HomeMy WebLinkAboutSummary FormDate: 6 / 16 / 2014
AGENDA ITEM SUMMARY FORM
FILE ID: 14-00582
Requesting Department: GSA
Commission Meeting Date: 7 / 24 / 2014 District Impacted: All
Type: // Resolution n Ordinance n Emergency Ordinance n Discussion Item
❑ Other
Law Department
Matter ID No.
Subject: Sole Source for the Acquisition of Fuel Collars and Electronic Components for the
Automated Computerized Fuel Facility System (FuelOmat System)
Purpose of Item:
Please see attached.
Background Information:
The Department of General Services Administration is seeking approval of a sole source award to
AHA Electronic and Fuel Systems, Inc., the representative for Orpak USA, Inc. (formerly known as
Rapac Network International, Inc.), for the acquisition of fuel collars and electronic components for
the automated computerized fuel facility system (FuelOmat System). This will prevent unauthorized
fueling of vehicles and electronically capture fuel transaction data. The estimated total contract
amount is $5.8,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by department
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $58,000.00
CIP N/A
If using or receiving capital fund
Grants N/A
Procurement
Chief
Final Approvals
(SIGN AND DATE)
Budge
Risk Managem
Dept. Director
City Manag
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Purpose of Item
A resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, after an advertised
public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving
the requirements for competitive bidding procedures, and approving the sole source for the acquisition
of fuel collars and electronic components for the automated computerized fuel facility system
(FuelOmat System) at the General Services Administration fuel facility, from AHA Electronic and Fuel
Systems, Inc., located at 3159 Riddle Road, West Palm Beach, FL 33406, the sole source provider, on an
as needed contract basis, for one (1) year with option to extend for three (3) additional one-year periods
with prices fixed and firm for the three year period. Allocating funds from the various sources of funds
from the user departments and agencies, subject to the availability of funds and budgetary approval at
the time of need. The estimated total contract amount is $58,000 (or $14,500 per year). Average cost
for one light vehicle fuel collar is approximately $225. Average cost for one heavy fleet fuel collar is
approximately $300.