And every year, it's been like $62,000 plus a few extra for other parts of the audit. Tice Chair Hardemon: So my question to you is: Have you been audited in the past? Ms. Elenberg: By the auditors? Every year. Mr. Hernandez: Every year. Vice Chair Hardemon: Okay. Do you have a report from that audit? Ms. Elenberg: Yes, but not with me. But the City ofMiami has it. Vice Chair Hardemon: Okay. Ms. Elenberg: The Manager has it. Vice Chair Hardemon: But it -- Mr. Silver: We'll supply -- Vice Chair Hardemon: We know that it's -- they've been printed. Ms. Elenberg: Yeah, but he wants to see it now. Vice Chair Hardemon: You spent a lot of money -- you have -- that's one? Is that one? Ms. Elenberg: Well, that's the CAFR (Comprehensive Annual Financial Report). Mr. Silver: This is the CAFR from (UNINTELLIGIBLE), City of Miami Page 6 Printed on 11/29/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 Vice Chair I-Iardemon: All right, let me see that. I'll take that, and I'll let you finish what you were saying. Ms. Elenberg: Okay. Where was I? Okay. Now, for repairs and maintenance, they did increase $209, 000, to be exact. Two hundred thousand only is for the ordinance changes that the Commissioners made back on September 27, 2012, effective October 1, 2012 and January 1, 2013. Also, under repairs and maintenance for those, we have 42,000 for a new roof that our building needs and 25,000 to paint the building. We've been there for over 10 years, and the building has not been painted, and many individuals, including a Commissioner, have commented how unappealing our building looks. And then there's a $9,819 increase for insurance for -- Commissioner Sarnoff: Is that the Rose Building? Ms. Elenberg: Yes, it is. Commissioner Sarnoff' Oh, you're right; it doesn't look clean at all. Ms. Elenberg: It was you who made the comment last year. Commissioner Sarnoff But I didn't think it would cost $321, 000 to fix it. Ms. Elenberg: Twenty-five thousand only to paint the building. Commissioner Sarnoff Oh, okay. Ms. Elenberg: Remember, basically, it's 76,000 for professional services. That's the only increase there; for the auditing, 5, 000; for repair and maintenance, 200, 000, which is for the software; if we paint the building, 42,000 new -- yeah, 42,000 for a new roof and 25,000 to paint the building, the insurance increase, 9,819. And then we added, in case there's a fire or a hurricane, the insurance deductible of $41, 000. And again, we only get that if we spend it. Everything in our budget is only ifwe spend it if something happens. Chair Gort: Now the question is -- let me ask a question while we're wailing. My understanding is they get reimbursed when they present the bills to the office, to the Finance Department? Commissioner Carollo: Yeah, Commissioner Gort, but -- and I just had that conversation with the Manager. Yeah, but they have "X" amount -- let's say we budgeted "X" amount, and then anything that seems reasonable or at least that is allowable, they just reimburse. Daniel J. Alfonso (City Manager): Right. Commissioner Carollo: But they don't look at the different accounts -- like, for instance, office supplies, to see exactly what's -- Mr. Alfonso: Correct, Commissioner. We -- they have a budget authorization, and to the extent that they are requesting to reimburse operating expenses that seem reasonable, we reimburse it as long as they're within their budget. Commissioner Carollo: Right. Mr. Alfonso: We do not look at it and question, "Oh, this is too much paper," or "This is too much ink," or those type of things. City of Miami Page 7 Primed on 11/29/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 Vice Chair Hardemon: So that puts me into a position -- thank you very much, Mr. Chairman. That puts me into a position where we aren't -- I mean, Ws -- it is a budget, right? And essentially, what the Manager is telling us is that with this budget, they're given parameters. It's three point something million dollars. Commissioner Carollo: That is the parameter; that's it. Vice Chair Hardemon: Those are the parameters. Commissioner Carollo: That's it. Vice Chair Hardemon • But