HomeMy WebLinkAboutBack-Up - Budget DetailCoconut Grove Business Improvement District Budget FY'15
8/7/20t4.
Income- -
-
',Approved FY 14
Actual Oct '13-Mar
P iecred Aor '13
Total A i +
„ P n d FY d5
. Variance/ Comments
.`-Budv`t ('.:'
' 4
to Sep '14
Projected FY 14
"' Budvet
Parking Waive• rs
- -
$ 313.079
$ 174,680
$ 220,875
$ 395,555
,'i-
$ 319,534
Parking Waiver Projection for FY'14 is based on the continued collection of monthly parking waivers from all properties. This will also include a compliance and payment for the additional spaces required
as per the Parking Waiver Study Findings for the following properties (October 2012-September 2014): 3324 Virginia St. $21,375; 3462 Main Highway-$9,720 (Dolce Vita); 3121 Commodore Plaza -
$29,160 (Commodore Corp); 3064 Grand Ave - $16,200 (Sandbar) 3433-3437 Main Highway $7,560 (Menchies, Nails, La Gamba/Ludo's) . Budgeted parking Waiver fees reflect net of 10% contribution to
the parking waiver trust fund as required by City Ordinance 13059 ($355,037-$35,503 = $319,534),
"Parking Surcharge - Restricted
Uses
$ 250,000
$ 256,498
$ -
$ 256,498
$ 270,000
Due to the restricted nature of the Parking Surcharge Revenue, only the following expenses will be funded with the proceeds from this income surcharge revenue: FY '14. Sign replacement ($10K), South
Bayshore Drive Medians ($45k), Flower Baskets ($60K), ($1K) Tour Bus Drop -Off Zone Enhancements, ($68K) electrical upgrades for a total of$184K. Remaining $66K will be deposited into the Parking
Surcharge Reserve Investment Fund. In FY'15 - Sign replacement ($10K), Bayshore Medians (45K), Flower baskets (63K), Tour bus enhancement (1 K), restricted surcharge total is $119K, ($270K-
$119K) remaining $151 K will be returned to the fund.
Special Events Supplemental
Foes -
$ 34,000
$ 26,412
$ 17,000
$ 43,412
$ 43,000
In FY'14 there were 7 special events that qualified for supplemental fees within the Coconut Grove Business Improvement District- The total budget for FY'15 is the same as estimates as FY'14.
Sidewalk Cafe fees
$ 43,200
$ 14,209
$ 26,657
$ 40,866
$ 49,444
FY'15 Proposed budget is based on the new sidewalk cafe square footage totals obtained by the City of Miami Public Works Department & Coconut Grove BID for subsequent compliance and payment
by all restaurants in the District.
Banner Fee • s ..
$ 10,000
$ 3,750
$ 3,750
$ 7,500
$ 8,000
The Coconut Grove BID amended the banner ordinance in June 2014 to allow for $1,000 fee for (30 days) for "for -profit" organizations hosting an event within Coconut Grove, the fee used to be $500 for
"far -profits'. "Non -Profits" will continue to pay $500 for 30 days of exposure within 3 of our locations.
BID Assessments.
$ 516,000
$ 426,666
$ 80,000
$ 506,666
$ 519,270
Total Amount Billed: $527K. Early payment discount at 3% of the projected 66% of the total amount. 3% penalty for late payments of the remaining total amount (34%). It also includes 1% processing
fee. With all these factors considered the estimated payments would be $519,270.
Other Income ..
$ -
$ 2,500
$ -
$ 2,500
$ 1,000
Miscellaneous income, refunds received throughout the year & insurance reimbursements received annually. BID receives GMCVB reimbursement for yeady dues every year.
Investment Income
$ 168,000
$ 23,277
$ 27,000
$ 50,277
$ 200,000
BID restructured its SunTrust Investment fund in FY'14 from a fixed 100% fixed income to 60/40 approach in 1st quarter of 2014, portfolio value increased over $200K since modification, however the
monthly dividends decreased to 50K (vs. 150K). In light of the FY'14 performance, the BID lowered the expected income for FY'15, however ordered SunTrust to realize the ($200K) gain for FY'15 on
October 1, 2014.
