HomeMy WebLinkAboutSummary FormDate: 04/22/ 2014
AGENDA ITEM SUMMARY FORM
FILE ID: 14-00459
Requesting Department: Police
Commission Meeting Date: 06/12/2014 District Impacted: All
Type: 171 Resolution ❑ Ordinance n Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Maintenance and Support Agreement for the Department of Police Computer Aided Dispatch
(CAD) System, Proprietary # 13-14-012.
Law Department
Matter ID No.
13-1495
Purpose of Item:
A resolution of the Miami City Commission, with attachment(s), pursuant to Section 18-72(b)(15) of the Code
of the City of Miami, Florida, as amended, authorizing the City Manager to execute a maintenance and support
agreement ("agreement") with Motorola Solutions, Inc., for a term of one (1) year with the option to renew for
four (4) additional one (1) year periods, for the maintenance and support of the Department of Police Computer
Aided Dispatch ("CAD") system, composed of the Infotrak, PremierCAD, PremierMDC software and other
components, in an amount not to exceed $453,360.00 for the first year, subject to annual increases as specified
in Section 5, Exhibit A, of the PSA, allocating funds from the Department of Police Account No.
50001.251000.54600firther authorizing the City Manager to negotiate and execute all other necessary
amendments, extensions, and modifications to this agreement, after consultation with the City Attorney.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding j urce.below.
General Account No: 50001.251000.546000 ,.
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: $453,360.00 (Year 1 - 10/1/2013 to 9/30/2014)
Total Fiscal Impact: $453,360.00
Final Approvals
(SIGN AND DATE)
CIP N/A Budge
If using or receiving capital f
Grants /A Risk Management /A
Purchasing
Chief
Dept. Director
City Manager
AGENDA ITEM SUMMARY FORM (CONTINUED)
Subject: Maintenance and Support Agreement for the Department of Police Computer Aided Dispatch
(CAD) System, Proprietary # 13-14-012.
Background Information:
In 2004, the City of Miami Police Department procured a suite of software applications and hardware
from Motorola Solutions as part of a Public Safety Technology Enhancement Program (PSTEP)
pursuant to Resolution 04-0491. The purpose of this software was improve the way that the Police
Department responds to calls for emergency service, investigates crimes, and interprets calls for service
and crime data in order to improve the delivery of public safety services to the residents, businesses, and
visitors to the City of Miami.
The purpose of this ongoing software and hardware maintenance and professional services agreement is
to ensure that the critical applications and hardware continue to operate, function, and comply with any
State or Federal Criminal Justice Information System (CJIS) requirements or regulations. This
maintenance agreement ensures that the Department's Computer Aided Dispatch System (CADS), Law
Records Management System (LRMS), Premier Mobile Data Computer System (PMDC), Field Based
Reporting System (FBR), and all other support systems continue to be supported as well as receiving
timely software updates to enhance functionality, address security concerns, or be in compliance with
mandated regulations. These are all mission critical applications that sustain the Department's ability to
deliver Public Safety services.
Failure to maintain these systems could result in a prolonged system outage resulting in inefficient
manual processes or the Department's inability to meet stringent State and Federal guidelines. It would
also impact or delay our ability to deliver service and investigate crimes.