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HomeMy WebLinkAboutMemo - Sole Source FindingsCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Pablo Velez, Esq., CPPB TO : Interim Director FROM : Terry Byrnes, CPPB-' DATE: SUBJECT: REFERENCES: ENCLOSURES: May 29, 2014 FILE : Sole Source - Acquisition of Fuel Collars and Electronic Components - Citywide for the Automated Computerized Fuel Facility System I conducted an investigation to determine whether AHA Electronic & Fuel Systems, Inc., a Non-Minority/Non- Local vendor, located at 3159 Riddle Road, West Palm Beach, Fl. 33406, continues as the sole source distributor, for manufacturer Rapac Network International, Inc., of its fuel collars and electronic components for the automated computerized fuel facility (FuelOMat), for the Department of General Services Administration, on an as -needed contract basis, for one (1) year, with the option to extend for three (3) additional one-year periods with prices fixed and firm for the four year period. According to Orpak USA, Inc. (formerly known as Rapac Network International, Inc.), its FuelOMat fuel management system is proprietary and its sole source authorized distributor to South Florida is AHA Electronic & Fuel Systems, Inc. The FuelOMat System is a computer -controlled self-service vehicle refueling system that controls and monitors round-the-clock refueling of authorized vehicles. Its patented system, utilizing the fuel collars and electronic components, offers the unique feature of "ignition interrupt." It additionally eliminates unauthorized fueling completely. All new and replacement vehicles need to be outfitted with the fuel collars and electronic components to operate the automated fueling system. No other fuel collars and electronic components from fueling systems with these same capabilities could be located. Therefore, I am, once again, recommending that the requirements for formal competitive sealed bidding be waived, and these findings be approved: AHA Electronic & Fuel Systems, Inc., a Non-Minority/Non-Local vendor, located at 3159 Riddle Road, West Palm Beach, Fl. 33406, continues as the sole source distributor of the fuel collars and electronic components for the City's automated computerized fuel facility (FuelOMat), on an as needed citywide contract basis for one (1) year, with the option to extend for three (3) additional one (1) year periods, allocating funds from the various City Departments' sources of funds, subject to availability of funds and budgetary approval. APPROVED BY: Pablo Velez, Esq., CPPB Interim Purchasing Directo PV/tb Daniel J. +i nso City Man , ger DATE: / 7 7DATE: (;�,��/ . ORP/V. USA orpak USA, Inc. 100 First St. Suite 200, Hackensack, .NJ 07601 Phone; (201) 441-9820, Fax: (201) 441-9830 www.orpakusa.corn Ma.y 9, 2014 To the City of Miami, FL To whom it may; concern, Please be informed that Orpak is the manufacturer of the RNI/Fuelomat fuel management system. AHA Electronics & Fuel Systems Inc. is currently our sole representative for the RNI/Fuelomat system in South Florida. Alex Henriquez, the President of AHA Electronics: and Fuel systems has many years of experience with the RNI/Fuelomat system.1 am confident that Alex will continue to provide you with the exceptional support that he has given the City of Miami over the years. Should you require any parts or need to service your RNI/Fuelomat system, please do not hesitate to contact Alex Henriquez at 516-267-7392. Sincerely, Shiomo Slotwiner, President AHA Electronic & Fuel Systems, Inc. 3159 Riddle Road, West Palm Beach, FL 33406 Phone: (561) 267-7392 Fax: (561) 304-2579 Email: alexhvc@bellsouth.net May 2014 FuelOmat Wireless Fuel Management System Equipment, parts list and Labor rate. Fuel Site Equipment & Parts Part # Description Price 800938689 OrCU 3000 (0,4M) 7,018,00 800938378 OrIT (0,4M,WGT) 9,425.00 800938688 Extension Box (0,4M) 5,029.00 800939300 MWGT Wireless Gate Way 2,785.00 800922576 OrPT Panel Extended, Card swipe, Mifare reader 2,714.00 811035510 OrCU-N controller Tested 2,728.00 811300164 Power Supply: 100 - 240 VAC, 100W 412.12 811309400 Power Supply 110-240V/24V DC, 15W 391.62 811338000 Transf. 