Collections Deferred
-
$ 1,000
$ -
$ 1 000
There are currently ($30,257) in outstanding deferred Coconut Grove Business Improvement Distdct assessment dues from 2009 to 2014. The assessment detail consists of the following - FY'09
($2,570), FY'10 ($13,289), FY12 ($229), FY'13 ($5,167) and FY'14 (20,100)
Total Income:
$ � -.. 1,335,279;
$ 927,992
$ 375,282
$ 1,303,274
$ 1 411,248'.
Anoroved FY'14
Actooto Oct'13-
Projected June '14
Total Actual+
Propos dFY'15
Variance/ Comments
Expenses:
Budget
MaT'14
Sen ,14
Proietted PY'14
Budget � r
Streetscape
$ 134,500
$ 68,785
$ 56,456
$ 125,241
$ 161,350
The streetscape budget had a $10,000 downsizing on the hanging flower basket/ planter project. The majority of the streetscape projects remain for FY'15. The maintenance of 107 hanging flower baskets
located throughout the District and 12 median islands located on McFarlane Road and South Bayshore Drive are the majority of the casts.
Security
$ 209,000
$ 124,750
$ 73,631
$ 198,381
$ 207,000
As per the conclusion of RFP #14-601, the professional services agreement with Block by Block calls for 152 hours of auxiliary safety team coverage for the District. This includes 2,080 hours of off -duty
police officer coverage. Expenses to stay the same as FY'14. 6 safety team personnel patrol the Distirot on foot and bicycle throughout the District from Wed. - Sun.
Sanitation -
$ 116,000
$ 83,174
$ 32,964
$ 116,138
$ 116,000
As per the conclusion of RFP #14-601, the professional services agreement with Block by Block calls for 128 hours of auxiliary clean team coverage for the District. Expenses to stay the same as FY'14.
There are currently 6 clean team personnel throughout the District from Wed. - Sun.
Special Events & BID Events
$ 91,500
$ 79,013
$ 11,939
$ 90,952
$ 65,570
The Coconut Grove implemented a (3) year special event grant program that requires 30% cut in funds for signature events that are not put on by the BID. 5 Coconut Grove events were affected in
FY'15. The services will be the same in FY'15 as FY'14.
Marketing & Advertising
$ 191,500
$ 152,295
$ 23,261
$ 175,556
$ 203,300
The Coconut Grove BID's new marketing initiatives for the community consisted of free year-round yoga every Tuesday & Saturday at Peacock Park, weekly farmefs market, 23 free historic bicycle &
walking tours part of expanded initiatives in FY'15 that were introduced in FY'14 and set to continue and expand in FY'15. Miami International Film Festival also new recruited event in FY'15.
Capital Projects
$ 115,000
$ 27,105
$ 137,374
$ 164,479
$ 160,000
At the June 19, 2014 BID Board of Director's meeting a $100,000 line item was approved for the budget for FY'15 to expand upon the Coconut Grove security camera program, which came online in April
2014 and consists of 10 HD cameras. Shutter removal grant assistance and sign maintenance funding for 80+signs located throughout the District are included in FY'15.
General & Administrative
$ 356,932
$ 217,363
$ 157,063
$ 374,426
$ 383,040
Variance in FY'14 due to payment of final (50%) of parking waiver study in the amount of $11,000 in June 2014, Health care costs raised min-FY'14 to due National healthcare reform and NYC IDA
Conference.
Contribution to Restricted Parking
Surcharge Fund
$ 115,000
$ 115,000
$ 66,000
$ 66,000
$ 111,000
In FY'14, due to the reshicted nature of the parking surcharge funds, the remaining parking surcharge funds consisting of $66,000 will be deposited into the restricted fund. In FY15 there will be $111K
retumed to the fund due to the restricted nature of the use. Please reference "Parking Surcharge" comments on the income section.
Total Expenses:
$ 1,214,432
$ 752,485
$ 492,688
$ 1,245,173
$ 1,407,260
Net Operating Income wlout
Surcharge Contribution:
$ 120,847
$ 175,506
$ (117,406)
$ 58,101
$ 3 988
At the conclusion of FY'14 there will be a positive NOI of $58,101 not including $66,000 parking surcharge contribution, totaling $124,101back into the fund. In FY'15 there is $3,988 positive variance, plus
$111K parking surcharge contribution, totaling $114,988 back into the fund. Please note that the excess restricted parking surcharge funds are not included within this item.
