HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 14-00561 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BYA
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDINGS AND RECOMMENDATIONS THAT COMPETITIVE NEGOTIATION
METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS
PURSUANT TO SECTIONS 18-85(A) AND 18-86(A)(3)(C) OF THE CODE OF THE
CITY OF MIAMI, FLORIDA., AS AMENDED; WAIVING THE REQUIREMENTS FOR
SAID PROCEDURES; APPROVING THE FINDINGS AND RECOMMENDATIONS OF
THE CITY OF MIAMI'S DEPARTMENT OF GRANTS ADMINISTRATION,
EDUCATION INITIATIVES THAT ARTS FOR LEARNING/MIAMI, INC., A FLORIDA
NOT -FOR -PROFIT ORGANIZATION, AND EXCEPTIONAL CONSULTING
EDUCATIONAL LEADERS, INC., A FLORIDA FOR -PROFIT CORPORATION, ARE
THE MOST QUALIFIED FIRMS TO PROVIDE INSTRUCTION, FAMILY ACTIVITIES,
MENTORING, COMMUNITY WORKSHOPS AND OTHER SUCH ACTIVITIES IN
CONJUNCTION WITH EDUCATIONAL SERVICES AT KINLOCH PARK AND
CURTIS PARK FOR THE MIAMI LEARNING ZONE OUT OF SCHOOL PROGRAM
("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO
EXECUTE, AFTER CONSULTATION WITH THE CITY ATTORNEY, SERVICE
AUTHORIZATION LETTERS, PROFESSIONAL SERVICE AGREEMENTS, AND
AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS IN
COMPLIANCE WITH THE RELATED FORM OF THE CHILDREN'S TRUST
CONTRACT, RESPECTIVELY, WITH: EXCEPTIONAL CONSULTING FOR
EDUCATIONAL LEADERS, INC., IN AN AMOUNT NOT TO EXCEED $20,000.00
AND ARTS FOR LEARNING/MIAMI, INC., IN AN AMOUNT NOT TO EXCEED
$14,000.00, FOR A PERIOD COMMENCING AUGUST 1, 2014 THROUGH JULY 31,
2015, WITH THE OPTION TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR
PERIODS AT THE SAME NOT TO EXCEED AMOUNTS, UNDER THE SAME TERMS
AND CONDITIONS, FOR THE PROGRAM, SUBJECT TO BUDGETARY APPROVAL
AT THE TIME OF NEED.
WHEREAS, the City of Miami's ("City") Department of Grants Administration, Education Initiatives
("Department") has been awarded a reimbursement grant from The Children's Trust ("Trust") for the
City's Miami Learning Zone Out of School Program ("Program"), in an amount not to exceed
$86,722.00 ("Grant"), for the period from August 1, 2014 through July 31, 2015, for services for the
Program to be provided at Kinloch Park and Curtis Park, and pursuant to the negotiated form of
contract ("Trust Contract"), between the City and the Trust for said purposes; and
WHEREAS, pursuant to a Resolution, adopted earlier today on July 24th, 2014, the City
Commission has accepted the Grant award, authorized the negotiation and execution of the Trust
Contract, and authorized related appropriations, allocations and creation of the related Special
Revenue Project for The Children's Trust Grant for Education Initiatives 2014-2015 for funding the
Program; and
City of Miami
Page 1 of 3 File Id: 14-00561 (Version: 1) Printed On: 7/10/2014
File Number: 14-00561
WHEREAS, the Program is comprised of a cooperative effort between the Department and one (1)
not -for -profit organization, Arts for Learning/Miami, Inc., and one (1) for -profit corporation, Exceptional
Consulting for Educational Leaders, Inc., (collectively, "Service Providers") for its successful
implementation; and
WHEREAS, the Program's goals are to improve health and well-being, increase academic
achievement, and decrease involvement in behaviors that may put children at risk; and
WHEREAS, the 2011-2012 Children's Trust Notice of Funding Application required that the City
have established relationships with the Service Providers identified in the application and the related
Trust Contract is a continuation of said services; and
WHEREAS, Arts for Learning/Miami, Inc. was determined to be the most advantageous
not -for -profit organization, in the City's best interest, to provide art, music, drama and dance instruction
for the Program at Kinloch Park and Curtis Park; and
WHEREAS, Exceptional Consulting for Educational Leaders, Inc. was determined to be the most
advantageous for -profit corporation, in the City's best interest, to provide programmatic instruction at
Kinloch Park and Curtis Park; and
WHEREAS, the City Manager has approved the findings and recommendations of the Department,
and has made findings that pursuant to Sections 18-85(a) and 18-186(a)(3)(c) of the Code of the City
of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not
practicable or advantageous for obtaining said services, and has recommended to the City
Commission that the findings and recommendations be adopted and that competitive bidding methods
and procedures be waived for the Program; and
WHEREAS, the City Manager and the Department are requesting for the City Commission to
authorize the City Manager, after consultation with the City Attorney, to negotiate and execute Service
Authorization Letters, Professional Service Agreements ("Agreements"), and any amendments,
extensions, renewals, and modifications in compliance with the related form of Trust Contract,
respectively, with: Exceptional Consulting for Educational Leaders, Inc., for an amount not to exceed
$20,000.00; and Arts for Learning/Miami, Inc., for an amount not to exceed $14,000.00, for the period
from August 1, 2014 through July 31, 2015 with the option to extend for two (2) additional similar
periods for the same not to exceed amounts, under the same terms and conditions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City
Manager's findings and recommendations that competitive negotiation methods and procedures are
not practicable or advantageous pursuant to Sections 18-85(a) an 18-86(a)(3)(c) of the City Code,
waiving the requirements for said procedures, are ratified, approved and confirmed and the
Department's findings and recommendations that Arts for Learning/Miami, Inc., a Florida not -for -profit
organization, and Exceptional Consulting for Educational Leaders, Inc., a Florida for -profit
organization, are the most qualified firms to provide instruction, family activities, mentoring, community
City of Miami Page 2 of 3 File Id: 14-00561 (Version: 1) Printed On: 7/10/2014
File Number. 14-00561
workshops, and other such activities in conjunction with educational services at Kinloch Park and
Curtis Park for the Program, are approved.
Section 3. The City Manager is authorized{1} to negotiate and to execute, after consultation with
the City Attorney, Service Authorization Letters, Agreements, and amendments, extensions, renewals,
and modifications in compliance with the related form of Trust Contract, respectively, with: Exceptional
Consulting for Educational Leaders, Inc., for an amount not to exceed $20,000.00; and Arts for
Learning/Miami, Inc., for an amount not to exceed $14,000.00, for a period commencing August 1,
2014 through July 31, 2015, with the options to renew for up to two (2) additional similar periods at the
same not to exceed amounts, under the same terms and conditions for the Program, subject to
budgetary approval at time of need.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
APP OVED AS TO FORM AND CQ.RRECTNESS
VICTORIA MENDEZ
CITYATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id: 14-00561 (Version: 1) Printed On: 7/10/2014