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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 14-00558 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BYA
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDINGS AND RECOMMENDATIONS THAT COMPETITIVE NEGOTIATION
METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS
PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID
PROCEDURES; APPROVING THE FINDINGS AND RECOMMENDATIONS OF THE
CITY OF MIAMI'S DEPARTMENT OF GRANTS ADMINISTRATION, EDUCATION
INITIATIVES THAT EXCEPTIONAL CONSULTING EDUCATIONAL LEADERS, INC.
AND CONEE, INC., BOTH FLORIDA FOR -PROFIT CORPORATIONS, ARE THE
MOST QUALIFIED FIRMS TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES,
MENTORING, COMMUNITY WORKSHOPS AND OTHER SUCH ACTIVITIES IN
CONJUNCTION WITH PARENTING SERVICES AT VARIOUS CHILDCARE
CENTERS WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM
("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO
EXECUTE, AFTER CONSULTATION WITH THE CITY ATTORNEY, SERVICE
AUTHORIZATION LETTERS, PROFESSIONAL SERVICE AGREEMENTS, AND
AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS IN
COMPLIANCE WITH THE RELATED FORM OF THE CHILDREN'S TRUST
CONTRACT, RESPECTIVELY, WITH: EXCEPTIONAL CONSULTING FOR
EDUCATIONAL LEADERS, INC., IN AN AMOUNT NOT TO EXCEED $72,000.00
AND CONEE, INC., IN AN AMOUNT NOT TO EXCEED $18,000.00, EACH FOR A
PERIOD COMMENCING AUGUST 1, 2014 THROUGH JULY 31, 2015, WITH THE
OPTIONS TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR PERIODS AT
THE SAME NOT TO EXCEED AMOUNTS, UNDER THE SAME TERMS AND
CONDITIONS FOR THE PROGRAM, SUBJECT TO BUDGETARY APPROVAL AT
TIME OF NEED.
WHEREAS, the City of Miami's ("City") Department of Grants Administration, Education Initiatives
("Department") has been awarded a reimbursement grant from The Children's Trust ("Trust") for the
City's Families First Parenting Program ("Program"), in an amount not to exceed $153,162.00
("Grant'), for the period from August 1, 2014 through July 31, 2015 for services for the Program to be
provided at various childcare centers within the City, and pursuant to the negotiated form of contract,
("Trust Contract"), between the City and the Trust for said purposes; and
WHEREAS, pursuant to Resolution No. 14-0214, adopted on June 12, 2014, the City Commission
has accepted the Grant award, authorized the negotiation and execution of the Trust Contract, and
authorized related appropriations, allocations and creation of the related Special Revenue Project for
"The Children's Trust Grant for Education Initiatives 2014-2015 Families First Parenting Program" for
funding the Program; and
WHEREAS, the Program is comprised of a cooperative effort between the Department and two (2)
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File Number: 14-00558
Florida for -profit corporations, Exceptional Consulting for Educational Leaders, Inc., and Conee, Inc.,
(collectively, "Service Providers") for its successful implementation; and
WHEREAS, the Program's goals are to improve literacy skills, provide parent -child activities,
strengthen oral language development, give parents a venue to share concerns, learn new behavior
strategies, and connect parents to a variety of support family stability; and
WHEREAS, the 2011-2012 Children's Trust Notice of Funding Application required that the City
have established relationships with the Service Providers identified in the application and the related
Trust Contract is a continuation of said services; and
WHEREAS, Exceptional Consulting for Educational Leaders, Inc., was determined to be the most
advantageous for -profit corporation, in the City's best interest, to provide programmatic instruction at
various day care centers within the City; and
WHEREAS, Conee, Inc., was determined to be the most advantageous for -profit corporation, in
the City's best interest, to provide fitness enrichment component instruction at various day care
centers within the City; and
WHEREAS, the City Manager has approved the findings and recommendations of the Department,
and has made findings that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as
amended ("City Code"), competitive negotiation methods and procedures are not practicable or
advantageous for obtaining said services, and has recommended to the City Commission that the
findings and recommendations be adopted and that competitive bidding methods and procedures be
waived for the Program; and
WHEREAS, the City Manager and Department are requesting for the City Commission to authorize
the City Manager, after consultation with the City Attorney, to negotiate and execute Service
Authorization Letters, Professional Service Agreements ("Agreements"), and any amendments,
extensions, renewals, and modifications in compliance with the related form of Trust Contract,
respectively, with: Exceptional Consulting for Educational Leaders, Inc., for an amount not to exceed
$72,000.00; and, Conee, Inc. for an amount not to exceed $18,000.00; each for the period from
August 1, 2014 through July 31, 2015 with the option to extend for two (2) additional similar periods for
the same not to exceed amounts, under the same terms and conditions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City
Manager's findings and recommendations that competitive negotiation methods and procedures are
not practicable or advantageous pursuant to Section 18-85(a) of the City Code, waiving the
requirements for said procedures, are ratified, approved and confirmed and the City's Department
recommendations and findings that Exceptional Consulting for Educational Leaders, Inc. and Conee,
Inc., both Florida for -profit corporations, are the most qualified firms to provide instruction, family
activities, mentoring, community workshops, and other such activities in conjunction with educational
services at various day care centers within the City for the Program, are approved.
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Section 3. The City Manager is authorized{1} to negotiate and to execute, after consultation with
the City Attorney, Service Authorization Letters, Agreements, and amendments, extensions, renewals,
and modifications in compliance with the related form of Trust Contract, respectively, with: Exceptional
Consulting for Educational Leaders, Inc. for an amount not to exceed $72,000.00; and Conee, Inc. for
an amount not to exceed $18,000.00; each for a period commencing August 1, 2014 through July 31,
2015, with the options to renew for up to two (2) additional similar periods at the same not to exceed
amounts, under the same terms and conditions, for the Program subject to budgetary approval at time
of need.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
APP"OVED /NS TO FORM AND CORRECTNESS:
VIC PORIA MEIDEZ•
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
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