Total Contribution to the BID
$ 235,847
NA.
NA.
$ 124,101
$ 114,988
At the conclusion of FY'14 the BID will have a positive N01 of ($58,101 *$66,000) parking surcharge contribution, totaling $124,101, scheduled to return to the Fund. In FY'15 it is projected that there will
be a positive NOI of ($3,988 +$111,000) parking surcharge contribution totaling $114,988 returned to the BID fund.
Fund (NOI+P- Surcharge):
Coconut Grove Business Improvement District Streetscape Security & Sanitation Budget FY'15
STREETSCAPE
Graffiti Removal
Kiosk Maintenance
South Bayshore Drive Medians
- Plantings
- Maintenance
Tree Fertilization & Trimming
(Whitefly)
Landscaping (Mulching &
Weeding)
Flower Baskets, Post Office,
Planters + (Yeary Maintenance &
IPM)
Seasonal Events/ Flags
Tour Bus Drop -Off Zone
Enhancements
Curb Cleaning/ Improvements
SUBTOTAL:
SECURITY
152 Total Weekly Hours - Security
Agreement
Off -Duty Police Officers
CCTV Maintenance+Utilities
SUBTOTAL:
SANITATION .'
128 Total Weekly Hours -
Sanitation Agreement
SUBTOTAL:
TOTALS:
Approved 2014
Budo et
Oct 1, 2013 to Mav 31,
2014
June 1, 2014 to Sept 30.
2014
Proiected Totals Oct 1,
2013 to Sept 30, 2014
Proposed 2015 Budget
Variance/ Comments
$
500
$
500
$
$
500
$
500
Purchase of graffiti safewipes for graffiti removal on sensitive surface areas (city/ county signage, glass, and walls) in
order to avoid painting -over issues in the public right-of-way.
$
1,000
$
$
100
$
100
$
350
Maintenance costs associated with the 3 kiosks located in the pubic right-of-way at3015 Grand Ave, 3191 Grand
Ave, and 3471 Main Hwy. Please note each kiosk houses a set of HD security cameras.
$
45,000
$
23,198
$
22,166
$
45,364
$
45,000
The professional services agreement with Southem Blossoms is for planting and maintenance services for the 12
median islands located on McFarlane Road and South Bayshore Drive. The agreement is for 2 years with an option
to extend for an additional 2 years.
$
14,743
$
14,166
$
28,909
Plant replenishment costs associated with the 12 median islands.
$
8,455
$
8,000
$
16,455
Monthly maintenance services (watering, herbicide application, debris removal, mowing and raking, hedging and
trimming) for the 12 median islands. The BID installed 9,000+plants in November 2010.
$
3,500
$
-
$
3,500
$
3,500
$
3,500
This initiative consists of a maintenance program for 330+ trees located within the District The last time that the tree
canopy was trimmed was in 2010. General disease and white -fly treatments are applied upon infestation. This also
includes dodder vine removal.
$
2,500
$
3,000
$
-
$
3,000
$
2,500
Emergency landscaping/ mulching services for FY'15, which consists of coverage of 250+tree pits located throughout
the District In FY'14 the BID introduced adhesive, non -hazardous rubber mulch for46 tree pits located on Fuller
Street, Grand Avenue, and Main Highway.
$
73,000
$
36,671
$
29,730
$
66,401
$
63,000
The professional services agreement with Southern Blossoms is for monthly maintenace services (IPM treatments,
trimming, and watering) for 107 hanging flower baskets, 6 planters, 2 islands along Grand Avenue, and the Post
Office vine wall. The agreement is for 1 year with an option to extend for an additional 2 years.
$
4,000
$
4,549
$
960
$
5,509
$
5,500
Holiday initiative consists of November/ December streetscape decorations ($1,800) and 17 poinsettia planters placed
throughout the District. Also includes the installation of 80 American flags for the 4th of July ($1,000).
$
5,000
$
867
$
867
$
1,000
Improvements for the tour bus drop-off zone located at Grand Avenue and Virginia Street Bus operators include Big
Bus, City -Sightseeing, and Miami -Dade Transit Metrobus among others.
