HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 14-00504
Date: 05/19/ 2014 Requesting Department: Fire -Rescue
Commission Meeting Date: 06/26/2014 District Impacted: All
Type: N Resolution ❑ Ordinance n Emergency Ordinance n Discussion Item
❑ Other
Subject: Maintenance and Repairs of Draeger Self -Contained Breathing Apparatus (SCBA) Equipment
(Sole Source # 13-14-014)
Purpose of Item:
Law Department
Matter ID No.
Adopt a Resolution, with attachment(s), by a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92 of
the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and
confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed
bidding procedures and approving the procurement of maintenance and repair of Self -Contained Breathing
Apparatus ("SCBA") equipment, from Draeger Safety, Inc., for the Department of Fire -Rescue, for a four (4)
year period, at a first -year cost not to exceed $30,000, with annual increases not to exceed 4%, for a total
contract amount not to exceed $128,000, allocating funds for the first year of the contract from the Department
of Fire -Rescue Account No. 00001.184010.546000.0.0, with future years funding subject to availability of
funds and budgetary approval at the time of need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.184010.546000.0.0
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: $30,000 (Year 1)
Total Fiscal Impact: $128,000 (See Table in Page 2)
Final Approvals
(SIGN AND DATE)
CIP N/A- ,Budg
If using or receiving capital funds
Grants \N/A
Purchasing
Risk Management N/A
Dept. Director,
City Manager
N/
130r.0 1 ,,f
AGENDA ITEM SUMMARY FORM (CONTINUED)
Subject: Maintenance and Repairs of Draeger Self -Contained Breathing Apparatus (SCBA) Equipment
(Sole Source # 13-14-014)
Background Information:
The Department of Fire -Rescue uses Self -Contained Breathing Apparatus ("SCBA") equipment that requires
regularly scheduled maintenance and repair services. Draeger is the sole manufacturer and repair facility of
Draeger equipment in the United States. Equipment includes the AirBoss, AirBoss Evoluation, AirBoss PSS100,
Plus series and all masks, cylinders, and accessories for the SCBA's. The maintenance of the SCBA equipment is
critical. This is vital equipment used by the Fire -Rescue Department to deliver clean breathing air to its
Firefighters and provides protection from various chemical agents they may encounter in emergency incidents,
including terrorists events. Therefore, this equipment must be maintained at all times and in proper working
conditions.
According to Draeger Safety, Inc., they are the sole manufacturer and repair facility of Draeger equipment in the
United States. Therefore, the maintenance and repair of their equipment cannot be secured from any other service
provider other than Draeger Safety, Inc., as it will void both the National Institute for Occupational Safety and
Health ("NIOSH") and National Fire Protection Association ("NFPA") approvals.
Given the above findings, issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for the
provision of these services would not be practical for the City. In accordance with Section 18-92(a)(1) of the Code
of the City of Miami, sole source awards may be made "Where the compatibility of equipment, accessories, or
replacement parts permits one reasonable source of supply."
Total Fiscal Impact:
Annual
Spend
Yearly
Increase
Year 1
$30,000.00
Year 2
$31,200.00
4%
Year 3
$32,448.00
4%
Year 4
$33,745.92
4%
Total
$127,393.92
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