essentially, they still have to provide us with a budget, so let's not pretend as if -- what they provided to us isn't necessarily as accurate as we would like it to be, but we're just trying to drill down to some increases. And, of course, part of the increases are repair and maintenance services, and what you've pointed out as the paper. So -- because in these numbers, I mean, there's -- there are significantly dollars that can be used elsewhere if, in fact, those expenses are not what they're purported to be. Commissioner Carollo: By the way, Commissioner, just -- since you weren't here last year, that's where I found a hundred -some thousand dollars for the Civilian Investigative Panel. Ms. Elenberg: Arid they didn't use it. Commissioner Carollo: Remember that, the Civilian Investigative Panel just -- similar to this year asked for a certain amount that wasn't in the City budget. So for -- in order for as to give it to them, we will have had to have either cut something in the City general fund, or find it somewhere else, so it actually came from the GESE budget last year over to the CIP. And I'm sure the Senator keeps reminding me of that, but, you know, so, yeah, in other words. So I think this budget is rich, absolutely, and I guess -- I think I've done more than hint at that. Commissioner Sarnof': Did any of you have the opportunity to meet with these folks? 'Cause 1 did not. Chair Gort: I didn't. Commissioner Carollo: No, I did not. Commissioner Sarnoff: I'm going to say something to everybody right now. I did not take a vacation this summer, so If you didn't come to see me, you will not be getting my vote for your budget. Mr. Silver: Mr. Chairman, if (UNINTELLIGIBLE) remember -- Chair Gort: Yes, sir. Mr. Silver: I have, with Mr. Tompkins, every year previous -- you're right; this year, we didn't -- but every year previous, we visited every single City Commissioner to go over the budget. We did not do it this year, but wed be more than happy to between now and the next budget hearing to do that. But every year, every year, we've done that; we've sat down with you. We've made it a point to come to your offices and sit down with you. I've sent emalis to you regarding our investment performance -- okay? -- what has happened. I don't know if anybody reads their emails, but I've tried to do that. I've tried to always keep you informed. I am willing in the next two weeks to come and meet with you whenever you want, and bring Mr. Tompkins, who's the chairman of our board, and we'll meet with you, just like we have every other year in the past; I'll be happy to do that. We're not trying to hide anything, and I'll be happy to go over with you City ofMirmei Page 8 Printed on 11/29/2017 THIS DOCUMENT IS A SUBSTITU1ON. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 every single one of the items that you're all talking about. I mean, we've tried to do that every year. Chair Gort: Let me ask a simple question. Mr. Silver: Yeah. Chair Gort: You have the -- for professional repairs and maintenance, you have an additional $209,000. Now, budgets, we all know they're projections. You have a contract for the $209,000? 'Cause that's your projection. Mr. Silver: Why are we projecting that? Chair Gort: You're talking about software. Mr, Silver: Right. Chair Gort: This is software contract. Do you have a contract stating that you have to make that payment next year? Ms. Elenberg: Yes, we have a quote from them, yes, at 200,000. Chair Gort; You have a quote? Ms. Elenberg: Mm-hmm. Commissioner Carollo: Commissioner. Chair Gort: Yes, sir. Commissioner Carollo: The other thing l want to caution is, listen, if you give me any amount of money, I'll find a way to spend it. Now, how -- you know, how much is it really necessary? And can those dollars be better spent in public service, public safety; you know what I mean? In all fairness, I mean, I'm sure you give them -- they asking -- what? -- $3.2 million -- you give them $3.5 million, I'm sure they'll find a way to spend it, you know. But it just seems like it's a lot of an expense for administering this trust. And then when you compare it to