$
-
$
-
$
-
$
-
$
40,000
Cost to pressure wash/ fix -up the curbs throughout the District following the completion of streetscape improvement
projects undertaken by the Capital Improvements Program (CIP) department
$ .
;134,500
$
68,785
$ . ',';
96,456
$
, ,125,241
$ „
_„ 1,61 350:
The professional services agreement with Black by Block is for 152 weekly hours of security ambassador services.
$
131,000
$
87,750
$
43,895
$
131,645
$
131,000
Block by Block currently employs 6 security ambassadors that work 5 days a week (Wednesday - Sunday). The
agreement is for 3 years with an option to extend for an additional 2 years.
As per the April 2013 BID Board of Director's meeting, the BID expanded the off -duty police officer coverage an
$
73,000
$
37,000
$
29,736
$
66,736
$
71,000
additional night (Wednesday). Coverage is now 8 hours per day (40 hours per week) from Wednesday - Sunday.
FY'15 budget cut will not affect the schedule that was implemented in April 2013.
Yearly internet and maintenance services associated with the BID's security camera program, which came online in
$
5,000
$
5,000
April 2014 and consists of 10 HD cameras. Comcast high-speed Internet service averages $220 per month ($2,640
yearly). Remaining funds wit be used for preventative maintenance of the camera set-ups.
$
209,000
$
124,750
$
73631
$
198 381
$ ;=
i
207;000;
116,000
116,000
83,174
83,174
$
32,964
32,964
116,138
116,138
116,000
116,000
459500 $
276,709'
163051 . ;
4'350'
The professional services agreement with Block by Block is for 128 weekly hours of sanitation ambassador services.
Block by Block currentiy employs 6 sanitation ambassadors that work 5 days a week (Wednesday - Sunday). The
agreement is for 3 years with an option to extend for an additional 2 years.
FY'15 Coconut Grove Business Improvement District Special Events & Marketing Committee Budget
Special! Independent Events
Mad Hatter
King Mango Strut
Great Taste of the Grove
Coconut Grove Arts Festival (2/1e-2/1e1
Sail the Grove Events Oct -April
4th of July - Produced by BID & DII
FETE/FAM Events - 7 month series
SUBTOTAL:
BID Events
New Special Events - BID Recruited in
FY'14 initiative
The Great Grove Bed Race
SUBTOTAL:
Marketing/ -Advertising -
Coconut Grove Ambassador
GMCVB Co -Op Tourism Campaign
GMCVB Visitors Guide Print/ Video
Package
Newsprint Quarterly Hotel Newsletter
Social Creative Web
Grove Promotional Materials - NEW FY'14
Photographer
Coconut Grove Farmers Market * New
Initiative
Free Yoga at Peacock Park (Thurs 6pm) 48
weeks *New Initiative
Free Grove Historic Tour - NEW
FY'15 Restricted Marketing Funds - formerly
Grove branding project FY'14
SUBTOTAL:
TOTAL
Approved 2014
Oct 1, 2013 to
Tune 1, 2014 to
Projected Totals
Proposed 2015
Variance/ Comments
Budget
May 31, 2014
Sept 30, 2014
Oct 1. 2073 to Sew
Budg t
30. 2014
$ 3,000
$ 2,374
$ -
$ 2,374
$ 1,470
In FY'15 the special event grant scheduled to be cut 30%, on top of last year's cut of 30%, as per (3) year plan implemented by the BID at the conclusion of FY'13.
$ 8,750
$ 7,869
$ -
$ 7,869
$ 5,460
In FY'15 the special event grant scheduled to be cut 30%, on top of last year's cut of.30%, as per (3) year plan implemented by the BID at the conclusion of FY'13.
$ 8,750
$ -
Event was cancelled in FY'14 by the Coconut Grove Chamber, the Marketing Committee made a motion to use the funds towards (FAM) Fashion, Art & Music Night initiative.
$ 15,000
$ 12,000
$ 3,000
$ 15,000
$ 10,500
In FY'15 the special event grant scheduled to be cut 30%, on top of last year's cut of 30 %, as per (3) year plan implemented by the BID at the conclusion of FY'13.