24V 3.33A,CL2-80-24 318.48 811400200 Line Filter 85.48 812520900 Battery, Wireless Vehicle Programmer 187.74 813100800 Key & Lock, ICU & OrIC 71.20 813102500 Single Box Lock (OrCU3000) 58.60 813104450 Circuit Breaker 180.45 813104530 Switch 88.03 813105900 Relay SSR, 12VDC, 12A-W6212-DDX-1 TTCU 87.20 813105950 Relay, Solid State ,240VAC ,25A - SCU2050 71.20 813106881 Card Reader Swipe, OrPT 150.12 813107480 Head of Printer plus harness 530.60 813111300 Relay, 30A (8 Hose) 47.23 813317800 Relay In -use (Power 10) 184.85 819223490 MPI-C + SUB Assy PB.(8P), Tested 813.00 Fuel Nozzles Wireless Reader Part # Description Price 819339430 Coil Rectangular Bobbin uNR 145.00 811039451 Electronic cube black- TSD 300.00 800942102 Wireless Nozzle Reader kit NR-F,OPW11A/B 445.00 817442201 Wireless Nozzle Reader kit uNR-B, OPW7H or Husky 1" High Flow 445.00 Vehicle Wireless Equipment Part # Description Price 800920910 Wireless Programmer 2,750.00 800907430 Micro-DataPass CAN (BLK) 170.00 800907431 Micro-DataPass PLUS, K-Line (RED) 170.00 800907400 uDataPass CAN 170.00 800907310 DataPass PLUS, J1708, J1939 & Pulse (W/O Connector) 180.00 820907310 DataPass PLUS, J1708, J1939 & Pulse (W Connector) 220.00 800905341 FUELOPASS HS SET ASSY 45.00 FuelOPass Coils 819205541 FuelOpass HiTag ID chip - SiteOmat 25.75 816000040 FuelOpass 55mm Molded Thin 7mm 32.00 816000041 FuelOpass 80mm Molded Thin 7mm 32.00 816000042 FuelOpass 90mm Molded Thin 7mm 32.00 816000043 FuelOpass 95mm Molded Thin 7mm 45.00 816000044 FuelOpass 110mm Molded Thin 7mm 50.00 816000045 FuelOpass 120mm Molded Thin 7mm 50.00 816000046 FuelOpass 130mm Molded Thin 7mm 50.00 816000030 FuelOpass 70mm (2-7/8) Self Install 32.00 816000032 FuelOpass 105mm (4-1/8) Self Install 45.00 816000033 FuelOpass 120mm (4-3/4) Self Install 50.00 816000034 FuelOpass 130mm (5-1/8) Self Install 50.00 816000001 FuelOpass 75mm Shaped Molded 45.00 816000002 FuelOpass 85mm Shaped Molded 45.00 816000003 FuelOpass 95mm Shaped Molded 45.00 815206001 Screw one-way (100 pcs) 29.92 Vehicle Non Wireless Equipment 800920112 Programmer, Vehicle, T48, VIU45 1,750.00 813101401 Keypad, Vehicle Programmer 185.50 800904950 VIU45 Unit & Harness 195.00 816005400 Viro Sending Coil 2-1/8", (10ft) 32.00 816007300 Viro Sending Coil 2-7/8" (70mm), (10ft) 32.00 816009200 Viro Sending Coil 3-5/8", (10ft) 35.00 816011400 Viro Sending Coil 4-1/2", (10ft) 45.00 816012500 Viro Sending Coil 4 7/8", SA, (10ft) 45.00 816012600 Viro Sending Coil 70mm (2-7/8"), SA, (10ft) 32.00 CB-1 Can Bus Interface 186.00 AHA Electronic & Fuel Systems, Inc. labor rate Trip Charge $150.00 (Monday - Friday 7:00 a.m - 5:00 p.m) Hourly rate $ 85.00 (Monday - Friday 7:00 a.m - 5:00 p.m) Phone Support $ 50.00 per hour (one hour minimum charge per call) Trip Charge $250.00 (weekdays after 5:00 p.m., weekends and holidays) Labor $125.00 per hour (weekdays after 5:00 p.m., weekends and holidays) Byrnes, Terry From: Babos, John Jr. Sent: Monday, May 12, 2014 7:14 AM To: Byrnes, Terry Cc: Pau, Carlos; Amador-Fernandez, Mardelys; Stephens, Darren Subject: FW: AHA Electronic & Fuel Systems, Inc contract Attachments: Sole Source letter.pdf; FuelOmat Wireless Fuel Management System Price List.pdf Good morning Terry, Attached you will find the information you requested from AHA Electronics so that you may proceed with renewing the contract with them. Respectfully, John F. Babos Jr. Fleet Superintendent City of Miami General Services Administration Fleet Management Diision 1390 N.W. 20th Street Miami, FL 33142 Off 305-329-4874 Fax 305-400-5308 ibabos@miamigov.com From: Alex Henriquez [mailto:alexhvc©bellsouth.net] Sent: Friday, May 09, 2014 3:36 PM To: Babos, John Jr. Subject: AHA Electronic & Fuel Systems, Inc contract John, Per our phone conversation attached please the following documents: 1-Sole Source letter. 2- Fuelomat wireless Fuel Management system Price list. Thanks, Have a nice weekend. Alex. Sincerely, Alex Henriquez AHA Electronic & Fuel Systems, Inc 1 3159 Riddle Rd West Palm Beach Florida 33406 Phone: (561) 267-7392 Fax : (561) 304-2579 This e-mail contains proprietary information and may be confidential. If you are not the intended recipient of this e-mail, you are hereby notified that any dissemination, distribution or copying of this message is strictly prohibited. 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