FIPO, you know, it doesn't look very good. Mr. Silver: (UNINTELLIGIBLE). Commissioner Carollo: Understood, understood, but still, you're talk -- we're talking -- you're asking for an additional million dollars; it's a lot of money. Vice Chair Hardemon: May I ask a question? Chair Gort: Yes, sir, go ahead. Vice Chair Hardemon: Thank you. The money that you've been spending on office supplies, is there a contract that you have with a office supply store, or is this a Pico card charging, invoicing for every time someone requests something type operation? Oscar Alvarez.: Hi. Oscar Alvarez, Building manager for City of Miami. Those are not reoccurring; they're on a need basis, like the toner, the paper, but that line item, I think it has four different things inside; it's just not paper, as stated. C!!y of Miami Page 9 Primed on 11/29/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 Vice Chair Hardemon: And the reason I'm asking this is because -- and I don't want us to get necessarily boggled down with this $70, 000, but what it is a signal of is maybe another issue. So, for instance -- and people may laugh, but it's late at night, children shouldn't be watching this -- erectile dysfitnction could be a signal or a sign of heart disease; not many people knew that. So if anyone is suffering, make sure you go see your doctor, because you may have a heart disease problem, right? So what we're trying to find is if there is any heart disease. So in looking for it -- and 1-- and this may have been answered when 1 was talking, but say, for instance, the increase in repair and maintenance services went from -- to 2013/2014 -- from 390,000 to 599,105. And then when I looked in what was spent, was actually included in this financial report, it does say that for -- I found it and I lost it -- repair and maintenance, it was 373, 000. So what would account for necessarily that increase in funds? Ms. Elenberg: The 209,000 for repairs and maintenance? Vice Chair Hardemon: Yes. Mr. Silver: The 300 -- Mr. Hernandez: That was last year? Vice Chair Hardemon: No. So what you're asking for under 2014/2015 budget for repairs and maintenance -- Mr. Silver: Yes, sir. Vice Chair Hardemon: -- goes to -- from 390,043 to 599,105. Ms. Elenberg: Right. The bulk of that is for us, ,for the software, for the Pension software due to the ordinance changes that the Commissioners made a few years ago. The cost for that is $200, 000. Vice Chair Hardemon: A few years ago? Ms. Elenberg: Yes. But now is when we're going to implement it. Vice Chair Hardemon: So from the City Manager perspective, how many years were they given for implementation of this software? Mr. Alfonso.' We don't control that, Commissioner. I mean, they purchase the software. Its up to them on implementation. They are an independent body. They don't -- they do not report to the City Administration. Ms. Elenberg: Yeah. And the thing is, it's effective -- even though you made it a few years ago, one of the things is effective -- was effective January 1 of2013, Vice Chair Ilardemon: Okay. Can I see a copy of whatever it is you're saying that this Commission -- oh„ I know. I will say this -- Ms. Elenberg: It's in the ordinance. Vice Chair Hardemon: Well, let me say -- Ms. Elenberg. It's an ordinance change. Vice Chair Hardemon: Okay, let me say this to you: We are here also, and we're trying to solve City of Miami Page 10 Printed an 11129/2017 THIS DOCUMENT IS A SUBSTITUION. ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. City Commission Meeting Minutes September 9, 2014 an issue with your budget to make approvals for you, so all of us here would really not appreciate a deep sigh at the mike, If we request something, just try to do your best to get it to us. It could be an ordinance. Do you want --1 can take my time to go and find the ordinance and then come back here to read the ordinance, or we can find a way that you can provide it to me, because you have other hands with you, so that I can read it, because what I'm tempted to do is to take $200,000 off of the depreciation or the maintenance and repairs, and I think that the Management knows