$ 7,500
$ 7,018
$ -
$ 7,018
$ 4,000
Line item increased for marketing material, pamphlets, flyers & events throughout 6 months of regattas within Coconut Grove, Sponsorship for 2013 Columbus Day Regatta($500)
Sponsorship for Orange Bowl International Youth Regatta ($1000) Sponsorship Bacardi Sailing Week ($1000) Sponsorship of Midwinter championship Coral Reef Yacht Club
($250.00) Promotional Merchandise (Shirts) $2,067.00 Promotional Flyers for Bacardi Event ($508) Promotional materials for sail the Grove (pens, backpacks) $616.77
$ 10,500
$ 11,850
$ 3,650
$ 15,500
$ 10,500
$5,500 sponsorship by Commissioner Marc Samoft's office in FY'14, Portable Toilets ($1850) Zambelli Fireworks ($10,000), DJ
$ -
$ 7,263
$ 1,750
$ 9,013
$ 12,250
FAM night was created as an initiative by the Marketing Committee for 1st of the month activities within the District, Z Events ($19.95) Poster ($135.00) Flyer ($280.) Music
Coordination ($1600) Music Coordination ($1600) Music Coordination ($1600.00) Music Coordination ($1600.00) Foto Music ($1,750) Maps ($214) Maps ($214)
$ 53,500
$ 48,374
$ 8,400
$ 56,774
$ 44,180
$
30,000
$ 23,589
$ 3,539
$
27,128
$ 16,700
MIFF Received $7,500 in FY'14 & will receive $5,250 in FY'15 - MSFF received $1,500 in FY'14 & will receive $1050 in FY'15, Free Yoga at Peacock Park every Tuesday(
$3,713.95) 48 weeks of Yoga, $75 per week, Yoga Marketing Material ($38.95), 14 Additional Historic Bike/Walking Tours ($2,700), Woodystock Special Event Grant Approval
($833.33) & will receive $583.34 in FY15, FICPA Special Event Grant Approval ($611.11) & will receive $427.78 in FY'15, Portable Toilets for Halloween @ Cocowalk ($360),
Grove Green Market - ($3,855) Tree Lighting Ceremony- $4254.94, Art & Toy Drive + Holiday Festivities ($1800)
$
8,000
$ 7,050
$ -
$
7,050
$ 4,690
Special Event grant scheduled to be cut 60 % cut for FY'15 as per (3) year plan. Event needs to be in center District to qualify in FY'15 & retum to non-protitstatus, Special Event
Grant Approved.($6,700) Coconut Grove 140th Anniversary Poster ($350)
38,000
$ 30,639
3,539
34,178
$ 21,390
$ 43,500
$ 27,509
$ 13,201
$ 40,710
$ 42,000
Louis makes $16.13 per hour, 40 hours a week ($645.20) x 52 weeks = $33,550.40. Audrey Scott made $16.50 per hour, 10 hours per week ($165.00) x 22 weeks (October -
March) = ($4,240.50) Franklyn Sotel makes $13.31 per hour, 10 hours per week, (April -September) $133,10 x 17 weeks = $2,262.70
$ 7,000
$ -
$ -
$ -
$ -
Project cancelled by GMCVB in 2014 - Print and digital Latin American campaign - Argentina, Brazil, Chile, Colombia, Peru (March - November 2014).
$ 10,000
$ 10,000
$ -
$ 10,000
$ 12,000
Full page color ad in GMCVB Visitor Guide that is in 156 hotels, 248,408 circulation within Miami, plus full page of Travel Planner and Business magazine publications. Also
listing for businesses, hotels, and restaurants plus new 30 second video of Coconut Grove for kiosks in Miami hotels.
$ 15,000
$ 12,372
$ 5,000
$ 17,372
$ 20,000
Grovite Newspaper- Quarterly print and distribution ($3500) Quarterly Design ($1,500) (maybe paid for by advertising sales) Print & Distribution -4 publications (13,947) Design -
($1,925). Publications are inserted in the Weekend Section, reaches over 26,000 people.
$ 10,000
$ 6,402
$ 4,260
$ 10,662
$ 9,500
Social Media Fees ($600 per month) for Facebook, lnstagram, Twitter postings, Email Marketing for 12 months ($1,054), Facebook campaigns ($480, Grove Green Market
Marketing Collateral ($69.02). Email Troubleshooting ($208.751 & Merchant Media Kit ($1,5001 for new website platform.
