HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 05/16/ 2014
14-00497
Requesting Department: Police Department
Commission Meeting Date: 06/26/2014 District Impacted: All
Type: /1 Resolution ❑ Ordinance ❑ Emergency Ordinance n Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) 372325 Indoor Firearms Range Decontamination and Maintenance
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to authorize a resolution accepting the bid received November 13, 2013, pursuant to
Invitation for Bid No. 372325, from Decon Environmental & Engineering, Inc., the lowest responsive and
responsible bidder, for the provision of Indoor Firearms Range Decontamination and Maintenance, for the
Department of Police, on an as -needed, contractual basis, for an initial contract period of two (2) years with the
option to renew for three (3) additional one (1) year periods, authorizing the allocation of funds from the
various sources of funds of the user department, subject to availability of funds and budgetary approval at the
time of need.
Background Information:
The Purchasing Department has identified a need to establish a term contract for Indoor Firearms Range
Decontamination and Maintenance. On October 21, 2013, the Procurement Department issued Invitation for
Bid (IFB) No. 372325. As required by the Procurement Code, the IFB was advertised and issued on-line. On
November 13, 2013, at the bid opening, three (3) bidders responded and the bids have been tabulated. Decon
Environmental & Engineering, Inc., submitted the lowest responsive and responsible bid, per bid specifications,
and is therefore recommended for the award. Per the Department of Police, they have budgeted for FY 2014
$14,000 -for these services. They have requested an additional $34,000 for FY 2015. Given that the overall
spend for the term of this contract (5 Years) will exceed $50,000, City Commission approval is required.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191508.534000.0000.00000
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using o
Grants
N/A
$14,000 (FY 2014) $34,000 (FY 2015)
N/A
N/A
Final Approvals
(SIGN AND DATE)
Budget
Risk Management
Dept. Director
eceiving capital
Purchasing
Chief
„e•-:
City Manager t,2Th
/A
MAY 20 2014
Ann. 1 ..f 1