where 1 would like for that to go, And I'm sure that my other Commissioners have other funds that they need for other initiatives that they would want to put, and I don't even think you have Commissioner Sarnoffs vote, because that's what he said. So -- Commissioner Carollo: I'll go a step further, I don't think I would have a problem making a motion to pass the exact same amount as last year's budget, And by the way, last year's budget, we increased it by $45, 000, but as I made a statement, it was just to keep this moving. We have a long night, and -- Commissioner Sarnoff Second, Commissioner Carollo: -- in all fairness -- Commissioner Sarno"; Second. Commissioner Carollo: -- I make a motion to pass the exact amount as last year. Chair Gort' Okay, there's a motion and there's a second. Any further discussion? Mr. Silver: Let me just -- Chair Gort: Yes, sir. Mr. Silver: In. all fairness, since you took 100,000 away from us last year, arbitrarily, would you add the hundred thousand back in? Commissioner Carollo: No. We actually didn't take it away from you. We actually gave you an increase of 45,000. Mr. Silver: Yeah but -- Commissioner Carollo: You were just asking for way more, like you're doing this year, and we reduced that amount. Mr. Silver: Right, Commissioner Carollo: So in all fairness, it's not that we took it away. Chair Gort: You got some homework; you got some homework to do. You got some homework to do. Mr. Silver: Okay, okay. Chair Gort: Okay, is there any further discussion? Being none, all in favor, state it by saying "aye." The Commission (Collectively): Aye. vfr, Silver: Okay, thank you. City ufMiami Page !1 Printed on 11/29/2017 GESE Retirement Trust arty of mom, 1, GU II Rntlroalit'rruot 11udj&l Tompaato SUBSTITUTED. 7130014 3'04 NM GESE Budget Final Sent to Commissioners _ 82410.11Actual FY2p11.14Aqugl FY2012.13Acinel $Y261E448ad8au eYt•,4.14 P.-.0as613 Approved Indent . . Aparov4411pd341 $1,1A1,.l43 83,328,2$8 02,949,74d _ 05.94,16D $3,759,0310 -thipprovnel rid Mal ' '. '13402433 ' ' • ' ' $9,1111,243 ' •, 92,049,7$4 ' ,.$2,894,169 :'$3,293,834 _ Minandrtujer 0/36/201f gifanf7012t 9/3942413 �30/,7D14; 9j30/2015 $812,397 04gulardnieryendWaits 0337,913,87 w $0$7,208,40 $343,999,4E $023,0 1'ringnDenalrlt $6,013,10 $6,300.02 $6,023,09 r.,000 $6,009 F1Cl1Tares $62,398.18 $59,741.61 $33,761.61 -.82,290 $02,294 RetirementCenLgwdons $16401n00n $126,793A0 $210,774.00 $291,a60 $292,697 LI1Pand Hgdith rhsurance $173,929,22 $203,362,13 $228,336.53 $21?,023 $228,125 Workers'ComPensaltun $3,254.0n $4449.04 $1,942,44 $0,000 $6,000 professional9ervlms • Legal 583,090.00 $87,00an9 $84.4no,.a $9,040 $92,8no ProfessionalServleer $72$,98x.41 $730,817,36 $4654.24 $43.4576 $511,5141 Mon itnilitn and Audttln0 $62,006.04 $41,$C0.00 r„000.00 $67,100 $7,24160 Other Contractual 5ervfceaNctdsaledelsore $3,343.5.0 $1,165410 • $4,397,0tl 10,000 $10,000 Trays! hnd Per Diem $ 13, 780,80 $19,134,31- $22,063,41 $20,086 $20,600, Communlealionsand 6416fed&arvlcer $33,033,34 $37406.88 $30,410,11 $4000 $4L1 Ott Postage 8ia,497,40 $13,3 130 321.753,11 $25,000 15,000 tllllfiv $18437,00 $3e, 17 $17„452,961 26,4$ $26.0o0 flenlalsend Lenses 536,923,54 $3 ,92a.25r ' $29,364,93 ,_„, $40,1166 $40.000 Pepe fir end AdafnlLicence SErvlCes $351,687.12 441,369.63 $373,20450 $B99,1345 $599,IOS Prin ling and Binding $1.7,610.04 $9,667.75 $14,317.17 $28,,0o0 $20,613 Adveetlsin8 and iterated Costs $0,00 $1,077,00 $443.44 $54000 $9,0a6 QltIce 5ap611es $47,481,53 $ll7,521,50 $81,869,$3 $60,OnY1 $60,014 ° mating Supplier. $430.80 $72.40 1249.11 $l,AOa $.4200 Matar puel AM I14Safety SUppges 5Uhsndpllonr, Memberships, and Accretes $; 828,00 $1,002.1,1 $1,077.61 $3,600 $8,900 if11u7Anee $100113,43 $100,94+.05, 0146,330.W &146247 $29 A66 InsvraocededuethlleIncase oflass/ ON Hurrlemno _ $41,00 UMW Projects and Purelusnr 073,748.66 $1H,no0n0 $53,284.7a $16,731 $13,331 ., jluprecleilon $41.960:64 541,940,64 $41,960.04 $4Z,000 $45,0on pfidgetaeSerYe $11,604O0 •$9,255,930,fl0 UeardSalarlea $2t.6p0,00 431,606.00 $21,81IOit' $23,430,00 ' `rdrand3'aO •• - .t .•. '$9,100408,67 7" 3416083.19 .,' ••'$2,812,097,45 02,89,4,169A4