$ 17,500
$ 18,312
$ -
$ 18,312
$ 17,500
The Marketing initiative to produce BID & Coconut Grove pamphlets, mailings, and merchandise to market and advertise. Annual report design & printing also included.
$ 2,000
$ 1,200
$ 800
$ 2,000
$ 2,000
Photographer services will be off set by requirements set forth by new BID special event application that calls for events to provide photos.
$ -
$ -
$ -
$ -
$ 7,000
Coconut Grove BID partnership with Seasons Farm Fresh - 33 farmers markets, every Thursday from 2pm - 8pm at the Coconut Grove Playhouse Parking lot. This was a new
event initiative created in FY'14 & won Best Farmer's Market in Miami by Miami NewTimes in June 2014.
$ -
$ -
$ -
$ -
$ 3,800
Coconut Grove BID partnership with Dharma Studio - weekly yoga classes at Peacock Park from 6:00 PM -7:00 PM. $75 per class x 48 weeks = $3,600. (excluding holidays)
$ 1,500
$ 1,500
$ -
$ 1,500
$ 4,500
Coconut Grove BID Partnership with History Miami - 4 tours (2 walking/ 2 bicycle. The BID then contracted an additional 10 historic tours that were paid under "BID new event
line item" in 2014. We will be requesting for additional historic tour funds in FY'15. BID facilitated over 25 tours in FY'14.
$ 85,000
$ 75,000
$ -
$ 75,000
$ 85,000
In FY'14 the Markham Unlimited Campaign was completed (Phase II of II), new web -site, marketing & collateral was received by the Marketing Committee (Media Purchase
($45,000) 3 Payments of ($10,000). FY'15 Restricted advertisement fund that needs to be procured & approved at all levels within the BID.
$ 191,500
$ 152,295
$ 23,261
$ 175,556
$ 203,300
$ 283,000
$ 231,308
$ 35,200
$ 266,508
$ 268,870
Approved 2014
Budget
Oct 1, 2013 to May
31.2014
it°&=Admtnis'tia'tii
FY'15 Coconut Grove BID General & Administrative Budget
June 1, 2014 to Sept
30, 2014
Projected Totals
Oct 1, 2013 to Sept
30, 2014
Proposed 2015 Budget
Staff Salaries
Bookkeeping Staff - CCSG
Actual Benefits, PTL, Health
Payroll/ FICA
Licenses, Fees, Dues
Website related management
Office Equipment & Supplies
Office Rent
Office Utilities
Annual Audit
IDA Conference
Insurance Liability
SUBTOTAL:
$ 193,000
$ 114,241
$ 86,673
$ 200,914
$ 206,440
Four employees in FY'14 versus 3 in FY 13 - Exec D 88.5K, projects coordinator currently earns $48K, MKt Specialist - $45,000, Part time ad -min
$23,400 (30hrs @$15.00 = $23,400). Please note for FY'15 a (3%) raise requested for (3) fulltime employees. Exec Dirwould be $87,550+(same
allowance $3,600) Pro) Co. $49,440 Mkt Specialist $46,350 Admin -$19,400.
$ 60,000
$ 30,000
$ 30,000
$ 60,000
As per the conclusion of RFP #13-001 and subsequent professional services agreement in May 2013 the Coconut Grove BID currently receives
assessment tracking services for 155 total folios, in addition to bookkeeping services and preparation of annual auditing documentation on a yearly
basis. $5,000 for re -certification of parking waiver study for FY'15, included within the budget.
$ 15,300
$ 11,943
$ 6,800
$ 18,743
20,500
United Healthcare costs associated with (3) full time employees are (Manny $557) was $396) in FY'14, (Wayne $379) was ($332) in FY'14, Jackie
($774). Please note that general healthcare costs raised 20% since from FY'13 due to government reforms.
16.000
$ 9,632
$ 6,368
$ 16,000
$ 16,000
Payroll FICA dues are for the (3) full time employees & (1) part-time employee working at the Coconut Grove BID.
1,600
$ 4,234
$ 1,000
$ 5,234
$ 2,000
These are the dues associated with the following: IDA Membership Yearly Dues ($700), GMCVB yearly dues ($500) Department of Eco Special District
Fee ($175) Annual City of Miami Cert of Use ($170)
$ 137
$ 5,897
$ 112
$ 1,280
$ 249
$ 7,177
$'
$ 7,000
In FY'14, the Grove BID purchased a (10) Year protection plan to protect the domain www.Coconutgrove.com, in addition to the purchase of the SSL
Certification after the new website launch in April 2014.
