HomeMy WebLinkAboutMemo - Sole Source FindingCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM :
Pablo R. Velez, Esq, CPPB
Interim Procurement Director
Yusbel Gonzalez, CPPB
Senior Procurement Specialist
DATE:
SUBJECT:
May 19, 2014
FILE :
Maintenance and Repair of Draeger
Self -Contained Breathing Apparatus
("SCBA") Equipment - Sole Source
No. 13-14-014
REFERENCES:
ENCLOSURES:
I conducted an investigation to determine whether Draeger Safety, Inc., ("Draeger") located at 101
Technology Drive, Pittsburg, PA 15275-1057, is the sole source provider for the maintenance and
repair of Draeger Self -Contained Breathing Apparatus ("SCBA") equipment for the Department of
Fire -Rescue.
The Department of Fire -Rescue uses Self -Contained Breathing Apparatus ("SCBA") equipment
that requires regularly scheduled maintenance and repair services. Draeger is the sole
manufacturer and repair facility of Draeger equipment in the United States. Equipment includes
the AirBoss, AirBoss Evoluation, AirBoss PSS100, Plus series and all masks, cylinders, and
accessories for the SCBA's. The maintenance of the SCBA equipment is critical. This is vital
equipment used by the Fire -Rescue Department to deliver clean breathing air to its Firefighters
and provides protection from various chemical agents they may encounter in emergency incidents,
including terrorists events. Therefore, this equipment must be maintained at all times and in proper
working conditions.
According to Draeger Safety, Inc., they are the sole manufacturer and repair facility of Draeger
equipment in the United States. Therefore, the maintenance and repair of their equipment cannot
be secured from any other service provider other than Draeger Safety, Inc., as it will void both the
National Institute for Occupational Safety and Health ("NIOSH") and National Fire Protection
Association ("NFPA") approvals.
Given the above findings, issuing a competitive solicitation (Invitation for Bid or Request for
Proposals) for the provision of these services would not be practical for the City. In accordance
with Section 18-92(a)(1) of the Code of the City of Miami, sole source awards may be made
"Where the compatibility of equipment, accessories, or replacement parts permits one reasonable
source of supply"
Accordingly, pursuant to Section 18-92 of the Code of the City of Miami, I am recommending that
the requirements for competitive sealed bidding be waived, and these findings be approved:
Draeger Safety, Inc., a Non -Local vendor, located at 101 Technology Drive, Pittsburg, PA 15275-
1057, is the sole source provider for the maintenance and repair of Draeger Self -Contained
Breathing Apparatus ("SCBA") equipment for the Department of Fire -Rescue. The terms and
conditions of the award have been negotiated so as to obtain the most favorable terms and
conditions, including price, as may be offered to other customers or clients by Draeger. Repairs
and maintenance will be provided by Draeger for a term of four (4) years at a discounted hourly
repair rate and discounted price for parts. Annual increases shall not exceed 4%. The total costs
for maintenance and repair for the first year shall not exceed $30,000 and funds for these services
are allocated from the Department Fire -Rescue Account No. 00001.184010.546000.0.0. The total
contract amount for the term of four (4) years shall not exceed $128,000. Future years funding for
these services shall be subject tote availkllity of funds and budgetary approval at the time of
need. R„�� ` �0,',
APPROVED BY:
Pablo R. Velez, Esq, CPPB
Interim Procurement Director
APPROVED BY:
Daniel J. Alfon
City Manager
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Date