HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 14-005 7
Date: 6/18/2014
Commission Meeting Date: 7/10/2014
Requesting Department: Finance
District Impacted: N/A
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: External Auditing Services, RFP No. 439312
Purpose of Item:
Law Department
Matter ID No.
It is respectfully requested that the City Commission accept the recommendation of the City Manager
approving the findings of the Evaluation Committee pursuant to Request For Proposals (RFP) No. 439312 for
External Auditing Services for the Department of Finance, and to authorize the City Manager, after
consultation with the City Attorney, to negotiate and execute a Professional Services Agreement (PSA),
substantially the attached form, with the top ranked firm, McGladrey, LLP, for a period of three (3) years, with
option to renew for two (2) additional one-year periods. Allocating funds from the various sources of funds of
the user department, subject to availability and budgetary approval at the time of need.
Background Information:
On April 17, 2014, RFP No. 439312 was issued with responses due to the Office of the City Clerk by May 13,
2014. A total of five (5) proposals were received and deemed responsive in accord with the terms set by the
RFP.Per Section 2-950 of the City's Code, the Evaluation Committee was comprised of the City's Audit
Advisory Committee and met on June 17, 2014 for the review and evaluation of the proposals considered. The
firms were evaluated based on the Proposer's Expertise and Experience, Audit Approach, Firm's
Qualifications, and Fees for Services. Based on the same, it was the Evaluation Committee's recommendation
that the City Manager negotiate and execute a professional services agreement with the top ranked firm of
McGladrey, LLP. Should negotiations fail with the highest ranked firm, the Committee further recommended
that the City Manager be authorized to negotiate and execute a PSA with the second -highest ranked firm,
Crowe Horwath, LLP. Should negotiations fail with the second highest rankedfirm, the Committee further
recommended that the City Manager be authorized to negotiate and execute a PSA with the third highest
ranked firm, Marcum, LLP. Should negotiations fail with the third highest ranked film, the Committee further
recommended that the City Manager be authorized to reject all proposals and issue a new RFP solicitation.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Subject to the availability of funds and budgetary approval at
the time of need
Special Revenue Account No: N/A
N/A
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact:
CIP N/A
Final Approvals
(SIGN AND DATE)
If using or receiving capii
Grants
Purchasing
Chief
Budg
Risk Management
Dept. Director
City Manager
1
06 /V
Page 1 of 1