In FY'15 there was an emergency purchase of Executive Director computer in May 2014 for ($1,000), Other costs consists of office
supplies from Office Depot, mailings, postage. Annual expenses in FY'15 are to be the same as FY'14.
$ '37,932
$ 21,550
$ 18,930
$ 40,480
$ 38,000
The monthly rent roll for Suite #130 at the Offices of Mayfair is approximately $3,160 as per new lease agreement signed in FY'13.
$, 5,000
$ 3,001
$ 1,900
$ 4,901
$ 5,000
Office operations fees consist of (Comcast is about $220 ($2,640 Yearly) FPL averages about $190 monthly, ($1,454 yearly), Waterboy $330 Yearly.)
$ 12,800
$ 10,500
$
$ 10,500
$ 11,500
As per RFP # 13-0815 the annual auditing fees associated with our yearly audited financial statements went from $12,800 to $10,500 for year 1 of
agreement. Financials and subsequent events audit in FY'15 scheduled to come in at $11,500.
$ 2,008
$ 2,008
$
2,000
IDA Annual Convention held in September every year. Executive Director has been to (3) other conferences since the BID's inception in 2009.
$ 8,300
4,220 $
4,000 $
8,220 $
9,600 Annual costs consists of: FMIT ($5,944) & D&0 Insurance (formerly $1,337 now $1,700) & General Liability WMP ($800) General Liability via FMIT for
Landlord ($795.) Hartford Workman's Comp ($775.)
$ 356,932
$
217,363
$
157,063
$ 374,426
$
383,040
Executive Director agreement took effect mid FY'14, parking waiver 50% remainder costs applied at the conclusion of the study in June
2014, Health care costs raised min-FY'14 to due National healthcare reform.
Capital
Grove Wayfinding
Signage/Immediate
Replacement
Shutter/Facade
Improvement Grants - BID
Florida Ave, Mary St.,
Virginia St. - Electrical
Improvements
HD Security System -
Expansion FY'15
SUBTOTAL:
FY'15 Coconut Grove BID Capital Improvements Budget
Approved 2014
Oct 1, 2013 to
Tune 1. 2014 to
Projected Totals Oct
Proposed 2015
Variance/ Comments
Budget
Mav 31, 2014
Sept 30, 2014
1 2013 to Sept 30 2014
Budget
$ 15,000
$ 2,875
$ 8,568
$ 11,443
$ 10,000
Street sign on Grand & Virginia St. & other signage repairs due in summer. The bent Banner pole on South
Bayshore was addressed in FY'14, as planned. There are over 80+ pieces of wayfinding signage throughout
the District/Grove. In addition there are (10+) bicycle racks installed throughout the District that are maintained
by the BID.
$ 54,000
$ -
$ 36,576
$ 36,576
$ 50,000
The Coconut Grove BID pledged $200,000 on 12/19/2013 to support the property owners that are affected by
the Charter amendment Chapter 10, Article VII that came into effect on January 1, 2014 that makes "outdoor
accordion style shutters & outdoor security grilles" illegal within the District. Property owners will have 2 years to
remove solid shutters & 3 years to remove outdoor grilles since the date the ordinance took effect. It is
estimated that 13 property owners were going to either have to remove the grilles or replace them with impact
glass.
$ -
$ -
$ 68,000
$ 68,000
$
'' New FY'14 Initiative ** The City of Miami CIP department embarked on the sidewalk improvement project
along Florida Ave, Mary St. & Virginia St. in the summer of 2013. The BID agreed to provide electrical
connectivity to the tree beds along the new sidewalks to ensure holiday lighting capability along the corridor.
RFP-14-219 was released by the Coconut Grove BID in Spring 2014 for the procurement of the roadway
electrical improvements.
$ 46,000
$ 24,230
$ 24,230
$ 48,460
$ 100,000
First phase of installation of CCTV monitoring services for District completed in April 2014 at (3) kiosk locations
on Grand Ave & Main Highway. Second phase of project would include other areas within the District that
service could be established.
$ 115,000
$ 27,105
137,374
$ 164,479
160,000